Company Name - ___________________

REQUEST FOR RESPONSE

RFP# 6298

BUSHNELL GARDEN IMPROVEMENTS

City of Hartford Procurement Services Unit

550 Main Street Hartford, CT 06103

DEADLINE: 2:00 PM Date: TUESDAY, SEPTEMBER 1, 2026 Susan Sheppard Purchasing Agent 860-757-9616 smsheppard@hartford.gov

Updated 8/10/12

STANDARD INSTRUCTIONS:

• Questions & Addenda

Questions related to this project must be submitted electronically via www.hartfordct.gov/procurement/purchasing (click on current solicitations and then bid opportunities) within seventy-two (72) hours in advance of the response submittal deadline. Responses to such questions will be posted electronically within twenty-four (24) hours of the response submittal deadline. Respondents are responsible for obtaining all addenda related to this RFR and thus advised to check for any addenda a minimum of twenty-four (24) hours in advance of the response deadline.

• Taxpayer’s Identification Number o Respondents must provide their Taxpayer Identification number on the response form (Tax ID#). Award recipients, whether an individual, proprietor, partnership or a non-profit corporation or organization must file the Internal Revenue Service Form W-9, Request for Taxpayer Identification Number and Certification with the City.

• Responsible Candidate o Respondent must not have any delinquent taxes or financial obligations due o Respondent must execute an affidavit to comply with all federal and state requirements o Respondent must be certified as an Equal Opportunity Employer

• Calendar days allowed for contract work / Substantial completion date:

• Liquidated damages for late completion:

• Bid Bond / Performance & Payment bonds (required if checked on invitation to respond) o 10% bid bond, cashiers or certified check with your response. The City of Hartford provides contractors with the option of submitting an electronic Bid Bond through the Surety2000 website. Surety 2000 is an Internet-based surety processing, verification and security system, developed in cooperation with the surety industry. You may contact Surety 2000 at 1-800-660-3263 or www.surety2000.com, for more information.

o Performance and payment bonds for 100% of the project upon award if the contract value exceeds $50,000.00.

• DAS prequalification program (construction / infrastructure projects only) o The DAS Contractor Prequalification Program, Connecticut General Statues Section 4a-100, requires all contractors to prequalify “before they can bid on any construction, alteration, remodeling, repair or demolition of any public building (does not apply to road construction), for work by the state or a municipality, estimated to cost more than $1,000,000 and which is funded in whole or in part with state funds. “

• In addition to your electronic response, submit # hard-copies to:

o Hartford City Hall, Procurement Services, 550 Main Street, Room 100, Hartford, CT 06103

$1000.00 per day http://www.hartfordct.gov/procurement/purchasing

INVITATION TO RESPOND

Dear Sir/Madam:

The City of Hartford (the City) invites responses for:

RFR#: 6298 SOLICITATION DATE: August 3, 2026

SOLICITATION TITLE: Bushnell Garden Improvements SOLICITATION DESCRIPTION: The City of Hartford (the City) seeks responses from a qualified contractor for construction services for the landscape renovations of Bushnell Garden.

SITE LOCATION (if applicable): Northwood Cemetery, Windsor, Connecticut

RESPONSE DATE: September 1, 2026 RESPONSE TIME: 2:00 p.m.

DEPT. ASSIGNED CONTRACT #: EST. COST OF CONSTRUCTION: $ 650,000.00

A PRE-BID / RESPONSE CONFERENCE HAS BEEN SCHEDULED FOR

(Date / Time) (Location) This pre-bid conference is: Not Applicable

Mandatory (All prospective bidders are REQUIRED to attend to discuss specifications) Non-mandatory (All prospective bidders are encouraged to attend to discuss specifications)

This solicitation contains the following sections:

Invitation to Respond Standard Instructions Project Site Location – (for construction projects only) Table of Contents – (for construction projects only) Section 1 – Response Forms

1.1 Response Information & Signature Form

Contract Compliance

Affirmative Action / Equal Employment Opportunity Requirements – See Section 3.6 Surety Bond Requirements Bid Bond Performance & Payment Bonds Insurance Requirements – see exhibits below Set Aside – Ord. Section 2-660 MWBE Small Contractor City-Based Small Business Bid Preference – Ord. Section 2-661 15% Minority Utilization (City of Hartford Certified MWBE) – Ord. Section 2-682 State of Connecticut DAS Prequalification (Public Construction Project > $1,000,000) OSHA Compliance (Public Works Project > $100,000) Wage Requirements – Complete & attach Wage Certification Form

1.2 Response Pricing

1.3 Statement of Qualifications

1.4 Subcontractor Information

Section 2 – Specifications/Scope of Services Special Instructions / Conditions included

Section 3 – General Information for Preparation and Delivery of a Response Section 4 – Terms and Conditions / Labor Compliance Exhibits Insurance Requirements

Sincerely, Susan Sheppard Purchasing Agent

Companies interested in doing business with the City are able to register and maintain their registration via the Internet at:

www.Hartfordct.gov/procurement/purchasing (click on current solicitations and bid opportunities)

Request for Response (RFR)

AFFIDAVIT

STATE OF CONNECTICUT )

) ss. __________________, 20___

COUNTY OF ________________ )

I, ___________________________________, being duly sworn, depose and say:

(insert name of authorized agent)

1. I am the ___________________________ of ______________________________ (the

(insert title) (insert name of company) “Respondent”) and am authorized on behalf of the Proposer to make this Affidavit.

