5299 Instructions for Bidders and Specifications.pdf

PROJECT MANUAL FOR

SIMON MINCHEN TRAIL to SIMS for:

The Houston Parks Board 300 N. Post Oak Lane

Houston, Texas, 77024

Project No.

CSF Project No. 5299

Issued for Bidding prepared by:

CSF Consulting LP Houston, Texas

Phone 832.678.2110 TBPE Firm F-4395 8/4/26

08/4/26 mrobinson Text Box 8/4/26

Document 00010

TABLE OF CONTENTS

Doc. No. Document Title 00010 Table of Contents 00015 List of Drawings 00020 Notice to Proposers 00200 Instructions to Bidders 00202 Proposal Organization and Selection Criteria 00220 Request for Proposal Information 00320 Geotechnical Information 00340 Environmental Information 00410 Proposal Form 00430 Bid Bond 00450 Proposer's Statement of MWSBE Status 00455 Affidavit of Ownership or Control 00457 Conflict of Interest and Certificate of Interested Parties 00495 Post-Proposal Procedures 00500 Form of Business 00501 Resolution of Corporation 00520 Specific Conditions [Form of Contract] 00600 List of Proposed Subcontractors and Suppliers, Parts A & B 00601 Drug Policy Compliance Agreement 00603 Drug Policy Compliance Declaration 00605 List of Safety Impact Positions 00607 Certification Regarding Debarment, Suspension, and Other Responsibility Matters 00610 Performance Bond 00611 Statutory Payment Bond 00620 Affidavit of Insurance 00638 Monthly Progress Payments 00642 Monthly Subcontractor Payment Reporting Form 00700 General Conditions 00800 Supplemental Conditions

SPECIFICATIONS

All public facilities work shall be performed under this contract in accordance with the most recent City of Houston (COH) Standard Documents and Specifications.

Structural Landscape/Retaining Walls shall be constructed under this contract in accordance with the Texas Department of Transportation (TxDOT) Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges dated 2024.

Work in Harris County or within the City in HCFCD easements shall be constructed in accordance with "Rules for Construction within Harris County and the Harris County Flood Control District Rights-Of-Way (current edition)."

The Specifications referenced above for HCFCD, COH and TxDOT are incorporated herein by reference for all purposes as if set out verbatim. These Specifications are not necessarily included in this project manual, but are listed below for clarity only. Where elements of this Project Manual conflict with, or provide a lower standard than, Specifications required by COH, HCFCD, TxDOT or other applicable governmental authority, then the more stringent of the two standards shall apply unless Contractor receives express written approval otherwise.

The Standard Specifications referenced above and as listed below with the annotation “HCFCD, “COH” or “TxDOT” in the Source column, are superseded by the attached Supplemental Specifications.

As one of the conditions for presenting and accepting a bid on the Project covered by these specifications, it is understood that in all instances in the HCFCD, COH, and TxDOT Specifications, where the term “HCFCD”, “COH” or “TxDOT” is used, it is also intended and meant to refer to the “Houston Parks Board” or “HPB”.

DIVISION 1 - GENERAL REQUIREMENTS

SPEC No. TITLE SOURCE 01110 Summary of Work EOR 01145 Use of Premises HPB 01312 Coordination and Meetings HPB 01330 Submittal Procedures HPB 01410 TPDES Requirements (with Attachments) HPB 01450 Contractor's Quality Control HPB 01454 Testing Laboratory Services COH 01502 Mobilization COH 01504 Temporary Facilities and Controls SWA 01555 Traffic Control and Regulation COH 01562 Tree and Plant Protection SWA 01570 Storm Water Pollution Control SWA 01571 NPDES Requirements EOR 01572 Erosion and Sedimentation Source Controls EOR 01573 Filter Fabric Fence EOR 01574 Reinforced Filter Fabric Barrier EOR 01575 Stabilized Construction Exit HPB 01576 Waste Material Disposal HPB 01577 Sandbags for Erosion Control EOR 01578 Ground and Surface Water Control EOR 01740 Site Restoration COH

01770 Closeout Procedures HPB 01782 Operations and Maintenance Data SWA 01785 Project Record Documents SWA

DIVISION 2 - SITEWORK

SPEC No. TITLE SOURCE 02221 Removing Existing Pavements and Structures COH Wood, and Demolition Debris 02233 Clearing and Grubbing COH 02260 Trench Safety System COH 02317 Excavation and Backfill for Utilities COH 02320 Utility Backfill Materials COH 02321 Cement Stabilized Sand COH 02336 Lime Stabilized Subgrade COH 02337 Lime/Fly Ash Stabilized Subgrade COH 02631 Storm Sewers COH 02751 Concrete Paving COH 02752 Concrete Pavement Joints COH 02753 Concrete Pavement Curing COH 02754 Concrete Driveways COH 02761 Colored Concrete for Medians and Sidewalks COH 02764 Raised Pavement Markers COH 02767 Thermoplastic Pavement Markings COH 02772 Concrete Medians and Directional Islands COH 02775 Concrete Sidewalks COH 02911 Topsoil COH 02912 Tree, Plant, and Hardscape Protection COH 02915 Tree Planting COH 02921 Hydro Mulch Seeding COH 02922 Sodding COH

