5-Contract Document BELLA ROSA BRIDGE.pdf

CITY OF LITTLE ROCK, ARKANSAS

CAPITAL IMPROVEMENT PROJECT

SPECIFICATIONS

AND

BID AND CONTRACT DOCUMENTS

FOR

BELLA ROSA BRIDGE

PROJECT NUMBER: 3046

"We're Proud of Our Works"

CITY OF LITTLE ROCK

DEPARTMENT OF PUBLIC WORKS

CIVIL ENGINEERING DIVISION

August, 2025

CAPITAL IMPROVEMENT PROJECT

BID AND CONTRACT DOCUMENTS

The documents, information, statements, certifications, conditions, specifications and drawings hereunder listed, together with all addenda shall form part of the contract between the successful bidder, and the provisions thereof shall be as binding upon the parties thereto as if they were fully set forth therein. The tables of contents, titles, headings, running headlines and marginal notes contents herein and in said documents are solely to facilitate reference to various provisions of the contract documents and in no way affect, limit or cast light on the interpretation of the provisions to which they refer.

TABLE OF CONTENTS

TITLE PAGE

CONTRACT CONDITIONS AND SPECIFICATIONS (Bound Separately) 3-5

INVITATION TO BID (ITB) 6-18

STATEMENT OF BIDDER’S QUALIFICATIONS 19-22

BID BOND 24-25

BID FOR PHYSICAL IMPROVEMENTS 26

UNIT PRICE SCHEDULE 27-28

CERTIFICATION OF ARKANSAS STATE CONTRACTOR’S LICENSE 29

INFORMATION FOR BIDDERS 30-36

1. Project Site

2. Receipt and Opening of Bids

3. Preparation of Bid

4. Instructions for Submitting Responses

5. Method of Bidding

6. Qualification of Bidder

7. Bid Security

8. Liquidated Damages for Failure to Enter Into Contract

9. Time for Completion

10. Liquidated Damages for Delay in Completion

11. Conditions of Work

12. Addenda and Interpretations

13. Security for Faithful Performance

14. Power of Attorney

15. Notice of Special Conditions

16. Laws and Regulations

17. Method of Award - Lowest Qualified Bidder

18. Obligation of Bidder

19. Safety Standards and Accident Prevention

20. Contractor’s License Required Prior to Signing Contract

21. Schedule of Work

22. Applicable Edition, Contract Conditions and Specifications

23. Subcontractors

24. Questions and Clarifications

TITLE PAGE

ARKANSAS PERFORMANCE AND PAYMENT BOND 37-42

CONTRACT 443-50

CERTIFICATE AND RELEASE 51

PREVAILING WAGE STATEMENT 52

Revisions to Standard Contract Conditions & Specifications

Dated November 2015 53-54

APPENDIX “A”- LITTLE ROCK CODE 18-52 SUBSECTION (B) (12)

ESTIMATED CANCELLED WORK DAYS BECAUSE OF

WEATHER AND HOLIDAY SCHEDULE 55-59

APPENDIX “B” - ARKANSAS CODE ANNOTATED § 22-9-203

(SMALL, MINORITY AND WOMEN BUSINESS

ENTERPRISES PARTICIPATION) 60

APPENDIX “C”- PROJECT TERMS AND CONDITIONS 61-65

APPENDIX “D” – PROJECT SPECIAL PROVISIONS 66

GENERAL CONDITIONS AND SPECIFICATIONS (Bound Separately) (NOTE: City of Little Rock Public Works Department Contract Conditions and Specifications November 2015, is a volume bound separately and consists of conditions applicable to all facilities improvements contracts of the City of Little Rock. Section titles are listed below for reference, but without page numbers, which are provided in the Table of Contents of the separate volume). These contract conditions and specifications are also available for review or download at www.littlerock.gov under the Public Works Department website.

