52-IFB-1546499002-WZM - Cheese Items - Addendum 1.pdf

Josh Stein, Governor Leslie Cooley Dismukes, Secretary

MAILING ADDRESS: FROM THE OFFICE OF:

5227 MSC

Raleigh, NC 27699-5227

Joanne B. Rowland Director of Purchasing

Telephone: 919-743-8141

OFFICE LOCATION: Fax: 919-431-2021 3512 Bush Street

Raleigh, NC 27609 http://dac.nc.gov

Purchasing & Logistics

IMPORTANT BID ADDENDUM

May 13, 2025

BID Number: 52-IFB-1546499002-WZM COMMODITY/SERVICE: 501318 – Cheese

ADDENDUM Number: 01 USING AGENCY: NC Department of Adult Correction

PURCHASER: Zahida Warren OPENING DATE/TIME: May 22, 2025 At 2:30 PM

STATE’S RESPONSE TO VENDOR QUESTIONS

State’s Response to Vendor Questions

QUESTIONS ANSWERS

Are line items 1, 2,and 4 items delivered in truckload quantities, 40,000 lbs per delivery.

All items will be ordered on as needed basis.

The Quantity mentioned in Attachment A:

Pricing Form is an estimated quantity usage for six (6) months.

What is the order minimums on these line items?

Please be specific.

The estimated minimum orders are as shown below:

• Item 1 – Mozzarella Cheese: 20,000 lbs

• Item 2 – Shredded Cheddar Blend:

40,000 lbs

• Item 3 – Sliced American Cheese:

40,000 lbs

• Item 4 – Parmesan Cheese: 20,000 lbs

The estimated quantities have really changed compared to previous years.

Just want to verify, Item #2, Shredded Cheddar Blend is 160,000#(last year it was 80,000#)?

Item #3, Sliced American is 20,000#(last year it was 120,000#)?

Item #4, parmesan is 120,000#(last year it was 40,000#)?

The are correct estimated quantities for a six

(6) month period.

CHANGE TO BID

Section 4.12 Samples should state as follows:

4.12 SAMPLES

SAMPLE/DESCRIPTIVE LITERATURE/MANUFACTURER PRODUCT LABEL

Samples are not required prior to bid opening for the Approved Product Labels as listed in Section 4.11 APPROVED PRODUCT LABELS. However, samples may be requested at a later time. If so requested, Vendor agrees to furnish samples of items offered at no expense to the State within five (5) consecutive calendar days after request is made by the State. Failure to comply with this requirement shall be a sufficient basis for rejection of the bid without further consideration.

Samples are REQUIRED prior to bid opening for all product manufacturers and labels that are not listed as Approved Product Labels as shown in SECTION 4.11. Sample(s) shall be submitted for evaluation at no expense to the State. Bidder agrees to furnish samples of exact items offered, packaged exactly as specified, along with the product/manufacturer label and technical data sheet(s) containing ingredients, nutritional data, and allergens of the exact item being offered. Sample(s) of the exact product being offered must be received no later than May 21, 2025 at 2:00 PM (ET). Samples received after that date and time will not be evaluated and will not be considered for award.

Please note: Samples will be accepted at this facility on Monday through Thursday only from 7:00 AM ET until 2:00 PM ET. Failure to deliver product according to these guidelines shall result in rejection of sample for evaluation.

Samples must be forwarded to:

NC Department of Adult Correction Enterprise Meat Processing Plant 1204 East McNeil Street Lillington, NC 27546 Attention: Susan Powers Samples must be clearly marked “Samples for Evaluation, IFB #52-IFB-1546499002-WZM submitted by Vendor Name”. Samples that are submitted without being clearly marked in this manner will not be evaluated or considered for award. Bids that do not comply with these requirements will be subject to rejection.

Sample Evaluation Process Evaluation of samples will be conducted by a panel comprised of personnel from Food/Nutrition Management, Test Kitchen, Facility Officers and Staff, and Offenders. Samples of product will be evaluated for taste, texture, consistency, flavor, appearance, freshness, suitability for intended use, and conformity with packaging requirements. The State reserves the right to forward samples to an outside source for testing to confirm that product contains the correct ingredients/nutritional’s in the correct portions.

Manufacturer Product Label and Technical Specifications Each bid shall be accompanied by complete descriptive literature, including clear and legible manufacturer’s product label, specifications, certifications, technical data sheets, manufacturer product label (generic product labels are not acceptable), and all other pertinent data necessary for thorough evaluation of the item(s) bid and sufficient to determine compliance of the item(s) with the specifications. Manufacturer’s Product Label must be legible and must contain complete list of ingredients, nutritional values and notice of allergens. Ingredients must be declared by common or usual name in descending order or predominance by weight. Generic product labels are not acceptable. Failure to include such information to shall be a sufficient basis for rejection of the bid.

Purchasing & Logistics