6681_IFB.pdf

Invitation for Bid (IFB)

GUARDRAIL, HARDWARE AND ENDINGS

IFB No. 6681 Annual Estimated Quantities July 1, 2025 through June 30, 2026

Due: TUESDAY, APRIL 29, 2025, 2:30 p.m. Eastern Time

Company Street address City

State, Zip Phone Company Website

Completed IFB document and pricing must be submitted through the BidNet Michigan Inter-governmental Trade Network (MITN) website https://www.bidnetdirect.com/

This IFB is for a one-year firm-fixed price blanket order for Guardrail, Hardware and Endings as specified in the pricing section. Please submit a bid for firm-fixed pricing for the material described herein. Items bid must be manufactured by the original equipment manufacturer (OEM) or must be an approved equal.

All goods meeting specifications, brand, and part number shall be delivered in good condition as required, on the dates established. All goods must be tailgate delivered to the Warehouse at 2420 Pontiac Lake Road, Waterford, Michigan. Deliveries are accepted Monday through Friday between 8:00 a.m. and 2:30 p.m., with exception of RCOC observed holidays. RCOC item number and Purchase Order number must be on all packing slips and invoices.

1.00 SOLICITATION INFORMATION

1.01 COMMUNICATION

Purchasing Agent: Tracy McDonald 248-858-4796 voice purchasing@rcoc.org

1.02 SOLICITATION SCHEDULE

Published on BidNet MONDAY, APRIL 14, 2025 IFB due date TUESDAY, APRIL 29, 2025, 2:30 p.m., ET

Bid award will be posted on BidNet/MITN after RCOC Board approval.

1.03 BID AWARD

The contract will be awarded to the bidder who has offered the lowest price and has met the required specifications. RCOC reserves the right to award to more than one bidder, as it determines in its best interests. Unit prices on all items will prevail.

1.04 BIDDER REJECTION

RCOC reserves the right to reject any and all bids or any part thereof. Any incomplete bid and any bid in which prices are obvious errors may be rejected. A non-conforming response to the specifications or terms and conditions will be considered non-responsive and may be rejected.

mailto:purchasing@rcoc.org

1.05 PROTEST AND APPEAL PROCEDURES

Bidders aggrieved by the award of any solicitation or resulting contract, may file a written notice of protest with the purchasing agent within seven (7) calendar days of award by the Board of Road Commissioners for Oakland County.

1.06 ALTERNATE BID

Bidders may submit an alternate bid. Alternate bids must be submitted as a complete and separate bid.

1.07 INCURRED COSTS FOR BIDDING

RCOC shall not be responsible for costs incurred in the preparation and presentation of this bid.

1.08 SAMPLES

Samples may be requested to facilitate the evaluation process, especially if bidding an alternate product. If required, the samples shall be provided to RCOC within 48 hours. RCOC item number, bidder name, and product number shall be clearly marked on samples. Bidders requesting samples be returned must include a pre-paid shipping label, or UPS account information with the samples.

2.00 INFORMATION FOR BIDDERS

2.01 FINANCIAL DISCLOSURE REQUIREMENTS

RCOC requires that each bidder be financially capable of carrying out the terms of the contract.

Bidders may be required to submit a copy of a recent financial statement or annual report. Such requests will be made in writing.

2.02 SUBCONTRACTS

The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or its power to execute such contract to any person, company or corporation without prior written consent of the RCOC.

2.03 EXEMPTION FROM TAXES

The RCOC is eligible for government pricing and is tax exempt.

2.04 GOVERNING LAW

This contract and all actions hereunder shall be governed by, subject to, and construed according to the laws of the State of Michigan.

2.05 CONTRACT COMMENCEMENT DATE

The contract commencement date shall be the date of the signing of the purchase order (PO) or execution of the contract, as set forth in the PO.

2.06 PACKING SLIPS

The successful bidder shall indicate purchase order number and delivery location on all packing slips and invoices.

2.07 INVOICING AND PAYMENT

Payment will be by ACH transfer or net thirty (30) days after acceptance by RCOC.