CITY OF LITTLE ROCK PUBLIC WORKS DEPARTMENT

CONTRACT CONDITIONS AND SPECIFICATIONS

TABLE OF CONTENTS

Title Page

GENERAL CONDITIONS

1. Contract and Contract Documents 5

2. Definitions 5

3. Additional Instructions and Detail Drawings 5

4. Shop or Setting Documents 5

5. Materials, Services, and Facilities 6

6. Contractor’s Title to Materials 6

7. Inspection and Testing of Materials 6

8. “Or Equal” Clause 7

9. Patents 7

10. Permits and Regulations 8

11. Contractor’s Obligations 8

12. Weather Conditions 9

13. Protection of Work and Property – Emergency 9

14. Inspection 9

15. Reports, Records, and Data 10

16. Superintendent by Contractor 10

17. Changes in Work 10

18. Extras 11

19. Time for Completion and Liquidated Damages 11

20. Correction of Work 12

21. Examination of Plans, Specifications, Special Provisions, and Site of Work 13

22. Claims for Extra Cost 13

23. Right of Owner to Terminate Contract 14

24. Construction Schedule and Periodic Estimates 14

25. Payments to Contractor 15

26. Acceptance of Final Payment as Release 16

27. Payments by Contractor 16

28. Insurance 16

29. Contract Security 18

30. Additional or Substitute Bond 18

31. Assignments 19

32. Mutual Responsibility of Contractors 19

33. Separate Contract 19

34. Subletting of Contract 19 http://www.littlerock.gov/

35. Construction Manager’s Authority 20

36. Stated Allowances 21

37. Use of Premises and Removal of Debris 21

38. Quantities of Estimate 22

39. Lands and Rights-of-Way 22

40. General Guaranty 22

41. Conflicting Conditions 22

42. Notice and Service Thereof 23

43. Provisions Required by Law Deemed Inserted 23

44. Protection of Lives and Health 23

45. DELETED – NOT PART OF THIS PROJECT 23

46. Interest of Member of Congress 23

47. Other Prohibited Interests 24

48. Use and Occupancy Prior to Owner’s Acceptance 24

49. Suspension of Work 24

50. Compliance with Federal Labor Standards Provisions – DELETE – NOT PART OF THIS

PROJECT DUE TO NO FEDERAL FUNDING 25

51. Special Equal Opportunity Provisions 25

52. "Section 3" Compliance - DELETE – NOT PART OF THIS PROJECT DUE TO NO

FEDERAL FUNDING 27

53. Certification of Compliance with Air and Water Acts - DELETE – NOT PART OF THIS

PROJECT DUE TO NO FEDERAL FUNDING 29

54. Special Conditions Pertaining to Hazards, Safety Standards, and Accident Prevention 30

55. Termination of Contract for Convenience of Owner 30

56. Dismissal of Employee 31

57. Maintenance Bond 31

58. Maintenance Bond Form 32

SPECIAL CONDITIONS

1. Definitions 34

2. Responsibilities of Contractor 34

3. Communications 35 4, Signs 35

5. Construction Manager’s Field Office and Other Temporary Space 36

6. Partial Use of Improvements 37

7. Work by Others 37

8. Contract Documents and Plans 39

9. Applicable Codes and Ordinances of the City of Little Rock, Arkansas 39

10. Function of the Consulting (Design) Engineer 40

11. Duties of the Construction Manager 40

12. Layout of Work 41

13. Construction Sequence, Maintenance of Traffic and Maintenance of Access to Individual Properties 41

14. Arkansas State License 42

15. As-Built Drawings 42

16. Rights of Entry and Easements 43

17. Scope, Nature and Intent of Contract, Specifications and Plans 44

18. Figured Dimensions to Govern 44

19. Contractor to Check Plans and Schedules 44

20. Inspection 45

21. Protection of Public 1Utilities 46

22. Sanitary Conveniences 46

23. Privileges of Contractors in Streets 46

24. Dust Control 47 TECHNICAL SPECIFICATIONS (Amendment Notes) 48

Section 1 – Specifications, Arkansas State Highway Commission 49 Section 2 – Site Preparation 50 Section 3 – Earthwork 51 Section 4 – Aggregate Base Course 56 Section 5 – Prime Coat 58 Section 6 – Asphalt Surface, Binder and Asphalt Stabilized Base Course 59 Section 7 – Driveways, Driveway Extensions and Aprons 60 Section 8 – Concrete Curb and Gutter 61 Section 9 – Concrete Sidewalks and Steps 64 Section 10 – Inlets and Junction Boxes 66 Section 11 – Concrete and Reinforcing Steel 69 Section 12 – Unclassified Excavation for Structuring 83 Section 13 – Pipe Culverts and Storm Drainage Piping 86 Section 14 – Solid Sodding 90 Section 15 – Shrubbery Relocation and Hedge Relocation 93 Section 16 – Maintenance of Traffic 95 Section 17 – Pavement Repairs 97 Section 18 – Miscellaneous Items (Manhole Rings and Covers Adjusted to Grade, Valve and Meter Boxes Adjusted to Grade, Remove and Replace Fences, Sanitary Sewer Lines, Stone Retaining Walls, Galvanized Steel Handrail, Grouted Riprap, Access Ramps and Water for Dust Control) 111 Section 19 – Clean-up 120 Section 20 – Pipe Embedment 121 Section 21 – Lime Treated Subgrade 123 Section 22 – Mailbox Relocation 124 Section 23 – “B” Stone 125 Section 24 – Temporary Erosion Control 126 Section 25 – New Fence 126 Section 26 – Trench or Excavation Safety Systems 127 Section 27 – Cold Milling Asphalt Pavement 128 Section 28 – Guard Rail 128

Invitation to Bid (ITB) for

Project Number: 3046

City of Little Rock, Arkansas

City of Little Rock, 500 W. Markham St., Little Rock Arkansas 72201 (501) 371-4510

This bid solicitation was issued by the City of Little Rock Procurement Division.

Project Number 3046 Product or Service BELLA ROSA BRIDGE

Department Department of Public Works, Civil Engineering Division Release to Prospective Contractors 8/21/2025 Time 8:00 AM

Proposal Due Date 9/11/2025 Time 2:00 pm

Deadline for Prospective Vendor Questions

9/8/2025 Time 5:00 PM

Bid Opening Teams Meeting Join the meeting

Procurement Website Little Rock Business Portal | City of Little Rock

The City of Little Rock has issued this Invitation To Bid (ITB) to businesses authorized in the State of Arkansas and qualified to provide the requested service(s) outlined in this bid document.

Bidders must submit responses to this request online at LRProcure on or before the designated due date and time. Any responses received after this deadline will be considered late and returned to the Bidder without further review.

