601CT0000006542-rfp-cei-sh130.pdf

Professional Engineering Procurement Services (PEPS) Division

Solicitation Number: 601CT0000006542

Original Posting Date: September 01, 2026 Posting Period: 21 Days

REQUEST FOR PROPOSALS (RFP) TO CONTRACT

FOR

SPECIFIC DELIVERABLE CONTRACTS

FEDERAL PROCESS WITH INTERVIEW

WITHOUT DBE GOAL

1. Solicitation:

The Texas Department of Transportation (TxDOT) intends to enter into a specific deliverable contract with a prime provider pursuant to Texas Government Code, Chapter 2254, Subchapter A, and 43 Texas Administrative Code (TAC) §§9.30- 9.42, to provide the following services described below.

2. Description of Services to be Provided:

The PEPS Division is advertising for Construction Engineering and Inspection (CEI) services for the widening of State Highway (SH) 130 and SH 45. This project is located in Williamson and Travis Counties within Austin District.

Additional Information:

The following files are posted as Supporting Documentation with this solicitation in the TxDOT Procurement Portal:

• TxDOT Contract Template (Signature Pages, Attachment A, Attachment I)

• Draft - Services to be Provided by the State (Attachment B)

• Draft - Services to be Provided by the Engineer (Attachment C) Preliminary plan set and geotechnical report may be found within the early plan posting portal.

https://www.txdot.gov/business/plans-online-bid-lettings/early-plan-posting.html https://www.txdot.gov/business/plans-online-bid-lettings/early-plan-posting.html

3. Proposal Deadline and Submittal Information:

Proposal must be received prior to 1:00 p.m. CT, on Tuesday, September 22, 2026.

The TxDOT Procurement Portal does not permit the submission of proposals after the deadline date and time shown above.

Proposals must be submitted within the TxDOT Procurement Portal (https://txdot.bonfirehub.com/). Proposals submitted by other means will not be considered. Once a Proposal package has been submitted in the TxDOT Procurement Portal, the submitter will receive a confirmation email from Euna Solutions (formerly known as Bonfire). No further confirmations of receipt will be provided by TxDOT.

Communications from TxDOT related to the procurement will be sent to the email address associated with the submitter in the TxDOT Procurement Portal, including notices for addenda, disqualification, or non-selection. Notification of short-list or selection will be made outside of the TxDOT Procurement Portal and will be sent to the provider project manager email listed on the Attachment 1 Cover Page (see Section 25).

4. Conflict of Interest:

The contract or contracts in this solicitation are subject to Texas Government Code Section 2261.252(b), which prohibits the Texas Department of Transportation (TxDOT) from entering into contracts with certain private vendors in which certain TxDOT officers and employees have a financial interest. Each respondent shall include in its Proposal a statement that it is not prohibited from entering into a contract with TxDOT as a result of a financial interest as defined under Texas Government Code Section 2261.252(b).

TxDOT requires that its prime providers and subproviders be able to work solely in TxDOT’s interest, without conflicting financial or personal incentives. TxDOT reserves the right to disqualify any prime provider or subprovider, or to place contractual limits on work or on personnel, if there is a conflict of interest that might affect or might be seen to affect the prime providers’ or subproviders’ duty to act solely in the interest of TxDOT. According to 43 TAC §10.6, a conflict of interest is a circumstance arising out of existing or past activities, business interests, contractual relationships (such as work on related, adjacent, or intersecting projects), or organizational structure of an entity and because of which the entity’s objectivity in performing the scope of work sought by the Department is or may be otherwise impaired, the entity’s ability to give impartial advice or assistance to the Department might be impaired, or because of which the entity has an unfair competitive advantage.

A conflict of interest may involve conflicting incentives with regard to the firm as a whole, or any employee. The conflict may arise between the prime provider’s or subprovider’s work under a contract entered as a result of this solicitation and a https://txdot.bonfirehub.com/ relationship involving TxDOT, a construction contractor, another engineering firm, a materials testing firm, a third party affected by the project, a subprovider for any other consultant or contractor, or any other entity with an interest in a project on which work is performed under a contract entered as a result of this solicitation.

