52-IFB-2408150973-CRR - Canned Diced Tomatoes - Addendum 02 - Response to Questions.pdf
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- Attached to
- Canned Diced Tomatoes
- Solicitation number
- Doc2408150973
- Issued by
- Wake County, Teachey Town, North Carolina
About this file
This is a Solicitation Addendum (Addendum 02) issued by the North Carolina Department of Adult Correction for Invitation for Bid (IFB) 52-IFB-2408150973-CRR regarding canned diced tomatoes. The solicitation seeks USDA Grade B canned diced tomatoes in #10 cans (six cans per case) with diced tomatoes cut to 1" × 1" × 3/4" dimensions, medium texture, and a minimum drained weight of 63.5 ounces per can for the Central Warehouse in Raleigh, North Carolina. The estimated annual quantity is 15,232 cases with a minimum order of 952 cases or the vendor's stated truckload quantity if smaller. The bid opening is scheduled for October 27, 2026 at 2:00 PM ET via Microsoft Teams. The initial contract term is one year from the effective date of execution, with the State retaining options to renew for up to two additional one-year terms upon thirty days' written notice.
This addendum addresses vendor questions regarding NC eProcurement fees, USDA Grade B certification requirements, product specifications, and delivery logistics. Vendors must provide products with a minimum shelf life of six months at delivery and maintain compliance with NSF, UL, ASME, AGA, USDA, and FDA standards. Pricing must be firm for ninety days from the contract effective date and include all transportation costs on an FOB Destination basis, with delivery required within thirty calendar days of purchase order receipt. The prior awarded vendor was Robbins Sales Co. Inc. under a contract valued at $327,183.36 awarded in July 2023. Vendors must be registered with the North Carolina Secretary of State, maintain financial stability, provide three customer references, and submit current product labels with nutritional and allergen information. The State reserves the right to award to a single vendor or make separate awards to different vendors, waive minor informalities, reject all bids, or cancel the solicitation if determined to be in the State's best interest.
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Text version
North Carolina Solicitation Addendum Version Date: 11/2021
Page | 1
SOLICITATION ADDENDUM
FAILURE TO RETURN THIS ADDENDUM MAY SUBJECT YOUR RESPONSE TO
REJECTION.
1. The following are questions received about the Solicitation and the State’s response to those questions:
Question
Document Section
Vendor Question State’s Response
1 2.2 Section 2.2 indicates that an NC eProcurement fee may apply.
Please confirm whether any transaction fee, percentage-based fee, or other mandatory eProcurement charge will apply to the awarded vendor under this contract.
If applicable, please identify the fee amount or calculation method.
Please see Section 2.2 ePROCUREMENT FEE
2 5.1 USDA Grade B Certification – Section 5.1, Specification 1.8The solicitation requires a USDA Grade B Certificate of Quality and Condition to accompany shipments.
Must the certificate be issued by the USDA for each shipment, or will a manufacturer-issued certificate of analysis or quality certification demonstrating USDA Grade B compliance be accepted?
Please see Section 5.1
SPECIFICATIONS; 1.8
Issuing Agency: NC Department of Adult Correction
Solicitation Number: 52-IFB-2408150973-CRR
Solicitation Description: Canned Diced Tomatoes
Solicitation Opening Date and Time:
10/27/2026 at 2:00 PM ET
Addendum Number: 02
Addendum Date: 10/22/2026
Purchasing Agent: Christina Rosado
SOLICITATION NUMBER: Error! Reference source not found.
ADDENDUM NUMBER: Error! Reference source not found.
North Carolina Solicitation Addendum Version Date: 11/2021
Page | 2
Question
Document Section
Vendor Question State’s Response
3 5.1 Product Specifications – Section 5.1, Specifications 1.3 and 1.4The specifications identify particular ingredients and a diced tomato size of 1 inch × 1 inch × 3/4 inch.
Will commercially available USDA Grade B canned diced tomatoes with equivalent ingredients and slightly different standard dice dimensions be considered acceptable, provided the product meets the Agency's intended use and quality requirement
Please see Section 5.1 Specifications.
4 The solicitation provides an estimated annual quantity of 15,232 cases and requests delivery within 30 consecutive calendar days after receipt of a purchase order.
Can the Agency provide an estimated ordering frequency, typical quantity per purchase order, and anticipated number of deliveries during the contract year? Will deliveries generally be scheduled in full truckload quantities?
Ordering frequency and quantity depends on the need and does not have standard schedule.
Please see Section 5.1 Specifications; 1.13 for minimum order and truckload quantity.
ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME
Authorized Signature Date
Printed Name Title
SOLICITATION ADDENDUM
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