608-23-101 HVAC Unit Replacement Specs.docx

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Z1DA--608-23-101 HVAC Unit Replacement Federal contract opportunity
Solicitation number
36C24123B0005
Issued by
Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1

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This document is a solicitation for an HVAC replacement project at the Manchester VAMC. The solicitation calls for bids to replace HVAC units according to project specifications and drawings provided. Bids are due by a specified date. The project involves demolishing existing HVAC systems and installing new units, general construction including finish work, and related electrical and piping work. The solicitation is issued by the Department of Veterans Affairs Veterans Health Administration VISN 1. Contractors must be licensed, bonded, and insured, and comply with all applicable regulations including VA safety requirements.

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608-23-101 HVAC Unit Replacement SOW 02.pdf PDF
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Text version

04-01-18 Project Manual for

HVAC Unit Replacement Project Specs

VA MEDICAL CENTER

MANCHESTER, NEW HAMPSHIRE

Project 608-23-101

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO.
DIVISION AND SECTION TITLES
DATE

DIVISION 00 SPECIAL SECTIONS

00 01 10
Table of Contents
08-22

DIVISION 01 GENERAL REQUIREMENTS

01 00 00
General Requirements
11-21
01 33 23
Shop Drawings, Product Data, and Samples
06-21
01 35 26
Safety Requirements
08-22
01 42 19
Reference Standards
11-20
01 45 00
Quality Control
02-21
01 45 29
Testing Laboratory Services
11-18
01 74 19
Construction Waste Management
04-22
01 91 00
General Commissioning Requirements
04-22

DIVISION 03 - CONCRETE

03 30 00
Cast-In-Place Concrete
01-21

DIVISION 07 THERMAL AND MOISTURE PROTECTION

07 84 00
Firestopping
01-21

DIVISION 09 – FINISHES

09 91 00
Painting
01-21

DIVISION 10 – SPECIALTIES

10 80 00
Facility Standard Items for VAMC Manchester
08-22

DIVISION 22 – PLUMBING

22 05 11
Common Work Results for Plumbing
09-20
22 05 12
General Motor Requirements for Plumbing Equipment
09-20
22 05 19
Meters and Gages for Plumbing Piping
09-20
22 05 23
General-Duty Valves for Plumbing Piping
09-20
22 07 11
Plumbing Insulation
09-19
22 08 00
Commissioning of Plumbing Systems
11-16
22 13 00
Facility Sanitary and Vent Piping
09-20

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 05 11
Common Work Results for HVAC
04-22
23 05 12
General Motor Requirements for HVAC and Steam Generation Equipment
02-20
23 05 41
Noise and Vibration Control for HVAC Piping and Equipment
02-20
23 05 93
Testing, Adjusting, and Balancing for HVAC
02-20
23 07 11
HVAC and Boiler Plant Insulation
02-20
23 08 00
Commissioning of HVAC Systems
04-22
23 09 23
Direct-Digital Control System for HVAC
09-11
23 21 13
Hydronic Piping
02-20
23 21 23
Hydronic Pumps
02-20
23 23 00
Refrigerant Piping
02-20
23 25 00
HVAC Water Treatment
02-20
23 31 00
HVAC Ducts and Casings
02-20
23 34 00
HVAC Fans
02-20
23 65 00
Cooling Towers
03-20
23 81 23
Computer-Room Air-Conditioners
03-20

DIVISION 26 – ELECTRICAL

26 05 11
Requirements for Electrical Installations
01-16
26 05 19
Low-Voltage Electrical Power Conductors and Cables
01-17
26 05 26
Grounding and Bonding for Electrical Systems
01-17
26 05 33
Raceway and Boxes for Electrical Systems
01-18
26 05 39
Underfloor Raceways for Electrical Systems
01-18
26 05 73
Overcurrent Protective Device Coordination Study
01-18
26 08 00
Commissioning of Electrical Systems
11-16
26 22 00
Low-Voltage Transformers
01-18
26 24 13
Distribution Switchboards
01-17
26 24 16
Panelboards
01-18
26 24 19
Motor Control Centers
01-18
26 25 11
Busways
01-17
26 27 26
Wiring Devices
01-18
26 29 11
Motor Controllers
01-18
26 29 21
Enclosed Switches and Circuit Breakers
01-17
26 35 26
Harmonic Filters
01-18
26 36 23
Automatic Transfer Switches
01-17

08-01-22

00 01 10 - 1

SECTION 01 00 00 GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for HVAC Unit Replacement as required by VA supplied drawings and specifications.