2.08 SERVICE CONTRACTS

Upon delivery, a signature of an RCOC employee must be obtained on the service ticket that states the quantity of material delivered. The signed delivery copy must be included with invoicing. RCOC will not be responsible for payment of invoices submitted without signed delivery tickets, or for any discrepancies not reported in writing within 30 days of occurrence.

2.09 HAZARDOUS SUBSTANCES

State law requires that shipments of hazardous substances shall include Material Safety Data Sheets (MSDS). If required, the website for the MSDS (or a paper copy) must be supplied prior to the first order shipped under any contract, and at any time the MSDS are revised.

2.10 CONFLICT OF INTEREST

It is RCOC’s policy that no RCOC employees or businesses owned and operated by RCOC employees can be used in the performance of this contract.

The services described in this bid may not be assignable without the prior written consent of the

RCOC.

3.00 SPECIFICATIONS

3.01 STEEL BEAM ELEMENTS AND END SECTIONS:

Steel beam sections, back-up elements, buffered end sections, terminal end shoes, and special end shoes, except for the special end shoes required for making connections to bridge barrier railings, shall meet the requirements for Class A guardrail of AASHTO M 180. The special end shoes for making connections to bridge barrier railings shall meet the requirements for Class B guardrail of AASHTO M 180.

All steel beam elements, back-up elements, and end sections shall be of the shape specified on the attached Michigan Department of Transportation (MDOT) Standard plans and shall be hotdip zinc coated after fabrication in accordance with the requirements for Type II zinc coatings of

AASHTO M 180.

3.02 HARDWARE:

All bolts, nuts, washers, and other hardware for guardrail shall be hot-dip zinc coated in accordance with ASTM A 153.

All bolts, nuts, and round washers for guardrail, other than at bridge barrier railings, shall meet the requirements of ASTM A 307, A 563 (Grade A, with Supplementary Requirements S1), and F 436, respectively.

Washers, other than round washers, for guardrail shall meet the requirements specified for circular washers in ASTM F 436 except the dimensions shall be as shown on the plans.

Bolts and nuts for making splices and connections of beam elements, other than bridge barrier railings, shall be of the configuration of AASHTO M 180 (bolts shall be of the Alternate No.2 configuration).

Bolts, nuts, and washers for connections at bridge barrier railings shall meet the requirements specified for Type 1 galvanized high-strength structural bolts with suitable nuts and hardened washers, as specified in ASTM A 325.

Wire rope and fittings for the cable anchorage shall meet the requirements of AASHTO M 30.

Wire rope shall be Type II with a Class B coating.

3.03 STEEL SLEEVES, SOIL PLATES, AND BEARING PLATES:

The steel for the sleeves and plates for wood guardrail posts shall meet the requirements specified for either structural steel plate in ASTM A 36 or hot-rolled steel sheet in ASTM A 570, Grades 36 or 40. The sleeves and plates shall be hot-dip zinc coated in accordance with AASHTO M 111. The weight of the zinc coating per square foot of actual surface on the sleeves shall average not less than 2.0 ounces and no individual specimen shall show less than 1.8 ounces. On the plates, the coating weights shall average not less than 2.3 ounces and no individual specimen shall show less than 2.0 ounces.

The steel sleeve shall have 1 or 2 full penetration longitudinal welds running the entire length of the sleeve. The tolerances, after galvanizing, on the size of the steel sleeve shall be minus zero and plus 1/8 inch on the inside dimension shown on the plans.

The tolerance on the size of the steel plates shall be minus zero and plus ¼ inch on the dimensions shown on the plans.

3.04 STEEL POST FOR GUARDRAIL:

The steel posts shall be of the length called for on the attached MDOT Standard plans and shall be W6 x 9 sections, weighing not less than 9.0 pounds per linear foot including zinc coating except that nominal 6-inch x 4-inch joist sections, weighing not less than 8.5 pounds per linear foot, including the zinc coating.

The steel shall meet the requirements specified for structural steel in ASTM A 36.

The posts shall be hot-dip galvanized in accordance with ASTM A 123, having an average coating weight of not less than 2.0 ounces per square foot of actual surface.