DIVISION 3 CONCRETE

SPEC No. TITLE SOURCE 03315 Concrete for Utility Construction COH

HOUSTON PARKS BOARD LIST OF DRAWINGS

00015-1 03-01-2026

Document 00015

SIMON MINCHEN TRAIL to SIMS – List of Drawings

Sheet No. Drawing Title

1 C0.00 COVER SHEET

2 C1.00 GENERAL NOTES

3 C2.00 TOPOGRAPHIC SURVEY

4 C2.10 TOPO CONT’D

5 C2.20 TOPO CONT’D

6 C2.30 TOPO CONT’D

7 C2.40 TOPOGRAPHIC SURVEY

8 C2.50 DEMOLITION PLAN

9 C3.00 SWPPP

10 C3.10 SWPPP DETAILS

11 C3.20 CONCRETE WASHOUT DETAILS

12 C4.00 DIMENSION CONTROL PLAN

13 C4.50 MITIGATION PLAN

14 C5.00 DRAINAGE AREA MAP PLAN

15 C5.10 DRAINAGE PLAN

16 C5.20 DETENTION POND EXPANSION PLAN

17 C7.00 GRADING PLAN

18 C8.00 PAVING PLAN

19 C8.10 PAVING DETAILS

20 C9.00 HCFCD STANDARD DETAILS

21 C9.10 REFERENCE PLAN

22 C9.11 REFERENCE PLAN

23 C9.12 REFERENCE PLAN

24 L0.00 LANDSCAPE GENERAL NOTES

25 L1.00 TREE REMOVAL & PROTECTION KEY PLAN AND DETAILS

26 L1.01 TREE REMOVAL AND PROTECTION PLAN

27 L2.00 PLANTING KEY PLAN, COH ORDINANCE & DETAILS

28 L2.01 PLANTING PLAN

29 L3.01 TRAILHEAD ENLARGEMENT PLAN

30 L3.10 SEATWALL DETAILS

31 HCFCD HARRIS COUNTY FLOOD CONTROL DISTRICT REVIEW

SHEET

END OF DOCUMENT

HOUSTON PARKS BOARD NOTICE TO PROPOSERS

Document 00020

NOTICE TO PROPOSERS

1.0 NOTICE

A. The Houston Parks Board (HPB) is issuing a Request for Competitive Sealed Proposals (RFCSP) for a construction contract in accordance with the terms set forth in this Request for Competitive Sealed Proposals, pursuant to Texas Local Government Code. Houston Parks Board is located at 300 N Post Oak Lane, Houston, Texas 77024.

Project Name: SIMON MINCHEN TRAIL TO SIMS

Proposal Submittal Due Date:

Proposal Submittal Location: Houston Parks Board (Annex Building) 300 N. Post Oak Lane Houston, TX 77024

Project Location: Simon Minchen Trail to Sims

Contact Person: Danny Zirilli, P.E., R.L.A.

Senior Capital Projects Manager Houston Parks Board dannyzirilli@houstonparksboard.org

Estimated Construction Budget: Under $500.000

B. Project consists of the following major work items. Note that these quantities are estimates for order of magnitude and general planning purposes only. The contractor is responsible for their own quantity take-offs.

[612] SY Concrete Pedestrian Trail [612] SY Cement Stabilized Sand Base [893] CY Earthwork, Rough Grading, and Fine Grading [67] EA Plantings

Construction in, on, or near existing roadways will require a Traffic Control Plan.

Construction also requires the implementation of Storm Water Pollution Prevention Plan and features. Disposal of any excess material and debris is the responsibility of the contractor. All disturbed areas are to be hydromulch seeded as indicated on plans.

C. Plans, specifications, and bid documents will be available for download at www.civcastusa.com. Addenda will be posted there, as required.

September 10. 2026 3:00 pm

HOUSTON PARKS BOARD NOTICE TO PROPOSERS

D.

Non Mandatory Pre-Proposal meeting:

https://teams.microsoft.com/meet/268414326626092?p=CmnJFACqqBtNxusonA Meeting ID: 268 414 326 626 092 Passcode: Hk2ks7jR

E. HPB will receive Proposals on the Submittal Due Date of Post Oak Lane, Houston, Texas 77024 until the Submittal Time of time.

F. Proposals submitted after the Submittal Time will be returned to Proposer unopened.

G. Proposals will be publicly opened and read aloud after the Submittal Time on the same day at the Houston Parks Board 300 N Post Oak Lane Houston TX 77024. All interested parties are invited to attend.

H. This Notice is for informational purposes only and is merely an invitation to bid.

No terms are guaranteed until bidder is selected and a contract is executed.

9/10/26 at 300 North

3:00PM , local

August 20, 2026 at 3:00PM

HOUSTON PARKS BOARD INSTRUCTIONS TO PROPOSERS

DOCUMENT 00200

INSTRUCTIONS TO PROPOSERS

1.0 RELATED DOCUMENTS

A. Document 00020 – Notice to Proposers

B. Document 00202 – Proposal Selection Criteria

C. Document 00220 – Request for Proposal Information

D. Document 00410 – Single Proposal Form

E. Document 00495 – Post Proposal Procedures

F. Document 00520 – Agreement/Specific Conditions

G. Document 00700 – General Conditions

H. Document 00800 – Supplemental Conditions

PROPOSERS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN

THE ABOVE RELATED DOCUMENTS CAREFULLY AND TO SUBMIT A

COMPLETE RESPONSE TO ALL REQUIREMENTS AND QUESTIONS AS

DIRECTED TO COMPLY WITH REQUEST FOR COMPETITIVE SEALED

PROPOSALS (RFCSP).

2.0 EXAMINATION OF DOCUMENTS, SITE, AND LOCAL CONDITIONS

A. Proposer shall examine the Project site, become familiar with local conditions under which the Work shall be performed, conduct appropriate investigations, and correlate personal observations with requirements of the RFCSP before submitting a Proposal.

B. Failure of Proposer to perform the investigations prior to submitting a Proposal does not relieve Proposer of responsibility for investigations, interpretations and proper use of available information in the preparation of its Proposal.

3.0 REQUEST FOR PROPOSAL INFORMATION

A. Proposer shall immediately submit Document 00220 – Request for Proposal Information to Engineer upon finding errors, discrepancies, or omissions in this RFCSP. Confirmation of receipt of questions by Engineer is the responsibility of Proposer. Verbal discussions and answers are not binding.

B. Document 00220 – Request for Bid Information must be received by

PM to allow for the issuance of Addenda in accordance with Paragraph 3:00 8/28/26

4.0. Replies, if issued, are by Addenda.

C. If Proposer intends to propose changes to the contract documents, any proposed changes shall be explained according to the form provided in the Supplemental Conditions (00800) and must be submitted by the bid date listed above. Proposed amendments to the contract documents may be considered when reviewing a bid.

4.0 ADDENDA

A. Addenda that affect Proposal requirements are applicable only during the Proposal period. Addenda to Document 00495 – Post-Proposal Procedures are applicable only through issuance of the Notice to Proceed. Addenda that affect the Contract are a part of the Contract.