B. Visits to the site by Bidders shall occur during the scheduled bid walkthrough established by the Contracting Officer (CO) and Contracting Officer’s Representative (COR) C. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 HOURS OF OPERATION

A. All construction activities shall occur between the hours of 7am through 3:30pm Monday through Friday.

B. Work shall not occur during federal Holidays unless preapproved by the COR.

C. A COR must always be onsite whenever the GC and their subcontractors are mobilized.

1.4 OCCUPIED AREAS

A. The GC shall ensure that a clear and free path is always available in the corridor to allow employees to enter and exit their work areas. GC shall limit excessive noise and vibration to off hours to not disturb employees.

1.5 PROTECTION OF EQUIPEMENT AND WORK SURFACES

A. Existing HVAC rooms have a substantial amount of fixed equipment that will require to be worked around. GC to take great care not damaging equipment while working and all equipment and work surfaces shall be covered to prevent damage.

1.6 FIRE SEPARTIONS

A. There are no fire separation walls that will be affected by the contracted work. If any floor penetrations re required (not anticipating any) then fire separation per NFPA 101 must be adhered to.

1.7 STATEMENT OF BID ITEM(S)

A. GENERAL CONSTRUCTION: Work includes HVAC demolition, general construction including finish work, electrical piping as clearly defined in project drawings and specifications.

1.8 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.9 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan: The General Contractor (GC) is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

3. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

1.10 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in executing the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, landscaping, or roads.

C. Working space and space available for storing materials shall as determined by the COR if necessary.

D. Workers are subject to rules of Medical Center applicable to their conduct.

E. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two workdays.

F. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

1.11 ALTERATIONS

A. Protection: Provide the following protective measures:

1. Protection of interior of existing structures at all times from damage, dust, and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

2. All equipment shall be protected during construction including counter tops/work surfaces.

1.12 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as mandated by local laws.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter, or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications, and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

1.12 WARRANTY

A. All work shall be warranted for a period of one year, as specified under Warranty of Construction FAR clause 52.246-21, to be free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier.

B. Contractor shall also, as specified under Warranty in FAR clause 52.246-21, obtain all warranties that would be given in normal commercial practice executed, in writing, for the benefit of the Government.

C. This contract shall be subject to all parts of FAR clause 52.246-21 and its Alternate I.

1.13 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory, and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style, and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

- - - E N D - - -

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

06-01-21

01 33 23 - 1

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.

1.3 SUBMITTAL REGISTER

A. The submittal register will list items of equipment and materials for which submittals are required by the specifications. This list may not be all inclusive and additional submittals may be required by the specifications. The Contractor is not relieved from supplying submittals required by the contract documents, but which have been omitted from the submittal register.

B. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

C. The VA will provide the initial submittal register in electronic format. Thereafter, the Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the VA.

D. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

E. The Contractor shall submit formal monthly updates to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal.

1.4 SUBMITTAL SCHEDULING

A. Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment.

B. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

C. No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals.

D. All submittals are required to be approved prior to the start of the specified work activity.

1.5 SUBMITTAL PREPARATION

A. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

B. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete.

C. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements.

D. All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned with review.

E. Provide a transmittal form for each submittal with the following information:

1. Project title, location, and number.

2. Construction contract number.

3. Date of the drawings and revisions.

4. Name, address, and telephone number of subcontractor, supplier, manufacturer, and any other subcontractor associated with the submittal.

5. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.

6. When a resubmission, add alphabetic suffix on submittal description. For example, submittal 18 would become 18A, to indicate resubmission.

