6 Minnesota Contract F-424(5).pdf

Admin Minnesota Office of State Procurement Room 112 Administration Bldg., 50 Sherburne Ave., St. Paul, MN 55155; Phone: 651.296.2600, Fax: 651.297.3996

Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529.

CONTRACT RELEASE: F-424(5)

DATE: NOVEMBER 1, 2020

PRODUCT/SERVICE: FREIGHT: SMALL PACKAGE DELIVERY STATEWIDE

CONTRACT PERIOD: NOVEMBER 1, 2020 HROUGH OCTOBER 31, 2021

EXTENSION OPTIONS: UP TO 48 MONTHS

ACQUISITION MANAGEMENT SPECIALIST/BUYER: KAREN MCINTYRE

PHONE: 651.201.3124 E-MAIL: karen.mcintyre@state.mn.us WEB SITE: www.mmd.admin.state.mn.us

CONTRACT VENDOR CONTRACT NO. TERMS DELIVERY

SPEE DEE DELIVERY SERVICE, INC. 183871 NET 30 AS REQUESTED

DAVID CASHMAN

4101 CLEARWATER ROAD

SAINT CLOUD, MN 56302-1417

USA

VENDOR NO: 0000193415-001

CRAIG HEURUNG

SALES MANAGER

Office: 1.800.862.5578 x222 | Email: sales@speedeedelivery.com

CONTRACT USERS. This Contract is available to the following entities as indicated by the checked boxes below:

☒ State Agencies ☒ Cooperative Purchasing Venture (CPV) members

STATE AGENCY CONTRACT USE. This Contract must be used by State Agencies unless a specific exception is granted in writing by the AMS/Buyer listed above.

STATE AGENCY ORDERING INSTRUCTIONS. Orders are to be placed directly with the Contract Vendor. State Agencies should use a Contract Release Order (CRO) or a Blanket Purchase Order (BPC). The person ordering should include his or her name and phone number.

CONTRACT FEEDBACK. If these commodities or service can be better structured to help you with your business needs, let us know. We solicit your comments and suggestions to improve all of our contracts so that they may better serve your business needs. If you have a need for which no contract currently exists, or you would like to be able to use an existing state contract that is not available to your entity, whether a state agency or CPV, please contact us. If you have specific comments or suggestions about an individual contract you can submit those via the Contract Feedback Form.

mailto:karen.mcintyre@state.mn.us http://www.mmd.admin.state.mn.us/ mailto:sales@speedeedelivery.com http://www.mmd.admin.state.mn.us/doc/ContractFeedbackForm.doc http://www.mmd.admin.state.mn.us/doc/ContractFeedbackForm.doc

SERVICE CERTIFICATION FORM REQUIREMENTS. Pursuant to Minn. Stat. § 16C.09, Agencies must complete a “Service Contract Certification Form” prior to issuing an order for services offered from this Contract.

SPECIAL TERMS AND CONDITIONS

SCOPE. The Contractor must have the capability to provide small ground package delivery solutions for locations within the State of Minnesota except for Angle Inlet, MN, including other States on an as needed basis. Service types include but, are not limited to Next Day and Two-Day regional small package delivery. Less than Truckload (LTL) freight is not a part of this solicitation.

The following services are covered by this contract.

• The Minnesota State Lottery

• Intrastate One-Day Ground

• Intrastate Two-Day Ground

• Interstate One-Day Ground

• Interstate Two-Day Ground

PRICES. Prices are firm through the initial period of the contract. After that period, prices may increase once a year.

Price increases are not effective until they are approved by the AMS/Buyer. NOTE: At no time should the ordering entity pay more than the Contract price. Agencies must contact the AMS/Buyer immediately and fill out a Vendor Performance Report if there is a discrepancy between the price on the invoice and the Contract price.

IT ACCESSIBILITY. When Agencies are making purchasing decisions, the purchasing entities are responsible for evaluating the accessibility of IT products in accordance with the State of MN IT Accessibility standards that incorporate both Section 508 standards and Web Content Accessibility Guidelines 2.0 level ‘AA’ standards. This contract requires vendors to provide accessibility information, known as VPATs, for the products available through this contract. It is the purchasing agency’s responsibility to request, collect, evaluate, and make a purchasing decision in compliance with these state laws.

FUEL SURCHARGE. Fuel surcharges are not allowed.

INSURANCE. It is the ordering agency’s responsibility to ensure their package has the insurance level desired. Review the insurance pricing of each responder to confirm coverage and associated costs.

NO MINIMUM ORDER.

