5-26-124 IFB Adm 2 - Posted.pdf

INVITATION FOR BIDS

NO. 26-124

HARFORD COUNTY LIBRARY ADMINISTRATION OFFICE RENOVATIONS

ADDENDUM NO. 2

September 22, 2026

Ladies and Gentlemen:

The purpose of this addendum is to provide clarification(s) to all prospective bidders.

Question #1: I couldn’t find it in the documents, and it was mentioned in the pre-bid that there are no requirements, but I just want to double-check to make sure whether MBE requirements and prevailing wages apply to this project.

Answer #1: MBE and Prevailing Wage are NOT required on this project.

Question #2: What is the time of completion or project duration?

Answer #2: Please refer to Special Provisions SP.4 Time for Completion and Notice to Proceed.

Question #3: What are the liquidated damages for late completion?

Answer #3: Please refer to Special Provisions SP.7 Liquidated Damages.

Question #4: Is there a requirement for a wage scale or MBE participation?

Answer #4: See answer #1.

Question #5: Does the existing steel framing have sprayed or other fireproofing applied?

Answer #5: Based on observations made during previous site visits, no fireproofing was observed on the exposed steel framing. For clarification, there is no sprayed fireproofing required for this project.

Question #6: Please confirm only electronic submission of bids is required? Does the proposal need to be hand-delivered?

Answer #6: Yes. Electronic submission of bid bonds is required.

Question #7: Are the requested breakout prices on Page BT-1 to be included in the lump sum proposal?

Answer #7: The award may be made to the said Successful Bidder on any combination or all of its Base Bid Items No. 1 and No. 2, Allowance No. 1, and Alternate Bid Items No. 1 through No. 7. The Alternate prices are entirely separate from Base Bid No. 1 and No. 2.

Question #8: Am I able to set up a site visit and talk about scope of work with someone on this project?

Answer #8: Yes, a Mandatory Site Visit is required to bid on the project and must be completed no later than 5 days before the bid due date. Arrangements can be made with the Project Manager – Drew White, 410-638-3547 x4011, or email:

dtwhite@harfordcountymd.gov

Question #9: Can the server racks be moved to allow for flooring removal?

Answer #9: Not applicable. There is no work being performed in the server room, as this area is not included in the scope of work.

Question #10: Who is responsible for disconnecting low voltage cable?

Answer #10: General Contractor, with coordination as specified in the construction documents to coordinate with the Low Voltage Vendor. Please refer to drawing notes and Special Provisions SP.21. The General Contractor shall be responsible for removal of low voltage cabling in area of work. (Note C, Sheet E2).

Question #11: Code Review Status: The cover sheet of the Construction Plan Sheets states:

“Electric, mechanical and plumbing reviews have not been performed at this time.” Will the Authority Having Jurisdiction (AHJ) complete these reviews prior to award, or is the Contractor expected to proceed at risk and absorb any resulting changes?

Answer #11: Refer to Exhibit A & C; trade permits are the responsibility of the licensed trades contractor. All MEP plans provided in the IFB package have been prepared by licensed MEP engineers and designed to CODE as listed on the code analysis sheet.

Question #12: Allowance: Confirm that the $50,000 unforeseen-conditions allowance may be used for latent structural, MEP, or hazardous-material issues discovered during demolition, and describe the exact approval process for drawing against it.

Answer #12: The purpose of the Allowance is to cover any unforeseen conditions that may arise during demolition and/ or construction. Any such conditions must be presented by the GC to the Capital Project Inspector and Project Manager for review and approval prior to work commencing. Additional cost will be submitted per the change order process outlined in General Condition GC.29 and tracked against the allowance.

Question #13: Exit Signage & Emergency Lighting: Confirm whether all exit signs and emergency lighting shown on the Life Safety Plan are new or existing-to-remain, and whether any battery packs or central inverter work is required.

Answer #13: See Note #2 on drawing E1 in bid set: “All existing exit signs and egress battery lights shall be replaced with new units (Note #2, Sheet E1 and Note #3, Sheet E4).

Central inverter work is not in design.

Question #14: Fire Extinguishers: Spec includes fire-extinguisher cabinets and extinguishers.

Confirm quantities, locations, and whether existing cabinets can be reused or all new are required.

Answer #14: Please see sheet A0.1 for the locations of all (11) fire extinguishers and cabinets. All cabinets are to be new.

Question #15: Accordion / Folding Door: Confirm whether the accordion/folding door shown on the plans is included in the Base Bid or is part of an Alternate. Provide preferred manufacturer/model if not fully specified.

Answer #15: Per the drawings and information on sheet A2.2, the accordion door and associated elements are a part of the base bid. The door information is specified under view 5/A2.2 as: “accordion door to be ray door sliding track door system, with aerial frame pattern, brushed steel framing, and cloud translucency”.