7. Product identification and location in project.

F. The Contractor is responsible for reviewing and certifying that all submittals are in compliance with contract requirements before submitting for VA review. Proposed deviations from the contract requirements are to be clearly identified. All deviations submitted must include a side-by-side comparison of item being proposed against item specified. Failure to point out deviations will result in the VA requiring removal and replacement of such work at the Contractor's expense.

G. Stamp, sign, and date each submittal transmittal form indicating action taken.

H. Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements is to be similar to the following:

|CONTRACTOR|
||
|(Firm Name)|
||
||
||
|Approved|
||
||
|Disapproved|
||
||
||
| SIGNATURE:|
||
| TITLE:|
||
| DATE:|
||
||

1.6 SUBMITTAL FORMAT AND TRANSMISSION

A. Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer.

B. Compile the electronic submittal file as a single, complete document. Name the electronic submittal file specifically according to its contents.

C. Electronic files must be of sufficient quality that all information is legible. Generate PDF files from original documents so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required.

D. E-mail electronic submittal documents smaller than 5MB in size to e-mail addresses as directed by the Contracting Officer.

E. Provide electronic documents over 5MB through an electronic FTP file sharing system. Confirm that the electronic FTP file sharing system can be accessed from the VA computer network. The Contractor is responsible for setting up, providing, and maintaining the electronic FTP file sharing system for the construction contract period of performance.

F. Provide hard copies of submittals when requested by the Contracting Officer. Up to 3 additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the VA.

1.7 SAMPLES

A. Submit two sets of physical samples showing range of variation, for each required item.

B. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified.

C. When color, texture, or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

D. Before submitting samples, the Contractor is to ensure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

E. The VA reserves the right to disapprove any material or equipment which previously has proven unsatisfactory in service.

F. Physical samples supplied maybe requested back for use in the project after reviewed and approved.

1.8 OPERATION AND MAINTENANCE DATA

A. Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

B. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

1.9 TEST REPORTS

SRE may require specific test after work has been installed or completed which could require contractor to repair test area at no additional cost to contract.

1.10 VA REVIEW OF SUBMITTALS AND RFIS

A. The VA will review all submittals for compliance with the technical requirements of the contract documents. Review will be only for conformance with the applicable codes, standards, and contract requirements.

B. Period of review for submittals begins when the VA COR receives submittal from the Contractor.

C. Period of review for each resubmittal is the same as for initial submittal.

D. VA review period is 15 working days for submittals.

E. VA review period is 10 working days for RFIs.

F. The VA will return submittals to the Contractor with the following notations:

1. "Approved": authorizes the Contractor to proceed with the work covered.

2. "Disapproved, revise and resubmit": indicates noncompliance with the contract requirements or that submittal is incomplete. Resubmit with appropriate changes and corrections. No work shall proceed for this item until resubmittal is approved.

3. "Not reviewed": indicates submittal does not have evidence of being reviewed and approved by Contractor or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals after taking appropriate action.

1.11 APPROVED SUBMITTALS

A. The VA approval of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory.

B. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

C. After submittals have been approved, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

D. Retain a copy of all approved submittals at project site, including approved samples.

1.12 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

- - - E N D - - -

SECTION 01 35 26

Safety REQUIREMENTS

TABLE OF CONTENTS

1.1APPLICABLE PUBLICATIONS3
1.2DEFINITIONS5
1.3REGULATORY REQUIREMENTS7
1.4ACCIDENT PREVENTION PLAN (APP)7
1.5ACTIVITY HAZARD ANALYSES (AHAs)13
1.6PRECONSTRUCTION CONFERENCE15
1.7“SITE SAFETY AND HEALTH OFFICER” (SSHO) and “COMPETENT PERSON” (CP)16
1.8TRAINING17
1.9INSPECTIONS18
1.10ACCIDENTS, OSHA 300 LOGS, AND MAN-HOURS19
1.11PERSONAL PROTECTIVE EQUIPMENT (PPE)20
1.12INFECTION CONTROL22
1.13TUBERCULOSIS SCREENING31
1.14FIRE SAFETY32
1.15ELECTRICAL36
1.16FALL PROTECTION38
1.17SCAFFOLDS AND OTHER WORK PLATFORMS38
1.18EXCAVATION AND TRENCHES39
1.19CRANES42
1.20CONTROL OF HAZARDOUS ENERGY (LOCKOUT/TAGOUT)42
1.21CONFINED SPACE ENTRY43
1.22WELDING AND CUTTING43
1.23LADDERS43
1.24FLOOR & WALL OPENINGS44

