6-RFQ 549183 Hoists,Parts and Services.pdf

Revised 12/2/2025

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR QUOTE

RFQ NO. 549183

Hoists, Parts, and Services

Buyer: Raymond Green

EVENT / ACTIVITY DUE DATE / TIME

ADVERTISEMENT DATE July 29,2026 @ 12 PM EST

QUESTIONS DUE August 24,2026 @ 12:00 PM EST on or before

All questions must be submitted online in the Supplier Portal

Mandatory Bid Walk

You must select the INTENT TO BID option in order to receive correspondence

Thursday August 6, 2026 @ 1 PM EST

Locations:

1. Shoemaker Garage 5149 St. Jean, Detroit, MI, 48213

2. Central Garage 1301 E Warren Avenue, Detroit, MI, 48211

3. Coolidge Garage 14044 Schaefer Highway, Detroit, MI 48227

QUOTES DUE DATE * August 27, 2026 @ 12:00 PM EST In the Supplier Portal as specified in this RFQ.

* Respondents must register in Bonfire (EUNA Procurement) to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of Bonfire, and bids submitted outside of Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFQ must be asked within the Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Quotes must be uploaded in Bonfire on or prior to the date and time indicated above. Late and/or emailed quotes will not be accepted.

https://detroit.bonfirehub.com/ http://www.detroitmi.gov/suppliersupport

PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) requests on behalf of the Department of Transportation (DDOT) for quotes from pre-qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFQ to provide Mobile Lift and Jack Stand Parts and service for a two (2) year period.

1. BACKGROUND/DESCRIPTION OF ENVIRONMENT

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid.

2. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFQ, it will be a one-time purchase order

3. STATEMENT OF WORK

Contractor shall have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to DDOT.

1. Each lifting unit shall be equipped with an electric hydraulic power unit, consisting of a DC motor, gear pump, reservoir, check valve, pressure relief valve, and two control valves. Entire power unit totally enclosed to protect from dirt and water.

2. The direct drive lifting cylinder shall be installed in such a manner as to push the carriage up, using no chains or cables. The extension of the cylinder shall occur inside of the carriage as to keep the plunger of the cylinder protected from dirt, sand, or any possible mechanical damage.

3. Hydraulic check valve shall hold load at any position of the cylinder. Redundant mechanical safety lock shall be continuously engaged except while lift is being lowered.

4. Solid zinc plated steel pipes are used to circulate all hydraulic fluids in the system.

5. Pressure relief valve shall prevent overloading of the lifting unit.

6. Unit shall be equipped with a mechanism that shall be used to maintain synchronous operation when a lifting system of more than one column is being commanded to raise or lower.

7. Hydraulic system is self-lubricating and shall require little to no maintenance.

8. A velocity fuse shall be installed directly to the end of the cylinder to keep hydraulic fluids

9. from discharging if there is a fast leak somewhere after the cylinder, which could cause the load to unintentionally be lowered.

10. The lifting forks shall be adjustable to accommodate vehicles of different wheel sizes.

11. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes.

12. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services.

13. New Equipment and Products. Proposed equipment and products must be for new, current model: however, Proposer may offer certain close-out equipment or products if It is specifically noted in the Pricing proposal.

14. Delivered and operational. Unless clearly noted in the Proposal, equipment and products must be delivered to the DDOT as operational.

15. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.

16. Unit shall have acme screw and safety nut assembly with automatic grease cartage for screw lubrication.

17. Unit shall have a rated capacity of 14,500 lbs.

18. Unit shall have one primary column and three secondary columns, wireless, with the ability to set them up in any sequence.

19. Unit shall be upgradable to (16) columns without modification.

20. Unit shall have to be able to operate a primary pair independent of other columns in the set.

21. Unit shall have a maximum lifting height (from floor to the bottom of the lifting cradle) of at least 70”.

22. Unit shall raise to a height not to exceed 100”.

23. Unit shall have a weight of each column that will not exceed 1600 lbs.

24. In the event of failure, the unit will not rely on an independent backup mechanism to hold the load.

25. Unit shall accept the tire size R 20.00 to R 24.00 with adapters to accommodate outside diameter of 28” to 35”. Adjustable forks must be acceptable to the width of the tires.