B. PROPOSERS WHO SUBMIT A PROPOSAL ON THIS PROJECT SHALL BE

PRESUMED TO HAVE RECEIVED ALL ADDENDA AND TO HAVE

INCLUDED ANY COST THEREOF IN THEIR PROPOSALS, REGARDLESS

OF WHETHER THEY ACKNOWLEDGE THE ADDENDA OR NOT.

C. Engineer will make Addenda available at same location where the RFCSP may be obtained. Engineer will notify plan holders of record when Addenda are available. Proposers are responsible for obtaining Addenda after notification.

D. No Addenda will be issued later than except Addenda with minor clarifications, withdrawing RFCSP, or postponing the Proposal Submittal Date.

5.0 SUBSTITUTION OF PRODUCTS

A. No substitutions of Products will be considered during the Proposal period.

6.0 PREPARATION OF PROPOSAL

A. Proposer shall fill in applicable blanks in Document 00410 – Proposal Form. In addition, Proposer shall include ALL Alternates, if applicable. Proposer must properly sign the Proposal Form.

B. Proposer is responsible for all costs incurred by the Proposer, associated with preparation of its Proposal and compliance with Post-Proposal Procedures.

C. Proposer may not adjust preprinted prices or amounts on the Proposal Form.

D. For math errors Houston Parks Board encounters in analyzing Proposals, the following guidance will be used:

3:00PM 9/4/26

In the event of a conflict between: The Proposal Price is:

1. Individual Alternate and total of Alternates

Sum of all Individual Alternates

2. Individual subtotals for Base Lump Sum Prices, Alternates; And the Total Proposal Price

Sum of Individual subtotals for Base Lump Sum Prices, and Alternates

7.0 PROPOSAL SUBMISSION

A. To enable Houston Parks Board to efficiently evaluate Proposals, the Proposer shall follow the required format in preparing its Proposal. Proposals that do not conform to the prescribed format may be rejected

B. The Proposal shall consist of one (1) pdf of the proposal on a thumb drive and three (3) copies submitted in standard 3- ring binders and one (1) separate sealed, opaque envelope containing original documents. The 3-ring binders shall be submitted in a sealed box with the opaque, sealed envelope placed outside and on top of the box. Proposer shall clearly identify the Project, Proposal Submittal Date, and Proposer’s name on the outside of the envelope, box, and on the cover of each binder. Proposal shall be submitted in person or by mail.

C. Binders are used to ensure that pages are not lost. Each binder shall be of adequate size to fit all information being submitted. Pages shall be no larger than letter size (8 1/2” x 11”) and minimum font size of 12 pts. Tabbed sections, as described below, shall separate information provided. Elaborate binders and dividers are not required nor wanted.

D. The three (3) copies of the Proposal submitted in the binders shall consist of the following documents:

1. Document 00410 – Proposal Form (Original placed in opaque, sealed envelope)

2. Document 00600 Part A - List of Proposed MWSBE Subcontractors and

Suppliers (include City of Houston’s MWSBE Certification for each Subcontractor or Supplier listed)

3. Document 00600 Part B - List of Proposed Non-MWSBE Subcontractors and Suppliers whose contract will exceed $100,000.

4. Examples of three projects as described in Document 00202 Proposal Selection Criteria.

5. Project Management Plan as described in Document 00202 Proposal Selection Criteria

6. Claims History as described in Document 00202 Proposal Selection Criteria

7. Document 00800 (Supplemental Conditions) which shall contain any amendments or supplemental terms to the General or Specific Conditions proposed by Contractor

E. One (1) original of the following forms in a sealed, opaque envelope placed outside and on top of the sealed box:

1. Document 00410 – Proposal Form

2. Document 00430 – Proposal Bond or Certified or Cashier’s Check for

Security Deposit

3. Document 00450 – Proposer’s Statement of MWSBE Status

4. Document 00455 – Affidavit of Ownership or Control

5. Document 00457 - Conflict of Interest Questionnaire (CIQ)

6. Document 00461 – Proposer Pre-Award Certifications

7. Proposer’s most recent financial statements and the previous fiscal year audit (to be held confidentially and returned to Proposer after contract is awarded). If fiscal year audited statements are not available please include unaudited statements.

8.0 SECURITY DEPOSIT

A. Proposer shall submit a Security Deposit in an amount equal to 10 percent of the Total Proposal Price, including Cash Allowances and Alternates, if any.

Security Deposit may be either a Certified or Cashier’s Check or Proposal Bond (Document 00430) as required below:

1. Certified Check or Cashier’s Check

a) Proposer shall make check payable to Houston Parks Board.

b) This check is submitted on the condition that if Proposer is the

Selected Proposer and then fails to timely and properly submit documents required in Document 00495 – Post-Proposal Procedures, HPB will cash the check in accordance with Paragraph 10.0.C.

2. Bid Bond (Document 00430)

a) The bid bond must be a valid and enforceable bond, signed by a surety that complies with other requirements set out by law.

b) The bid bond must name Houston Parks Board as obligee, and be signed by the Proposer as principal and signed and sealed by the surety.

c) The bid bond must be conditioned such that if the Proposer is the Selected Proposer and then fails to timely and properly submit documents required in Document 00495 – Post-Proposal Procedures, surety will be obligated to pay to HPB an amount in accordance with Paragraph 10.0.C.

B. Security Deposits will be retained until after the Contract is awarded or all

Proposals are rejected.

C. Selected Proposer forfeits Security Deposit if it fails to timely and properly submit documents required in Document 00495 – Post Proposal Procedures.

HPB may claim the required Security Deposit of 10 percent of the Total

Proposal Price, including Cash Allowances and Alternates, if any or choose the lesser amount equal to the difference between the Total Proposal Price of the defaulting Proposer and the Total Proposal Price of the Proposer awarded the Contract. If Security Deposit is a check, HPB will reimburse any remaining balance to the defaulting Proposer.