Responses should comply with all requirements stated in this bid request. If a conflict is found to apply to a key term (for example, quantity or type of work to be done) of this bid, the Bidder's response shall be disqualified at the City of Little Rock's sole discretion.

The City reserves the right to revise the ITB before the proposal submission deadline. If the City needs to make changes or revisions, an addendum will be posted on the Organization Portal.

Only questions and answers in an addendum shall be considered part of the ITB.

The City has worked hard to make sure this request is correct, but it is up to you to check everything carefully because the City and its team are not responsible if there are mistakes or missing information. The responsibility for determining the full extent of the exposure to risk and verifying all information herein shall rest solely on those parties’ making proposals. The City, its representatives, and its agents shall not be responsible for any error or omission in this ITB, nor shall they be responsible for any Bidders or representatives' failure to verify the information herein and to determine the full extent of that exposure.

Background – City of Little Rock

Little Rock is the State Capital and the largest city in Arkansas. It was chartered in 1835 and is in the central part of the state, approximately 135 miles west of Memphis, Tennessee. The city has a population of 202,591 according to the 2020 census certified by the Arkansas State Treasurer. The 2025 operating budget revenues as approved by Ordinance No. 22079 are $338,231,579 including the General Fund revenue budget of $263,108,099.

Definitions https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDlhZmM0NGEtMjc3YS00YThiLWI4ZmQtNDdlOWQzMGRiYmRh%40thread.v2/0?context=%7b%22Tid%22%3a%2284d336e2-3cb3-4ee8-91ca-5e4f107776ce%22%2c%22Oid%22%3a%226ff61f34-d5b1-4b7a-83d7-c7f2b2835611%22%7d https://www.littlerock.gov/business/little-rock-business-portal/ https://account.bonfirehub.com/login?flow=d07483ac-ae06-48ec-b504-3bf624cf49ef

The City has made every effort to use industry-accepted terminology in this solicitation.

a) The words “must” and “shall” signify a requirement of this solicitation and that vendor’s agreement to and compliance with that item is mandatory.

b) “Prospective Vendor” means a person who submits a bid in response to this solicitation.

c) “Vendor” means a person who sells or contracts to sell commodities and/or services.

d) “Responsive bid” means a bid submitted in response to this solicitation that conforms in all material respects to this ITB.

e) “Bid Submission Requirement” means a task a Prospective Vendor must complete when submitting a bid response. These requirements will be distinguished by using the term “shall” or “must” in the requirement.

f) “Requirement” means a specification that a vendor’s product and/or service must perform during the term of the contract. These specifications will be distinguished by using the term “shall” or “must” in the requirement.

g) “City” means the City of Little Rock, Arkansas. When the term “City” is used herein to reference any obligation of the City under a contract that results from this solicitation.

h) “Change Order” means a written order to the City authorizing an addition, deletion or revision of the work within the general scope of the contract documents or authorizing an adjustment in the contract price or contract time.

i) “Agreement” - Contract between the City and contractor regarding the project.

j) “Addenda” - Written or graphic instruments issued prior to the time of opening the bids which modify or interpret the contract documents, drawings and specifications, by additions, deletions, clarifications, or corrections.

k) “Bonds” - Bid, Performance, and Payment Bonds, and other instruments of security, furnished by the contractor and their surety in accordance with the contract documents.

l) “Notice of Award” - The written notice of the acceptance of the bid from the City to the successful vendor.

m) “Notice to Proceed” - Written communication issued by the City to the contractor authorizing them to proceed with the work and establishing the date of commencement of the work.

n) “Specifications" - A part of the contract documents consisting of written descriptions of a technical nature of materials, equipment, construction systems, standards, and workmanship.

o) “Supplementary Conditions” - Modifications to adapt the specific requirements of the project and that may be imposed by applicable federal, state, and local laws.

p) “Work” - All labor necessary to produce the construction required by the contract documents, and all materials and equipment incorporated or to be incorporated in the project. The contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials.

q) “Written Notice” - Any notice to any party relative to any part of this Agreement shall be in writing and considered delivered and the service thereof completed, when posted by certified or registered mail to the said party or his authorized representative.

r) “ITB” stands for Invitation to Bid, which is an invitation to contractors or equipment suppliers, through a bidding process, to submit a proposal on a specific project to be realized, or a product or service to be furnished.

Desired Outcome

The desired outcome of this ITB is construction of the BELLA ROSA BRIDGE as indicated within this solicitation in full accordance with the project Plans, Specifications and Contract Documents and all other supplementary and referenced documentation included herein or provided by Little Rock Public Works Department, Civil Engineering Division.

Scope of Services

Goal

The City of Little Rock Public Works Department, Civil Engineering Division, is seeking a qualified General Contractor to provide comprehensive heavy construction services for the BELLA ROSA BRIDGE project.

Term of Award

This bid shall be awarded to the lowest qualified bidder(s) who meets all specified requirements, and who has the absolute capability to provide the required services.

Responses to this bid solicitation will be used by the City of Little Rock to determine if the vendor has the appropriate experience, licensures, and qualifications to be considered for the work.

The vendor must have a business license to operate in the State of Arkansas.

The City reserves the right to reject any and all bids and to waive any informality or irregularity in any bid.