SWIFT LINE: DESCRIPTION

78102200 Small Parcel

MINNESOTA STATE LOTTERY SPECIFICATIONS

1. Scope of Work

The Contractor will be required to deliver and return scratch lottery tickets and other lottery-related materials. The Contractor will be required to pick-up and deliver packages Monday through Friday during the hours that the retailer is open or at other specified times. NOTE: Minnesota State Lottery tickets to be delivered will not be able to be redeemed by any person until the retailer who receives the tickets activates them. Therefore, tickets in transit will not be active.

2. Pickup, Sort, and Deliver Scratch Tickets

2.1. The Minnesota State Lottery will provide scratch ticket packages shrink wrapped and on pallets measuring 40”

W X 48” L. Each pallet weighs approximately 1,300 pounds. The Contractor agrees to accept the Lottery packages in this manner.

2.2. The Contractor will be required to avoid any damage to shrink wrapped packages of tickets. Scratch tickets are packaged in various gauge shrink-wrap plastic that would not be strong enough for high-speed conveyor-belt systems used during package sorting.

2.3. The Contractor will be required to pick-up pre-packaged scratch lottery tickets from the Minnesota State Lottery’s headquarters in Roseville, Minnesota and/or the Minnesota State Lottery warehouse in Minneapolis, Minnesota at approximately 2:00 p.m. daily and deliver to approximately 3,000 retailers located statewide.

2.4. The Contractor will be required to sort all packages received by the Minnesota State Lottery within the State of

Minnesota.

2.5. The Contractor will be required to deliver the initial distribution of new scratch game tickets to the designated retailer within 48 hours of picking up the packages at the Minnesota State Lottery’s Headquarters at 2645 Long Lake Road, Roseville, MN 55113 and/or the Lottery warehouse at 500 Kasota Avenue SE, Suite 526, Minneapolis, Minnesota 55414, dock doors 15 & 16. The majority of packages are shipped from the Kasota Avenue warehouse.

2.6. The Contractor will be required to deliver each subsequent package of scratch tickets statewide to the designated retailer within 24 hours of picking up the packages at the Minnesota State Lottery's Headquarters in Roseville, Minnesota and/or the Lottery warehouse in Minneapolis, Minnesota.

2.7. The Contractor will be required to interface with the Lottery’s existing bar coding and shipping manifest system, or any other system that Lottery may utilize in the future, for ticket/package delivery and tracking.

2.8. The Contractor will provide proof of refused shipments from retailers if a retailer refuses a package of scratch tickets. The Contractor agrees to return the package and proof of refusal to the Minnesota State Lottery within 24 hours.

2.9. The Contractor will be required to use the Lottery Instant Ticket Order as the shipping label as shown below.

Contract Release: F-424(5)

3. Pickup of unsold Scratch Tickets from Retailers

3.1. The Contractor will be required to pick-up unsold lottery tickets from retailers as requested by the Minnesota

State Lottery.

3.2. The Contractor will be required to supply call tags for those retailers having unsold tickets to be picked up. The Minnesota State Lottery will provide the address labels for the retailers that have tickets to be picked up.

3.3. The Contractor will be required to pick up packages of unsold tickets from a Lottery retailer during normal business hours.

4. Tracking System

4.1. The Contractor will be required to have an electronic real time signature tracking system for the bill of lading as proof of delivery, where available.

4.2. The Contractor will be required to have the ability to trace a package (delivery/acceptance/return) within 24 hours.

4.3. The Contractor will be required to have an in-bound package scanning system.

4.4. The Contractor will be required to provide bar code stickers for the Minnesota State Lottery.

5. Point of Sale (POS) Packets

5.1. The Contractor will be required to pick up pre-packaged Point of Sale (POS) packets from either the Minnesota

State Lottery’s Headquarters in Roseville, Minnesota, the Minnesota State Lottery Kasota warehouse in Minneapolis, Minnesota or from an outside subcontractor and deliver POS packets to each Lottery Retailer, as requested by the Minnesota State Lottery. POS packets will usually weigh between one and two pounds.

6. Other Tasks

6.1 The Contractor will be required to retrieve a package from a daily pickup from the Minnesota State Lottery's headquarters or Minnesota State Lottery’s warehouse when the shipment is being sorted at the Contractor's facility and deliver the package back to the Minnesota State Lottery's headquarters or the Minnesota State Lottery’s warehouse the next business day. The Lottery may issue a pull ticket due to retailer issues (This usually occurs during an initial allocation of tickets for each new game). Contracted rates apply for the return/delivery of the package.

6.2 The Contractor will be required to provide appropriate containers for the pickup of tickets/packages.

6.3 The Contractor will be required to provide guaranteed next day delivery (Statewide) for selected packages.

6.4 The Contractor will be required to make daily stops at the Minnesota State Lottery's headquarters in Roseville, Minnesota; the Minnesota State Lottery’s warehouse in Minneapolis, Minnesota; and each of the Regional offices to drop off or pick up scratch tickets, point-of-sale material and/or other related packages. The Minnesota State Lottery Regional Offices are located in Virginia, 130 Chestnut St, Virginia, MN. 55792; Detroit Lakes, 1641 Hwy 10 W, Detroit Lakes, MN 56501; Marshall, 750 W. College Drive, Marshall, MN 56258; and Owatonna, 205 Cedardale Drive, Owatonna, MN 55060. The Contractor and the Minnesota State Lottery will mutually agree exact times for pick-up and delivery for each location.