2. I am over 18 years of age and understand the obligations of an oath.

3. There are no delinquent real and personal property taxes due the City of Hartford from the

Respondent.

4. The Respondent is current on all monetary obligations due the City of Hartford.

5. The Respondent is currently in compliance with all applicable laws, regulations and ordinances of the United States, State of Connecticut and the City of Hartford.

(Insert name of company)

By: _______________________________ Name:

Title:

Subscribed and sworn to before me, ___________________________, the undersigned officer this

_________ day of ___________, 20___.

Notary Public My Commission Expires:

CITY OF HARTFORD

WAGE CERTIFICATION FORM

I, of Officer, Owner, Authorized Rep. Company Name do hereby certify that the Company Name

Street

City and all of its subcontractors will pay all workers on the

Project Name and Number

Street and City the following wages as required for such project (a copy of the rates which is attached hereto):

State of Connecticut Prevailing wage rates

Federal Prevailing wage rates

City of Hartford Living wage rates

Signature

Subscribed and sworn to before me this day of___________, 20______

Notary Public

LCPtracker – Implementation of New Electronic Certified Payroll System

The City of Hartford has transitioned its reporting requirements to a paperless, online system of entering Certified Payroll Reports and submitting related Labor Compliance documentation called LCPtracker.

All contractors and every lower-tier subcontractor will be required to submit certified payrolls and labor compliance documentation electronically for all City of Hartford Construction Contracts. If you are a service contractor you will only have to submit an annual payroll report with demographic data.

Each contractor and subcontractor will be given a Log On identification and password to access the LCPtracker system. Again, this requirement will be ‘flowed down’ to every lower-tier subcontractor and vendor required to provide labor compliance documentation for its project.

The City of Hartford holds the licensing agreement with LCPtracker and the use of their system will be free and be offered at no expense to all contractors and subcontractors.

Use of the system will involve data entry of weekly payroll information including; employee identification, labor classification, total hours worked and hours worked on this project, wage and benefit rates paid, etc.

LCPtracker’s software can interface with most payroll and accounting software programs that can generate a ‘comma delimited file (.csv).’ If your program does not have this capability, LCPtracker can likely build an interface to communicate with your accounting software.

There is a “Prime Approver” training. However, in addition training will be provided for all your contractors. This training will be facilitated by a member of the LCPtracker Customer Support team.

The best part is all you will need is a computer with Internet access, an email address and access to a phone.

For additional information, please go to: LCPtracker.com

HAAP

Hartford Affirmative Action Plan (HAAP) / Equal Employment Opportunity

Agreement & Affidavit Project # & Title: ______________________________

Each contractor, subcontractor and supplier subject to the provisions of Article XII, Section 2-680, et seq. of the Hartford Municipal Code, must execute this Agreement & Affidavit, prior to the execution of any binding agreements with the City of Hartford. This agreement shall form a part of and be deemed attached to all contracts or purchase orders between the City of Hartford (the City) or it’s Agent and the undersigned.

During the performance of this contract, the Contractor agrees to comply with the following:

1. Each Contractor will comply with all provisions of Executive Order No. 11246, Executive Order No. 11375 and Executive Order No.

11063, Connecticut Fair Employment Act, the Vocational Rehabilitation Act of 1973, including all standards and regulations which are promulgated by the government authorities which established such acts in said requirements, and all standards, and regulations incorporated herein by reference.

2. The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, age, sex or national origin or physical or mental handicap, religion and sexual orientation. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated, during employment, without regard to their race, creed, color, age, sex, national origin or physical or mental handicap, religion and sexual orientation. Such actions shall include, but not be limited to, the following Employment, Upgrading, Promotion, Demotion, or Transfer, Recruitment or Recruitment Advertising, Layoff, or Termination;

Rates of Pay or other forms of compensation; and Selection for Training, including Apprenticeship.

3. The Contractor will designate a person to handle affirmative action matters for the company who will have the responsibility for assuring compliance.

4. The Contractor will submit their company’s written Affirmative Action / EEO policy statement to the City of Hartford as part of the EEO

Certification.

5. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive considerations for employment without regard to race, creed, color, age, sex, national origin or physical or mental handicap, religion and sexual orientation.

6. Contractor certifies that it does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location under its control, where segregated facilities are maintained. As used in this Agreement, the terms “segregated facilities” means any waiting rooms, work areas, restrooms, and wash rooms, restaurants, and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation and housing facilities provided for employees which are segregated by explicit directive or are, in fact, segregated on the basis of race, creed, color, age, national origin or physical or mental handicap, religion and sexual orientation because of habit, local custom otherwise.

7. The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice advising the labor union or workers’ representative of the contractor’s commitments.

8. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the compliance officer setting forth the provisions of this nondiscrimination clause.

9. The Contractor will furnish and submit all documents, information and reports required by the City of Hartford, Executive Order No.

11246, as amended, the Vocational Rehabilitation Act of 1973, and by the rules, regulations and orders of the Secretary of Labor, pursuant thereto, and will permit access to their books, records and accounts by the Contracting Agency, the City and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders. Contractor further agrees to submit periodic reports of employment and subcontracting practices in such a form, in such a manner and at such time as required by the City of Hartford. All records must be retained for a period of 3 years following the completion of work and shall be available at reasonable times and places for inspection by authorized representative of the City. The contractor will also permit its employees to participate in on-site interviews conducted by City staff for the purpose of assuring wage compliance.