The City of Little Rock Treasury Management Division will determine validity of all business licenses.

Bidder must provide a signed copy of the Combined Certification for Contracting with the

City of Little Rock form prior to contract award.

Arkansas Performance and Payment Bond

Prior to contract award, the selected vendor shall submit an Arkansas Performance and Payment Bond as found in the Specifications and Bid and Contract Documents

Minimum Qualifications

Statement of Vendor’s Qualifications

Vendors must submit a completed Statement of Vendor’s Qualifications form. The form shall be as provided in the Specifications and Contract documents and shall be notarized. The project Specifications and Contract documents are available within this bid event and may also be purchased from the Public Works Department, Civil Engineering Division.

The vendor shall not be debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

Bid Security

All city construction or demolition bids awarded that are $50,000 or more require a Bid Bond of 5.0 percent (%) of the total bid submission. This requirement can be satisfied by cashier's check drawn upon a bank or trust company doing business in this state of Arkansas, or by a corporate bid bond (see form at end of Scope of work). Again, the Bid Bond is not necessary if bid is less than $50,000.

To be eligible, the cashier’s check or bid bond must be received by the closing date and time for this bid solicitation to the following address:

City of Little Rock Attention: Procurement Division 500 West Markham Street, Suite 300 Little Rock, Arkansas 72201

Bid Form

With bid submission, vendors must submit the Bid For Physical Improvements Form. The required form is included in the Specifications and Contract Documents available from the Public Works Department, Civil Engineering Division.

Arkansas State Contractor License

Bidders must provide a current copy of their Arkansas State Contractor License prior to the contract award.

Note: Contractors and subcontractors shall be licensed and bonded.

General Requirements

Upon submission of the bid, vendors shall agree with and qualified to perform the work as outlined with all information present, or provided thereafter, within the Bid, Specifications and Contract Documents for the BELLA ROSA BRIDGE, City of Little Rock Public Works Department Contract Conditions and Specifications (latest revision) and General Conditions sections of this solicitation.

All aspects of the project must meet current Federal ADA Regulations and Standards.

Vendors shall be in compliance with the requirement of Act 150 of 1965 of the State of

Arkansas, effective June 3, 1965, (codified as amended at Ark. Code Ann. §§ 17-25-301 through 17-25-316), which is the current Arkansas State Licensing Law for Contractors.

The vendor shall indicate on the bid form the current license number as issued by the applicable licensing entity.

The vendor shall agree to commence work under this contract within ten (10) calendar days after they receive the written “Notice to Proceed” of the City and to fully complete the project within Ninety (90) consecutive calendar days thereafter as stipulated in the specifications.

It is expressly agreed that Contractor is acting as an independent contractor in performing the Work described herein.

The vendor shall provide the construction of underground storm drainage, curb inlet construction, sidewalk, curb and driveway reconstruction, and related work. Estimated quantities are as follows:

ITEM # ITEM DESCRIPTION UNIT QUANTITY

2.01 Site Preparation, Including Mobilization LS 1

3.01 Unclassified Excavation CY 10

3.02 Compacted Embankment, Select Fill CY 24

4.01 Aggregate Base Course (Class 7) TON 201

6.01 ACHM Surface Course TON 53.5

7.06 Concrete Driveway (6" Thick), Standard Finish SF 210

8.03 Concrete Curb and Gutter (Class 3) LF 222

9.03 Concrete Flume LF 23.1

9.04 Concrete Sidewalk (4" Thick) SF 594.4

9.06 Concrete Walk Over Flume SF 33.7

11.02 Concrete, Reinforced Box Culvert and Wingwalls CY 148.34

11.10 Reinforced Concrete (Pipe Encasement) CY 13.11

14.01 Solid Sodding (4" Topsoil) SY 94.1

16.01 Maintenance of Traffic LS 1

18.40 Handrail LF 107.6

18.45 Riprap (Grouted) CY 40

19.01 Final Cleanup LS 1

24.02 Rock Check Dam CY 8

24.05 Rock Dam CY 20

26.10 Trench and Excavation Safety LS 1

812.00 Bridge Name Plate EA 1

Quantities are estimated. The City reserves the right to increase or diminish quantities as reasonably necessary or desirable.

Information for Bidders, Form of Bid, Form of Contract, Plans, Specifications, and Forms of Bid Bond, Performance and Payment Bond and other contract documents may be examined at the following locations:

Little Rock Department of Public Works Civil Engineering Division 701 W. Markham Street Little Rock, AR 72201-1300

(501) 371-4811 or (501) 371-4818 If desired, printed copies of the Plans and Contract Documents can be obtained from the office of the Civil Engineering Division, Department of Public Works, at the above address, at a cost of $50.00 for each set, check or money order (no cash) payable to the City of Little Rock. NO REFUNDS will be made.

Insurance and Warranties

The vendor shall carry the following insurances throughout the term of the contract and any extension thereof. Prior to award of a resulting contract, the vendor must provide a Certificate of Insurance naming the City of Little Rock as additional insured.

Workmen’s Compensation (statutory requirements) Comprehensive General Liability – one million dollars ($1,000,000) Personal Injury – one million dollars ($1,000,000) Property Damage and other liabilities – one million dollars ($1,000,000)

Payment Structure

The vendor shall submit all periodic requests for payment resulting from contract purchase order to Little Rock Public Works Department, Civil Engineering Division. All requests for payment shall be made on the form as provided or approved by the department.