9.0 SUBCONTRACTORS AND SUPPLIERS

A. HPB may reject proposed Subcontractors and Suppliers.

10.0 PROPOSAL DISQUALIFICATION

A. HPB may disqualify a Proposal if the Proposer:

1. fails to provide required Security Deposit in the proper amount;

2. improperly or illegibly completes information by the RFCSP;

3. fails to sign Proposal or improperly signs Proposal;

4. qualifies its Proposal;

5. improperly submits its Proposal;

6. submits a Bid that is otherwise unresponsive.

11.0 STANDARD SPECIFICATIONS

A. If required by the Project Manual, copies of the City Standard Specifications and Details may be acquired at no cost on the City’s website:

Design and Construction Standards | Houston Permitting Center

B. If required by the Project Manual, copies of the Harris County Flood Control Standard Specifications may be acquired at no cost on the HCFCD website at:

HCFCD 2020 Standard Specifications

C. If required by the Project Manual, copies of the Harris County Engineering

Department Standard Specifications and Details may be acquired at no cost on the County’s website:

https://www.eng.hctx.net/Consultants/Standards-Specifications/Standard- Engineering-Design-Specifications

D. If required by the Project Manual, copies of the Texas Department of

Transportation Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridge, Edition 2004, may be acquired at no cost on the TxDOT website at: http://www.dot.state.tx.us/business/specifications.htm

E. If required by the Project Manual, copies of the Basalt Fiber Reinforced

Polymer (BFRP) for Concrete Reinforcement Specifications and Details may be acquired at no cost on GatorBar’s website:

https://gatorbar.com/sites/default/files/GatorBar_Harris_County_Specification_ SS8120_Basalt_Reinforced_Polymer.pdf

PROPOSAL

HOUSTON PARKS BOARD SELECTION CRITERIA

Document 00202

PROPOSAL SELECTION CRITERIA

1.0 Proposal Sections and Basis of Evaluation

Only the three (3) proposals with the lowest total bid price may be scored and considered for award.

A. Section I: Total Proposal Price of Base Bid and Alternate

Items (35 points): Document 00410 – Proposal Form

Proposer will be evaluated on Total Proposal Price (including Add Alternates, if any) as shown on completed Document 00410 – Proposal Form. (Lowest Total Proposal Price will receive the maximum 35 points, with each successively higher Total Proposal Price receiving fewer points. Points will be prorated based on the formula as follows: (Low Bid Price ÷ Not Low Bid Price) x 35 points = points.)

B. Section II: Responsiveness of the Detailed Cost Estimate

(10 points): Document 00410 – Proposal Form

Proposer will be evaluated on the accuracy of quantities, having mathematical errors, unit prices that are above/below market rates, and overall quality of the detailed cost estimate Document 00410 – Proposal Form. Failure to show a clear understanding of the work on this form can be cause for rejection of the proposal entirely. Also, overcharging scopes of work performed at the beginning of the project (such as mobilization, demolition, clearing and grubbing, etc.) and undercharging scopes of work performed at the end of the project (landscaping, wayfinding signage, hydromulching/watering, etc.) also known as “front loading the project” will be cause for points deducted.

C. Section III: Project Experience (25 points):

Provide three (3) examples of Proposer’s successful experience over the last five years with 100% complete projects of similar size, scope, complexity, and value. Include name, address, and telephone number of project owner and Architect/Engineer for verification; Houston Parks Board may contact these in addition to references listed elsewhere. A l s o , i n dicate actual project duration from date of notice to proceed (NTP) to date of certificate of occupancy, total construction contract amount at NTP and final contract amount. Include a 2-3 paragraph write-up describing the project and your company’s role on the project, and 4-6 photos of the completed work for each project. This information should be limited to two pages per project.

PROPOSAL

HOUSTON PARKS BOARD SELECTION CRITERIA

D. Section IV: Proposed Subcontractors (20 points):

In addition to the Document 00450 – Proposer’s Statement of MWSBE Status, the proposer shall specifically list on Document 00600 Part A proposed MWSBE Subcontractors and Suppliers to objectively demonstrate that the Proposer has made good faith efforts to meet or exceed the MBE and WBE goal set out in Document 00800 – Supplemental Conditions.

Achievement of MWSBE goals is a substantial basis for scoring under Section IV as is the quality of subcontractors proposed.

E. Section V: Project Management Plan (5 points):

Provide a management flowchart showing the supervisory hierarchy in your company that will be assigned to the project. In addition to the flowchart, provide resumes describing each supervisory person’s title, job duties, responsibilities and experience. Their experience should describe at least three projects with similar scope, complexity, and value. The above information is required for the Project Manager and Superintendent for the proposed supervisory team at a minimum. (If project experience listed is not as an employee of your company, list the respective employer of person at the time of the project listed, address and phone number.) Houston Parks Board may include a “key persons clause” as part of construction contract committing supervisory personnel to the project as proposed. Any additional information describing the quality and effectiveness of your company’s management would be helpful such as outlining how you plan to manage the project. For example, a write up of the steps in constructing the project from permitting to closeout, anticipated obstacles and solutions, etc. would be appreciated to help explain your qualifications and experience would serve the project best.

F. Section VI: Claims History (5 points):

List all projects in last five years that have gone to claim, litigation, mediation or arbitration with the owner. List the outcome of litigation or arbitration. List any construction projects your firm failed to complete because of financial reasons, labor disputes, failure of your employees to perform, or any other reason.

Provide your Bond Rating.

Total Point Value for the criteria noted above in Tabbed Sections I thru VI equals 100 possible points.

REQUEST FOR

HOUSTON PARKS BOARD PROPOSAL INFORMATION

Document 00220

REQUEST FOR PROPOSAL INFORMATION

PROJECT: SIMON MINCHEN TRAIL TO SIMS

TO: CSF Consulting LP Attn: Carlos A Gutierrez, PE 3 Parkway Place

HOUSTON, TX 77040

Phone No. 832-678-2110 Email Address CARLOSG@CSFENGINEERS.COM

(Type or Print question legibly; use back if more space is needed)

This request relates to and/or Segment/Drawing / Detail No. Specification Section No.