10. The Contractor will include the provisions of paragraphs (1) through (10) in every subcontract or purchase order and it is the responsibility of the contractor to assure subcontractor compliance with all of the above terms. These provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the Owner may direct as a means of enforcing such provisions.

11. The Contractor shall set aside 15% of the total project costs for certified Minority & Women Business Enterprises.

12. Prior to awards of subcontractors or purchase orders for this work, the Contractor will conduct informal meetings with interested

MBE/WBE suppliers and contractors for the scope of the work to be awarded. Contractor will inform associations and consortia of minority and female contractors of bid specifications well in advance of the closing date for bid submission. Contractors and subcontractors must document and maintain records of all solicitations of offers for subcontracts from minority and female construction contractors and suppliers, including circulation of solicitations to minority and female contractor associations and other business associations.

Copies of MBE/WBE contracts must be provided to the City prior to the execution of contract with the City.

13. The Contractor assures that no less than 15% of the total project work hours, by trade, will be worked by minority trades-workers.

14. The Contractor assures that no less than 30% of the total project work hours will be worked by Hartford Residents.

15. The Contractor will contact the business agent for the labor unions with whom he has an agreement and request minority persons and

Hartford residents be referred for work on this project.

16. The Contractor and its subcontractors shall notify the City of Hartford of all job openings located within the Hartford Labor Market Area and shall require their subcontractors or vendors to advise the Contract Compliance Officer as to the opportunities for employment within the vendor’s or subcontractor’s organization, for the duration of this project. Notification of job openings shall include criteria and minimum qualifications, rates of pay, hours of work, duration of employment, work to be performed, job skills and type of training required for each position.

17. The Contractor shall make all good faith efforts to comply with the Affirmative Action goals of the City by consulting with the City of

Hartford’s Contract Compliance Manager, regarding specific affirmative steps to undertake and by maintaining documentation of all communication, advertising, recruiting and training efforts. The contractor shall notify the City of Hartford immediately shall any problems arise in meeting any of these requirements.

18. In the event of the Contractor’s noncompliance with the nondiscrimination and equal employment clauses of this contract, this contract may be canceled, terminated or suspended, in whole or in part, without penalty to the City or its Agent.

My organization hereby agrees to comply with all the terms noted above in the Hartford Affirmative Action Plan / Equal Employment Opportunity Agreement.

(Signature of authorized agent) (Date)

Project # & Title: ______________________________

AFFIDAVIT FOR BECOMING SIGNATORY TO THE “HARTFORD AFFIRMATIVE ACTION PLAN”

I, ______________________________________________, being duly sworn do depose and say:

(Insert name and title of authorized agent

1. I am an official of the following organization and I am authorized to submit this affidavit for and on behalf of my organization, thereby binding it to the terms and statements contained herein.

2. My organization hereby acknowledges its agreement with the intent; purpose and scope of the Hartford

Affirmative Action Plan adopted pursuant to Section 2-680 et seq. of the Municipal Code of the City of Hartford, and will make all good faith efforts to comply with its provisions.

3. My organization hereby agrees and certifies as a condition of participating on construction projects of the City of Hartford that it will not practice discrimination in regard to minority group individuals and women and will eliminate any continuing effects, if any, of past discrimination.

4. My organization hereby agrees to comply with the contractual responsibilities regarding Minority Business

Utilization, Minority & Female trades-worker participation and Hartford Residency requirements of City of Hartford.

(Insert name of company) (Signature of authorized agent)

Subscribed to and sworn to before me this ____________________ day of ____________, 20________

(Check appropriate box) ( ) Commissioner of Superior Court

( ) Notary Public, my commission expires:

BIDDERS EEO REPORT

Part 1 – IDENTIFICATION OF VENDOR

1. NAME

ADDRESS

(As shown on BID) mm nn

2. CHIEF EXECUTIVE OFFICER FOR ABOVE BIDDER (NAME)

4. ADDITIONAL LOCATIONS IN

CONNECTICUT

mm nn

ADDRESS TELEPHONE #

Part II: NONDISCRIMINATION POLICIES AND PRACTICES

1a. Have you put into effect a company wide equal opportunity program to promote nondiscrimination?

Yes No gfedc gfedc

3c. Do all your employee recruitment advertisements state a nondiscrimination policy?

Yes No gfedc gfedc 1b. If “Yes” have all your employees been informed of this in writing?

Yes No gfedc gfedc

4a. Do you have a collective bargaining agreement or other contract or understanding with a labor union representing the employee employed by you?

Yes No gfedc gfedc 2a. Do you sponsor or promote any educational or training programs for your employees or prospective employees?

Yes No gfedc gfedc

4b. If “Yes” does each such agreement assure full compliance nondiscrimination requirements?

Yes No gfedc gfedc 2b. If “Yes” are all such persons given the opportunity to participate in accordance with your nondiscrimination statement?

Yes No gfedc gfedc

4c. If “No” check here, and explain on a separate attached sheet.

Yes No gfedc gfedc 3a. Have all your recruitment sources been notified that all qualified applicants will be considered without discrimination?

Yes No gfedc gfedc

5a. Is there a person in your employ who is responsible for assuring equal employment opportunities?

Yes No gfedc gfedc 3b. Has this been done in writing?

Yes No gfedc gfedc

5b. If “Yes” give Name and Title Yes No gfedc gfedc

Part III-HIRING AND RECRUITMENT

1. Which of the following recruitment sources are used by you? (Check “Yes” of “ No” Estimate % if not known)

% of all applicants provided by this source.