26. Unit shall have single mast design for maneuverability.

27. Unit shall comply with OSHA, UL-201, ANSI, and ALI, ISO 9000 standards.

28. Unit shall have a hydraulic “dead man” jack for maneuvering the column.

29. Unit shall have a jack that will automatically lower ensuring the base of the column is on the ground prior to the vehicle being raised.

30. Unit shall have a rear wheel that is non-loading and provide at least 200-degree steering.

31. Unit shall have a power disconnect switch “instant trip design”.

32. Unit shall have an emergency stop button that is easily accessible.

33. Unit shall not be energized when linking cable is not connected.

34. Unit will not operate if the incoming three phase supply is not in the correct rotation.

35. Unit shall automatically stop when an obstruction prevents the proper down motion.

36. Unit shall have an automatic leveling system with no more than 1” height differential.

37. “Dead man” up and down buttons requiring constant pressure while in operation.

38. Unit shall have periodic maintenance and required annual OSHA recommended inspection.

39. Lifts each must have a minimum of 14,500 pounds of lifting capacity using hydraulic operation, and must meet ALCTC standards for lift construction and validation.

40. Must be fully mobile using wireless operation.

41. Must have adjustable carriages and retractable wheels.

CONTROL SYSTEM

1. All mobile columns shall have identical control panels and shall be designed to be interchangeable without regard to master/slave relationships.

2. All mobile control panels are weather protected.

3. All mobile columns shall have a manual lowering override due to loss of power to the unit.

4. Indication lights on each control panel shall show mobile column configurations for an individual mobile column, paired mobile columns, grouped mobile columns, or all mobile columns.

5. "UP" and "Down" buttons shall have momentary function "Dead Man" type switches while depressed and operate from only one control panel at a time.

6. The “Select" button shall permit operation of an individual mobile column, paired mobile columns, grouped mobile columns, or all mobile columns.

7. The “Emergency Stop Button" on each panel will shut down all connected mobile columns.

8. All control panels have automatic synchronization through the full stroke of the hydraulic cylinder with a maximum tolerance of 1 inch.

9. The control system will actively control hydraulic correction to maintain level synchronization, unless a column deviates more than 5/8” & less than 1-1/4” from any other column, at which point all motion halts and an error alert is generated.

10. Error codes and other diagnostic information are automatically provided when a fault is detected via a digital or LCD display.

11. Programmable height limit settings with no external limit switches.

12. Lift shall come equipped with a lower to lock function.

13. Lift shall come equipped with a slow lowering function.

14. Each column shall have its own 110 volts battery smart-charger.

15. Total recovery time for a completely discharged system is less than 12 hours.

16. All battery chargers in a system can be connected into a single 110V receptacle.

17. The lift control interfaces shall include visual representations showing the relationships between the lift columns and a vehicle, such as lift column icons positioned around a vehicle icon.

18. Lift shall come equipped with a battery charge indicator. The charger shall also indicate the status of the battery.

19. System set up must be accomplished in a single trip set up around columns to minimize set up time and user confusion, direction and operation will not matter.

STEERING

The steering assembly shall allow the lift to be moved around the shop floor. The rear wheel shall be spring loaded, fitted with a locking mechanism or have a fail-safe when weight is applied to the column. All other wheels will be spring loaded or provide a locking mechanism to retract or fully lock when the lift is loaded with the weight of a vehicle. All wheels shall be equipped with sealed ball bearings.

DELIVERY LOCATION AND DELIVERY TIMES

Contractor shall deliver the lifts at their own costs during business hours (8:00am to 3:30pm, Monday through Friday) to the DDOT satellite garages.