SECTION 01 35 26

Safety REQUIREMENTS

1.1 APPLICABLE PUBLICATIONS:

A. Latest publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

B. American Society of Safety Engineers (ASSE):

A10.1-2011Pre-Project & Pre-Task Safety and Health Planning
A10.34-2012Protection of the Public on or Adjacent to Construction Sites
A10.38-2013Basic Elements of an Employer’s Program to Provide a Safe and Healthful Work Environment American National Standard Construction and Demolition Operations

C. American Society for Testing and Materials (ASTM):

E84-2013 Surface Burning Characteristics of Building Materials D. The Facilities Guidelines Institute (FGI):

FGI Guidelines-2010Guidelines for Design and Construction of Healthcare Facilities E. National Fire Protection Association (NFPA):

10-2018Standard for Portable Fire Extinguishers
30-2018Flammable and Combustible Liquids Code
51B-2019Standard for Fire Prevention During Welding, Cutting and Other Hot Work
70-2020National Electrical Code
70B-2019Recommended Practice for Electrical Equipment Maintenance
70E-2018Standard for Electrical Safety in the Workplace
99-2018Health Care Facilities Code
241-2019Standard for Safeguarding Construction, Alteration, and Demolition Operations

F. The Joint Commission (TJC) TJC Manual Comprehensive Accreditation and Certification Manual G. U.S. Nuclear Regulatory Commission 10 CFR 20 Standards for Protection Against Radiation H. U.S. Occupational Safety and Health Administration (OSHA):

29 CFR 1910Safety and Health Regulations for General Industry
29 CFR 1926Safety and Health Regulations for Construction Industry

I. VHA Directive 2005-007

1.2 DEFINITIONS:

A.Critical Lift. A lift with the hoisted load exceeding 75% of the crane’s maximum capacity; lifts made out of the view of the operator (blind picks); lifts involving two or more cranes; personnel being hoisted; and special hazards such as lifts over occupied facilities, loads lifted close to powerlines, and lifts in high winds or where other adverse environmental conditions exist; and any lift which the crane operator believes is critical.
B.OSHA “Competent Person” (CP). One who is capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous, or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them (see 29 CFR 1926.32(f)).
C."Qualified Person" means one who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training, and experience, has successfully demonstrated his ability to solve or resolve problems relating to the subject matter, the work, or the project.
D.High Visibility Accident. Any mishap which may generate publicity or high visibility.
E.Accident/Incident Criticality Categories:
1.No impact – near miss incidents that should be investigated but are not required to be reported to the VA;
2.Minor incident/impact – incidents that require first aid or result in minor equipment damage (less than $5000). These incidents must be investigated but are not required to be reported to the VA;
3.Moderate incident/impact – Any work-related injury or illness that results in:
a.Days away from work (any time lost after day of injury/illness onset);
b.Restricted work;
c.Transfer to another job;
d.Medical treatment beyond first aid;
e.Loss of consciousness;
4.A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (5) above or,
5.Any incident that leads to major equipment damage (greater than $5000).
F.These incidents must be investigated and are required to be reported to the VA;
1Major incident/impact – Any mishap that leads to fatalities, hospitalizations, amputations, and losses of an eye as a result of contractors’ activities. Or any incident which leads to major property damage (greater than $20,000) and/or may generate publicity or high visibility. These incidents must be investigated and are required to be reported to the VA as soon as practical, but not later than 2 hours after the incident.
G.Medical Treatment. Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even if provided by a physician or registered personnel.