3.05 REFLECTORIZED WASHERS FOR GUARDRAIL:

Reflectorized washers shall be fabricated from steel sheets not lighter than No.13 galvanized sheet gage (0.0934 inch nominal), galvanized as provided in ASTM A 525, Coating Designation G 165, and having a reflective material firmly bonded to the galvanized steel. The size and shape of the washers shall conform to the details shown on the attached MDOT Standard plans or specified in the proposal. The steel washer shall be thoroughly degreased and treated in accordance with the sheeting manufacturer’s recommendations prior to application of the sheeting. The reflective material shall be the color called for on the plans and shall meet the requirements for Type III reflective sheeting as specified under Subsection 919.02-B of the Michigan Department of Transportation, 2003 Standard Specifications for Construction.

3.06 ANCHOR BOLTS, NUTS, AND WASHERS:

All nuts, washers, and the exposed length of anchor bolts plus 6 inches shall be galvanized in conformance with ASTM A 153, Class C. Nuts shall be re-tapped after galvanizing in accordance with ASTM A 563.

3.07 STANDARD PLANS FOR GUARDRAIL HARDWARE:

All guardrail hardware shall be fabricated in accordance with the attached MDOT Standard Plans, and/or in accordance with the requirement of the manufactures plans for the “SRT-350” the “ET- 2000” the “SKT-350” and “FLEAT-350” terminal end parts.

3.08 ADDITIONAL REQUIREMENTS:

• All guardrail per MDOT Standard Plans.

• All guardrail to be punched at 3'-1 1/2" spacing.

• All guardrail to be galvanized, 12 gauge per MDOT Specifications.

• All guardrail "MGS" except as noted.

• All bolts and nuts per MDOT Specification III-60H, oval shoulder - galvanized.

• Separate line items for bolts are in addition to those to be included with delivered guardrail sections.

• No minimum shipment will be guaranteed.

• All Shipments must be on a flatbed truck for removal by a forklift.

3.09 CERTIFICATION:

All shipments of guardrail hardware materials must be accompanied by a written certification from the manufacturer or supplier that the materials used meet these specification requirements.

4.00 INSURANCE

Successful bidders shall file with the Road Commission for Oakland County Board, copies of completed certificates of insurance as evidence that adequate insurance is carried and continuously maintain such insurance during the life of the contract. Insurance coverage shall be provided in accordance with the following:

1 .Comprehensive General Liability and Auto Liability

Including coverage for owned, hired, and non-owned vehicles and Michigan no-fault coverage

(PIP)

2. Bodily Injury and Property Damage:

The minimum limits of bodily injury liability and property damage liability shall be:

$1,000,000/per person or occurrence/aggregate OR Combined single limit: Bodily injury and property damage liability shall be $1,000,000 per occurrence/aggregate. Such insurance shall include broad form contractual liability.

3. Products Liability/Completed Operation

$1,000,000/ occurrence/aggregate

4. Worker’s Compensation Insurance – Bodily Injury – Statutory

Employer’s Liability -- $500,000/person The successful bidders shall not cancel, reduce, or non-renew the coverage of any insurance required by this section without 30 days prior written notice to the Board. All insurance provided in accordance with this section shall include an endorsement whereby the insurer shall agree to notify the Board immediately of non-renewal or any reduction or cancellation of any coverage.

The successful bidder shall obtain owner’s protective liability insurance with the Road Commission for Oakland County as the named insured.

The successful Bidder agrees to save harmless, indemnify, represent and defend the Board, its officers, agents and employees against any and all claims for personal injury, property damage, or any other claims of whatsoever nature arising out of or related to the performance or non-performance of the work by the Bidder, the Bidder’s employees, agents and subcontractors.

RCOC must be listed as additional insured on General Liability and Auto Liability.

The successful bidder shall require subcontractors maintain insurance as stated above. All insurance shall be carried with insurance companies authorized to do business in the State of Michigan and acceptable to the RCOC. Alternate acceptable insurance may be approved by

RCOC.

5.00 ORDER AND CONTACT INFORMATION

Please provide the following information for ordering and for customer service contacts.