5. Texas Ethics Commission Requirement Notification:

In 2015, the Texas Legislature adopted House Bill 1295, which added section

2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016.

A signed Form 1295 shall be tendered to TxDOT by the prime provider firm selected to receive a contract prior to contract execution. TxDOT will not evaluate the information provided, or respond to any questions on how to interpret the Texas Ethics Commission’s rules.

For additional information, please reference the Texas Ethics Commission webpage at: https://www.ethics.state.tx.us/filinginfo/1295/ .

6. Preclusion:

An entity is not eligible to participate in a contract resulting from this solicitation if that entity is participating or has participated in the design/redesign or design related services of a project listed in this solicitation, or otherwise has a conflict of interest as described in Section 4 of this solicitation. The State will not consider such an entity for an award under this solicitation. In this paragraph, the term “entity” includes prime provider and subproviders, as identified in the Preclusion Document posted with this RFP. This would include any subsidiaries and affiliates of the identified prime provider and subproviders.

7. Core Team Restrictions:

This solicitation does not contain a core team restriction.

8. Work Categories and the Percent of Work Per Category:

The work categories required for this solicitation are listed below. The Project Team Composition (PTC) form indicates the categories that are engineering and design related services. Refer to Section 11- Administrative Qualification Requirements of this RFP to ensure that all requirements are met for applicable http://www.legis.state.tx.us/tlodocs/84R/billtext/html/HB01295F.htm https://www.ethics.state.tx.us/filinginfo/1295/ firms. The provider team is required to propose a precertified task leader for each work category and list the percentage of work anticipated for each firm for each category on the PTC form.

Standard Work Categories:

1.8.1 Public Involvement (5%)

4.5.1 Constructability Review (2%)

11.1.1 Roadway Construction Management And Inspection (16%)

11.2.1 Bridge Construction Management And Inspection (12%)

11.3.1 Construction Superintendent (18%)

11.4.1 Environmental Inspections (4%)

11.6.1 Construction Schedule Support- General (2%)

11.8.1 Construction Schedule Support- Relating to Construction Management of

Projects Including Bridges or Multi-level Interchanges (3%)

11.9.1 Railroad Coordination Management During Construction (2%)

11.10.1 Construction Record Keeper (10%)

12.1.1 Asphaltic Concrete Production (1%)

12.1.2 Portland Cement Concrete (2%)

12.1.3 Materials Engineering (1%)

12.1.4 Asphaltic Concrete Placement (2%)

12.1.5 Portland Cement Concrete Placement (5%)

12.1.6 Embankment/Subgrade/Backfill/Base Production (2%)

12.1.7 Embankment/Subgrade/Backfill/Base Placement (1%)

12.2.1 Concrete Plant Inspection And Testing (1%)

12.2.5 Hot Mix Asphalt (HMA) Plant Inspection and Testing (1%)

14.1.1 Soil Exploration (1%)

14.2.1 Geotechnical Testing (1%)

15.2.1 Design Survey (1%)

15.2.2 Construction Survey (2%)

18.3.1 Utility Adjustment Coordination (2%)

18.5.1 Utility Construction Management and Verification (2%)

24.6.2 Toll Elements Inspection and Assessment (1%)

9. Precertification Requirements:

Standard Work Categories:

Task leaders must be precertified by the Proposal deadline date and time specified in this Solicitation for each of the advertised work categories they are identified to lead. The prime provider firm or subprovider firm providing a task leader must have active precertification status in that category by the closing date of the solicitation.