The contract price may be changed only by a Change Order. The value of any work covered by a Change Order or of any claim for increase or decrease in the contract price shall be determined by one or more of the following methods in the order of precedence listed below:

(A) Unit prices previously approved.

(B) An agreed lump sum.

Pricing

Any cost not identified by the successful vendor but subsequently incurred in order to achieve successful operation shall be borne by the vendor.

The vendor agrees that this bid shall be good and may not be withdrawn for a period of ninety (90) calendar days after the scheduled closing time for receiving bids. Upon receipt of written notice of the acceptance of this bid, the vendor will execute the formal contract as contained in the Contract Documents and Specifications available from the Public Works Department, Civil Engineering Division within ten (10) days and deliver a surety bond or bonds as required by Section 29 of the General Conditions. The bid security attached is to become the property of the City in the event the contract and bond are not execute within the time set forth above, as liquidated damages for the delay and additional expense to the City caused thereby.

To allow time to evaluate responses, prices shall be valid for ninety (90) days following the bid opening.

Pricing shall include all associated costs. The City shall not be obligated to pay any costs that are not included in the vendor’s price proposal even though such cost is subsequently incurred by the vendor to provide the contracted services or equipment or to achieve the required quality of service unless agreed to in writing by the City.

The City should receive any discounts offered by, or available to the vendor. For term contracts the beginning date for computing discounts will be the date of invoice or the date of delivery and acceptance, whichever is later.

Prices quoted are to be net prices. If the vendor makes an error in extending total prices, the City may accept the lesser amount whether reflected by extension or by the correct multiple of the unit price.

The prices in the response have been arrived at without collusion.

All bid pricing shall be in United States dollars and cents.

Performance Metrics and Contract Management

The City seeks to collaborate with the Vendor and other stakeholders to enhance accountability and contract management, improve results, and adjust the delivery of products and/or services based on learning what works.

Metric Data Source Data Frequency

Responsibility Review Cadence

1. Vendor responsiveness. How often did staff have to repeat requests to Vendor to take specific action?

Department Records

At least Monthly

City of Little Rock Public Works Department

Completion of Project

2. Work Meets Specifications.

How many times did staff have to order rework of items not meeting plans or specifications?

Department Records

At least once per contract

City of Little Rock Public Works Department

Completion of Project

3. Project Schedule. How many days over the scheduled completion date (or adjusted completion date) did the vendor require to achieve acceptance?

Department Records

At least once per contract

City of Little Rock Public Works Department

Completion of Project

4. Cost Control. How often did the vendor request cost increases not in accordance with the contract conditions?

Department Records

At least once per contract

City of Little Rock Public Works Department

Completion of Project

5. Vendor Performance Report (Ad-hoc)

Vendor Performance Review Form

As Needed – At Least Once Per Contract

City of Little Rock Procurement

Division

Completion of Project

6. Vendor Performance Review Bonfire

Annually City of Little Rock Procurement

Division

Annually

Contract Management

Communication Plan

To manage this contract and the goals outlined in sections herein, the City will collect performance data and regularly discuss with the selected vendors the performance metrics.

The monthly update meeting shall occur at an agreed-upon time and date each month.

Upon mutual agreement, the parties may move this meeting if necessary to avoid scheduling conflicts, holidays, or similar occurrences. Any changes or cancellations to a meeting shall be communicated at least twenty-four (24) hours in advance.

Joint Ventures

A. A joint proposal submitted by two or more vendors is acceptable.

In the event of a joint venture, documentation must be submitted with the proposals identifying all participating business entities.

Prior to award, a binding agreement between the participants must be provided. The City will recognize both companies as one entity.

The City shall have a single point of operational contact with the entity that is formed pursuant to this provision.

Two companies with the same physical address or with a single point of operational contact will be considered one entity.

In efforts to meet the Mayor’s Initiative to increase spend, it is highly recommended that any joint ventures include small, minority and/or women-owned businesses.

Supplemental Documentation

Pertinent supplemental documentation is available on the bid event in the supplier portal.

Arkansas Code 22-9-203 Pertaining To Public Works Projects Bids By Encouraging Small, Minority, and Women Business Enterprises:

HB1954 Bill Information - Arkansas State Legislature

City of Little Rock Ordinance 20,482 § 1, 10-3-11, Sections 18.51 – 18.53:

https://library.municode.com/ar/little_rock/codes/code_of_ordinances?nodeId=COOR_

CH18MIPROF_ARTIIOFINPUPEOR

City of Little Rock Public Works Contracts and Specifications:

Applications, Details, and Manuals | City of Little Rock - under the section entitled “Design and Construction Details”.

https://arkleg.state.ar.us/Bills/Detail?id=HB1954&ddBienniumSession=1999%2FR https://library.municode.com/ar/little_rock/codes/code_of_ordinances?nodeId=COOR_CH18MIPROF_ARTIIOFINPUPEOR https://library.municode.com/ar/little_rock/codes/code_of_ordinances?nodeId=COOR_CH18MIPROF_ARTIIOFINPUPEOR https://www.littlerock.gov/city-administration/city-departments/public-works/applications-details-and-manuals/

NOTE: City of Little Rock Public Works Department Contract Conditions and Specifications November 2015, is a volume bound separately and consists of conditions applicable to all facilities improvements contracts of the City of Little Rock. Section titles are listed in this document for reference, but without page numbers, which are provided in the Table of Contents of the separate volume.