Attachments to this request:

Signature Date

(Type or Print Name)

(Type or Print Company Name)

HOUSTON PARKS BOARD GEOTECHNICAL INFORMATION

Document 00320

GEOTECHNICAL INFORMATION

1.0 DOCUMENT INCLUDES

A. Soils investigation reports.

B. Proposer's responsibilities.

2.0 RELATED DOCUMENTS

A. Document 00340 – Environmental Information

3.0 SITE INVESTIGATION REPORTS

A. In the design and preparation of Contract documents for this Project, the Design Consultant has relied on information provided in the geotechnical report for the investigation and analysis of soils and subsurface conditions within the Project site.

B. A copy of the report is available for examination at [CONSULTANT] or a link will be provided to bidders.

C. Neither Houston Parks Board nor [CONSULTANT] is responsible for accuracy or completeness of any information or data.

4.0 PROPOSER RESPONSIBILITIES

A. Proposer shall take full responsibility for interpretation and use of information contained in above listed reports for its Proposal and construction purposes.

HOUSTON PARKS BOARD ENVIRONMENTAL INFORMATION

Document 00340

ENVIRONMENTAL INFORMATION

1.0 DOCUMENT INCLUDES

A. Environmental Site Assessment, not applicable.

B. Proposer's responsibilities.

2.0 RELATED DOCUMENTS

A. Document 00320 - Geotechnical Information

3.0 SITE INVESTIGATION REPORTS

A. In the design and preparation of Contract documents for this Project, the Design Consultant has relied on information in the environmental report for the investigation and analysis of environmental conditions within the project site.

B. A copy of each report is available for examination at [CONSULTANT] or a link will be provided to bidders.

C. Neither Houston Parks Board nor [CONSULTANT] is responsible for accuracy or completeness of any information or data.

4.0 PROPOSER RESPONSIBILITIES

A. Proposer shall take full responsibility for interpretation and use of information contained in above listed reports for Proposal and construction purposes.

HOUSTON PARKS BOARD PROPOSAL FORM

Document 00410

SINGLE PROPOSAL FORM

To: Houston Parks Board

300 N. Post Oak Lane Houston, Texas 77024

Project: SIMON MINCHEN TRAIL TO SIMS

Bidder: __________________________________________________________ (Print or type full name of proprietorship, partnership, corporation, or joint venture)

1.0 OFFER

A. LUMP SUM Price: Having examined the Project location and all matters referred to in Request for Competitive Sealed Proposals for the Project, we, the undersigned, offer to enter into a Contract to perform the Work for the Lump Sum Price shown in 3.0 below.

B. Period for Proposal Acceptance: This offer is open to acceptance and is irrevocable for [90] days from Proposal Date. That period may be extended by mutual written agreement of HPB and Proposer.

C. Addenda: Addenda (____________________________) have been received.

Modifications to Request for Competitive Sealed Proposals have been considered and all related costs are included in the Total Bid Price.

D. Proposal Supplements (ORIGINALS) in Sealed Envelope: One copy of the following documents should be included in an opaque, sealed envelope placed on top of the sealed box as specified in Document 00200

E. Bid Supplements in 3-Ring Binders: Three (3) copies of the documents defined in Document 00200 – Instructions to Proposers.

2.0 CONTRACT TIME

A. Contractor shall achieve Substantial Completion in Date of Commencement of the Work, subject to adjustments of Contract Time as provided in the Contract.

3.0 LUMP SUM BID:

A. In providing the lump sum bid, respondent is required to fill out the detailed cost estimate below. The quantities and prices provided in the detailed cost estimate are based on the Contractor’s best estimate of the amount of work needed to complete the project. The Contractor is responsible for verifying that the quantities are correct. This estimate is required for informational purposes only to evaluate the responsiveness of the bid. It will also serve as a basis for developing a oposa [90] agree calendar days after schedule of values with the successful respondent and the basis for pricing field orders going forward, subject to final review and approval by HPB of the schedule of values.

B. The unit prices shall pro-rate all equipment costs, labor, materials, overhead, profit, insurance, etc., to complete several kinds of finished work called for in the contract.

C. This proposal, once signed and submitted, shall form the basis of a lump sum agreement to complete all of the work as detailed in the project plans and specifications.

D. Total lump sum proposal for Simon Minchen Trail has been calculated by bidder, using the following component bid items and prices (print or type numerical amounts):

Simon Minchen Trail BASE BID

ITEM QTY UNIT SPEC ITEM DESCRIPTION

UNIT

PRICE

TOTAL

PRICE

1 1 LS CASH ALLOWANCE – COH PERMIT

FEE & HCFCD PERMIT

$3000 $3000

2 1 EA TPDES General ePermit

3 1 LS MOBILIZATION AND BONDS

A.2 1 EA HCED-636 Place, Maintain and Remove Special Project Sign (size 96"x48")

A.4

MO HCED-591 SWPPP Monitoring and Documentation

A.6 1 LS HCED-591 Concrete Washout Structures (installation and removal)

A.7

SY HCED-591 Stabilized Construction Access (installation and removal)

A.8

EA HCED-591 Inlet Protection Barrier (Stage 1)

A.9

AC COH-

02233

Clearing and Grubbing

A.10

LF HCED-591 Reinforced Silt Barrier (installation and removal)

A.11

CY HCED-110 Excavation, Including Haul-Off & Disposal

A.13 1 LS DWG Temporary Construction Access Control (6 ft Chain Link Fence) (installation and removal)

B.3

SY HCED-105 Remove and Dispose Asphaltic Surface (all thicknesses), with or without Base

B.6

SY HCED-360 6" Trail Paving

B.18

LF HCED-464 15" RCP

B.20

LF HCED-464 4:1 Drainage Ditch

B.25

SY HCED-481 6" Concrete Apron @ Ditch

B.30

SF DWG St. Augustine/Bermuda Solid Sod

B.35

LF 6' Cedar Fencing (w/horiz rot board)

C. OVERALL SITE PREP (PROJECT-WIDE)

C.1

LF HCED-501 Tree Protection

C.2

EA COH-2915 Specimen Trees; 65 Gal

C.3

EA COH-2915 Specimen Trees; 45 Gal

C.4

EA COH-2915 Ornamental Trees; 30 Gal

C.5

EA COH-2915 Mitigation Trees; 15 Gal

C.6

EA DWG Benches, complete in place

C.7

EA DWG Bike Rack, complete in place

C.7

EA DWG Trash Receptacles, complete in place

C.8

LS SWA-

329400

Truck Watering (2-yr)

