508 Compliance Levell Access Contract - DRAFT SOW.docx
DOCX document 35 KB Posted
- Attached to
- 508 Compliance Level II Access
- Solicitation number
- W912HQ26S0046
About this file
This is a draft Statement of Work for a 508 Compliance Level Access software contract issued by the U.S. Army Corps of Engineers (USACE) Humphreys Engineer Center Support Activity. The contract requires the purchase of 508 compliance training subscriptions and software from Level Access, Inc. to streamline accessibility compliance efforts and reduce manual processes and associated costs. The requirement includes three primary components: access to a FedRAMP-authorized Accessibility Management Platform with unlimited enterprise access, reporting, exports, and digital asset scanning capabilities; access to the Level Access Academy training suite supporting up to 39,000 users for general courses and 1,000 users for 40+ role-based technical courses; and 40 hours of digital accessibility office hours coaching for USACE teams, with additional hours available in 40-hour increments. The contract structure includes a one-year base period and one-year option period, both with periods of performance running one year from the date of purchase.
Deliverables shall be shipped or electronically delivered to USACE in Washington, DC, with delivery coordination through Oshawn Jefferson, Web Enterprise Business Program Manager. Invoices must be submitted in PDF format via email to specified addresses and include specific documentation elements such as contract numbers, surge numbers (S25-0xxx format), delivery tracking information, and descriptions matching the purchase order exactly. Payment instructions comply with FAR 32.905(b) requirements. If contractor technicians require facility access, they must comply with installation security policies and obtain necessary background clearances and Personal Identity Verification credentials. Final invoices must be marked as such and submitted within 45 days after the period of performance end date. This is a Firm Fixed Price contract utilizing the NAICS code 513210 (Software Publishers), and the document serves as the basis for the sources sought market survey announced under solicitation W912HQ26S0046.
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Statement of Work 508 Compliance Level Access
1. Background: Current 508 compliance efforts rely heavily on manual processes, consuming significant staff time and resources. This leads to inconsistencies, potential compliance failures, and delays in content delivery. A dedicated software solution will streamline the process, enhance accuracy, improve training, and reduce overall costs.
2. Scope: USACE requires the purchase of 508 compliance training subscriptions for the Level Access products listed in Table below. The contract will be for a base year and one year option.
3. Materials: The Bill of Materials follows.
Base Year
| Line |
| Description |
| Part # |
| QTY |
| 1 |
| FedRAMP'd version: Access to the Accessibility Management Platform for Testing and Development. |
Unlimited Enterprise Access & Reporting and Exports Unlimited Digital Asset Scanning Includes: Audit / Access Assistant Tools Level Access, Inc - AMPCONT-500-25 (TAA)
| AMPCONT-500-25 |
| 1 |
| 2 |
| Access to the Level Access Academy Training suite of Courses and Training Portal, (LMS) |
Up to 39, 000 Users for the 5 Course General Library Up to 1, 000 Users for the Role Based, Technical Courses (40+) Level Access, Inc - LA-AcademyTraining
| LAACADEMYTRAINING |
| 1 |
| 3 |
| 40 Hours of Digital Accessibility Office Hours for USACE |
Teams to be coached through all-things-digitally accessible from a Level Access Thought Leader.
May be purchased in increments of 40 Hours.
Level Access, Inc - CONSULT (TAA)
| CONSULT-LA |
| 40 |
Option Year 1
| Line |
| Description |
| Part # |
| QTY |
| 1001 |
| FedRAMP'd version: Access to the Accessibility Management Platform for Testing and Development. |
Unlimited Enterprise Access & Reporting and Exports Unlimited Digital Asset Scanning Includes: Audit / Access Assistant Tools Level Access, Inc - AMPCONT-500-25 (TAA)
| AMPCONT-500-25 |
| 1 |
| 1002 |
| Access to the Level Access Academy Training suite of Courses and Training Portal, (LMS) |
Up to 39, 000 Users for the 5 Course General Library Up to 1, 000 Users for the Role Based, Technical Courses (40+) Level Access, Inc - LA-AcademyTraining
| LAACADEMYTRAINING |
| 1 |
| 1003 |
| 40 Hours of Digital Accessibility Office Hours for USACE |
Teams to be coached through all-things-digitally accessible from a Level Access Thought Leader.
May be purchased in increments of 40 Hours.
Level Access, Inc - CONSULT (TAA)
| CONSULT-LA |
| 40 |
4. Period of Performance: Period of performance shall be one year from date of purchase and option year shall be one year thereafter.
5. Delivery: Drop-Ship Address for any Physical Software Media or Electronic Software Download for updates if needed.
USACE, CEPA-S
Attn: Web Enterprise Business PM, Oshawn Jefferson.
441 G St. NW Washington DC 20226-0018
a. Any packages shipped shall be clearly labeled with the Project Name (e.g., “508 Compliance Level Access Contract”).
b. All quotes must include shipping costs for inside delivery to the locations identified above or be delivered via electronic delivery to Oshawn.Jefferson@usace.army.mil and softwaremanagement@usace.army.mil with “508 Compliance Level Access Contract Info” in the subject line.
c. The end user point of contact for maintenance is:
· Oshawn Jefferson, Web Enterprise Business Program Manager, 253-310-3985, Oshawn.Jefferson@usace.army.mil
6. Government POC’s: Any questions about this order should be directed to the Government Points of Contact listed below:
USACE POCs:
· Oshawn Jefferson, Web Enterprise Business Program Manager, 253-310-3985, Oshawn.Jefferson@usace.army.mil
7. Invoice Instructions: The Contractor shall provide invoices in accordance with FAR 32.905(b). Electronic invoice submissions must be created in black and white and in Adobe’s Portable Document Format (PDF) and comply with the requirements specified within this contract. At a minimum, invoices will contain the following elements:
| • | Name and address of the contractor (Note: Differences between the remittance address on the invoice and the data on record in the System for Award Management [SAM] can potentially cause delays in payment. Please verify that the data agrees exactly before invoice submission.) |
| • | Invoice date and number |
| • | The invoices shall identify each individual item separately |
| • | Invoices shall include the following Surge Number: S25-0xxx |
| • | Invoices shall include Contract number, Contract Line Item Number, TO/DO/Call/Modification number as applicable |
| • | Description, quantity, unit of measure, unit price, and extended price of the item delivered. Item descriptions must match those contained in the purchase order/contract description exactly. |
| • | Delivery tracking information to include tracking number and the name of the person who accepted delivery |
| • | In cases where there is no physical address, all email correspondence to the electronic delivery POC (i.e. the customer) must be attached to the invoice. This should be included anytime a product is available for download or is renewed IAW the SOW. Read receipts may assist in substantiating electronic delivery. |
| • | Name and address of official to whom payment will be sent. |
| • | Invoices shall be delivered by electronic mail to the following address: |
* If not submitted to this email address, invoice will be rejected. *
Final invoices shall be clearly marked “FINAL” and submitted within 45 days after period of performance end date specified in contract.
8. Security: If contractor technicians need to visit a USACE facility, all contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.
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