2. Check any of the following that you use as hiring qualifications.

3a. Describe any other practice which show that you hire, train and promote employees without discrimination.

SOURCE

Yes No (x)

Work Experience gfedc State Employment Service gfedc gfedc Ability to speak or write English c gfedc

Private Employment Agencies gfedc gfedc Written Tests gfedc

PART IV – STATISTICS – Employment at bidder’s location (as shown on bid submittal). In lieu of completing this section, bidder may submit copy of its most recent Federal EEO-1 report for the reporting location or a copy of its consolidated report for the total organization, if filed within the last year.

PART V- DOCUMENTATION AND COMMITMENT REQUIRED

1. Please submit as part of this EEO report, a copy of your Company Policy Statement of Equal Employment Opportunity.

mm nn

Schools and Colleges gfedc gfedc High School

Diploma gfedc

Newspaper Advertisements gfedc gfedc College Degreegfedc

Walk-ins gfedc gfedc Union Membership gfedc

Present Employees gfedc gfedc Personal

Recommendation gfedc

Labor Organizations gfedc gfedc Car Ownershipgfedc

Minority/Community Organizations gfedc gfedc

Employment Resource Development Agency gfedc gfedc

OTHER (Specify) gfedc gfedc

EMPLOYMENT FIGURES WERE OBTAINED FROM

Visual Check Employment Record Othergfedc gfedc gfedc

CLOSING DATE OF REPORT PERIOD

JOB

CATEGORIES

OVERALL

TOTALS

(Sum of all columns A-

E Male & Female)

A WHITE (Not of Hispanic Origin)

B BLACK (Not of Hispanic Origin)

C

HISPANIC

D ASIAN or

Pacific Islander

E

AMERICAN

INDIAN or

ALASKAN NATIVE

Officials and Managers

Male Female Male Female Male Female Male Female Female Male

Professionals

Technicians

Sales Workers

Office and Clerical Craft Workers (Semi-Skilled)

Operatives (Semi-Skilled)

Laborers (Unskilled) Service Workers

TOTALS

ABOVE

TOTALS ONE

YEAR AGO

ON THE JOB TRAINEES (Enter figures for the same categories as shown above)

Apprentices

Trainees

2. For companies employing more than 10 persons, please submit as part of this EEO report a written commitment to hire minority and female workers if your work force statistics are not representative of the minority and female work force availability in your labor market area.

3. If your company is not located in Connecticut, please submit a copy of your local labor market area statistics.

The Bidder understands and agrees that its failure to meet the equal opportunity requirements established by section 2-573 of the Code will preclude such bid from being considered. The bidder agrees to the procedures set forth in section 2-573 of the Code in regard to the determination of whether such bidder is an equal opportunity employer. The Bidder also understands and agrees that the equal opportunity documents will become a part of the contract, and that a breach of the provision of the equal opportunity documents will constitute a breach of the contract subject to such remedies as provided by law.

AFFIDAVIT

NAME OF PERSON SUBMITTING BID TITLE DATE SIGNED TELEPHONE NO. (Include Area Code)

X

City of Hartford – Construction Services Insurance Requirements

*The insurance requirements referenced below are not for all contracts, please see RFP for insurance requirements*

Document #1007 Revision 1/1/2020 Insurance: (Scope and Limits)

Note: The term “City of Hartford” or “City” is to be taken to mean “City of Hartford and the Hartford Board of Education” when the project includes work for the Board of Education.

At least ten days before the Contract is executed and prior to commencement of work thereunder, the Contractor will be required to file with the Purchasing Agent a certificate of insurance, executed by an insurance company or authorized representative satisfactory to the Purchasing Agent and in an acceptable form. The policy shall name the City of Hartford as Additional Insured on a primary and noncontributory basis on all policies except Workers Compensation and Professional Liability, all policies should include a waiver of subrogation, and state that, with respect to the award, the Contractor carries insurance in accordance with the following requirements:

1) Commercial General Liability: With respect to the operations he performs and also those performed by him for sub-contractors, the contractor shall carry Commercial General Liability insurance with a minimum limit of $1,000,000 per occurrence for bodily injury, personal injury and property damage and $1,000,000 per project aggregate. Coverage shall include Premises and Operations, Independent Contractors, Products and Completed Operations, Contractual Liability and Broad Form Property Damage coverage. If a general aggregate is used, Owners Contractive Protective Liability Insurance is required with respect to the operations the contractor performs, the contractor shall carry for and on behalf of the City of Hartford an Owners and Contractors Protective Liability insurance policy for a limit of not less than $1,000,000 for all damages arising out of injury to or destruction of property in any one accident or occurrence and subject to that limit per accident, and aggregate limit of $2,000,000 for all damages arising out of injury or destruction of property during the policy period. If contractor will be working or serving youth under the age of 21 Abuse and Molestation coverage must be included with a $1,000,000 limit.

2) Workers’ Compensation and Employers’ Liability: With respect to all contractor operations and all those performed f o r him by sub-contractors, the contractor shall carry statutory coverage in compliance with the Workers’ Compensation laws of the State of Connecticut. Coverage shall include Employer’s Liability with minimum limits of $1,000,000 each accidence, $1,000,000 Policy Disease Limit, $1,000,000 each employee.