SUBTOTAL BASE BID $____________________

60 1 LS GENERAL ALLOWANCE $20,000 $20,000

TOTAL LUMP SUM BASE BID

(SUBTOTAL + GENERAL ALLOWANCE) $_____________________

(in words)

(numerical)

ALTERNATE - TRAILHEAD

ITEM QTY UNIT SPEC ITEM DESCRIPTION

UNIT

PRICE

TOTAL

PRICE

D.1 435 SF Concrete Finish (i.e. integral color / topcast / stains)

D.2 1 LS Sandblast and Stain

D.3 0 SF Pavers

D.4 18 LF Entry Plaza Seatwalls, complete in place

TOTAL ALTERNATE 1 $_____________________

TOTAL LUMP SUM BASE BID:

TOTAL LUMP SUM BASE BID PLUS ALTERNATE 1:

SIGNATURES: By signing this Document, I agree that I have received and reviewed all Addenda and considered all costs associated with the Addenda in calculating the Total Proposal Price.

Bidder:

(Print or type full name of your proprietorship, partnership, corporation, or joint venture.*)

** By:

Signature of Company Officer Date

Name:

(Print or type name) Title

Address:

(Mailing)

(Street, if different)

Telephone and Fax Number:

Telephone Fax

Email:

* If Proposal is a joint venture, add additional Proposal Form signature sheets for each member of the joint venture.

** Proposer certifies that the only person or parties interested in this offer as principals are those named above. Proposer has not directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding.

Note: This document constitutes a government record, as defined by § 37.01 of the Texas

Penal Code. Submission of a false government record is punishable as provided in §

37.10 of the Texas Penal Code.

HOUSTON PARKS BOARD BID BOND

Document 00430

BID BOND

THAT WE, ______________________________________________, as Principal, (Proposer)

(“Proposer”), and the other subscriber hereto, ________________________________, as Surety, do hereby acknowledge ourselves to be held and firmly bound to the Houston Parks Board, Inc., in the sum of _______________________________________ Dollars ($___________) an amount equal to 10 percent of the Total Proposal Price, including Cash Allowances and Alternates, if any, for the payment of which sum, well and truly to be made to the Houston Parks Board, Inc. and its successors, the Proposer and Surety do bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH THAT:

WHEREAS, the Proposer has submitted on or about this day a proposal offering to perform the following:

(Project Name, Location and Number) in accordance with the Drawings, Specifications, and terms and conditions related thereto to which reference is hereby made.

NOW, THEREFORE, if the Proposer's offer as stated in the Document 00410 – Single Proposal Form is accepted by the Houston Parks Board, and the Proposer executes and returns to the Houston Parks Board Document 00520 – Specific Conditions/Agreement, required by the Houston Parks Board, on the forms prepared by the Houston Parks Board, for the Work and also executes and returns the same number of the Document 00610 – Performance Bond, Document 00611 – Statutory Payment Bond (such bonds to be executed by a Corporate Surety authorized by the State Board of Insurance to conduct insurance business in the State of Texas, and having an underwriting limitation in at least the amount of the bond) and other submittals as required by Document 00495 - Post- Proposal Procedures, in connection with the Work, within the Contract Time, then this obligation shall become null and void; otherwise it is to remain in full force and effect.

If Proposer is unable to or fails to perform the obligations undertaken herein, the undersigned Proposer and Surety shall be liable to the Houston Parks Board for the full amount of this obligation which is hereby acknowledged as the amount of damages which will be suffered by the Houston Parks Board on account of the failure of such Proposer to perform such obligations, the actual amount of such damages being difficult to ascertain.

Notices required or permitted hereunder shall be in writing and shall be deemed

HOUSTON PARKS BOARD BID BOND

delivered when actually received or, if earlier, on the third day following deposit in a United States Postal Service post office or receptacle, with proper postage affixed (certified mail, return receipt requested), addressed to the respective other Party at the address prescribed in the Contract documents, or at such other address as the receiving Party may hereafter prescribe by written notice to the sending Party.

IN WITNESS THEREOF, the Proposer and Surety have signed and sealed this instrument on the respective dates written below their signatures and have attached current Power of Attorney.

ATTEST, SEAL: (if a corporation) ________________________________________ WITNESS: (if not a corporation) (Name of Proposer)

By: _____________________________ By: ________________________________ Name: ____________________________ Name: _____________________________ Title: _____________________________ Title: ______________________________

Date: _____________________________

ATTEST/SURETY WITNESS: __________________________________

(Full Name of Surety)

(SEAL)

(Address of Surety for Notice)

(Telephone Number of Surety)

Name: ____________________________ Name: _____________________________ Title: ______________________________ Title: ______________________________ Date: _____________________________ Date: _____________________________

PROPOSER’S STATEMENT

HOUSTON PARKS BOARD OF MWSBE STATUS

Document 00450

PROPOSER'S STATEMENT OF MWSBE

This certifies that the status of the Proposer, _________________________________, in (Proposer's Name) regard to requirements, relating to area-wide percentage goals for contracting with Minority, Women and Small Business Enterprises (MWSBE) is as follows:

1. Proposer (individual, partnership, corporation) is [__] is not [__] a Minority, Women and Small Business Enterprise (MWSBE) as certified by____________________.

Signature: __________________________________________

Title: __________________________________________

Date: __________________________________________

AFFIVDAVIT OF

HOUSTON PARKS BOARD OWNERSHIP OR CONTROL

INSTRUCTION: Entities using an assumed name should disclose such fact to avoid rejection of the affidavit. The following format is recommended: Corporate/Legal Name d.b.a. Assumed Name.