6.5 The Contractor will be required to provide pickup and delivery service to the Minnesota State Lottery’s corporate accounts located in Iowa and Wisconsin. Refer to 6.12 for addresses of current accounts (list is subject to change).

6.6 The Contract Vendor will be required to make at least three (3) attempts to deliver or pick up items to/from a retailer. The second attempt must be made within 24 hours of the initial attempt to deliver or pick up the package. After the Contractor has made its final attempt to deliver or pick up a package, the Contractor must notify the Minnesota State Lottery that they were unable to deliver or pick up the package or return the package to the Minnesota State Lottery. The Contractor will not be paid an additional amount for subsequent deliveries.

6.7 The Contractor will be required to ensure that the Contractor’s facilities and vehicles are secure. All Minnesota

State Lottery tickets and packages in possession of the Contractor must be maintained and transported in a secure manner.

6.8 The Contractor will be required to have a knowledgeable employee of the company serve as the main contact with the Minnesota State Lottery for special projects or customer service issues.

6.9 The Contractor will be required to accept and deliver packages ranging in total size up to 168 inches.

6.10 The Contractor will be required to accept full-size pallets of packages for delivery with a one-day notice.

6.11 The Contractor will be required to provide other delivery/pickup services as requested by the Minnesota State Lottery and in accordance with pre-approved schedules and rates.

6.12 The Contractor will be required to provide trucks with power tail gates on LTL deliveries to the Minnesota State

Lottery’s Regional Offices in Virginia, Minnesota and Detroit Lakes, Minnesota.

List of the current corporate accounts in Iowa and Wisconsin (this list is subject to change) o Hy-Vee 2303 & 2329, 5820 Westown Pkwy, West Des Moines, IA 50266 o Casey’s 5397, One Convenience Blvd., Ankeny IA 50021 o Kum & Go 5447, 6400 Westown Pkwy, West Des Moines, IA 50266 o Kwik Trip 2352, 1626 Oak St. / P.O. Box 2107, La Crosse WI 54602 o Miller & Holmes 2220, 2311 O'Neil Rd, Hudson WI 54016-8168 o Fleet Farm Group LLC, 1300 S Lynndale Dr, Appleton, WI 54914

7. Minnesota State Lottery Requirement for available hours and delivery truck specifications.

KASOTA

Back-up warehouse 500 Kasota Avenue SE.

Minneapolis Mn 55414 Suite 526 Dock 15, 16, 17 Delivery truck must be dock height.

Contact Dave (Manager) 651-274-6063 or Doug D. 651-635-8158 half hour before delivery.

VIRGINIA

No Loading dock; send truck with power tailgate for pallet items. Driver may hand unload small, non-pallet shipments. Carrier's responsibility to get delivery inside of building.

Contact stores clerk before delivery @ 218-748-2450. Deliveries must be completed by 4:00 p.m.

MARSHALL

Has truck level loading dock and pallet size. Can handle semi-trailers. Dock Hours: 8:30 AM - Noon, 1 PM - 4 PM.

Contact stores clerk before delivery @ 507-537-6041.

ROSEVILLE

Delivery truck must be dock height for shipments of 20 cases or more. NO 53 ft. semi-trailers.

Max. pallet height 66". Max. case 50 lbs. Dock hours: 7:00 AM to 3:00 PM.

Contact stores clerk before delivery @ 651-635-8158.

OWATONNA

Has truck level loading dock & pallet size. Semi-trucks can be no longer than 48 ft. Dock Hours: 8:30 AM - Noon, 1 PM - 4 PM. Closed 12:00 to 1:00, deliveries must be completed by

4 PM.

Contact Office before delivery @ 507-444-2401.

DETROIT LAKES

No loading docks. Truck delivery to side garage door. Carrier's responsibility to get delivery inside of building. Hours: 8 AM to Noon and 1 PM to 4 PM, delivery

GENERAL PACKAGE SHIPPING SPECIFICATIONS

1. Scope of Work

The Contractor will be required to provide intrastate and interstate zone-based one-day and two-day small ground package delivery (letter weight to 150lbs.) solutions for all locations within the State of Minnesota, including the surrounding border States on an as needed basis.

2. Duties

2.1 The term “Package” means an item designated by the shipper in the book or manifest to be treated as one shipping unit.