1.3 REGULATORY REQUIREMENTS:

A. In addition to the detailed requirements included in the provisions of this contract, comply with 29 CFR 1926, comply with 29 CFR 1910 as incorporated by reference within 29 CFR 1926, comply with ASSE A10.34, and all applicable federal, state, and local laws, ordinances, criteria, rules, and regulations. Submit matters of interpretation of standards for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern except with specific approval and acceptance by the Contracting Officer Representative.

1.4 ACCIDENT PREVENTION PLAN (APP):

A. The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program. Include any portions of the Contractor's overall safety and health program referenced in the APP in the applicable APP element and ensure it is site-specific. The Government considers the Prime Contractor to be the "controlling authority" for all worksite safety and health of each subcontractor(s). Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

B. The APP shall be prepared as follows:

1. Written in English by a qualified person who is employed by the Prime Contractor articulating the specific work and hazards pertaining to the contract (model language can be found in ASSE A10.33). Specifically articulating the safety requirements found within these VA contract safety specifications.

2. Address both the Prime Contractors and the subcontractors work operations.

3. State measures to be taken to control hazards associated with materials, services, or equipment provided by suppliers.

4. Address all the elements/sub-elements and in order as follows:

a. SIGNATURE SHEET. Title, signature, and phone number of the following:

1)Plan preparer (Qualified Person such as corporate safety staff person or contracted Certified Safety Professional with construction safety experience);
2)Plan approver (company/corporate officers authorized to obligate the company);
3)Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial Hygienist, project manager or superintendent, project safety professional). Provide concurrence of other applicable corporate and project personnel (Contractor).
b.BACKGROUND INFORMATION. List the following:
1)Contractor;
2)Contract number;
3)Project name;
4)Brief project description, description of work to be performed, and location; phases of work anticipated (these will require an AHA).
c.STATEMENT OF SAFETY AND HEALTH POLICY. Provide a copy of current corporate/company Safety and Health Policy Statement, detailing commitment to providing a safe and healthful workplace for all employees. The Contractor’s written safety program goals, objectives, and accident experience goals for this contract should be provided.
d.RESPONSIBILITIES AND LINES OF AUTHORITIES. Provide the following:
1)A statement of the employer’s ultimate responsibility for the implementation of his SOH program;
2)Identification and accountability of personnel responsible for safety at both corporate and project level. Contracts specifically requiring safety or industrial hygiene personnel shall include a copy of their resumes.
3)The names of Competent and/or Qualified Person(s) and proof of competency/qualification to meet specific OSHA Competent/Qualified Person(s) requirements must be attached.;
4)Requirements that no work shall be performed unless a designated competent person is present on the job site;
5)Requirements for pre-task Activity Hazard Analysis (AHAs);
6)Lines of authority;
7)Policies and procedures regarding noncompliance with safety requirements (to include disciplinary actions for violation of safety requirements) should be identified;
e.SUBCONTRACTORS AND SUPPLIERS. If applicable, provide procedures for coordinating SOH activities with other employers on the job site:
1)Identification of subcontractors and suppliers (if known);
2)Safety responsibilities of subcontractors and suppliers.
f.TRAINING.
1)Site-specific SOH orientation training at the time of initial hire or assignment to the project for every employee before working on the project site is required.
2)Mandatory training and certifications that are applicable to this project (e.g., explosive actuated tools, crane operator, rigger, crane signal person, fall protection, electrical lockout/NFPA 70E, machine/equipment lockout, confined space, etc.…) and any requirements for periodic retraining/recertification are required.
3)Procedures for ongoing safety and health training for supervisors and employees shall be established to address changes in site hazards/conditions.
4)OSHA 10-hour training is required for all workers on site and the OSHA 30-hour training is required for Trade Competent Persons (CPs)
g.SAFETY AND HEALTH INSPECTIONS.
1)Specific assignment of responsibilities for a minimum daily job site safety and health inspection during periods of work activity: Who will conduct (e.g., “Site Safety and Health CP”), proof of inspector’s training/qualifications, when inspections will be conducted, procedures for documentation, deficiency tracking system, and follow-up procedures.
2)Any external inspections/certifications that may be required (e.g., contracted CSP or CSHT)
h.ACCIDENT/INCIDENT INVESTIGATION & REPORTING. The Contractor shall conduct mishap investigations of all Moderate and Major as well as all High Visibility Incidents. The APP shall include accident/incident investigation procedure and identify person(s) responsible to provide the following to the Contracting Officer Representative:
1)Exposure data (man-hours worked);
2)Accident investigation reports;