Order Desk Customer Service

Name Name

Phone number Phone number

Email address Email address

6.00 INFORMATION FROM BIDDER

Is there an objection or deviation? YES ____ NO____

Specify: ____________________________________________________

How long do you anticipate your ability to hold pricing?___________________________________

Minimum order requirements. ________________________________

Indicate number of days for delivery to RCOC after receipt of order: ______________________

Indicate how many item rolls are packaged in standard bundle: ______________________

Do you offer payment discounts? For example, 2% 10 Net 30 YES ____ NO____

If so, state discount ___________________________________

The undersigned is authorized to represent the persons, firms and corporations joining and participating in the submission of this bid, and commits to meeting all aspects of the bid, terms and conditions, and agrees to deliver goods for one year.

Authorized Signature Title

Print Name

Company Street address City

State, Zip Phone Company Website

ROAD COMMISSION FOR OAKLAND COUNTY

TERMS AND CONDITIONS

Specification Deviation: Any deviation from this specification MUST be noted in detail and submitted in writing.

Completed specifications should be attached for any substitutions offered. The absence of a specification deviation statement and accompanying specification will hold the solicitor strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with bids or proposals, the solicitor’s name should be clearly shown on each document. The RCOC retains the right to determine the equivalency of any product or service.

Quantities: The RCOC requests purchase prices for the items identified in this solicitation, and in accordance with the specifications provided. The quantities provided may be given as a guideline only for the purpose of quote preparation. These quantities shall not be construed as the total number of purchases for the contract.

This estimated figure may increase and/or decrease throughout the term. No guarantee is expressed or implied as to the total quantity of items to be purchased under this contract. The RCOC reserves the right to add or delete like or related items at any time during the term of this contract. The additions or deletions shall be incorporated into the contract in the form of an addendum.

Evaluation: It is RCOC's intent to award the contract to one supplier; however, RCOC reserves the right to award to multiple suppliers if RCOC, at its sole discretion, deems such action to be to the best interest of the public we serve. Contract award will be made to the lowest responsive/responsible supplier meeting all specifications.

Fiscal Funding: Funding of this contract is dependent on budget appropriations set each fiscal year. If necessary funds to continue with the specified equipment and services are not allocated by RCOC's Board, this contract shall be terminated at the expiration of the appropriated funds.

Delivery and Receipt of Goods: Accessibility for delivery purposes shall be between the hours of 7:30 a.m. and 2:30 p.m. Monday through Friday, with exception of RCOC observed holidays. All deliveries shall be received acceptance “subject to inspection”. All goods must be tailgate delivered.

F.O.B. Destination Freight Prepaid: Title passes to the RCOC when goods are delivered to an RCOC location.

The supplier shall pay all freight charges, owns the goods during transit and files claims, if any.

Performance: The supplier agrees to deliver all items meeting specifications, brand, and part number in good condition, on the dates established. For blanket orders, failure to comply with the above performance standards in excess of 5% may result in the cancellation of the order.

Hold Harmless: The supplier agrees to save harmless, indemnify, represent, and defend the RCOC Board, its officers, agents, and employees against any and all claims of whatsoever nature arising out of, or related to, the performance or non-performance of the work by the supplier, the supplier’s employees, or agents.

MIOSHA Regulations: All equipment, machinery, tools and vehicles must meet all MIOSHA standards to be considered.

Compliance with Applicable Laws and Regulations: The supplier specifically agrees to comply with any and all applicable State, Federal, and Local statutes, ordinances, and regulations, and with RCOC regulations during performance of the services and will require compliance of all subcontractors. Additionally, the supplier shall comply with the following: In accordance with Michigan 1976 PA 453, the supplier hereto agrees not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, because of race, color, religion, national origin, age, sex, height, weight or marital status. Further, in accordance with Michigan 1976 PA No. 220, as amended, the parties hereby agree not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, or a matter directly or indirectly related to employment, because of a disability that is unrelated to the individual's ability to perform the duties of a particular job or position. The supplier further agrees that it will require all subcontractors for this project comply with this provision.

Taxes: The RCOC, a government agency, is eligible for government pricing schedules and is tax exempt.

Payment: Payment shall be approximately 30 days after receipt of goods and correct invoice and all specifications herein being met. The purchase order number must appear on all invoices.

Termination for Convenience RCOC may terminate this contract at any time for any reason by giving at least thirty (30) days’ notice in writing to the supplier. If the agreement is terminated by RCOC, the supplier will be paid for all outstanding invoices as of the date of termination.