Precertification status of firms may be verified by searching the PEPS Active Precertified Firms dashboard. Individual precertification status will be verified when https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Ftableau.txdot.gov%2Fviews%2FCCISPrecertificationinSalesforceExternal%2FCCISPrecertificationinSalesforce%3F%253Aembed%3Dy%26%253AisGuestRedirectFromVizportal%3Dy&data=05%7C02%7CMartha.Juch%40txdot.gov%7Cc4fd6caacc884b3a2a8808de1e0b883c%7C39dba4765c094c6391dace7a3ab5224d%7C0%7C0%7C638981232027933852%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=DDt00%2BCNf9rUtN%2FuVxeJ7aGu%2BQ9YZx%2BWsJaK9hZsC%2BY%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Ftableau.txdot.gov%2Fviews%2FCCISPrecertificationinSalesforceExternal%2FCCISPrecertificationinSalesforce%3F%253Aembed%3Dy%26%253AisGuestRedirectFromVizportal%3Dy&data=05%7C02%7CMartha.Juch%40txdot.gov%7Cc4fd6caacc884b3a2a8808de1e0b883c%7C39dba4765c094c6391dace7a3ab5224d%7C0%7C0%7C638981232027933852%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=DDt00%2BCNf9rUtN%2FuVxeJ7aGu%2BQ9YZx%2BWsJaK9hZsC%2BY%3D&reserved=0 entering Task Leaders in the PTC Form. The form automatically generates a picklist of eligible firms and staff that have been precertified in the work category.

10. Annual Firm Renewal Requirement:

Annual renewal is governed by Section 9.33(i) of Title 43 in the Texas Administrative Code (TAC). The following is a summary of that requirement.

All precertified firms must complete the annual renewal process between January 1 and March 31 each year to maintain Active status for the firm. Active status is required for prime providers and subproviders with task leaders identified for standard work categories.

As applicable, firms must obtain Active status by the Proposal deadline date and time specified in this Solicitation. Active status is not required for firms proposing to perform only NLC services.

Additional information on annual renewal for precertified firms is available on TxDOT’s internet web site at:

https://www.txdot.gov/business/peps/administrative-tasks/annual-precertification-renewal-ccis.html A list of Active precertified firms is available at:

https://www.txdot.gov/business/peps/resources/firms-eligible-to-do-business-with-txdot.html

11. Administrative Qualification Requirements:

Administrative Qualification is governed by Section 9.34 of Title 43 in the Texas Administrative Code (TAC).

All firms providing engineering and design-related services must be administratively qualified with an effective rate by the Proposal deadline specified in this solicitation or be determined eligible by the TxDOT PEPS Division Business Operations Center

- Administrative Qualification Group to use the federal safe harbor rate by the Proposal deadline specified in this solicitation. Requirements are summarized on TxDOT’s website at the following location:

https://www.txdot.gov/business/peps/become-administratively-qualified.html.

TxDOT has published four lists that can be used to verify administrative qualification status by firm. TxDOT has also published a guidance document that gives a description of each of the four lists and the procurement processes applicable to each list. The lists and guidance document are found at the following location:

https://www.txdot.gov/business/peps/resources/firms-eligible-to-do-business-with-txdot.html.

Administrative qualification information is for TxDOT use only. This information will only be released with the approval of the provider or as required by state or federal statute.

https://www.txdot.gov/business/peps/administrative-tasks/annual-precertification-renewal-ccis.html https://www.txdot.gov/business/peps/administrative-tasks/annual-precertification-renewal-ccis.html https://www.txdot.gov/business/peps/resources/firms-eligible-to-do-business-with-txdot.html https://www.txdot.gov/business/peps/resources/firms-eligible-to-do-business-with-txdot.html https://www.txdot.gov/business/peps/become-administratively-qualified.html https://www.txdot.gov/business/peps/resources/firms-eligible-to-do-business-with-txdot.html https://www.txdot.gov/business/peps/resources/firms-eligible-to-do-business-with-txdot.html

12. Prime Provider Firm Certification Statements:

See the questionnaire posted with this solicitation in the TxDOT Procurement Portal as Attachment 1 Cover Page for certification information. The prime provider firm's project manager must certify that the team meets the following requirements:

a. The prime provider firm and all subprovider firms performing engineering, architecture, or surveying services are registered or licensed with the appropriate State Licensing Board (Texas Board of Professional Engineers and Land Surveyors or Texas Board of Architectural Examiners), and will maintain active status while completing any work authorizations that may result from the contract, if awarded.

b. The prime provider firm and all subprovider firms are registered, as required, with the Texas Secretary of State’s office to do business in the State of Texas with the legal firm name as indicated in the questionnaire Attachment 1 Cover Page and the Attachment 3 Project Team Composition (PTC) form. (Refer to Texas Comptroller of Public Accounts – Taxable Entity Search page for legal name of firm).

c. Individuals on the project team are currently employees of either the prime provider firm or a subprovider firm that has been identified as part of the team.