Act 1068 – “To Repeal The Arkansas Prevailing Wage Law; And To Provide Flexibility To Cities And

Counties For Capital Construction Projects; And To Declare An Emergency:

https://www.arkleg.state.ar.us/Bills/Detail?ddBienniumSession=2017%2F2017R&measuren o=sb601

Contract

Issuance of Contract.

Any resultant contract of this bid solicitation is subject to City approval processes which may include board review.

Cooperative Use

The City of Little Rock, as the issuing office for this solicitation, shall be the lead agency for this contract. Other governmental entities may participate in any contract resulting from this solicitation that falls under its scope of work throughout the life of the contract.

The vendor shall agree to offer the same pricing, terms, and conditions to participating governmental entities as outlined in this solicitation.

There is no obligation for any agency to purchase from the awarded contractor, nor does it guarantee any additional orders will result. However, it does allow entities at their discretion, to make use of the City of Little Rock’s competitive procurement process directly from the awarded contractor. All purchases made shall be understood to be transactions between that entity and the awarded vendor.

The City of Little Rock shall not assume liability or obligation on behalf of any other governmental entity that may use any contract resulting from this solicitation. All purchases and payment transactions shall be made directly between the vendor and the requesting entity.

Inquiries and Submission Instructions

The responsive bid must be submitted through online bidding at LRProcure .

For any system-related questions, technical errors or help, please contact Bonfire Technical

Support or using the Help Button or at support@gobonfire.com Mon-Fri 8:00am-8:00pm EST. For all other assistance, staff is available at (501) 371-4560. Bidder acknowledges that support may not be readily available the day of or the hours/minutes prior to a bid closing date/time.

All responses will be open virtually on the following location & time:

https://www.arkleg.state.ar.us/Bills/Detail?ddBienniumSession=2017%2F2017R&measureno=sb601 https://www.arkleg.state.ar.us/Bills/Detail?ddBienniumSession=2017%2F2017R&measureno=sb601 http://www.littlerock.gov/LRProcure mailto:support@gobonfire.com

Opening Bid Webex Meeting link:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDlhZmM0NGEtMjc3YS00YThiLWI4ZmQtNDdlOWQzMGRiYmRh%40t hread.v2/0?context=%7b%22Tid%22%3a%2284d336e2-3cb3-4ee8-91ca- 5e4f107776ce%22%2c%22Oid%22%3a%226ff61f34-d5b1-4b7a-83d7-c7f2b2835611%22%7d

Meeting ID: 280 695 981 854 9

Passcode: 5aJ3Ld2y

Dial in by phone

+1 972-371-0918,,694629037# United States, Dallas

Find a local number

Phone conference ID: 694 629 037#

At the above-noted date and time, Bidders that have submitted proposals will have their names read aloud publicly during a virtual bid meeting and those names will become public information.

Terms and Conditions

All prospective Vendors who submit a proposal agree to be bound by the City of Little Rock Standard Terms and Conditions for Bidders and the online Bonfire Terms & Conditions.

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STATEMENT OF BIDDER’S QUALIFICATIONS

(Facilities Improvement Contractor)

(To be submitted by the Bidder with Bid)

All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The bidder may submit any additional information he desires.

1. Name of bidder.

2. Full Contact Information (Include Permanent main office address, mailing address if different, phone number and email address).

3. When organized.

4. If a corporation, when incorporated.

5. How many years have you been engaged in the contracting business under your present firm or trade name?

6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion.)

7. Provide a proposed project schedule for this contract for completion from Notice to Proceed.

8. General Character of work performed by your company.

9. Have you ever failed to satisfactorily complete any work awarded to you and receive final payment?

10. Have you ever been declared by a project owner to be in default on a contract? If so, where and why?

11. For the past five years, has your company had any judgments filed against it for failure to pay materials suppliers or subcontractors or for damages to property that occurred in the course of constructing a project.

If so, please provide a list of the judgments and explanations as needed.

12. For the past five years, has your company had any liens, judgments, or certificates of indebtedness for failure to pay taxes or workers compensation insurance. If so, please provide a list of the liens, judgments, or certificates of indebtedness and explanations as needed.

13. Has your company had any default judgments filed against it. If so, please provide a list of the default judgments and explanations as needed.

14. List the projects recently completed by your company, stating the approximate cost for each, the month and year completed and the name, phone number and contact person representing the Owner.

15. List your major equipment available for this contract.

16. Experience in construction work similar in importance to this project.

17. Background and experience of the principal members of your organization, including the officers.

18. Credit available: $

19. Give bank references

20. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the City of Little Rock, Arkansas?

20. The undersigned hereby authorizes and requests any person, firm or corporation to furnish any information requested by the City in verification of the recitals comprising this Statement of Bidder’s Qualifications. Dated this ______day of , 2025.

By:

(Name of Bidder) Title:

State of County of

_________________________ being duly sworn deposes and says that he is of .

and that the answers to the foregoing questions and all statements therein contained are true and correct.