Document 00455

AFFIDAVIT OF OWNERSHIP OR CONTROL

BEFORE ME, the undersigned authority, on this day personally appeared

______________________________________________ (Full Name, hereafter “Affiant”), ____________________________________ (state title/capacity with Contracting Entity) of

_____________________________________ (Contracting Entity’s Corporate/Legal Name) (”Contracting Entity”), who being by me duly sworn on oath stated as follows:

1. Affiant is authorized to give this affidavit and has personal knowledge of the facts and matters herein stated.

2. Contracting Entity seeks to do business with Houston Parks Board in connection with

(describe project or matter) which is expected to be in an amount that exceeds $50,000.

3. The following information is submitted in connection with the proposal, submission or bid of Contracting Entity in connection with the above described project or matter.

4. Contracting Entity is organized as a business entity as noted below (check box as applicable):

FOR PROFIT ENTITY: NON-PROFIT ENTITY:

[ ] SOLE PROPRIETORSHIP [ ] NON-PROFIT CORPORATION

[ ] CORPORATION [ ] UNINCORPORATED ASSOCIATION

[ ] PARTNERSHIP

[ ] LIMITED PARTNERSHIP

[ ] JOINT VENTURE

[ ] LIMITED LIABILITY COMPANY

[ ] OTHER (Specify type in space below)

5. The information shown below is true and correct for the Contracting Entity and all owners of 5% or more of the Contracting Entity and, where the Contracting Entity is a non-profit entity, the required information has been shown for each officer. (NOTE: In all cases, use full names, local business and residence addresses and telephone numbers. Do not use post office boxes for any address. Inclusion of e-mail addresses is optional, but recommended. Attach additional sheets as needed.)

Contracting Entity

Name: _________________________________________________________

Business Address (No./Street) ______________________________________ (City/State/Zip Code) _____________________________________________

Telephone Number ( ) ____________________________

Email Address (optional) ____________________________________

Residence Address (No./Street) ______________________________________

Telephone Number (_____) _____ - ________

5% or more Owner(s) (IF NONE, STATE “NONE.”)

Name: _________________________________________________________

Business Address (No./Street) ______________________________________

Telephone Number ( ) ____________________________

Residence Address (No./Street) ______________________________________

Telephone Number (_____) _____ - ________

6. Beneficial Ownership Information

Is your entity required to file a Beneficial Ownership Information Report under the United States Corporate Transparency Act? __ Yes __ No.

If yes, please provide a list of all direct or indirect Beneficial Owners associated with the Contracting Entity or, alternatively, attach a copy of your Beneficial Ownership Information Report.

7. Optional Information

Contracting Entity and/or ________________________________ (Name of Owner or Non-Profit Officer) is actively protesting, challenging or appealing the accuracy and/or amount of taxes levied against (Contracting Entity, Owner or Non-Profit Officer) as follows:

Name of Debtor: ________________________________________

Tax Account Nos. ________________________________________

Case or File Nos. ________________________________________

Attorney/Agent Name ________________________________________

Attorney/Agent Phone No. (_____) _____ - ________

Tax Years ________________________________________

Status of Appeal (Describe)

Affiant certifies that he or she is duly authorized to submit the above information on behalf of the Contracting Entity, that Affiant is associated with the Contracting Entity in the capacity noted above and has personal knowledge of the accuracy of the information provided herein, and that the information provided herein is true and correct to the best of Affiant’s knowledge and belief.

Affiant

SWORN TO AND SUBSCRIBED before me this ______ day of, 20_____.

(Seal)

Notary Public

NOTE:

This affidavit constitutes a government record as defined by Section 37.01 of the Texas Penal Code. Submission of a false government record is punishable as provided in Section

37.10 of the Texas Penal Code. Attach additional pages if needed to supply the required names and addresses.

CONFLICT OF INTEREST AND

HOUSTON PARKS BOARD CERTIFICATE OF INTERESTED PARTIES

Document 00457

Conflict of Interest and Certificate of Interested Parties

Local Government Code Chapter 176 requires Bidders to file a Conflict of Interest Questionnaire FORM CIQ with Houston Parks Board.

The Conflict of Interest Questionnaire is available for downloading on the Texas Ethics Commission’s website at: http://www.ethics.state.tx.us/forms/CIQ.pdf

The Failure of any Proposer to comply with this law is a Class C misdemeanor.

In addition, the Texas Ethics Commission requires Certificate of Interested Parties FORM 1295 be completed by the contractor prior to contract award. The FORM 1295 can be found at the Texas Ethics Commission’s website at:

https://www.ethics.state.tx.us/main/file.htm

POST PROPOSAL

HOUSTON PARKS BOARD PROCEDURES

Document 00495

POST-PROPOSAL PROCEDURES

1.0 NOTICE OF INTENT TO AWARD

A. Houston Parks Board (HPB) will provide written Notice of Intent to Award to Selected Proposer.

2.0 REQUIREMENTS OF PROPOSER

A. If applicable, within 3 days of receipt of Notice of Intent to Award, Selected Proposer shall execute and deliver to HPB Executed Subcontract(s), Letter(s) of Intent, or documentation of good faith efforts to meet the MWSBE goals provided in Document 00800.

B. Within 10 days of receipt of Notice of Intent to Award, Selected Proposer shall execute and deliver to HPB documents indicated below:

1. Document 00500 - Form of Business

2. Document 00501 - Resolution of Corporation

3. Document 00601 – Drug Policy Compliance Agreement

4. Document 00603 – Drug Policy Compliance Declaration

5. Document 00605 - List of Safety Impact Positions

6. Document 00607 - Certification Regarding Debarment, Suspension, and Other Responsibility Matters (General Contractor and all Subcontractors with contracts $100,000 or greater)

7. Document 00610 - Performance Bond

8. Document 00611 - Statutory Payment Bond

9. Document 00620 - Affidavit of Insurance (with Certificate of Insurance attached)

10. Proposed Project Schedule

11. Proposed Schedule of Submittals

12. Proposed Schedule of Values

13. Executed Agreement

C. Designations of Non-MWSBE Subcontractors and Suppliers, who have been selected by Proposer in Document 00600 Part B – List of Proposed Subcontractors and Suppliers, and accepted by HPB, may be changed only with prior notice and acceptance by HPB as provided in Conditions of the Contract.

