52-IFB-2399085278-LYB- File Folders- Addendum 01.pdf

North Carolina Solicitation Addendum Version Date: 11/2021

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SOLICITATION ADDENDUM

1. The following are questions received about the Solicitation and the State’s response to those questions:

Question # Document Section

Vendor Question State’s Response

1 Sections 4.4 and 4.5:

Section 4.4

5. Sections 4.4 and 4.5: Section 4.4 references delivery "to any requested location within the State of North Carolina," while Section

4.5 identifies the Central Supply Warehouse, 200 Leagan Drive, Raleigh, NC 27603. Please confirm whether all deliveries under the Contract will be made to the Central Supply Warehouse.

All deliveries will be made to:

NC Department of Adult Correction Central Supply Warehouse 200 Leagan Drive Raleigh, NC 27603

What's the last awarded unit price of this file folder? Could you share the award quantity and date?

First contract created for this item

3 Attachment A

What's the units of *Initial estimated order: 10,800*? Is it Carton or each?

Initial estimated order: 1,200 Attachment A: Pricing form UOM is carton

4 2.4 In Section 2.4 IFB Schedule, there is a teams meeting link. What is the date of the teams meeting and will an agenda be provided to vendors?

As stated on page 1 October 21, 2026 at 2:00 PM

5 In Section 2.4 IFB Schedule, there is no submission time provided in the IFB Schedule. By what time in the workday is submission required?

Submit bid: October 21, 2026 at

2:00 PM ET

Issuing Agency: NCDAC

Solicitation Number: 52-IFB-2399085278- LYB

Solicitation Description: File Folders

Solicitation Opening Date and Time:

October 21, 2026, at 2:00 PM ET

Addendum Number: 01

Addendum Date: October 08,2026

Purchasing Agent: Larkita Brockett

SOLICITATION NUMBER: Error! Reference source not found.

ADDENDUM NUMBER: Error! Reference source not found.

North Carolina Solicitation Addendum

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Vendor Question State’s Response

6 3.1 Method of Award

What is the decision criteria if the State decides to go from a single award to a multi-award contract?

Reference Section 3.1 Method of Award The intent of this IFB is to award a Contract(s) to a single Vendor for all line items. The criteria is based upon which is considered to be most advantageous to the State

7 3.1 Method of Award

Method of Award refers to Attachment G as Executive Order #50 price matching form.

Attachment G is Sustainability Efforts. Please clarify.

Sustainability Efforts: According to G.S. 143-58.2, it is the policy of this State to encourage and promote the purchase of products with recycled content and to purchase items that are reusable, refillable, repairable, more durable, and less toxic to the extent that the purchase or use is practicable and cost effective.

8 4.1 References a pricing workbook with a separate surcharge mechanism. Attachment A: Pricing Form indicates no surcharge for the contract.

Please clarify. Attachment A is a simple pricing table. Confirm how any proposed Surcharge must be submitted.

Reference Section 4.1 and Section 4.1.1 Bid price shall constitute the total cost to the State for delivery fully assembled and ready for use, including all applicable charges for shipping, delivery, handling, administrative and other similar fee

9 4.13 Agency Insurance Requirements Modification indicates contract value up to and in excess of $1,000,000. Please clarify which default insurance is required.

Reference Section 4.13 Contract value in excess of the Small Purchase threshold, but up to $1,000,000.00 The default insurance coverage requirements vary based on contract value, as reflected in the North Carolina General Terms and Conditions.

10 Section 5.1 Specifications

If metal banding is restricted, what type of banding is acceptable?

Rubber or Plastic

11 4.2 Please clarify the estimated initial order qty vs 3 year estimate. See Schedule A & 4.2

Estimated initial order: 1,200 cartons

North Carolina Solicitation Addendum

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Vendor Question State’s Response

12 4.11 Please provide anticipated order qty per order (based on estimated 3 year qty). This will affect information available from manufacturers for this non commodity item greatly impacting not only pricing but lead time.

The first order will be 1,200 cartons. Must be able to provide at least 3,600 cartons per year. These are estimates only.

13 4.6 If the Vendor is a reseller that sources the offered product through a manufacturer-authorized wholesale distributor, will a signed authorization letter from that distributor satisfy this requirement, or must the signed statement be issued directly by the manufacturer?

Reference Section 4.6 The Vendor shall provide a signed statement from the manufacturer confirming authorization with its bid response.

14 4.10 Please confirm that references from non-government commercial customers qualify toward the three

(3) required references. (b) If a Vendor has not previously supplied the exact model offered, will the State accept references for comparable office supply products supplied by the Vendor? (c) If a Vendor has no prior government contracts for the same or similar model, how should the Vendor respond to the government contract reference requirement?

Reference Section 4.10 The references provide a list of past customers for which they provided similar goods or services as those sought in the solicitation.

The State may contact these users to determine quality level of the offered equipment; as well as but not limited to user satisfaction with Vendor performance

15 4.5 Will partial shipments be accepted against a purchase order, provided the full ordered quantity is delivered within thirty (30) consecutive calendar days after receipt of the purchase order?

Reference Sections 4.1, 4.2, 4.4, 4.5, and 6.4

16 Pricing Form The form lists 10,800 “Cartons,” specifies 100 folders per carton, and labels the pricing column ” Should vendors quote a unit price per carton of 100 folders, with 10,800 cartons representing 1,080,000 individual folders?

The price must reflect 100 per carton = 10,800 cartons Unit of Measure (UOM)=Cartons Unit of Price=Carton

North Carolina Solicitation Addendum

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Vendor Question State’s Response

17 4.6 If I offer Smead 10385 folders purchased through a distributor, does the required authorization letter need to come directly from Smead/TOPS Products confirming that my company is authorized to resell them, or would a signed letter from my distributor/supplier be acceptable?

Reference Section 4.6 The Vendor shall provide a signed statement from the manufacturer confirming authorization with its bid response.

18 Also, Attachment A describes 10,800 as both the estimated three-year quantity and the initial estimated order, while Section 4.2 refers to annual estimates. Which quantity and ordering schedule should vendors use for pricing?

The IBF request the price of a 3 year contract for estimated 10,800 Cartons. Estimated initial order 1,200 Cartons

SOLICITATION ADDENDUM