(Refer to IRS Publication 1779 for definition of employee versus independent contractor.)

d. A Professional Engineer registered or licensed in Texas will sign and seal the work to be performed on the contract.

e. The prime provider firm will perform at least 30 percent of the contracted work with its own work force.

f. Neither the prime provider firm nor any of the subprovider firms on the team are prohibited from entering into a contract with TxDOT as a result of a financial interest as defined under Texas Government Code Section 2261.252(b). (Refer to Section 4- Conflict of Interest of this RFP for additional information.)

g. Neither the prime provider firm nor any of the subprovider firms on the team are precluded from entering into a contract with TxDOT as a result of a conflict of interest related to work on related, adjacent, or intersecting projects as defined under 43 Texas Administrative Code §10.6 (Refer to Section 4 – Conflicts of Interest and Section 5 – Preclusions of this RFP for additional information.)

h. Neither the prime provider firm, nor its holding companies or subsidiaries, is:

o Listed in Section 889 of the 2019 National Defense Authorization Act;

o Listed in Section 1260H of the 2021 National Defense Authorization Act; or o Owned by the government of a country on the U.S. Department of

Commerce’s foreign adversaries list under 15 C.F.R. Section 791.4; or o Controlled by any governing or regulatory body located in a country on the

U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R.

Section 791.4.

13. Project Manager Requirement:

The prime provider’s project manager, as proposed in the RFP response, is required to be a Professional Engineer registered or licensed in Texas by the Proposal deadline specified in this Solicitation. The project manager must be an employee of the prime provider.

14. Deputy Project Manager Requirement:

This solicitation does not require a Deputy Project Manager.

15. Key Staff Requirement:

Key staff are personnel who bring unique experience or are considered critical to the successful execution of the contract, exclusive of the Project Manager. Key staff may include the Deputy Project Manager (if required in the RFP), critical Task Leaders, and other personnel with significant roles on the contract. For clarification, a critical Task Leader is a task leader that the firm has determined to be key to the successful execution of the contract.

16. Project Manager Commitment:

TxDOT expects the prime provider firm to commit its project manager, as proposed in the Proposal, to the duration of the contract. TxDOT further expects the project manager’s commitment to the contract to include oversight and quality assurance of the work performed under each work authorization.

In selecting a provider, TxDOT evaluates the project manager’s qualifications and skills against the specific requirements and unique demands of the contract. The project manager’s commitment to the duration of the contract, therefore, is of key importance to TxDOT. Project manager replacement on an active contract, while not strictly prohibited, will require TxDOT’s prior consent. Any such replacements will be subject to the terms of the agreement.

17. Project Manager or Task Leader Replacement during Selection:

TxDOT rules allow the replacement of the project manager, task leader, and deputy project manager (if applicable) during the selection process as described in this section; however, the team structure must remain intact until the contract is executed (i.e. subproviders included in the Proposal cannot be replaced or removed from the team prior to contract execution).

Prior to short list notification, the prime provider’s project manager may be replaced only by another prime provider staff person as approved in writing by the consultant selection team. A project manager cannot be replaced after short list notification.

Prior to contract execution, a task leader or deputy project manager (if applicable) may be replaced by another qualified prime provider or subprovider staff person, as approved in writing by the consultant selection team. A proposed replacement for a key position must be from the same firm as the person they are replacing and must satisfy the applicable precertification and non-listed category requirements.

Requirement for Submittal of Request by Provider:

When requesting a replacement for a project manager, deputy project manager, or task leader, the prime provider firm must submit a letter to the Procurement Engineer with the following information:

a. Certification that the replacement project manager or deputy project manager is currently an employee of the prime provider firm, or that a replacement task leader is currently an employee of the prime provider firm or a subprovider firm.

b. The name of proposed individual and the reason for the replacement.

c. Resume of the proposed replacement including, the credentials and experience of the individual. Also include information about their licensures, pre-certifications, or other certifications required in the RFP or applicable NLC.

d. Resume of the person being replaced.