• Central Garage – 1301 E Warren Avenue, Detroit, MI, 48211

• Gilbert Garage- 5600 Wabash, Detroit, MI, 48208

• Shoemaker Garage- 5149 St. Jean, Detroit, MI, 48213

SETUP AND TRAINING

The winning bidder shall unpack, inspect for damage, and prepare the lifts for service. The winning bidder shall provide operating manuals for the lifts and basic operational and safety training to DDOT staff. The winning bidder must provide 50 hours of training classes (include in the purchase) which includes the following:

• OSHA user level training shall be provided.

• Preventative Maintenance training shall be provided.

• Repair training shall be provided.

• Required software program training shall be provided.

• Lock-out/ Tag-out training.

WARRANTY AND RECALLS

The Contractor shall administer all warranties for both lifts and parts associated with lift purchased. DDOT will not be charged for such work. Lifts is per the manufacturer’s warranty.

The lifts shall have a parts and labor warranty against structural, mechanical, electrical, and hydraulic defects.

Parts: There is a two (2) year warranty on parts except for hydraulic cylinder. There is a five (5) year warranty for hydraulic cylinders.

Labor: There is a one (1) year warranty for labor.

SPARE PARTS

The Contractor shall provide adequate stock and provide all parts, tools and supplies required to affect the work within the time period submitted in a warranty estimate. The Contractor shall submit certification with the estimate, and that the OEM parts required to perform the warranty repairs.

The Contractor must provide the spare parts list with manufacturer number, manufacturer name, contact number and the Bill of materials information as part of the quote.

All replacement parts are to be original equipment manufacturer (OEM) parts or parts approved in writing by the DDOT Vehicle Maintenance Manager or his designee.

Shipment: Shipments will be made within 30 days from each notice to ship.

Delivery: F.O.B. Delivered Terms: Net 30

VENDOR LICENSE REQUIREMENT

All the technicians who work on the DDOT Lifts must have license issued by their respective companies and must have insurance under the company. The technicians must provide the annual refresher training certification issued by the Lift vendor for the systems listed above. All the certificates must be submitted as part of the bid package.

ADDITIONAL INSTRUCTIONS

1. The vendor must complete any Preventative Maintenance (PM) or Repairs based on appointments only.

2. The vendor must be escorted during the PM inspection process to validate the job completion.

3. The vendor must provide a PM schedule based on the manufacturer’s recommendation on a yearly basis.

4. The vendor must complete the PM and sign the replacement component with service date.

5. The vendor must conduct the necessary oil sampling and provide recommendations to the department in writing.

6. The vendor must complete a PM and sign-off by DDOT designated Employee before uploading the invoice to the City of Detroit (COD) portal for payment.

7. The Maintenance Management or designee will schedule visits. Additional goods or services will be covered under this contract and billed separately.

10. OPERATIONAL INFORMATION

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

11. MINIMUM QUALIFICATIONS

Bidders must be an authorized dealer/distributor for the manufacturer of proposed portable bus lifts and parts. Bidder will be required to provide documentation and should provide it at the time of bid submittal.

Bidders must have all up to date standard documents and licenses

12. QUESTION DEADLINE

All questions regarding the RFQ shall be submitted through the Supplier Portal no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions not submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFQ or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFQ.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFQs terms and conditions, specifications, quantities, etc.;

or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

13. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all quotes received;

2) waive any non-conformity;

3) re-advertise for quotes;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for quotes, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFQ does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a quotes under this request, or to procure or contract for services.

14. PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer 2 Woodward Avenue, Suite 1008

Detroit, MI 48226 “Procurement Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) solicitation/contract number and description; and

3) statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue).

http://www.michigan.gov/SIGMAVSS

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

15. BID BOND, PAYMENT & PERFORMANCE BOND (Construction) The successful respondent(s) must furnish a bid bond of 5% of the bid amount and payment and performance bond in the amount of 25% or 100% of the contract value specified in the contract guaranteeing the contract will be accepted if tendered an award. See Attached Bond Form(s) for requirements.

16. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ

CAREFULLY!!!

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued.

**Work commencing without issuance of the SPO is subject to Payment Delays and/or Non- Payment! **

Required vendor steps to invoice:

1) Invoices should NOT be uploaded until the Contractor receives confirmation of review and approval from the City of Detroit.

