6-3.2 Past Performance Survey (4) (8).docx

DOCX document 41 KB Posted

Attached to
Vacant Property Security Services State and local contract opportunity
Solicitation number
P-005451
Issued by
Philadelphia County, Pennsylvania

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This is a Past Performance Survey form utilized by the Philadelphia Housing Authority's Contracts and Procurement Department to evaluate contractor performance on completed projects. The survey collects comprehensive information about past contract performance through evaluations of contractors who have previously worked on government or commercial projects. The form requests detailed project information including client type and contact details, project scope and complexity, end products and results, program development requirements, staffing and planning levels, and timeline adherence. The survey is classified as source selection sensitive and not for public release, indicating its use in the competitive evaluation process for future contract awards.

The evaluation mechanism consists of five performance categories—Quality of Service, Cost Control, Timeliness of Performance, Business Relations, and Customer Satisfaction—each with specific measurable criteria rated on a six-point scale: Excellent, Good, Acceptable, Marginal, Unacceptable, and Not Applicable. Quality of Service encompasses compliance with contract requirements, accuracy of reports, personnel effectiveness, technical excellence, and workmanship standards. Cost Control assesses cost forecasting, billing accuracy, and cost efficiencies. Timeliness evaluates milestone achievement, reliability, and schedule adherence including liquidated damages assessment. Business Relations examines management effectiveness, cooperative behavior, responsiveness, problem notification, flexibility, subcontracting practices, and staff turnover. Customer Satisfaction determines overall recommendation and contractor satisfaction. Reference ratings are combined to generate a final past performance rating that directly influences contract award decisions.

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PHILADELPHIA HOUSING AUTHORITY

CONTRACTS AND PROCUREMENT DEPARTMENT

Past Performance Survey

Contractor Name:

CLIENT INFORMATION

|_| Commercial Client
|_| Government Client
Client Name:

Client Address:

City

State

Zip Code

Project Name:
Total Project Value:
Performance Period:
Teaming Partner(s):
Government or Commercial Project Manager Contact
Alternate Government or Commercial Project Manager Contact
Name:
Name:
Title:
Title:
Phone number:
Phone number:
Fax number:
Fax number:
E-mail address:
E-mail address:

SPECIFIC PERFORMANCE

Instructions: This part consists of open-ended questions to determine the scope, complexity, and relevance of the project to the current requirement. Please answer the questions concisely and to the best of your knowledge.

1.
Describe the overall project type the contractor provided.
2.
Describe the end goal/end product and result.
3.
Describe the long-term program development involved in performing this task.
4.
Describe the level of planning and staffing contractor was required to perform and if they met the contracts exceptions.
5.
Describe the average timeline involved in completing this project and if contractor met that timeline within reason.

Forward Replies to: at the following e-mail:

SOURCE SELECTION SENSITIVE

NOT FOR PUBLIC RELEASE

PAST PERFORMANCE RATINGS

Please answer each of the following questions with a rating that is based on objective measurable performance indicators to the maximum extent possible. Comments to support ratings may be noted on last page. The Government will assess an overall past performance rating for each reference contacted. The overall ratings of each reference will then be combined to arrive at a final past performance rating that will be assigned points based upon the following rating scheme:

RATINGS ARE DEFINED AS FOLLOWS:

DefinitionDescription
ExcellentThe Contractor demonstrates an excellent performance level in all categories. There have been no performance problems and the Contractor has demonstrated initiative to enhance/exceed contractual requirements and objectives. The Contractor also has maintained an excellent Contractor/Government relationship throughout contract performance
GoodThere are no quality of service problems; no cost/price issues; and no delays. Responses to inquiries and technical/service administrative issues are consistently effective and responsive. Non-conformance does not impact achievement of contract requirements.
AcceptableNon-conformances are minor and have little impact in achievement of contract requirements, requires minor intervention by Government personnel to resolve issues.
MarginalNon-conformances are impacting achievement of contract requirements, requires substantial intervention by Government personnel to resolve issues.
UnacceptableNon-conformances are compromising the achievement of contract requirements, despite substantive intervention by Government personnel.

Past Performance Survey

PART 1: GENERAL PERFORMANCE

INSTRUCTIONS: PLEASE CHECK THE APPROPRIATE RATING

Quality of Service
Excellent
Good
Acceptable
Marginal
Unacceptable
N/A
1. Compliance with contract requirements
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2. Accuracy of Reports
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3. Effectiveness of Personnel
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4. Technical Excellence
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5. Record of conforming to specifications and standards of good workmanship
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6. Ability to provide services nationwide, including small and rural communities
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Cost Control
Excellent
Good
Acceptable
Marginal
Unacceptable
N/A
1. Record of forecasting and controlling target costs
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2. Current, accurate, and complete billings
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3. Relationship of negotiated costs to actual
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4. Cost efficiencies
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Timeliness of Performance
Excellent
Good
Acceptable
Marginal
Unacceptable
N/A
1. Met interim milestones
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2. Reliability
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3. Responsive to technical direction
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4. Completed on time including wrap up
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5. Met delivery schedules
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6. Amount of Liquidated Damages (Excellent=Low or None, Unacceptable= High)
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Business Relations
Excellent
Good
Acceptable
Marginal
Unacceptable
N/A
1. Effective Management, including subcontracts
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2. Reasonable/cooperative behavior
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3. Responsive to contract requirements
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4. Notification of problems
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5. Flexibility
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6. Pro-active vs. Reactive
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7. Effective small/small disadvantage business subcontracting program
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8. History of staff turnover
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Customer Satisfaction
Excellent
Good
Acceptable
Marginal
Unacceptable
N/A
1. Commitment to customer satisfaction
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2. Would you recommend selection of this firm again?
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3. Overall Rating of Contractor
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ADDITIONAL COMMENTS:

_______________________________________________________________________
Name and Signature of ReferenceDate

File details come from the government source that posted it. Updated .