Subscribed and sworn to before me this day of , 2025.

Notary Public: My Commission Expires , This page left blank intentionally.

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned as Principal, and as Surety, are hereby paid and firmly bound unto City of Little Rock as the Owner in the penal sum of

Five Percent (5%) of Amount of Bid for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors.

and assigns. Signed: This day of , 2025.

The condition of the above obligation is such that whereas the Principal has submitted to

City of Little Rock a certain bid attached hereto and hereby made a part hereof to enter into a contract in writing for the BELLA ROSA BRIDGE

NOW, THEREFORE:

(a) If said bid shall be rejected, or in the alternate.

(b) If said bid shall be accepted and the principal shall execute and deliver a contract on the Form of

Contract attached hereto (properly completed in accordance with said bid) and shall furnish a bond for his faithful performance of said contract and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said bid, then this obligation shall be void, otherwise the same shall remain in force and effect it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall in no event exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of time within which the Owner may accept such Bid and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

SEAL:

Principal

By:

Surety

BID FOR PHYSICAL IMPROVEMENTS

Place: Procurement Division, 3rd Floor City Hall Date: September 11th, 2025 Project No.: 3046

Proposal of _________________________________________________ (hereinafter called “Bidder”) a corporation, organized and existing under the laws of the State of

_____Arkansas__________________________,* a partnership, or an individual doing business as

__________________________. To the City of Little Rock, City Hall, Little Rock, Arkansas (hereinafter called

“Owner”).

Gentlemen:

The Bidder, in compliance with your invitation for bids for the construction of BELLA ROSA

BRIDGE having examined the Plans and Specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish labor, materials, and supplies, and to construct the project in accordance with the Contract Documents, within the time set forth therein, and at the prices stated below. These prices are to cover all expenses incurred in performing the work required under the Contract Documents, of which this proposal is a part.

Bidder hereby agrees to commence work under this Contract with ten (10) calendar days after he receives the written “Notice to Proceed” of the Owner and to fully complete the project within

Ninety (90) consecutive calendar days thereafter as stipulated in the specifications. Bidder further agrees to pay as liquidated damages, the sum of $1,000.00 for each calendar day thereafter as hereinafter provided in the special conditions.

Bidder acknowledges receipt of the following addendum:

No. Date: No. Date:

No. Date: No. Date:

No. Date: No. Date:

*Insert corporation, partnership, or individual as applicable.

This page left blank intentionally

Insert Base Bid Unit Price Schedule Here:

Quantities are estimated. City reserves the right to increase or diminish quantities as reasonably necessary or desirable. The above unit prices shall include all labor, materials, bailing, shoring, removal, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for. Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informalities in the bidding.

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of ninety (90) calendar days after the scheduled closing time for receiving bids. Upon receipt of written notice of the acceptance of this bid, Bidder will execute the formal Contract attached within ten (10) days and deliver a surety bond or bonds as required by Paragraph 29 of the General Conditions. The bid security attached in the sum of:

($ ) is to become the property of the Owner in the event the Contract and bond are not execute within the time above set forth, as liquidated damages for the delay and additional expense to the Owner caused thereby.

The bidder hereby agrees to all electronically entered pricing and acknowledges its accuracy.

Respectfully Submitted, Bidder By:

Signature

Title

(Street Address) (Seal - if bid is by a corporation) (City, State, Zip)

CERTIFICATION OF CURRENT ARKANSAS STATE CONTRACTOR’S LICENSE

(Copy of ACTUAL CONTRACTOR’S LICENSE Shall be required prior to execution of a contract by successful Bidder)

State of

County of

, being first duly sworn, deposes and says that:

(1) He is _____________________________ (owner, partner, officer, representative or agent) of

, the bidder submitting the bid included in these documents.

(2) He currently has a valid license in full force and effect to do business in the State of

Arkansas as a Contractor pursuant to the provisions of the Arkansas Statutes (Act 150 of

1965, effective June 9, 1965).

(3) His Arkansas State Contractor’s License Number is .

(Signed) (Title)

Subscribed and sworn to before me this day of , 2025.

(Signature)

(Printed Name)

My Commission expires

Seal:

INFORMATION FOR BIDDERS

1. Project Site:

This project is for BELLA ROSA BRIDGE, as detailed in a set of Plans and/or as specified herein.

Project plans delineate the project limits.

2. Receipt and Opening of Bids:

The City of Little Rock, Arkansas invites bids on the form attached hereto, all blanks of which must be appropriately filled in. Bids will only be received by submission through the electronic bid system LRProcure at the time shown on the “Invitation to Bid,” and then at said place publicly opened and read aloud. Responses must be submitted through the electronic bid system as described below.

The City may consider informal any bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bidder may withdraw a bid within ninety (90) days after the actual date of the opening thereof.

3. Preparation of Bid:

A complete set of bidding and contract forms are included in the Contract Documents for purposes of general reference and are not to be detached from the Contract Documents, filled out or executed.

Separate copies of the Bid Forms should be made for that purpose.