3) Automobile Liability: The operation of all motor vehicles, including those owned, hired or non-owned, used in connection with the contract shall be covered by Automobile Liability insurance with a minimum of $1,000,000 combined single limit for all damages arising out of any one accident or occurrence. If a vehicle is not used in execution of this contract then automobile coverage is not required. If Pollution Liability is required Auto must include endorsements for MCS-90 and Pollution Liability (CA9948).

4) Builders’ Risk Insurance: At its sole cost and expense, the contractor shall carry Builders’ Risk insurance including but not limited to, Fire, Vandalism, Theft, Lightning, Wind and All risk coverage in the amount of the estimated value of improvement to the existing structure and/or new building, but, at a minimum, no less than the value of the contract.

Such insurance should include coverage for materials stored on the site but not yet made a permanent part of the structure and property in transit. All deductibles or retentions will be the sole responsibility of the contractor. The City of Hartford is listed as a Loss Payee on the coverage.

5) Pollution Liability: For operations involving a risk of environmental pollution, contractors shall provide Contractor’s Pollution Liability coverage for Bodily Injury, Property Damage and Clean-up cost arising from pollution conditions caused by the operations of the contractor with a minimum limit of $1,000,000. Coverage may be on a claims-made form and should include contractual liability coverage for claims arising out of liability of sub-contractors and non-owned disposal site coverage.

6) Railroad Protective Liability: When the contract involves work within 50 feet of a railroad the Contractor shall furnish evidence to the City that with respect to operations performed by him or for him by subcontractors, he carries Railroad Protective Liability insurance providing for a limit of not less than $2,000,000 per occurrence and $6,000,000 policy aggregate.

7) Excess Liability: Contractor shall provide follow form Excess Liability coverage with minimum limits of $1,000,000 per Occurrence and $1,000,000 Aggregate.

Insurance Provisions

1) Additional Insured: The City of Hartford shall be named as Additional Insured on a primary noncontributory basis.

The coverage shall contain no special limitations on the scope of protection afforded to the City.

2) Deductibles: Consultant shall be responsible for any and all deductibles in the described insurance policies including payment thereof and indemnification of the City/Board of Education with regard thereto.

3) Recovery and Subrogation: The Consultant’s insurers shall have no right of recovery or subrogation against the City.

The Consultants insurance shall be primary insurance as respects the City. Any insurance or self-insurance maintained by the City shall be excess and non-contributory to the Consultant’s insurance.

4) Cancellation or Endorsement: The Consultant shall provide notice to the City in advance of any termination of or any change in the policy. No change shall be made without said prior notice and without prior approval from the City.

5) Claims: Each insurance policy, shall state that the insurance company shall agree to investigate and defend the insured against all claims for damages, even if groundless.

6) Compensation: There shall be no direct compensation allowed to the Consultant on account of any premium or other charge necessary to take out and maintain all insurance or bonds, but the costs thereof shall be considered included in the general cost of the work.

7) Waiver of requirements: The Purchasing Agent or City Risk Manager may vary the above requirements in his/her sole discretion; if he/she determines that the City’s interests will be adequately protected without meeting all stated requirements.

8) Policy Form: Except for Pollution Liability and Professional Liability, “Claims Made” coverage is in unacceptable. All coverage is to be written on an “Occurrence” basis. If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of two (2) years from the completion date of this contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the contract for two (2) years from the completion date.

9) Governmental Immunity: Unless requested otherwise by the City of Hartford, the Consultant and his insurer shall waive governmental immunity as defense and shall not use the defense of governmental immunity in the adjustment of claims or in the defense of any suit brought against the City.

10) Premium: The Consultant shall assume and pay all costs and billings for premiums and audit charges earned and payable under the required insurance.

11) Policy Period: Policies must be effective prior to the commencement of work and must remain in force until termination of work under this contract. In the event of interruption of coverage for any reason, all work under the contract shall cease and shall not resume until coverage has been restored.

SAMPLE ONLY

ADDITIONAL

INSURED

WAIVER OF

SUBROGATION

The City of Hartford is included as an additional insured. Waiver of subrogation applies in favor of the holder per the policy provisions if required as such in a written contract with the Named insured which has been executed prior to loss/claim (Optional Language AIIMA on a primary non-contributory basis as required per the policy provisions, if required as such in written contract with the named insured which has been executed prior to loss claim.)

City of Hartford

550 Main Street

Hartford, CT 06103 smsheppard Highlight smsheppard Highlight smsheppard Highlight smsheppard Highlight smsheppard Highlight

Section 1, Response Forms

Section 1

RESPONSE FORMS

1.1 RESPONSE INFORMATION & SIGNATURE FORM

Vendor Name -

Trade Name -

Address -

Phone # - Fax # - Email Address -

Contact Person - Tax ID# -

Delivery / Service Start Date: # Calendar days after receipt of executed contract:

Bid Surety - 10% For electronic bonds enter bond number, otherwise check the appropriate box

Electronic Bond # Bond (hard copy)

Cashiers / Certified

Check

Cost of Performance Bond included in base bid (if applicable) $ Per thousand

EEO Certification Status (check one) See General Information for Preparing a Response paragraph 3.6.3

Current & on file EEO form attached

DAS Prequalified Contractor? (non highway construction projects >$500,000) http://das.ct.gov/cr1.aspx?page=10

Certificate attached

Update Statement attached

Insurance Agent Name Phone #

Insurance Agent Address

Vendor acknowledges receipt of all addenda issued during the bidding period (if applicable) and understands that they are a part of the bidding documents.