3) Project site injury and illness logs.

i.PLANS (PROGRAMS, PROCEDURES) REQUIRED. Based on a risk assessment of contracted activities and on mandatory OSHA compliance programs, the Contractor shall address all applicable occupational, patient, and public safety risks in site-specific compliance and accident prevention plans. These Plans shall include but are not limited to procedures for addressing the risks associates with the following:
1)Emergency response;
2)Contingency for severe weather;
3)Fire Prevention;
4)Medical Support;
5)Posting of emergency telephone numbers;
6)Prevention of alcohol and drug abuse;
7)Site sanitation (housekeeping, drinking water, toilets);
8)Night operations and lighting;
9)Hazard communication program;
10)Welding/Cutting “Hot” work;
11)Electrical Safe Work Practices (Electrical LOTO/NFPA 70E);
12)General Electrical Safety;
13)Hazardous energy control (Machine LOTO);
14)Site-Specific Fall Protection & Prevention;
15)Excavation/trenching;
16)Asbestos abatement;
17)Lead abatement;
18)Crane Critical lift;
19)Respiratory protection;
20)Health hazard control program;
21)Radiation Safety Program;
22)Abrasive blasting;
23)Heat/Cold Stress Monitoring;
24)Crystalline Silica Monitoring (Assessment);
25)Demolition plan (to include engineering survey);
26)Formwork and shoring erection and removal;
27)Precast Concrete;

28) Public (Mandatory compliance with ANSI/ASSE A10.34-2012).

C.Submit the APP to the Contracting Officer Representative for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES five calendar days prior to the date of the preconstruction conference for acceptance. Work cannot proceed without an accepted APP.
D.Once accepted by the Contracting Officer Representative, the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the Contracting Officer in accordance with FAR Clause 52.236-13, Accident Prevention, until the matter has been rectified.
E.Once work begins, changes to the accepted APP shall be made with the knowledge and concurrence of the Contracting Officer Representative. Should any severe hazard exposure, i.e., imminent danger, become evident, stop work in the area, secure the area, and develop a plan to remove the exposure and control the hazard. Notify the Contracting Officer within 24 hours of discovery. Eliminate/remove the hazard. In the interim, take all necessary action to restore and maintain safe working conditions in order to safeguard onsite personnel, visitors, the public and the environment.

1.5 ACTIVITY HAZARD ANALYSES (AHAs):

A. AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses. Before beginning each work activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or sub-contractor is to perform the work, the Contractor(s) performing that work activity shall prepare an AHA (Example electronic AHA forms can be found on the US Army Corps of Engineers web site) B. AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk.

C. Work shall not begin until the AHA for the work activity has been accepted by the Contracting Officer Representative and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives at preparatory and initial control phase meetings.

1.The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by OSHA and/or other State and Local agencies) shall be identified and included in the AHA. Certification of their competency/qualification shall be submitted to the Government Designated Authority (GDA) for acceptance prior to the start of that work activity.
2.The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).
a.If more than one Competent/Qualified Person is used on the AHA activity, a list of names shall be submitted as an attachment to the AHA. Those listed must be Competent/Qualified for the type of work involved in the AHA and familiar with current site safety issues.
b.If a new Competent/Qualified Person (not on the original list) is added, the list shall be updated (an administrative action not requiring an updated AHA). The new person shall acknowledge in writing that he or she has reviewed the AHA and is familiar with current site safety issues.
3.Submit AHAs to the Contracting Officer Representative for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES for review at least seven calendar days prior to the start of each phase. Subsequent AHAs as shall be formatted as amendments to the APP. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity's safety and health controls.
4.The AHA list will be reviewed periodically (at least monthly) at the Contractor supervisory safety meeting and updated as necessary when procedures, scheduling, or hazards change.
5.Develop the activity hazard analyses using the project schedule as the basis for the activities performed. All activities listed on the project schedule will require an AHA. The AHAs will be developed by the contractor, supplier, or subcontractor and provided to the prime contractor for review and approval and then submitted to the Contracting Officer Representative.