2) Vendors should submit their invoices via City of Detroit Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

• Vendor Name and address on Invoice

• Contact Info on Invoice (Accounts Receivable contact with phone and email)

• Remittance information (MUST be included, or the invoice is subject to rejection

• City of Detroit contact (person who authorized work to commence)

• Invoice Date

• Date of service/delivery

• Contract number

• Purchase order number

• Total Invoice amount http://www.detroitmi.gov/Supplier

Other invoice requirements:

• Invoice must be billed based on Purchase Order rates

• Total invoice amount must tie to the total supporting documents

• Supporting documentation must be attached to the invoice in the portal

Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need assistance, please contact the Office of Departmental Financial Services (ODFS) 313- 410-7804.

17. PREVIOUS EXPERIENCE

The City’s experience with the bidder on previous contracts will be considered in determining the award.

18. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At Work for your hiring needs. Visit the Detroit At Work website at www.detroitatwork.com for specific contact information regarding these opportunities.

19. GENERAL CONDITIONS:

It is the responsibility of the Bidder to review General Conditions located on the City of Detroit’s website.

1. GENERAL CONDITIONS

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid.

CORRECTION FLUID IS NOT ACCEPTABLE.

http://www.detroitatwork.com/

2. LOCAL PREFERENCE CONDITIONS

It is the responsibility of the Bidder to review the Local Preference Conditions attached to this bid and comply with all requirements therein.

3. MINOR DEVIATIONS

Specifications referred to herein are used to indicate desired type, and/or construction, and/or operation. Other products and/or services may be may be offered if deviations from specifications are minor and if all deviations are properly outlined and stated in the bid document. Failure to outline all deviations will be grounds for rejection of your bid.

The decision of the City of Detroit, acting through the Chief Procurement Officer, shall be final as to what constitutes acceptable deviations from specifications.

4. RENEWAL

The proposed agreement may be renewed per contract terms. Both parties must agree to an extension under the same terms and conditions as exist in the then current contract.

5. AWARD

One award will be made on a low total net bid basis. Bidders shall quote on all items, leave no blanks and state "No Charge" where applicable. Blank spaces are considered to be no offer. The City of Detroit reserves the right to delete any item(s) from the award.

All awards are subject to Ordinance No. 15-00.

6. TERMINATION OF CONTRACT

At any time during the contract the City may terminate the agreement for reason of poor or deficient work performance, inability of the Contractor to reason of poor or deficient work performance, inability of the Contractor to supply trained competent technicians, or lack of service as described in this agreement by giving a 10-calendar day notice in writing. EITHER party may terminate the agreement by giving a 30-calendar day written notice to terminate.

7. PRICE

Price must be provided on price sheet AND in the total price section in EUNA/Bonfire

8. INSURANCE

8.01 The Contractor shall maintain at its expense during the term of this contract, the following insurance:

8.01.1 Worker’s Compensation insurance with Michigan statutory limits and Employer’s Liability insurance with limits of $500,000.00 each accident, $500,000.00 each disease, $500,000.00 each disease/each employee. For Federal and State Funded Training Programs and etc., is required to secure insurance for worker’s compensation for all of its participants and The City of Detroit should also be listed as an additional insured.

8.01.2 Commercial General Liability insurance with a combined single limits of $1,000,000.00 per occurrence subject to a minimum aggregate limit of $2,000,000.00

8.01.3 Automobile Liability insurance covering all owned, hired and non-owned vehicles with personal protection insurance and property protection insurance to comply with the provisions of the Michigan No-Fault Insurance Act, including residual liability insurance with a minimum combined single limit of $1,000,000.00. Include MCS90 endorsement (if hazardous waste will be transported by vendor’s auto) with minimum property damage limits of $1,000,000.00 each occurrence.

8.02 If during the term of this contract, changed conditions or other pertinent factors, should in the reasonable judgment of the City, render inadequate the insurance limits, the Contractor will furnish on demand such additional coverage as may reasonably be required under the circumstances. All such insurance shall be effected at the contractor's expense, under valid and enforceable policies.

