5C223BA2-6208-4893-ACAC-E4016E1FF377.pdf
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- Attached to
- Fleet John Deere AG and Turf Equipment Services
- Solicitation number
- RFQ033644
- Issued by
- Franklin County, Ohio
About this file
This is a Scope of Service document issued by the City of Columbus, Division of Fleet Management, for an Indefinite Quantity Agreement (IQA) to provide comprehensive repair and maintenance services for the city's fleet of John Deere agricultural and turf equipment. The solicitation, issued as a Request for Quote (RFQ), seeks an authorized John Deere service provider to deliver both shop-based diagnostic and repair services as well as on-site field and roadside repair services. Services encompass agricultural equipment repairs, turf equipment repairs, and related maintenance performed by certified technicians using OEM-quality parts. Individual Purchase Orders will be issued for each specific repair job as needed, with no specific response deadline, bidder conference, or award date provided in the document. The resulting contract will have a total spending cap of Fifty Thousand Dollars ($50,000.00) with no stated renewal options or contract term duration specified.
Pricing for the awarded vendor, Ag-Pro Ohio LLC, is structured as follows: agricultural scheduled shop repairs at $129.00 per hour, agricultural road service repairs at $159.00 per hour, turf equipment scheduled shop repairs at $169.00 per hour, and turf road service repairs at $129.00 per hour, with parts supplied at list price with no additional markup or discount. The successful vendor must provide proof of John Deere authorization, Ohio workers' compensation compliance, and maintain Commercial Liability Insurance with minimum coverage of $500,000 bodily injury per person, $500,000 each accident bodily injury, $1,000,000 each accident property damage, and $1,000,000 all accidents property damage, naming the City of Columbus as an additional insured. All work must be warranted against defects in material and workmanship according to the vendor's standard warranty policy, and invoices must be submitted electronically with detailed labor hours, parts breakdowns, and corresponding PO numbers.
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Text version
SCOPE OF SERVICE (SOS) FOR JOHN DEERE AG AND TURF EQUIPMENT REPAIRS
RFQ TITLE: John Deere Agricultural and Turf Equipment Repairs, Maintenance, and Related Services SOLICITATION TYPE: Request for Quote (RFQ) ISSUING DEPARTMENT: City of Columbus, Division of Fleet Management
1.0 OVERVIEW
The City of Columbus, Division of Fleet Management, is soliciƟng quotes from qualified vendors for comprehensive repair and maintenance services for its fleet of John Deere Agricultural and Turf Equipment. The selected vendor must be an authorized John Deere service provider. The resulƟng agreement will be an Indefinite QuanƟty Agreement (IQA) under which services will be requested on an as-needed basis. Individual Purchase Orders (POs) will be issued for each specific repair job. The total spending under this agreement will not exceed FiŌy Thousand Dollars ($50,000.00).
2.0 SCOPE OF WORK
The selected vendor shall provide all necessary labor, parts, materials, tools, and experƟse to perform high-quality repairs and maintenance on a variety of John Deere equipment. Services shall include, but are not limited to:
2.1. Agricultural Equipment Services
Shop Repairs: DiagnosƟc, repair, and maintenance services for agricultural equipment brought to the vendor's facility.
Roadside/Field Service Repairs: On-site diagnosƟc and repair services for equipment that is inoperable in the field or at various City locaƟons.
2.2. Turf Equipment Services
Shop Repairs: DiagnosƟc, repair, and maintenance services for turf equipment brought to the vendor's facility.
Roadside/Field Service Repairs: On-site diagnosƟc and repair services for turf equipment that is inoperable at various City parks, golf courses, or other locaƟons.
2.3. General Requirements
Qualified Personnel: All work must be performed by cerƟfied, experienced, and qualified technicians familiar with John Deere equipment and specificaƟons.
OEM Parts: . Parts installed must meet or exceed OEM quality standards to ensure equipment integrity and warranty compliance.
Warranty: All work performed, and parts installed shall be warranted against defects in material and workmanship for a period defined by the vendor's standard warranty policy (to be specified in the quote).
3.0 MANDATORY QUALIFICATIONS & COMPLIANCE
3.1. Authorized Service Provider Status
The successful vendor must be authorized by John Deere to provide service and warranty repairs for both agricultural and turf equipment lines. Proof of this authorizaƟon must be submiƩed with the quote.
3.2. Workers CompensaƟon Compliance
The Contractor shall comply with all workers' compensaƟon laws of the State of Ohio and shall submit proof of coverage with their quote.
3.3. Commercial Liability Insurance
The Contractor shall carry at least the minimum amounts listed below of Commercial Liability Insurance (Bodily Injury and Property Damage) naming the City of Columbus as an addiƟonal insured. The Contractor must aƩach a copy of the CerƟficate of Insurance to the resulƟng contract as Exhibit C.
Bodily Injury Liability Property Damage Liability
Each Person: $500,000 Each Accident: $500,000
Each Accident: $1,000,000 All Accidents: $1,000,000
4.0 PRICING AND INVOICING
4.1. Pricing Structure
Quotes must clearly detail the following:
Labor Rate(s): Hourly shop labor rates and hourly field/road service labor rates.
Parts Markup/Discount: A clear breakdown of the proposed markup or discount applied to John Deere OEM parts based on the Manufacturer's Suggested Retail Price (MSRP).
4.2. Purchase Orders (POs)
Individual Purchase Orders will be issued by the City for each repair request. Work is not to commence without a valid PO number provided by the City of Columbus Division of Fleet Management. The vendor must reference the specific PO number on all corresponding invoices and communicaƟons.
4.3. Invoicing InstrucƟons
All invoices shall be submiƩed electronically to the following email address:
FleetInvoices@columbus.gov
Invoices must include:
A unique invoice number and date.
The corresponding City of Columbus Purchase Order (PO) number.
A detailed breakdown of all labor hours, parts used (with part numbers and pricing), and any miscellaneous charges.
The City equipment unit number (provided at the Ɵme-of-service request).
5.0 CONTACT INFORMATION
For all inquiries regarding this RFQ, submission of quotes, or contract administraƟon, please contact:
Contact Person Monica Collier Title Purchasing Coordinator OrganizaƟon City of Columbus, Division of Fleet Management Address 4211 Groves Road, Columbus, OH 43232 Phone 614-645-6631 Email MACOLLIER@COLUMBUS.GOV
Vendor account Line number Product name Quantity Ag-Pro Ohio LLC 028089 10 Service for John Deere Ag and Turf Equipment 50,000.00 028089 20 Agricultural Scheduled Shop Repairs 1.00 028089 30 Agricultural Road Service Repairs 1.00 028089 40 Turf Equipment Scheduled in Shop Repairs 1.00 028089 50 Turf Road Service Repairs 1.00 028089 60 Parts Mark Up/Discount 1.00
Unit Unit price Comment
EA 129.00000 PER HOUR
EA 159.00000 PER HOUR
EA 169.00000 PER HOUR
EA 129.00000 PER HOUR
EA 139.00000 PER HOUR
EA 0.00000 PARTS AT LIST PRICE
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