The undersigned hereby declares that he/she or they are thoroughly familiar with the specifications, the various sites, the City’s requirements, and the objectives for each element of the project item or service and understands that in signing this proposal all right to plead any misunderstanding regarding the same is waived. The undersigned further understands and agrees that he will furnish and provide all the necessary material, machinery, implements, tools, labor, services, and other items of whatever nature, and to do and perform all the work necessary under the aforesaid conditions, to carry out the contract and to accept in full compensation therefore the amount of the contract as agreed to by the Contractor and the City.

The undersigned hereby declares that no reason or persons other than those named herein are interested in this proposal, which is made without any connection with any other person or persons making any proposal for the same work and is in all respects fair and without collusion or fraud; that no person acting for or employed by the City of Hartford is directly or indirectly interested therein, or in the supplies or works to which it relates, or will receive any part of the profit or any commission there from in any manner which is unethical or contrary to the best interest of said City of Hartford.

The undersigned additionally declares that they are not debarred or suspended, or otherwise excluded from, or ineligible for, participation in City of Hartford, State of Connecticut or federally funded projects (Executive Order 12549).

The undersigned certifies under penalty of false statement that the information provided in this response is true.

Submitted by (Signature)

Printed name and title Date (Authorized Agent of Company)

Page 2, Response Forms

1.2 RESPONSE PRICING

Pricing shall be submitted electronically at www.hartfordct.gov/procurement/purchasing (click on current solicitations and then bid opportunities)

The City of Hartford is exempt from all sales and use tax; therefore bid prices shall not incorporate such taxes.

Upon request by the successful respondent, a sales tax exemption certificate will be issued.

A. BASE BID / LUMP SUM and ALTERNATES

BASE BID / LUMP SUM as shown on the contract drawings & specifications

(Includes the Owner’s Contingency Allowance of $35,000.00).

Bid in words (if submitting a handwritten response)

1.3 STATEMENT OF QUALIFICATIONS

Please complete the following information. Failure to respond to all items may result in the rejection of your response.

1. Number of years in business - D-U-N-S Number:

2. Number of personnel employed Part time - , Full time - ,

3. List up to six past contracts of this type/size your firm has completed within the last three (3) years:

Project Date Contact Person Phone No.

4. DAS CONTRACTOR

PREQUALIFICATION

(required for construction / infrastructure projects only)

DAS prequalified?

Yes No

You certify that there has been no substantial change in your financial position or corporate structure since your most recent prequalification certificate was issued or renewed, other than those changes noted in the update statement (attached).

YES

NO

Page 3, Response Forms

5. ORGANIZATIONAL

STRUCTURE OF BUSINESS

ENTITY (select one)

General partnership (GP)

Limited partnership (LP)

Limited liability corporation (LLC)

Limited liability partnership (LLP)

Corporation

Individual doing business under a trade name (sole proprietor) other (specify)

6. CITY OF HARTFORD TAX

STATUS / OTHER FINANCIAL

OBLIGATIONS

Hartford Businesses – All City of Hartford taxes & financial obligations (real, motor & personal property) are current and paid in full or subject to a current and approved payment plan. Please attach RFR Affidavit.

Yes

No

Non-Hartford Businesses - All City of Hartford financial obligations are current and paid in full or subject to a current and approved payment plan. Please attach RFR Affidavit.

7. STATUS OF THE BUSINESS

AND ITS CURRENT STANDING

WITH THE SECRETARY OF

STATE'S OFFICE

Connecticut businesses - Are all required filings current with the Secretary of State and will the Secretary of State be able to issue a Certificate of Legal Existence?

Out-of –State (foreign) businesses – Have you filed a Certificate of Authority / Application of Registration with the Connecticut Secretary of State? If so, submit a copy of your filing with your response. If not, submit a copy of your Certificate of Good Standing from your state of incorporation.

8. Is your local organization an affiliate of a Parent company? If so, Indicate the principal place of business of the parent company and the name of agent for service.

Business Name .

Address .

City . State . Zip .

Name of Agent .

Page 4, Response Forms

9. List all Affiliated Businesses (attach additional sheets as necessary):

Business Name Address Ownership Interest %

10. Based on the organizational structure of your business, provide a current listing of all corporate officers, principals, general or managing partners, limited partners, managers and members. If sole proprietorship or general partnership, attach trade name certificate filed with the town clerks office.

11. Submit copies of all required business (trade & occupational) licenses with your response.

12. Your company may be asked to submit information relative to your company's financial statements and/or a Dun & Bradstreet report may be obtained prior to receiving an award. This information will be protected to the fullest extent required by law.

13. Additional information/documentation may be requested subsequent to your responding to this solicitation.

1.4 SUBCONTRACTOR UTILIZATION

Forms labeled Section 1.4 are provided below to accommodate the Base Bid (or Lump Sum) and alternates (if called for) in this Request for Response (RFR).

Page 5, Response Forms

The information provided below applies to: (Check one box as appropriate)

Base Bid Alternate 1 Alternate 2 Alternate 3 Alternate 4 Alternate 5

1.4 SUBCONTRACTOR UTILIZATION

If subcontractors are to be used, indicate the firm name, address, portion or section of work the subcontractor will be performing, the subcontract value, percentage of base bid and if the subcontractor is a City certified (MWBE).

Respondent agrees to subcontract the portion of the work stipulated below to (MWBE) businesses. A copy of the contract between the respondent and the subcontractor will be required prior to execution of contract.