18. Joint Response Requirements:

TxDOT will not accept a joint venture or joint response teaming arrangement submission for this solicitation.

19. Employment Law:

A prime provider firm or subprovider firm currently employing former TxDOT employees must be aware of the revolving door employment laws and rules, including Government Code, Chapters §572.054 and §2252.901 and Texas Administrative Code, Rules §10.6, §10.101, and §10.102. The firm and former TxDOT employees are responsible for understanding and adhering to these rules and laws.

20. E-Verify Certification:

In order to comply with Executive Order RP-80, the provider must certify that for all contracts for services, the provider will, to the extent permitted by law, utilize the U.S. Department of Homeland Security’s E-verify system to determine the eligibility of:

a. All persons employed by provider during the term of the contract to perform duties within the State of Texas; and

b. All persons, including subcontractors, assigned by provider to perform work pursuant to the contract.

The attached TxDOT Contract Template reflects this certification.

Information on E-Verify can be found at the following link: https://www.e-verify.gov/

21. Title VI Assurance:

The Texas Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all providers that it will affirmatively ensure that any https://www.e-verify.gov/ contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit Proposals in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

22. Disadvantaged Business Enterprise (DBE) Program:

It is anticipated this contract will include federal funds. No DBE goal has been assigned.

23. Selection Procedure:

Providers will be short-listed based on their Proposal scores.

Providers advancing to the short list will be required to participate in an interview.

The interview will be held as a video teleconference if TxDOT is functioning with limited in-person contact due to safety issues. These providers will be issued an Interview and Contract Guide (ICG) containing instructions for the interview. The prime provider’s project manager must be present for and participate in the interview or the provider will be removed from further consideration. The project manager may attend only one interview.

The interview will be limited to:

a. The prime provider’s project manager.

b. The task leaders of the following work categories:

i. Roadway Construction Management And Inspection (11.1.1)

ii. Bridge Construction Management And Inspection (11.2.1)

iii. Construction Superintendent (11.3.1) Each Task Leader must be identified on the Project Team Composition (PTC) Form.

c. One additional Task Leader, chosen at the prime provider project manager’s discretion. This Task Leader must be identified on the Project Team Composition (PTC) Form.

No additional personnel may attend the interview. Interviews will be evaluated and the score will be the basis for the selection. Interviews will be conducted during the weeks of 10/26/2026 and 11/02/2026.

24. Proposal Package Submittal:

The prime provider must submit the requested documents in the format specified in the TxDOT Procurement Portal. All of the files required in this solicitation must be uploaded in the TxDOT Procurement Portal in the specified format in order for the portal to recognize the submittal as complete. Only complete submittals will be accepted in the portal and move forward in the evaluation process.

Each file name should be limited to 25 characters or less and named according to the following file naming convention: the prime provider firm’s legal name (limited to a maximum of the first twelve characters)_last six digits of the Solicitation Number_Att X. For example, if the firm Zebra Engineering and Testing, Inc. is submitting for Solicitation 601CT0000001234 that contains five attachments, the submitted files will have the following file names:

ZEBRA ENGINE_001234_Att 1.xlsx ZEBRA ENGINE_001234_Att 2.pdf ZEBRA ENGINE_001234_Att 3.pdf ZEBRA ENGINE_001234_Att 4.pdf ZEBRA ENGINE_001234_Att 5.pdf

TxDOT uses a checklist to screen each Proposal package to determine if the submittal is responsive. An example of a screening checklist is provided on the external webpage under Resources.

25. Proposal Package Contents:

The Proposal package must use each firm’s full legal name on all documents submitted in the Proposal package. A firm’s name must be consistent on all documents or the Proposal may be considered non-responsive. (Refer to Texas Comptroller of Public Accounts – Taxable Entity Search page for legal name of firm).