All blank spaces for bid prices must be filled in (in ink or typewritten), in both words and figures, and the foregoing certifications must be fully completed and executed when submitted. The bidder shall sign his Proposal in the blank space provided therefore. If Bidder is a partnership, the true name of the firm shall be set forth above, together with the signature of the partner or partners authorized to sign contracts on behalf of the partnership. If Bidder is a corporation, the legal name of the corporation shall be set forth above, together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation. If signature is by and agent, other than an officer of a corporation or a member of a partnership, a notarized, power-of-attorney must be on file with the Owner prior to opening of proposals or must be submitted with the Proposal.

4. Instructions for Submitting Responses:

A total of one (1) signed Submission Packet by a person authorized by the Company to execute contracts shall be provided to the Purchasing Division. Documents must be completely filled out and converted to electronic image files as a high-resolution color scan. Responses must be submitted through the electronic bid system.

www.littlerock.gov/LRProcure

Please contact the Purchasing office at (501) 371-4560 for assistance.

Only bids submitted through the electronic bid system will be considered. Paper submissions, USB flash drives, CDs, DVDs, emails, or any other electronic file shall not be acceptable and may cause the response to be disqualified.

When the City is closed due to inclement weather or the online bidding system has an outage, the bid opening will be re-scheduled to the next business day at the same time as the original scheduled bid opening.

Failure to comply with instructions contained in the bid request may be cause for rejection of the bid.

Selected vendor shall be registered for contract award and future bid notifications. Vendors may register on-line at LRProcure

At the time of bid opening, the electronic bid submission containing the bid documents and bid bond will be accessed and read aloud for the purpose of acknowledging the low bidder. After all bids and required Contract Documents have been thoroughly checked by the City, the successful bidder will be announced and personally informed. Should a low bidder fail to execute all required documentation qualifying his bid, the bid may be rejected and the next lowest bidder awarded the work if he has qualified. Each bid must be submitted on the prescribed form as well as accompanied by a Bid Bond.

All blank spaces for bid prices must be filled in, in ink or typewritten, in both words and figures, and the foregoing certifications must be fully completed and executed when submitted. The following documents, at a minimum, shall be fully executed and submitted:

• Statement of Bidder’s Qualifications

• Bid Bond (5% of bid)

• Certification of Arkansas Contractor’s License

• Bid for Physical Improvements & Base Bid Unit Price Schedule

To Be Opened: September 11nd, 2025 at 2:00 p.m. Local Time.

5. Method of Bidding:

The Owner invites the following bid(s): No alternate bids will be considered unless alternate bids are specifically required by the Contract Documents.

6. Qualifications of Bidder:

The bidder must submit with the bid the “Statement of Bidder’s Qualifications” as furnished with these Contract Documents. The Owner may make such investigations as he deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish the Owner all such information and data for this purpose as the Owner requests. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. The Owner also reserves the right to reject any bid if the work history of such bidder indicates that the bidder is not a responsible contractor. Conditional bids will not be accepted. The bidder must submit with his bid the “Statement of Bidder’s Qualifications” as furnished with these Contract Documents.

7. Bid Security:

Each bid must be accompanied by cashier’s check or a bid bond prepared on the form of bid bond attached hereto, duly executed by the bidder as principal and having as surety thereon a surety company approved by the Owner, in the amount of five percent (5%) of the bid.

Such cashier’s check or bid bonds will be returned to all except the three lowest bidders within three days after the opening of bids, and the remaining cashier’s checks, or bid bonds will be returned promptly after the Owner and the accepted bidder have executed the Contract or if no award has been made within thirty (30) days after the date of the opening of bids, upon demand of the bidder at any time thereafter, so long as he has not been notified of the acceptance of his bid.

Pursuant to Act 1015 of 2013, codified as amended at Ark. Code Ann. § 22-9-402, effective August 16, 2013, all bonds submitted to the Owner (bid bonds and Performance/Payment Bonds) must be issued by surety companies that are listed on current United State Department of Treasury’s Listing of Approved Sureties. Any bid bonds submitted by a bidder that are not issued by a surety company qualified and authorized to do business within Arkansas and listed as an approved surety on the US Department of Treasury list will be rejected.

Any performance or payment bonds provided by the Contractor that are not issued by a surety company qualified and authorized to do business within Arkansas and listed as an approved surety on the US Department of Treasury list shall be considered as a contractor’s default in failing to execute and deliver the Contract and bonds. The Contractor is liable to the project owner in the amount of the 5% bid surety.

To see the current list of acceptable surety companies, please go to:

https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html and search surety company name in the A to Z database listing.

8. Liquidated Damages for Failure to Enter into Contract:

The successful bidder, upon his failure or refusal to execute and deliver the Contract and bonds required within ten (10) days after he has received notice of the acceptance of his bid, shall forfeit to the Owner, as liquidated damages for such failure or refusal, the security deposited with his bid.

9. Time for Completion:

Before bidding on this project, each bidder shall fully inform himself of any and all utility relocation requirements on the site. The Contract requires the Contractor to commence work within ten (10) calendar days after receipt of the Notice to Proceed, and to complete that work within Ninety (90) consecutive calendar days.

https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html

NOTE: The City may exercise its option of delay of issuing the “Notice to Proceed,” not to exceed ninety (90) calendar days after the date of entering into the Contract. Calendar days are calculated to allow for adequate time to complete project. Included in total calendar days are non-working days for this project.