Note: Connecticut General Statues Section 4a-100, Prequalification now applies to subcontractors also.

Trade or Nature of Work

BUSINESS NAME AND ADDRESS

CITY OF

HARTFORD

CERTIFIED

MWBE

% of Base Bid

Subcontract $ Value

TOTAL SUBCONTRACT VALUE

TOTAL (MWBE) SUBCONTRACT VALUE

Subcontract % to total project %

MWBE Subcontract % to total project

Additional information may be requested subsequent to your responding to this bid request.

Page 6, Response Forms

If subcontractors are to be used, indicate the firm name, address, portion or section of work the subcontractor will be performing, the subcontract value, percentage of base bid and if the subcontractor is a City certified (MWBE).

Respondent agrees to subcontract the portion of the work stipulated below to (MWBE) businesses. A copy of the contract between the respondent and the subcontractor will be required prior to execution of contract.

Note: Connecticut General Statues Section 4a-100, Prequalification now applies to subcontractors also.

Business Name and Address CITY OF

HARTFORD

CERTIFIED

MWBE

% of Base Bid

MWBE Subcontract % to total project %

Page 7, Response Forms

If subcontractors are to be used, indicate the firm name, address, portion or section of work the subcontractor will be performing, the subcontract value, percentage of base bid and if the subcontractor is a City certified (MWBE).

Respondent agrees to subcontract the portion of the work stipulated below to (MWBE) businesses. A copy of the contract between the respondent and the subcontractor will be required prior to execution of contract.

Note: Connecticut General Statues Section 4a-100, Prequalification now applies to subcontractors also.

Business Name and Address CITY OF

HARTFORD

CERTIFIED

MWBE

% of Base Bid

Page 8, Response Forms

If subcontractors are to be used, indicate the firm name, address, portion or section of work the subcontractor will be performing, the subcontract value, percentage of base bid and if the subcontractor is a City certified (MWBE).

Respondent agrees to subcontract the portion of the work stipulated below to (MWBE) businesses. A copy of the contract between the respondent and the subcontractor will be required prior to execution of contract.

Note: Connecticut General Statues Section 4a-100, Prequalification now applies to subcontractors also.

Business Name and Address CITY OF

HARTFORD

CERTIFIED

MWBE

% of Base Bid

Page 9, Response Forms

If subcontractors are to be used, indicate the firm name, address, portion or section of work the subcontractor will be performing, the subcontract value, percentage of base bid and if the subcontractor is a City certified (MWBE).

Respondent agrees to subcontract the portion of the work stipulated below to (MWBE) businesses. A copy of the contract between the respondent and the subcontractor will be required prior to execution of contract.

Note: Connecticut General Statues Section 4a-100, Prequalification now applies to subcontractors also.

Business Name and Address CITY OF

HARTFORD

CERTIFIED

MWBE

% of Base Bid

MWBE Subcontract % to total project

Page 10, Response Forms

If subcontractors are to be used, indicate the firm name, address, portion or section of work the subcontractor will be performing, the subcontract value, percentage of base bid and if the subcontractor is a City certified (MWBE).

Respondent agrees to subcontract the portion of the work stipulated below to (MWBE) businesses. A copy of the contract between the respondent and the subcontractor will be required prior to execution of the contract.

Note: Connecticut General Statues Section 4a-100, Prequalification now applies to subcontractors also.

Business Name and Address CITY OF

HARTFORD

CERTIFIED

MWBE

% of Base Bid

PROJECT MANUAL

FOR

BUSHNELL GARDENS

HARTFORD, CONNECTICUT

DATE: MARCH 31, 2026

CITY OF HARTFORD

DEPARTMENT OF PUBLIC WORKS

50 JENNINGS ROAD

HARTFORD, CT 06120

Prepared by:

BSC GROUP

180 Glastonbury Boulevard Glastonbury, CT 06033

Bushnell Gardens Hartford, Connecticut

TOC - 1 Table of Contents

TABLE OF CONTENTS

BUSHNELL GARDENS

HARTFORD, CONNECTICUT

SPECIFICATIONS

SECTION

NO. SECTION TITLE

DIVISION 2 - EXISTING CONDITIONS

02 3219 EXPLORATORY EXCAVATIONS

02 4123 SITE DEMOLITION

02 4400 CONTROL OF EXISTING FLOWS

DIVISION 3 - CONCRETE

03 3200 SITE CAST-IN-PLACE CONCRETE

DIVISION 4 - CONCRETE

04 2000 UNIT MASONRY ASSEMBLIES

04 4300 STONE MASONRY

DIVISION 5 - METAL

05 5213 PIPE AND TUBE RAILINGS

DIVISION 31 - EARTHWORK

31 2310 EARTHWORK

31 2543 GEOTEXTILES

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 1400 BRICK UNIT PAVING

32 3343 SITE SEATING

32 9000 PLANTING

32 9100 PLANTING SOIL

32 9220 TURF AND GRASSES

TOC - 2 Table of Contents

DRAWINGS

SHEET

NO. SHEET TITLE

T-1.0 TITLE SHEET

1 of 1 EXISTING CONDITIONS PLAN

L-1.0 SITE PREPARATION PLAN

L-2.0 LAYOUT AND MATERIALS PLAN

L-2.1 STONE STEP LAYOUT PLAN

L-3.0 GRADING AND UTILITIES PLAN

L-4.0 PLANTING PLAN

L-5.0 DETAILS

L-5.1 DETAILS

L-5.2 DETAILS

E-1.0 ELECTRICAL PLAN

E-2.0 ELECTRICAL DETAILS

E-3.0 ELECTRICAL SPECIFICATIONS

END OF SECTION

DIVISION 02

EXISTING CONDITIONS

02 3219-1 Exploratory Excavations

SECTION 02 3219

EXPLORATORY EXCAVATIONS

PART 1 GENERAL

1.1 SUMMARY

A. Section Includes:

1. Excavation of test pits where it may be necessary to locate or examine soils, groundwater, drains, pipes, rock, utilities, subsurface structures, or any other obstacles or subsurface conditions.

