6100064676-01 SASI FE Cost Matrix FINAL.xlsx

This is a cost proposal instruction document and pricing matrix prepared by the Pennsylvania Department of Education (PDE) for the Supporting America's Schools Infrastructure (SASI) grant program. The document provides detailed guidance for contractors submitting cost proposals to conduct facility condition assessments and related services for high-need local education agencies (LEAs) across Pennsylvania. The project encompasses five primary deliverables: facility assessments covering 15,123,493 square feet of LEA space in Phase 1 across 25 identified LEAs, communication and coordination activities, LEA-level and state-level reporting, optional technical assistance support, and travel expenses. All costs must be fully burdened and include labor, overhead, administrative expenses, and indirect costs, with pricing structured according to PDE's defined models rather than alternative approaches proposed by contractors.

Contractors must submit pricing using a cost-per-square-foot structure for Deliverable 1 (Facility Assessments), fixed prices per LEA for Deliverable 2 (Communication & Coordination) and Deliverable 3a (LEA-level reports), a one-time fixed price for Deliverable 3b (SEA-level consolidated report), an optional fixed price for Deliverable 4 (Technical Assistance Support), and a not-to-exceed travel budget for Deliverable 5 that complies with Pennsylvania Management Directive 230.10. The cost-per-square-foot rate established for Phase 1 will automatically apply to any Phase 2 facility assessments if that phase is authorized during the contract term, along with corresponding rates for communication, coordination, and reporting activities. Contractors must complete all supplier information fields and verify actual square footage during onsite assessments, as final payment will be based on verified measurements rather than planning estimates. Travel reimbursement requests require supporting invoices and receipts and must be submitted within 60 days of travel.