Questions_Answered_for_NAC_Janitorial_Services_(1).docx

Questions for Janitorial Services

1) Reference: Amendment 0001, Map of the facility; Section C. Descriptions/Specifications/Statement of Work; Exhibit 1 Building Information Sheet. There appears to be 18-20 buildings on the map, but due to the weather, only a few of those were included in the site visit. The Exhibit 1 Building Information Sheet does not indicate the number of buildings included in this contract.

QUESTIONS:

(a) How many of the buildings represented on the Map of the Facility are included in this contract? All buildings. This includes 30 buildings, 6 guard booths, various unnumbered structures (gazebos, picnic areas), and police call for 37.5 acres. Mechanical buildings only receive custodial service for office space, but all buildings are included for pest control.

(b) Will the Government please provide a list of all buildings included in this contract, and state the square footage for each individual building? Scanned Copy Available

2) Reference: Proposal Submissions (page 10 of solicitation); Section L Instructions, Conditions, and Notices to Bidders/Offerors (pages 13-14 or 133-134), Section 4.2 Submission of the Written Technical Proposal, Volume II (page 14 or 134).

These two sections of the solicitation state two different proposal structures and list of sections for the Technical Proposal, Volume II. The "Proposal Submissions" (page 10) section states that the Technical Proposal shall include the sections: (1) Corporate Experience, (2) Past Experience,

(3) Key Personnel, and (4) Price. Section 4.2 (page 14 or 134) states that the Technical Proposal, Volume II shall include (Factor 1) Corporate Experience, (Factor 2) Past Performance, (Factor 3) Technical Approach, and (Factor 4) Price.

QUESTIONS:

(a) Are Offerors required to include a Price section in the Technical Proposal, Volume II AND in the Price Proposal, Volume I? Only in volume 1

(b) Are Offerors required to include a Key Personnel section or a Technical Approach section in our Technical Proposal, Volume II? Or shall we include both the Key Personnel and Technical Approach sections in the Technical Proposal, Volume II? Please include only the Key personnel in Volume II

(c) Can the Government please confirm the required structure and sections of the Technical Proposal, Volume II? It will be provide in the amendment.

3) Reference: Section M Evaluation Factors for Award, page 13 or 135 of the solicitation.

In light of the discrepancies between the two different proposal structure requirements for the Technical Proposal, Volume II, stated in the solicitation, can the Government please confirm the Evaluation Factors for Award for this solicitation?

4) Is there a Collective Bargaining Agreement in place at this project for the current Custodial and Related Services contract? If so, would the Government please provide a copy of it? There is a CBA, but the Government cannot provide the agreement.

5) What is the annual contract value of the current Custodial and Related Services contract?

The Government will not provide this information.

6) Why is there a quantity of 12 for the months when the “note” says “The certification of funding reflects only one month”? Service is invoiced monthly and that matches an annual quantity of 12. References to funding relate to the Government’s fiscal process.

7) What is the difference between, “custodial services” and “janitorial services”? Custodial and janitorial services are often used interchangeably. Janitorial service refers to general cleaning services inside and outside of the building. Custodial services include janitorial service, but may also include other services such as pest control and snow removal.

8) Is this a one (1) month amount per entry? Not clear what is being referenced.

9) There are several references to “pest control”. Is the contractor to provide a pest management company as part of this contract? Yes, for every building and the associated 37.5 acres.

10) On the cover sheet of the RFP, why is the period of performance one year when F.2 on page 74 states “THE PERIOD OF ONE YEAR AND 4 ONE YEAR OPTION PERIODS”?

11) It states; “The technical proposal shall not contain any pricing information whatsoever.” However, on page 3 under .1.1.1.1., it has price as the 4th part of the technical. What is the ruling on this? Pricing Conflict discussed in Question #2

12) May we receive a copy of the current “Hardscape Plan”? The Government cannot provide the current vendor’s plan.

13) May we receive a copy of the current “Erosion & Sediment Control Plan”? The Government cannot provide the current vendor’s plan.

14) Are there “Key Personnel” specified for this contract? Key Personnel needs to be addressed.

15) How many shifts are there and their time frames? Custodial service should be available during the hours of Operation, 7:00 AM until 5:00 PM.

16) May we receive a copy of the seniority list of personnel? List of personnel is provided after award.

17) Is there a CBA or are the custodial SCA? Duplicate

18) If there is a CBA, may we receive the latest copy? Duplicate

19) Is there a page count for the technical part of the proposal? No

20) The Instructions, identify MISSION OF THE PRICE PROPOSAL : (VOLUME I) and the 4.2 SUBMISSION OF THE WRITTEN TECHNICAL PROPOSAL, VOLUME II, however, the Volume II does not include the detail information required in each Factor and the Volume II also includes a reference to Factor 4 Price Proposal. Please provide the requirements and correct any inconsistencies with the Volume II See question #2 and #3

21) Are there Collective Bargaining Agreements for Custodial workers on this contract and if so, can they be provided? Duplicate

22) Are there any stated requirements for the proposal technical approach to be acceptable? See question #3.

23) Section C.5.7 says no grounds maintenance is required, but the “Custodial QASP Standards” chart refers to a range of grounds maintenance services. Would you please clarify whether grounds maintenance is required on this contract? Grounds maintenance aka Landscaping services are not included in this contract.

Section C.5.7 should be removed from the scope.

24) Section L.4.b says the technical shall not containing pricing information, but Factor 4 of the technical proposal is “Price Proposal.” Please clarify. See question #2

25) Can you provide more detail on what you are asking for in the technical volume? Please respond to the standard template’s requirements.

26) Is there a wage determination or CBA associated with this contract? Duplicate

27) Can you provide current porter and custodial staff counts, and current shift schedule?

SOW calls for 1 porter, 8 hours per day. Custodial service should be available during the hours of Operation, 7:00 AM until 5:00 PM.

28) Can you provide current wage rates for porter and custodial staff and benefit package?

Is there a prevailing wage rate for this site by job classification? There is a CBA, but the Government cannot provide salaries and benefit information.

29) Can you provide the current annual contract amount? Duplicate