Question #16: Casework & Millwork: For breakroom, restroom, and loading-dock casework – confirm which items (appliances, dispensers, etc.) are Owner-furnished vs. Contractor-furnished. Provide appliance schedule if applicable.

Answer #16: There is a Toilet Accessories Schedule on sheet A2.3 bid set. All other miscellaneous accessories and appliances are not included in this project. owner-provided and installed. Appliances are not part of the project.

Question #17: Flooring Transitions: Confirm details for all LVT-to-carpet, VCT-to-LVT, and similar transitions.

Answer #17: Please see sheet A3.1 for all transition details.

Question #18: Door Hardware: Any Owner-preferred manufacturers or keying system requirements?

Answer #18: Corbin Russwin 59 Series 6-pin Z Class biting Key System (CR-59) See door hardware specifications.

Question #19: Load Study / Panel Capacity: Has a load study been performed confirming that existing panels and feeders have adequate spare capacity for the new HVAC units, lighting, and receptacle loads? If not, who is responsible for any required panel upgrades or new circuits?

Answer #19: No independent load study is required. Engineers had prepared calculations and provided loads on each panel affected by the project.

Question #20: Arc Flash: When was the last Arc Flash survey performed? Are all panels currently labeled and safely rated for the new loads? We did not see ARC flash stickers on the panels during the pre-bid walkthrough.

Answer #20: Arc Flash study/labeling is not in contract.

Question #21: Lighting Controls: Confirm the lighting control strategy (Spec 260923). Are occupancy sensors, daylight harvesting, or networked controls required in specific spaces?

Answer #21: See Lighting Plan with switch schedule Bid Sheet E4 and Details with sequence of operation Bid Sheet E4.1 for the extent of the lighting control strategy. Wall and Ceiling occupancy sensors and associated power pack throughout.

Question #22: Existing Equipment Data: Provide make, model, tonnage, age, and refrigerant type of all existing HVAC units scheduled for demolition so mechanical contractors can properly size new equipment and plan rigging/crane access if needed.

Answer #22: All existing equipment being removed and replaced is scheduled on Bid sheet M6 “Air Cooled Split System Schedule”. AHU-1, 2, and 3 are being removed along with associated condensing units outside as noted on sheet M1. New rooftop units are being provided on grade. RTU-1, 2, and 3 are scheduled on Bid sheet M6. All existing equipment being removed is located within the space and does not require crane access.

Question #23: Roof Work Coordination: For any rooftop units or the Alternate roof hatch, confirm structural capacity of the existing roof and whether reinforcing is required beyond what is shown.

Answer #23: See structural drawing S1.2 on the Bid sheet for new work.

Question #24: Natural Gas: Confirm whether any new or modified gas piping is required for the new equipment and whether existing gas service capacity is adequate.

Answer #24: New gas piping shown for RTU-1, 2, & 3 and is sized per IFGC, connect new to existing. Refer to Plumbing Plan 1st Floor sheet P3, and Gas Riser Diagram sheet P5 for additional information.

Question #25: Existing Piping: Confirm extent of sanitary, vent, and domestic water piping replacement versus reuse. Any known issues with existing piping condition?

Answer #25: New piping shown on Plumbing Part Plan sheet P5, serving new pantry sink, which is connected to existing piping. In the restrooms, the fixtures are being replaced and connected to existing pipes. There are no known issues with existing piping.

Question #26: Restroom Accessories: Confirm which toilet accessories (grab bars, dispensers, mirrors, etc.) are Contractor-furnished and installed versus Owner-furnished.

Answer #26: Paper Towel Dispenser, Toilet Paper Dispenser, and Soap Dispenser are Owner-provided and Contractor-installed. All other toilet accessories are Contractor-furnished and installed. See bid sheet A2.3.

Question #27: Alternates 1, 6 & 7 – Storefront / Soffit / Windows: Confirm thermal performance requirements (U-factor, SHGC) and finish matching criteria beyond what is shown.

Any existing storefront warranty considerations?

Answer #27: Refer to Code Information on Sheet T1.0 and Specification 084113 for energy performance requirements. There is no existing warranty to our knowledge.

Question #28: Alternate 2 – Roof Hatch & Ladder: Confirm structural details and loading criteria if not fully shown on S1.1 / A1.1. Any impact on existing roof warranty?

Answer #28: See structural drawing S1.2 bid sheet for new work. Roof is not under warranty. Install per manufacturer installation requirements.

Question #29: Alternates 3 & 4 – Fence / Gate: Confirm extent of asphalt cutting/patching, conduit routing back to the building, and power source for the Lift Master operator. Is the pressure plate/sensor and keypad fully specified?