8.03 All policies shall name the Contractor as the insured and shall be accompanied by a commitment from the insurer that such policies shall not be canceled or reduced without at least thirty (30) days' prior notice to the City. The Commercial General Liability insurance policy shall name the City as an additional insured.

Certificates of insurance evidencing such coverage shall be submitted to the Finance Department, Office of Contracting and Procurement, prior to the commencement of performance under this contract and at least fifteen (15) days prior to the expiration dates of expiring policies.

9. BID WITHDRAWAL

No bid shall be withdrawn for 120 days from submission deadline. Bidders may reduce this period if stated on bid, but such bids may be rejected on the basis of the reduced time period.

This paragraph supersedes paragraph 14 of the General Conditions.

10. EXECUTIVE ORDER #2016-2:

Per Executive Order No. 2016-2, worker hours on any construction project funded in whole or in part by City, State, or Federal funds shall be performed by not less than 50% bona fide Detroit residents, not less than 25% minorities and at least 5% women. Where possible, these percentages shall be applied on a craft by craft basis. For purposes of Executive Order No. 2016-2, worker hours shall include work performed by persons filling apprenticeship and on-the-job training positions.

The contractor shall include Executive Order No. 2016-2 by reference in all subcontracts at all levels.

For each project and portion thereof, documentation of compliance shall include:

(1) a list of all proposed employees indicating address, telephone number, social security number, trade, sex and race or minority status, and projected worker hours for each; and (2) projected total worker hours. Documentation shall be submitted prior to contract award. After contract award, proposed changes in the workforce shall be submitted for approval.

Where, for reasons due to the nature of the contractor or trade, or for other reasons acceptable to the City, a list of intended employees is not submitted, a detailed plan will be submitted by the contractor which sets forth the entire proposed composition of the workforce, the manner in which such workforce is to be obtained, and any other details required by the City to assure sufficient specificity, intent to comply and ultimate compliance with Executive Order No.

2016-2.

Failure to comply with the provisions of Executive Order No. 2016-2 shall constitute a material breach of the contract, and the City may exercise those rights provided to it under the contract and by law. Sanctions may include, but are not limited to, termination of all or part of the contract, withholding of payment, and/or liquidated damages. Additionally, performance by the contractor in regard to Executive Order No. 2016-2 may be considered in determining the contractor's award ability for future City contracts.

Any person who knowingly submits false information, makes misrepresentations, or commits fraud or any other willful violation under Executive Order No. 2016-2 shall be subject to the maximum civil liabilities and criminal penalties allowable under the law.

11. EQUALIZATION FACTOR

Per Section 17-5-12 (c)(1) of the Detroit City Municipal Code, “The bidder that makes the lowest bid, as evaluated or scored, shall be deemed the lowest equalized bidder. If the lowest equalized bid is evaluated or scored below the lowest responsible bid submitted, the lowest equalized bidder shall be awarded the contract, provided that, the contract awarded to such bidder shall not exceed, more than 12 percent above the lowest responsible bid submitted, or $100,000.00, whichever is less.”

The firm making the lowest responsive, responsible bid evaluated according to the Equalization Allowance Table* shall be deemed the lowest bidder.

(see Equalization Credit Statement).

Vendors who wish to receive Equalization credit for bids submitted must submit their CRIO-issued Detroit Based Business certificate with their bid document to substantiate eligibility. The CRIO certificate must be submitted with each and every bid response submitted by the vendor. Failure to submit the CRIO certificate will result in equalization credit not being applied to your bid.

12. CLEANLINESS OF THE WORK AND STREETS

The work itself, and all property used therewith, shall be kept in a neat and orderly condition at all times. Excess waste and rejected materials, rubbish and debris shall not be allowed to accumulate. Construction equipment, and excess materials shall be promptly removed from site when no longer needed for the progress of the work. Upon completion of the work, the contractor shall restore the site to original condition.