D. On Proposer's request, HPB may grant an extension of time, not to exceed 5 days, to furnish documents specified in Paragraphs 2.0.A and 2.0.B. If Proposer is required to resubmit documents specified in Paragraphs 2.0.A or 2.0.B, Proposer shall do so within time limits provided in the request for resubmission.

POST BID

HOUSTON PARKS BOARD PROCEDURES

3.0 FAILURE OF PROPOSER TO COMPLY WITH REQUIREMENTS

A. Should Proposer, on receipt of Notice of Intent to Award, fail to comply with requirements of this Document 00495 within stated time, HPB may declare award in default and require forfeiture of Security Deposit.

B. After HPB's written notice of default to Selected Proposer, HPB may award the

Contract to Proposer whose Proposal was evaluated to be of next highest ranking, and Security Deposit of Proposer in default shall be forfeited to HPB in accordance with provisions of Document 00200 - Instructions to Proposers.

4.0 NOTICE TO PROCEED

A. After HPB's execution of the Agreement and delivery to Contractor, HPB may issue the Notice to Proceed to Contractor, establishing the Date of Commencement of the Work.

HOUSTON PARKS BOARD FORM OF BUSINESS

Document 00500

FORM OF BUSINESS

Please mark the box describing your firm's form of business, fill in the requested information, and include the relevant attachments.

[ ] Corporation

Corporate Name: _________________________________________ State of Incorporation: _________________________________________ Mailing Address: __________________________________________________ Type of Corporation: _________________________________________

• Certificate of Assumed Name, if operating under a name different than that on the corporate charter (the Certificate must have been issued within the past 10 years to be valid)

• *Certificate of Good Standing

• *Certificate of Existence (if non-Texas corporation, Certificate of Authority)

[ ] Partnership/Joint Venture

Partnership/Joint Venture Name: _________________________________________ Mailing Address: _________________________________________________ Type of Partnership/Joint Venture: _________________________________________

• Copy of the Partnership or Joint Venture Agreement, or

Affidavit with the name of the partnership or joint venture, the names of the individual partners or participants in the joint venture, and a statement that the partnership or joint venture is in existence

• Certificate of Assumed Name, (the Certificate must have been issued within the past 10 years to be valid)

• If firm is a limited partnership, the Certificate of Limited Partnership

If any partner or joint venturer is a corporation, the above information relating to corporation must be included as to each sum partner or joint venturer.

[ ] Sole Proprietorship

Name: _________________________________________ Mailing Address: __________________________________________________

• Certificate of Assumed Name, if operating under a name different than that of the sole proprietor (the Certificate must have been issued within the past 10 years to be valid)

* Must be furnished upon request of Houston Parks Board and must be less than 90 days old.

HOUSTON PARKS BOARD RESOLUTION OF CORPORATION

Document 00501

RESOLUTION OF CORPORATION

I hereby certify that it was RESOLVED by a quorum of the directors of

(Name of Corporation / Contractor) on the ________ day of _____________, 20___ , that , __________________________

(Corporate Representative) be, and hereby is, authorized to act on behalf of the Corporation, as its representative, in all business transactions conducted in the State of Texas, and

That the above resolution was unanimously ratified by the Board of Directors at said meeting and that the resolution has not been rescinded or amended and is now in full force and effect; and

In authentication of the adoption of this resolution, I subscribe my name on this

________ day of _____________, 20___.

Secretary/Assistant Secretary

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Document 00520

SPECIFIC CONDITIONS

Project: SIMON MINCHEN TRAIL TO SIMS

Bid Date: XXXX

Development Manager for Project The Houston Parks Board (“HPB”)

Owner of Project Houston Parks Board Acting on Behalf of City of Houston

Contractor XXXXXX

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HPB AND CONTRACTOR AGREE AS FOLLOWS:

1.0 THE WORK OF THE CONTRACT

A. Contractor shall perform the Work in accordance with the Contract Documents listed below.

2.0 CONTRACT TIME

A. The Contract Time will be the number of days necessary to complete the Work, not to exceed the Guaranteed Substantial Completion Date.

B. The Guaranteed Substantial Completion Date for the Project is: XXX Calendar days after issuance of the Notice to Proceed for Construction.

C. Each Phase of the Project will commence upon HPB’s issuance of a Notice to Proceed issued to Contractor for such Phase.

D. The Parties recognize that time is of the essence for this Agreement and that HPB will suffer financial loss if the Work is not completed within the Contract Time. Parties also recognize delays, expense, and difficulties involved in proving in a legal or arbitration proceeding actual loss suffered by HPB if the Work is not completed on time.

Accordingly, instead of requiring any such proof, the Parties agree that as liquidated damages for delay (but not as a penalty), Contractor or Surety shall pay HPB $1,200.00 for each day beyond Contract Time.

3.0 CONTRACT PRICE

A. The Contract Price is defined as:

A stipulated lump sum in the amount of _____________. The stipulated lump sum amount shall be inclusive of Contractor’s fee and all amounts necessary to reach Final Completion of all Work on the Project. The stipulated lump sum includes allowances, as may be approved by HPB from time to time for specific items, in an amount not to exceed the amount listed on Document 00410 Proposal Form. Unused allowance amounts are for the benefit of HPB.

B. The Contract Price will only include those items above.

4.0 PAYMENTS

A. Contractor shall submit its invoice to HPB on or about the 15th of each month for work completed during the previous period. The invoice should include percentage complete based on task. All documentation should reference the Project ID and Greenway Segment identified above.

B. The Period covered by each progress payment is one calendar month ending on the last day of the previous month.

C. Within thirty (30) days of HPB’s receipt of a properly submitted, correct, and approved invoice, HPB shall make payment to the Contractor.

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D. In addition to other required items, each application for payment shall be accompanied by the following documentation, statements, and information, all in form and substance reasonably satisfactory to HPB and in compliance with applicable law:

(i) a statement, under oath, by Contractor that all bills or obligations incurred by

Contractor, for which previous applications for payment have been submitted and paid by HPB, have been paid by Contractor, or, if some such bill or obligation remains outstanding, the statement shall fully disclose the outstanding bill or obligation by stating the name of the person or…