Answer #29: See detail 2/A6.1 for details and dimensions for approximate are for cutting and trenching for gate and gate operator. Contractor to confirm and coordinate final pathing and trench size with HCPS after Bid Award. The conduit will tie into the existing panel box. Circuit to be determined at a later date. See spec section 323113.

Question #30: Pricing Format: Confirm that each Alternate is to be priced as a complete, standalone additive amount (including all related demolition, patching, and incidental work) as shown on the Bid Form.

Answer #30: Yes, this is correct. Each Alternate is to be priced as a complete, standalone additive amount, including all demolition and the furnishing and installation of all labor, materials, and equipment necessary to fully complete the applicable work.

Question #31: What is the anticipated start date for this project?

Answer #31: Anticipated pre-construction meeting and estimated start date: November 16th, 2026

Question #32: The floor plan on drawings A4.1 and P5 conflict with one another. The number of fixtures and fixture locations do not align. Please advise if we are to follow drawing A4.1 or P5 with regard to the layout of the men's toilet room.

Answer #32: Refer to plumbing set dated 4/24/26 for updated plumbing layout.

Question #33: Can sprinkler drawings of the existing space be provided?

Answer #33: There are no existing sprinkler drawings. Please refer to SP.16 for sprinkler design requirements.

Question #34: Is fireproofing required? If so, please provide locations of fireproofing.

Answer #34: The MEP drawings note to “provide UL Listed firestop sealant around all penetrations of fire-rated assemblies”. See A0.1 bid sheet for 1 HR Rated wall location(s).

Question #35: Specification Section 05 12 00.1.6 requires the structural steel fabricator to be AISC certified. As this is a very small steel project and Harford County has had significantly larger projects without this requirement, we request that it be waived.

Answer #35: This certification is to remain.

Question #36: Per note 3 on sheet E2, we understand that the County’s preferred security and fire alarm contractor will provide these systems. Please confirm that we are not to include any cost for security and fire alarm systems in our bid.

Answer #36: Refer to SP. 21 for coordination with the Fire Alarm System. Fire alarm system installation is not included in the Scope of Work; however, the low-voltage rough-in is included in the Construction Plans and Specifications and shall be provided and coordinated accordingly in accordance with SP. 21 and the Construction Documents.

Security system and associated keypads “KP” to remain (updated Note #11, Sheet E2).

“Electrical contractor is responsible for providing conduit rough-ins for fire alarm systems” (updated Note #2 and #3, Sheet 5).

Question #37: Per note 10 on sheet E2, we understand that the County’s preferred vendor will provide the fire alarm panel. Please confirm that we are not to include any cost for this work.

Answer #37: See answer #36

Question #38: Per note 11 on sheet E2, we understand that the County’s preferred vendor will replace keypads “KP”. Please confirm that we are not to include any cost for this work.

Answer #38: See Answer #36

Question #39: Per note 3, 14, 18, 19 and 20 on sheet E5, we understand that fire alarm, security and data are being provided by the County’s vendor. Please confirm that we are not to include any cost for this work.

Answer #39: See answer #37. General Contractor shall be responsible for providing and installing Data-Voice low voltage cabling in area of work (Communication Notes, Sheet E5).

Question #40: Per note 12 on sheet E10, we understand that all telephone and data will be provided by the Owner’s vendor. Please confirm that we are not to include any cost for this work.

Answer #40: See Answer #40

Question #41: We request that specific information for the exterior doors to be quoted as Alternate 5 be added to the door schedule (or create a separate door schedule devoted to Alternate 5) to specify the panel material and type, the hardware set for each door and the frame material and type.

Answer #41: Please see revised sheet A3.1 for this clarification.

Question #42: We see that special provisions item SP.12 points out that the on-site data center is mission critical, cannot be disrupted, must be protected, etc. We also see that the construction plans call for this room to receive new ceiling lighting, flooring, base and paint. We suggest that consideration be given to keeping the server room as-is to eliminate the risk of any service interruption due to construction activities.

Answer #42: Please refer to the associated revised drawings where there is no work to be done in this room, and it shall be existing to remain.

Question #43: Technical specification 01 10 00.1.6.A states that the Owner will occupy the premises during the entire construction period, with the exception of areas under construction.

As the entire library office area will be under construction, please confirm that the Owner will NOT occupy the premises during construction.

Answer #43: Owner will not occupy the areas designated for construction. However, the Owner will continue to operate out of the Loading Dock areas and the Server Room throughout the duration of the Project. These areas shall remain accessible to the Owner at all times and shall not be obstructed or rendered inaccessible by the Contractor’s operations. The Contractor shall coordinate its work and maintain safe, continuous access to these areas for the duration of construction.

Question #44: Please confirm that all furniture, office equipment, building occupants’ personal effects, etc. will be removed by others prior to the start of construction.

Answer #44: Yes, these items will be removed.

Question #45: Please confirm that all office furniture, including that shown on plan sheet A5.1 will be furnished and installed by others.