1.6 PRECONSTRUCTION CONFERENCE:

A.Contractor representatives who have a responsibility or significant role in implementation of the accident prevention program, as required by 29 CFR 1926.20(b)(1), on the project shall attend the preconstruction conference to gain a mutual understanding of its implementation. This includes the project superintendent, subcontractor superintendents, and any other assigned safety and health professionals.
B.Discuss the details of the submitted APP to include incorporated plans, programs, procedures, and a listing of anticipated AHAs that will be developed and implemented during the performance of the contract. This list of proposed AHAs will be reviewed at the conference and an agreement will be reached between the Contractor and the Contracting Officer's representative as to which phases will require an analysis. In addition, establish a schedule for the preparation, submittal, review, and acceptance of AHAs to preclude project delays.
C.Deficiencies in the submitted APP will be brought to the attention of the Contractor within 14 days of submittal, and the Contractor shall revise the plan to correct deficiencies and re-submit it for acceptance. Do not begin work until there is an accepted APP.

1.7 “SITE SAFETY AND HEALTH OFFICER” (SSHO) and “COMPETENT PERSON” (CP):

A. The Prime Contractor shall designate a minimum of one SSHO at each project site that will be identified as the SSHO to administer the Contractor's safety program and government-accepted Accident Prevention Plan. Each subcontractor shall designate a minimum of one CP in compliance with 29 CFR 1926.20 (b)(2) that will be identified as a CP to administer their individual safety programs.

B. Further, all specialized Competent Persons for the work crews will be supplied by the respective contractor as required by 29 CFR 1926 (i.e., Asbestos, Electrical, Cranes, & Derricks, Demolition, Fall Protection, Fire Safety/Life Safety, Ladder, Rigging, Scaffolds, and Trenches/Excavations).

C. These Competent Persons can have collateral duties as the subcontractor’s superintendent and/or work crew lead persons as well as fill more than one specialized CP role (i.e., Asbestos, Electrical, Cranes & Derricks, Demolition, Fall Protection, Fire Safety/Life Safety, Ladder, Rigging, Scaffolds, and Trenches/Excavations).

D. The SSHO or an equally qualified Designated Representative/alternate will maintain a presence on the site during construction operations in accordance with FAR Clause 52.236-6: Superintendence by the Contractor. CPs will maintain presence during their construction activities in accordance with above mentioned clause. A listing of the designated SSHO and all known CPs shall be submitted prior to the start of work as part of the APP with the training documentation and/or AHA as listed in Section 1.8 below.

E. The repeated presence of uncontrolled hazards during a contractor’s work operations will result in the designated CP as being deemed incompetent and result in the required removal of the employee in accordance with FAR Clause 52.236-5: Material and Workmanship, Paragraph (c).

1.8 TRAINING:

A.The designated Prime Contractor SSHO must meet the requirements of all applicable OSHA standards and be capable (through training, experience, and qualifications) of ensuring that the requirements of 29 CFR 1926.16 and other appropriate Federal, State, and local requirements are met for the project. As a minimum the SSHO must have completed the OSHA 30-hour Construction Safety class and have five (5) years of construction industry safety experience or three (3) years if he/she possesses a Certified Safety Professional (CSP) or certified Construction Safety and Health Technician (CSHT) certification or have a safety and health degree from an accredited university or college.
B.All designated CPs shall have completed the OSHA 30-hour Construction Safety course within the past 5 years.

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