5-Policy for Payment.pdf

This document is a policy document from the Harris County Engineering Department, dated December 6, 2005, detailing the policy for payment of material on hand for county construction and engineering projects. The policy provides comprehensive guidelines for contractors seeking compensation for unused, nonperishable materials delivered to work locations or approved storage sites. Eligible materials include concrete traffic barriers, precast concrete box culverts, concrete piping, steel girders, steel bridge rail, illumination poles, and other items deemed reasonable by the project engineer, with specific requirements that materials must be sampled, tested, approved, certified, and ready for incorporation into the work.

The policy establishes strict procedural requirements for material on hand payment requests, including that materials must have an individual or collective invoice cost of at least $1,000, be identified and set apart for the specific project, and not have been included in previous payment requests. Contractors must submit monthly forms documenting material on hand, attach paid invoice copies, and authorize Harris County Engineering Department to audit records. Payment will not exceed the actual invoice cost, and materials not used within 60 days will be removed from payment consideration. The document emphasizes that material on hand payment does not constitute material acceptance, and the engineer retains discretion to limit or exclude payments based on contract requirements.