Answer #45: Confirmed, all of these items will be furnished in installed by others

Question #46: Please clarify the final finish of the Hardie siding in bid alternate 6. Plan detail 6/A3.2 indicates color to be selected by Architect. Specification item 07 46 46 .2.2.E indicates that the panels are to be factory primed. Our initial investigation indicates that this product is only available primed.

Answer #46: That is correct; the product already comes primed. The Owner select the finish color during the submittal process.

Question #47: Specification Section 05 12 00.1.6 requires the structural steel fabricator to be AISC certified. As this is a very small steel project and Harford County has had significantly larger projects without his requirement, we request that it be waived.

Answer #47: See answer #35.

Question #48: We see that special provisions SP.12 points out that the on-site data center is mission critical, cannot be disrupted, must be protected, etc. We also see that the construction plans call for this room to receive new ceiling lighting, flooring, base and paint. We suggest that consideration be given to keeping the server room as-is to eliminate the risk of any service interruption due to construction

Answer #48: See #42

Question #49: Please confirm the awarded general contractor for the welcome one center project will not be allowed to allocate welcome one center project Div 01 general requirement resources (i.e. superintendent, office trailer, etc) to this separate library admin project & will be required to provide separate Div 01 general requirement provisions for this project. Otherwise there will be an unfair advantage for the general contractor awarded the welcome one center project for this bid given the significant cost savings that would stem from using the same Div 01 general requirements for both projects

Answer #49: This project is a separate, standalone project from the previously bid project, Bid #26-096 Welcome One Center. That project has not yet been formally awarded, at time of this addendum.

Question #50: The architectural and plumbing drawings show the new water fountain in different locations. Which location is correct?

Answer #50: See answer #32.

Question #51: Is there an existing controls contractor for this building?

Answer #51: No.

Question #52: Is there a projected start date for this project? (boots on the ground for plumbing and mechanical)

Answer #52: Project start date is estimated November 16th; however, the MEP will be the responsibility of the GC to schedule.

Question #53: Is there a projected duration for this project? (boots on the ground for plumbing and mechanical)

Answer #53: The entire project completion is 365 Calendar days.

Question #54: The architectural and plumbing drawings show the new water fountain in different locations. Which location is correct?

Answer #54: See #32.

Question #55: Would it be possible to extend our due date?

Answer #55: See addendum No.1 for new bid date of September 30th.

This addendum is to be attached to the HCDPW Library Administration Office Renovations BID drawings dated 09-18-2026. This addendum modifies and becomes part of the contract documents. Work and/or materials not specifically mentioned herein are to be as shown on the drawings and in the general notes.

Addendum #02 is the revised drawings and specifications in coordination with bidder question responses.

These items in the addendum have no specific order. All contractors are responsible for checking all items.

This addendum consists of 35 pages.

List of attachments for BID Drawings – Addendum 2

• Sheet AD1.1 o No demolition work being done in Server Rm 146.

o Storefront window and door system was removed from scope of work. Existing system to remain.

• Sheet AD1.2 o No demolition work being done in Server Rm 146.

• Sheet A1.0 o Storefront window and door system was removed from scope of work. Existing system to remain.

o Door tags given to doors: 119B, 125C, 131B, 132B, 143A.

• Sheet A1.2 o No demolition work being done in Server Rm 146, existing ceiling system to remain.

• Sheet A3.1 o Alternate #5 door information given to doors: 119B, 125C, 131B, 132B, 143A, 145.

• Sheet A4.1 o Server Rm 146 finishes to remain the same – no new work to be done in this area.

• General MEP comment for all sheets: ‘Not for Construction’ label has been removed and drawing date revised. See following list for sheet specific items

• Sheet M1 o Revised drawing to remove work associated with server room

• Sheet M3 o Revised drawing to remove work associated with server room

• Sheet P1 o Revised drawing to remove work associated with server room o Revised demolition notes to include removal of existing lavatory and countertop

• Sheet P3 o Revised drawing to remove work associated with server room o Revised Men’s Toilet room layout to coordinate with Architectural drawings o Revised location of new high/low drinking fountain

• Sheet P5 o Revised Men’s toilet room layout to coordinate with Architectural drawings o Revised location of new high/low drinking fountain o Revised drawing notes to not include note 19 – not applicable.

• Sheet P6 o Revised riser diagrams to coordinate with plan changes

• Sheet E2 o Revised information for low voltage cabling, communication, fire alarm and access control items

• Sheet E4 o Revised drawing to remove work associated with server room

• Sheet E5 o Revised information for low voltage cabling, communication, fire alarm and access control items

• Sheet E10 o Revised electrical symbols list to include data outlet information

Sincerely, Karen Post NIGP-CPP, CPPO, CPPB, CMPA Procurement Agent III