The Proposal package submittal must consist of and is limited to the following attachments in numerical order:

Attachment 1: Cover Page – The questionnaire, Attachment 1 Cover Page, posted with the solicitation must be completed and submitted as an Excel (.xlsx) file in the TxDOT Procurement Portal. The questionnaire must be downloaded, completed in Excel, and uploaded as an Excel document. Any conversions using other software products may interfere with uploading the document into the portal.

Attachment 2: Proposal – See Section 28- Proposal Content and Section 29- Proposal Format in this RFP. The Proposal must be submitted as a PDF file in the TxDOT Procurement Portal. The file must be submitted as a single PDF file without attachments.

Attachment 3: Project Team Composition (PTC) Form (Parts 1, 2, and 3) –The Project Team Composition (PTC) form (Parts 1, 2, and 3) for this solicitation must be accessed by the prime provider firm in the TxDOT Consultant Certification Information System (CCIS) in Salesforce, completed in Salesforce, and then downloaded as a PDF file. The downloaded PTC Form must be verified for accuracy by the prime provider. Instructions for completing the form and for resetting the form in CCIS are provided in Salesforce and in the Vendor Contact CCIS Job Aid. The file must be submitted in the TxDOT Procurement Portal as a single PDF file without attachments. Failure to complete all of the required cells or submit all of the required parts of the PTC form in the response will result in the Proposal being considered non-responsive. Information and training for using CCIS is contained on the Become Precertified website.

https://www.txdot.gov/business/peps/resources.html https://txdot.my.site.com/ConsultantCertificationInfoSystem/s/login/?ec=302&startURL=%2FConsultantCertificationInfoSystem%2Fs%2F https://www.txdot.gov/content/dam/docs/business/peps/precert/vendor-contact-job-aid.pdf https://www.txdot.gov/business/peps/become-precertified.html https://www.txdot.gov/business/peps/become-precertified.html

a. Prime provider firm and subprovider firms listed in the PTC form should be the legal firm names as registered with the Texas Comptroller of Public Accounts.

b. For precertified firms, the firm name in the TxDOT CCIS database should also be the legal firm name as registered with the Texas Comptroller of Public Accounts.

c. For Administratively Qualified firms, the firm name on the Administrative Qualification Status by Firm lists posted on the TxDOT website must either be the same as the legal name listed on the PTC form, or be the same as a dba which has been noted in the Proposal.

d. A task leader identified in the Proposal should match the task leader listed on the PTC form for the same Work Category. If they do not match, but both are employed by the same firm and are precertified in the same work category, then the Proposal will be considered responsive, otherwise the Proposal is considered non-responsive.

Attachment 4: Subprovider Contact Information – The fillable file posted with the solicitation must be completed and submitted as a PDF file in the TxDOT Procurement Portal. The file must be submitted as a single PDF file without attachments.

In order to avoid issues with different versions of Adobe Acrobat, PEPS recommends using the "Print to PDF" function to flatten PDF files and submit as a single PDF file without attachments.

26. Evaluation Process:

Proposals submitted in response to this RFP will be evaluated according to the criteria provided in Section 27- Proposal Evaluation Criteria of this RFP.

The prime provider’s Evaluation Score Average (ESA) in the provider evaluation database (PS-CAMS) will be used to determine the prime provider’s past performance score at the Proposal stage according to Table 1:

Table 1. Prime Provider Past Performance Scoring Based on PS-CAMS Evaluation Score Average (ESA).

ESA Score Past Performance Score

80 < ESA 5

60 < ESA < 80 4

40 < ESA < 60 3

20 < ESA < 40 2

No ESA will be less than 20.

If a prime provider does not have a past performance score for both the project manager and the firm in the provider evaluation database, the department will use the ESA of 75.8 out of 100 points, which consists of a score of 76 for the project manager and 75 for the firm.

If a prime provider has one of the scores for either the project manager or the firm in the PS-CAMS provider evaluation database, the department will use the score in the provider evaluation database plus the median score of 76 for the project manager or the median score 75 for the firm.

If the project manager (PM) has a past performance evaluation in the provider evaluation database, the PM evaluation score stays with the PM regardless of current employer.