2.2 The Contractor must accept that there is no maximum or minimum number of packages in a shipment.

2.3 The Contractor must accept packages with a maximum weight of up to 150 pounds per package.

2.4 The Contractor must accept packages with a maximum size (length and girth combined) of a package for delivery is 170 inches. A 10-foot maximum length of a package must be accepted by the Contractor for delivery.

2.5 Packages weighing 101 lbs. – 150 lbs. must have a red “Heavy Package” label placed near the address label.

The Heavy Package label must be provided by the Contractor. Heavy Package labels identify packages that require the shipper to provide two-person handling assistance at both origin and destination locations.

2.6 Items may be provided they are strapped or taped together provided they are of uniform size and each box is correctly labeled and contains the proper shipper number.

2.7 All return shipments must be addressed back to the shipper. No drop shipments will be accepted by the customer, unless mutually agreed upon.

2.8 Labels must be applied on the top of the packages. Computer generated labels are preferred.

2.9 All boxed items must be shipped by the shipper in a sealed container or box with adequate packaging.

2.10 The contractor will accept unboxed items for delivery. Some packages may not be boxed. These packages must be packaged to protect all sides of the package including top, bottom, and sides. All items shipped should be free of dirt and grease with no sharp corners or objects protruding from the package. Sharp objects must be taped.

2.11 Fragile packages must be labeled accordingly.

2.12 Whenever a package requires orientation arrows, the shipper must ensure that the arrows appear on two opposing vertical sides of the package. The orientation arrows must point upwards.

2.13 The shipper will be held responsible for damage to other packages due to poorly packed or leaking packages for an amount not to exceed $5,000.00.

2.14 Delivery Confirmation may require and adult signature. The shipper may request the Contractor to obtain the signature of an adult of either 18 or 21 years of age or older. An additional charge, set forth in the Contractor Rates applicable to the shipment in effect at the time of shipping, will be assessed. The Contractor, in its sole discretion will determine if delivery can be completed when such a request is made, and may request photo identification indicating the recipient’s age, before completing delivery.

2.15 The shipper must ensure that a shipment does not violate any Federal, State, or local laws or regulations applicable to the shipment. No service shall be rendered by the Contractor in the transportation of any shipment that is prohibited by law or regulation of any Federal, State, or local government.

2.16 The Contractor will attempt to deliver any package as addressed by the shipper. If the package has an incorrect or incomplete address, the Contractor will make reasonable efforts to secure the correct address. Examples of bad addresses include but are not limited to: PO Boxes, Rural Route Box numbers, if 911 addresses exist, missing suite or apartment numbers, old addresses, missing or incorrect zip codes. If the correct address is secured, the Contractor will attempt delivery and the shipper will be assess for an address correction.

2.17 The shipper is responsible for filing any loss or damage claim with the Contractor. The Contractor must only work with the shipper, not the consignee, when processing a claim. Any loss or damage claim must be submitted in writing on a claim form provided by the Contractor.

2.18 Lost or damage merchandise must be returned in the original shipping container with original packaging.

2.19 Damaged merchandise must be shipped back to the shipper by the Contractor, unless otherwise mutually agreed upon or the claim may be denied.

2.20 The Contractor and the shipper will inspect the damaged package to determine if the Contractor will pay a claim. Unless a mutual agreement that just the Contractor or just the shipper will inspect the damaged packages can be reached between the Contractor and the shipper.

2.21 Every package that is picked up by the Contractor is automatically covered-against loss and damage up to a shipper’s replacement cost of a maximum of $100 per package. The Contractor will pay the shipper’s replacement (not the retail or wholesale cost charged by the shipper) up to a maximum of $100.00 per package unless the shipper requests additional declared value coverage. Pick-up tags are excluded from the option of coverage by additional declared value.

2.22 To request declared value coverage for a package with a value over $1000.00, the shipper must enter the amount of declared value coverage requested in the declared value column of the shipping book or manifest.

The shipper will be required to furnish proof of the declared value.

Price Schedules

The Contract was executed with FIXED PRICING. The pricing offered must match or be lower than that detailed herein.

Only accept contract vendor quotes that provide itemized contract pricing (lump sum price quotes must be rejected and reworked by the Contract Vendor to show itemized State contract pricing).

Prior to accepting an order and/or issuing payment on an invoice, inspect the goods and/or deliverables to ensure they match both the terms and pricing of the contract.

Contact the AMS/Buyer detailed herein to report any pricing discrepancies or for assistance in confirming/calculating contract pricing.

Spee Dee Price Schedule Effective November 1, 2020.

http://www.mmd.admin.state.mn.us/xls/F-424(5)SpeeDeeDeliveryPriceSchedule.xlsx http://www.mmd.admin.state.mn.us/xls/F-424(5)SpeeDeeDeliveryPriceSchedule.xlsx