2. Stockpiling, management, and disposal of surplus or unsuitable material.

3. Backfilling and compacting of test pits with suitable material.

B. Exploratory excavations shall be conducted where shown on the Drawings, where directed or approved by Engineer, and as Contractor may deem necessary to locate or examine subsurface conditions as part of his work.

C. Contractor shall coordinate work between all Subcontractors, sections, and trades required for the proper completion of the work.

D. Contractor is responsible for all health and safety.

1.2 PAYMENT

A. Exploratory excavation work conducted by Contractor for his use or as specifically called-for on the Drawings or in the Specifications shall be considered incidental work and shall be included in Contractor’s base price for the project. Contractor shall be responsible for any required backfilling with suitable materials, disposal of unsuitable excavated materials, and restoration of the excavation area.

B. Exploratory Excavation requested by Engineer shall be paid for in accordance with Contractor’s Unit Price bid for “Exploratory Excavations” per Section 01 2200 – Unit Prices.

1.3 REFERENCES

A. Reference herein to any technical society, organization, group or regulation are made in accordance with the following abbreviations and, unless otherwise noted or specified, all work under this Section shall conform to the latest edition as applicable.

B. United States Code of Federal Regulations (CFR).

1. 29 CFR 1926, Safety and Health Regulations for Construction.

1.4 SAFETY

A. Contractor shall conduct all excavation activities in conformance with applicable regulations, including those relating to warning signs, excavation safety, sheeting, shoring, and stabilization.

02 3219-2 Exploratory Excavations

B. Contractor shall provide and maintain barricades, signs, lights, etc., required for the protection of personnel, materials and property. Temporary barricades, etc. shall conform all applicable codes and regulations, and shall be lighted at night with lanterns, flares and reflectorized paint as required for safety. Adapt barricades, signs, lights, etc. to evolving site conditions throughout the progress of the work.

C. Provide other safety devices as required, including adaptation of such safety devices to changing site conditions, to prevent unauthorized entry to construction areas and open excavations.

Provide warning signs and other temporary construction safety devices necessary for proper completion of the work in compliance with applicable safety regulations.

D. Contractor shall properly design and furnish all labor, materials, equipment, and tools necessary to construct permanent or temporary excavation support systems, including, but not necessarily limited to, sheet piling, trench shields, trench boxes, timber trench shoring, pneumatic/hydraulic shoring, steel sheeting or sheeting using other materials, sloping, and benching.

E. Any time an excavation is to remain open, at a minimum, provide full enclosure with safety barriers and fencing, warning signs, and additional safety control measures as appropriate for the condition.

1.5 SUBMITTALS

A. Submit record data of observations noted in test pits, including photographs, diagrams, and descriptive notes.

1.6 QUALITY ASSURANCE

A. Use adequate numbers of skilled workmen who are trained and experienced in the necessary crafts and who are completely familiar with the specified requirements and methods required for proper performance of the work in this Section. Use equipment of adequate size, capacity and quantity to accomplish the work of this Section in a timely manner.

B. Utility Mark-out

1. Prior to commencing work, comply with utility mark-out requirements of the Call-Before- You-Dig System (1-800-922-4455).

2. Verify the location of all subsurface utilities marked through the Call-Before-You-Dig System.

3. Not all subsurface facilities or structures will be identified through the Call-Before-You- Dig System. Confirm the location of other subsurface utilities and other subsurface facilities or structures prior to commencing work. Field-mark utilities as required.

C. Utility Coordination

1. Inform all utility owners of the necessity of test pit work. Prove reasonable advance notice to allow for coordination.

2. Coordinate the excavation of all test pits with the respective utility owners having facilities in the vicinity of the test pit location.

02 3219-3 Exploratory Excavations

3. If so desired by the respective utility owners, all or part of the work under this Section may be accomplished by their crews and/or supervised by them.

D. Utility Protection

1. Safeguard and protect from damage any utility to remain in service. Before excavating near any utility, notify the utility owner, coordinate protective work, and comply with the utility owners’ requirements.

2. Where utilities are encountered, notify Engineer and document location and type of utility before proceeding with work in such area.

3. When uncharted or incorrectly charted piping or utilities are encountered during excavation, stop work and notify Engineer immediately. Cooperate with the utility owners in maintaining their utilities in operation prior to resuming work.

E. Retaining Structures

1. Provide bracing, shoring, sheeting, sheet piling, underpinning or other retaining structures necessary to guard against any movement or settlement of existing or new construction, utilities, paving, light standards, piping or conduit. Assume responsibility for the strength and adequacy of retaining structures, and for the safety and support of construction, utilities or paving, and for any movement, settlement or damage thereto.

1.7 SEQUENCING

A. Contractor shall provide Engineer a…