27. Proposal Evaluation Criteria:

The CST members will independently score Proposals based on the evaluation criteria and relative importance factors (weightings) provided in Table 2. For a definition of Key Staff, refer to Section 15- Key Staff Requirement of this RFP.

Table 2. Proposal Evaluation Criteria and Scoring Weights.

Evaluation Criteria

Included Elements Weighting for Evaluation of

Proposal

Technical approach

Project understanding, project approach, innovative concepts or alternatives

Project Manager’s relevant experience

Experience with similar or related projects, including both technical and management experience

Project planning and management

Project staffing and resource management (who, how, and why), communication plan, and quality control procedures. Includes the prime firm’s past experience with utilizing subproviders and meeting commitments, and/or how it plans to utilize subproviders on this contract. Also may include project scheduling or phasing for SD projects

Key staff’s relevant experience

Experience with similar projects 22

Past Performance Score

Total 100

28. Proposal Content:

The prime provider firm must use the information in the following paragraph(s) to produce a written narrative (Proposal). The project manager (and deputy project manager, if required in Section 14 of this RFP) identified in the Proposal must match the project manager (and deputy project manager, if required) listed on the questionnaire Attachment 1 Cover Page or the Proposal will be considered non-responsive. A task leader identified in the Proposal should match the task leader listed on the PTC form for the same Work Category. If they do not match, but both are employed by the same firm and are precertified in the same work category, then the Proposal will be considered responsive, otherwise the Proposal is considered non-responsive. Do not refer to staff as Task Lead or Task Leader in the Proposal unless the person is precertified and listed on the PTC Form under the appropriate work category.

In developing the narrative, the prime provider firm should focus on the technical approach, the experience of the prime provider project manager, the planning and management of the project, the management and utilization of subproviders on previous projects or proposed for this contract, and the key staff’s relevant experience (prime provider or subprovider) as they relate to the information in the following paragraphs:

State Highway (SH) 130 is a vital north-south corridor through the Austin metro area, connecting Georgetown, Round Rock, and Austin. It serves as a key alternative route for commuters heading to Tesla, Austin-Bergstrom International Airport, and downtown Austin, as well as a major pathway to major regional destinations like the Circuit of the Americas (COTA).

Under this contract, the selected team will manage Construction Engineering and Inspection (CEI) services for a construction project addressing current congestion and expanding capacity for SH 130 and SH 45. This project encompasses widening of SH 130 main lanes from four to six lanes, widening of SH 45 eastbound main lanes from two to three lanes, modifying bridge structures, reconstructing toll gantries, and constructing sound mitigation walls.

Please describe the planned roles and responsibilities of the Project Manager (PM) and Construction Superintendent (CS), specifically detailing how they will oversee staffing resources, project communications, and quality control procedures throughout the project lifecycle. Outline the relevant skills and experience of the PM and Key Staff that distinguish your team. Additionally, provide two relevant project examples of similar scope and complexity that highlight the team's technical approach to resolving challenges and delivering high-quality construction. Be sure to incorporate specific protocols for maintaining close coordination with adjacent construction projects.

Any false statement provided by a firm may void the submitted response. TxDOT may take any additional action provided by law regarding false statements submitted as part of the solicitation.

29. Proposal Format:

a. The Proposal may be no longer than 10 pages. Pages are counted from the first page of the PDF submitted for Attachment 2: Proposal. Pages in excess of the allowable limit will be removed and will not be scored.

b. Readability - It is TxDOT’s intent to allow the provider latitude in the formatting of the Proposal so that the provider may enhance the visual effectiveness of the Proposal. The Proposal may include graphics, tables, and photos within the written narrative, but may not include hyperlinks, QR codes, or other references or links to websites or material not presented in the Proposal. This latitude should not be abused (e.g., shrinking the margins and font sizes for the sole purpose of including as much content as possible) because CST members may consider how well the information is presented when scoring. TxDOT is generally interested in quality not quantity.

c. The Proposal must:

1. Be legible when printed on 8.5 inches by 11 inches paper (11-point Calibri font is recommended, unreadable text will be ignored);

2. Include adequate margins (a minimum margin of 0.5 inches is recommended, text not printed due to inadequate margins will be ignored);

3. Include the prime firm name on each page;

4. Include the solicitation number on each page;

5. Include page numbers on each page;

6. Not include extra pages such as cover pages, letters, or table of contents;

and

7. Not include embedded hyperlinks, QR codes, or other references or links to websites or material not presented in the proposal.

d. Respondent must upload the Proposal in PDF format within the TxDOT

Procurement Portal. If the material is not presented in a readable or understandable format, it will not be scored.

