49100418Q1023-Improving_Undergraduate_STEM_Education_(IUSE)_Panel.pdf

Combined Synopsis/Solicitation: 49100418Q1023

Improving Undergraduate STEM Education (IUSE) Panel Meeting

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice and Subpart 13.5. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 49100418Q1023 and this solicitation is issued as a request for quotation (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95.

(iv) This acquisition is unrestricted and the associated NAICS code is 531120 “Banquet Hall Rental or Leasing.”

(v) Contract Line Items are as follows:

Item Number Description

1 MEETING SPACE REQUIREMENT

The facility must provide the following spaces:

One (1) large general session meeting room that can accommodate up to one hundred and forty-five (145) attendees when configured for a theater seating set-up on all meeting days. This large session meeting room must be available at 7-9am Monday or Thursday morning and 10am-12pm Tuesday or Friday afternoon.

Twenty-two (22) break-out group meeting rooms that can each accommodate up to seven

(7) participants with six (6) laptops when configured for a conference room set-up. Seven

(7) chairs should be available in each room. The rooms should be easily accessible from the large general session meeting room. Sleeping rooms may also be converted into break-out rooms.

All of the meeting space above is to only be utilized by NSF for the duration of the panel meeting. Access should be provided to the rooms through 8p.m. on Monday or

Thursday night; 1 p.m. on Tuesday or Friday; Assistance is required on the first and last day of each seminar with loading and unloading heavy boxes of materials. All applicable fees must be included.

2 SLEEPING ROOMS REQUIREMENT:

The facility must provide (or have access to) up to one hundred and thirty-two (132) single, private rooms with private baths for the first two nights of the Panel Meeting

(Sunday and Monday or Wednesday and Thursday ) Checkout Tuesday or Friday.

All lodging rooms must be at the same location as the conference facility. Internet connection is required in sleeping rooms. Participants will be responsible for paying for their own sleeping rooms; therefore a sleeping room block is needed.

All applicable fees must be included.

3 AUDIO VISUAL REQUIREMENT

Large general session room requirements: one (1) overhead projection screen; one (1)

LCD projector configured for use with an NSF-provided laptop; one (1) podium with one

(1) podium microphone and one (1) wireless microphone; one (1) portable, hand-held, wireless microphones; and, wireless internet connection needed each day. All applicable fees must be included.

Break-out room requirements: Wireless internet connection needed each day; one (1) flip chart with pad required in each room. All applicable fees must be included.

NSF will be utilizing an outside contractor to handle computer setup.

The hotel shall ensure that all materials, services, products and electronic information and technology provided under this contract are in compliance with Section 508 of the

Rehabilitation Act of 1973. All applicable fees must be included.

4 FOOD REQUIREMENT

On day one, morning and afternoon light refreshments are needed for one hundred and thirty-two (132) participants. On day two, only morning light refreshments are needed for one hundred and thirty-two (132) participants.

The cost of the AM/PM break combined cannot exceed $25 per person, per day, inclusive of ALL fees.

NOTE: Pursuant to the National Science Foundation Authorization Act of 1988, NSF may use appropriated funding for special activities which includes meals and beverages.

(vi) Description of the Requirement - The National Science Foundation (NSF) intends to procure meeting space, sleeping rooms, food, refreshments, and audio visual equipment of a high-quality facility for the 2 day Improving Undergraduate STEM Education (IUSE) Panel

Meeting to be held one of the following dates:

February 12-13, 2018

February 15-16, 2018

February 22-23, 2018

The meeting space will be required all day Monday and Tuesday or Thursday and Friday.

(vii) The place of delivery is at the contractor’s site.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition with no addenda.

(ix) In accordance with the provision at 52.212-2, Evaluation-Commercial Items, the

Government will issue an award resulting from this combined synopsis/solicitation to the responsible offeror who provides the lowest price and is technically acceptable (LPTA).

(x) If the offeror has not completed the online representations and certifications at https://www.sam.gov, the offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition with no addenda.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition.

The following additional clauses apply:

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

(Nov 2015)

52.233-3 Protest After Award (Aug 1996)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.203-6 Restrictions on Subcontractor Sales to the Government (Sept 2006)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

(Oct 2015)

52.209-6 Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015)

52.219-8 Utilization of Small Business Concerns (Oct 2014)

52.219-28 Post Award Small Business Program Representation (Jul 2013)

52.222-3 Convict Labor (Jun 2003)

52.222-21 Prohibition of Segregated Facilities (Apr 2015)

52.222-26 Equal Opportunity (Sept 2016)

52.222-35 Equal Opportunity for Veterans (Oct 2015)

52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014)

52.222-37 Employment Reports on Veterans (Oct 2015)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act

(Dec 2010)

52.222-50 Combatting Trafficking in Persons (Mar 2015)

52.222-54 Employment Eligibility Verification (Oct 2015)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

(Aug 2011)

52.225-13 Restrictions and Certain Foreign Purchases (Jun 2008)

52.232-33 Payment by Electronic Funds Transfer—System for Award Management

(Jul 2013)

52.239-1 Privacy or Security Safeguards (Aug 1996)

(xiii) Respondents must be located within the Alexandria, VA Area and within a 10 minute walking distance from a Metro station or provide shuttle bus services to and from the Metro.

https://www.sam.gov/

(xiv) This is not a Defense Priorities and Allocations System (DPAS) rated acquisition.

(xv) Quotes are due at 12:00 p.m. EST, on Thursday, January 11, 2017. Quotes shall be emailed to the contract specialist, Angela Johnson, at anjohnso@nsf.gov and reference the solicitation number as listed in section (ii) of this Combined Synopsis/Solicitation.

(xvi) For information regarding this procurement, please contact Angela Johnson, Contract

Specialist at anjohnso@nsf.gov or (703) 292-7910.

mailto:anjohnso@nsf.gov mailto:anjohnso@nsf.gov