30. Restrictions on Starting Final Design Due to the Environmental Process:

This solicitation does not contain a restrictions related to this section.

31. Contract Information:

Contract execution is expected by April 2027.

Contract duration is expected through April 2032.

The proposed contract payment type is specified rate and unit cost.

32. Debriefs:

Requests for individual debriefs will be accommodated up to four months after contract execution. Debriefs may be requested by a proposing prime provider firm once they are notified that they are no longer in competition for the contract. A prime provider firm is no longer in competition when the proposing prime provider firm receives a notification of non-responsive proposal, when the prime provider firm receives a notification that it is not selected for the short list, or when the selection has been posted to the Selected Consultants page found at:

https://www.txdot.gov/business/peps/opportunities/consultants-selected-for-negotiations.html

33. Special Accommodations:

To request special accommodations pursuant to the Americans with Disabilities Act (ADA), please notify the contact shown below, a minimum of 48 hours prior to a scheduled meeting.

Arash Mott, P.E. at arash.mott@txdot.gov, using the standard subject line:

Special Accommodations, Solicitation No. 601CT0000006542

To request special accommodations pursuant to the Language Assistance Plan (LAP) for those with limited English proficiency who need the RFP or other information translated into another language please notify the contact shown below.

Arash Mott, P.E. at arash.mott@txdot.gov, using the standard subject line:

Language Assistance Request, Solicitation No. 601CT0000006542

34. Communication:

Do not contact District, Division, or PEPS staff about this procurement. Once the procurement process has started, these TxDOT employees will not respond to questions about the solicitation.

To ask questions about this solicitation, please see Section 36- Questions about this Solicitation in this RFP.

35. PEPS Procurement Engineer:

The PEPS Procurement Engineer for this solicitation is Arash Mott, P.E.

36. Questions about this Solicitation:

Questions regarding this solicitation must be submitted using the Ask a Question button in the TxDOT Procurement Portal for this solicitation.

The deadline for submitting questions regarding this Solicitation is 1:00 p.m. CT, on Tuesday, September 08, 2026.

Significant and relevant Solicitation Questions and Answers will be posted to the Supporting Documentation for the solicitation in the TxDOT Procurement Portal by Tuesday, September 15, 2026.

https://www.txdot.gov/business/peps/opportunities/consultants-selected-for-negotiations.html https://www.txdot.gov/business/peps/opportunities/consultants-selected-for-negotiations.html mailto:arash.mott@txdot.gov mailto:arash.mott@txdot.gov

37. Data Security Requirements:

Texas Government Code §2054.138 (SB475) requires state agencies entering into a contract with a provider authorized to access, transmit, use, or store data for the agency to include a provision in the contract requiring the provider to meet the security controls the agency determines are proportionate with the agency’s risk under the contract based on the sensitivity of the agency’s data. The attached TxDOT Contract Template and Attachment I reflect this requirement, and the attached draft scope of services provides specific information related to data security for this contract.

In order to comply with this regulation, providers selected for award of contracts will be required to complete a TxDOT Security Questionnaire and meet security controls identified for the contract prior to entering into negotiations for the contract. Failure to meet required security controls may result in the provider response being excluded from further consideration for the contract. Selected providers which meet the required security controls will continue with negotiations for the contract.

Additional information is provided on the TxDOT Cybersecurity Resources webpage. This page also includes the TxDOT Data Classification Policy and the TxDOT Security Questionnaire.

https://www.txdot.gov/inside-txdot/division/information-technology/Cybersecurity/cybersecurity-resources.html