Solicitation_47PJ0018R0195__with_TOC_for_SDBS_offerors.pdf

Table Of Contents

Section Description Page Number Section A Solicitation Form 1 Section B Schedule 2 Section D List of Documents and Attachments 9

FOR

GOVERNMENT

USE

ONLY

5. ACCOUNTING AND APPROPRIATION DATA

FUND FUNCTION CODE B/A CODE CC-A

CC-B PROJ./PROS NO. O/C CODE ORG. CODE

7. TYPE OF ORDER

C/E CODE FY REGION

W/ITEM PRT./CRFT

Please furnish the following on the terms and conditions specified on the order and the attached sheets, if any, including delivery as indicated.

B.

This delivery order is issued subject to the terms and conditions of the above numbered contract.

C.

This task order is issued subject to the terms and conditions of the above numbered contract.

26A. UNITED STATES OF AMERICA (NAME OF CONTRACTING/ORDERING OFFICER)

25B. SIGNATURE

25A. NAME AND TITLE OF OFFEROR/CONTRACTOR

26B. SIGNATURE

21. MAIL INVOICE TO: (Electronic Invoice Preferred)

GENERAL SERVICES ADMINISTRATION

GENERAL SERVICES ADMINISTRATION GSA 300 (REV. 5/2010)

ORDER FOR SUPPLIES AND SERVICES

REQUISITION/REFERENCE NUMBER PAGE OF

A.

PAGES

1. DATE OF ORDER 2. ORDER NUMBER 3. CONTRACT NUMBER 4. PDN NUMBER

ITEM NUMBER

(A)

SUPPLIES OR SERVICES

(B)

QUANTITY

ORDERED

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

6. TO: CONTRACTOR (Name, address and zip code)

D. MODIFICATION NUMBER AUTHORITY FOR ISSUING

8A. Data Universal Numbering System (DUNS) Number 8B. Taxpayer Identification Number (TIN)

Except as provided herein, all terms and conditions of the original order, as heretofore mentioned, remain unchanged.

9A. BUSINESS CLASSIFICATION

9B. START DATE:

9C. COMPLETION DATE:

13. PLACE OF INSPECTION AND ACCEPTANCE 14. REQUISITION OFFICE (Name, Symbol and Telephone Number)

15. F.O.B. POINT 16. GOVERNMENT B/L NUMBER 17. DELIVERY F.O.B. POINT 18. PAYMENT/DISCOUNT TERMS

19. SCHEDULE

20. RECEIVING OFFICE (Name, Symbol and Telephone Number)

23. SHIPPING POINT

22. GROSS SHIP WEIGHT

TOTAL

FROM

300-A(s)

GRAND

TOTAL

24A. FOR INQUIRIES REGARDING PAYMENT CONTACT: 24B. TELEPHONE NUMBER

25C. DATE SIGNED 26C. DATE SIGNED

11. REMITTANCE ADDRESS (MANDATORY) 12. SHIP TO (Consignee Address, Zip Code and Telephone Number)10. ISSUING OFFICE (Address, Zip Code, and Telephone Number)

PURCHASE

DELIVERY (For Supplies)

TASK ORDER (For Services)

b. OTHER THAN SMALLa. SMALL c. SMALL DISADVANTAGED

d. WOMAN-OWNED e. HUBZone f. EMERGING SMALL

h. SERVICE DISABLED VETERANg. VETERAN destination

GSA, DFC SERVICE CENTER DIVISION 8PSDP BLDG 41 DFC PO BOX 25546 W 6TH AVE & KIPLING STREET DENVER, CO 80225-0546

GSA, DFC SERVICE CENTER DIVISION 8PSDP

BLDG 41 DFC PO BOX 25546

W 6TH AVE & KIPLING STREET

DENVER, CO 80225-0546

cindy.andersen@gsa.gov

Cindy Andersen

Acquisition Management Staff

W 6TH AVE & KIPLING ST

LAKEWOOD, CO 80225-0546

303-236-4618 destination

8PA, GSA CLIENT SOLUTIONS DIVISION

See below for additional information

1EQ8PA-18-0016

https://finance3.gsa.gov/ / PBS PAYMENTS BRANCH

P.O. BOX 17181

FORT WORTH, TX 76102-0181 USA

BLDG 41 DFC PO BOX 25546 W 6TH AVE & KIPLING STREET DENVER, CO 80225-0546

Section A Page 1

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

GSA 300-A (REV. 5/2010)

ORDER FOR SUPPLIES AND

SERVICES (Continuation)

THIS NUMBER MUST APPEAR ON ALL PACKAGES AND PAPERS

RELATING TO THIS ORDER

PAGE

OF

PAGESDATE ORDER NUMBERPDN NUMBER

GENERAL SERVICES ADMINISTRATION

A/V Study, Equipment and Install

Purchase of A/V equipment, __________1 install, and study of room requirements.

LS

PoP: 09/19/2018 - 12/31/2018

0001 __________

Section B Page 2

Scope of Work U.S. General Services Administration

One Denver Federal Center, Building 41, Denver, CO 80225 Today’s Date: July 23, 2018

GSA Points of Contact GSA Contracting Officer Name: Cindy Andersen Phone: 303-903-4210 E-Mail: cindy.andersen@gsa.gov

GSA Project Manager Name: Carson Erard Phone: 720-375-6087 E-Mail: carson.erard@gsa.gov

GSA Project Manager Name: Jennifer Sacks Phone: 303-524-5613 E-Mail: jennifer.sacks@gsa.gov

Background: The General Services Administration (GSA), Rocky Mountain Region has a large room (4100 sq. ft.), the Remington Arms Room (RAR) located in the Regional Office Building (ROB) on the Denver Federal Center in Building 41. The RAR is used by GSA and other federal agencies for presentations, trainings, special events and large meetings. The current audio-visual technology is outdated and/or the various equipment does not talk to each other to allow for a user friendly experience.

Objective: The GSA ROB must provide GSA employees and customers a more consistent user experience in the (RAR). The GSA believes users should not be frustrated by the resources in a room and should not have to be trained on multiple connection techniques. The GSA wants users to have the same technology options and connection experiences in any conference room, on any floor. The objective of this project is to provide a better user experience in the RAR by creating a plan for A/V resources that ensures ease of use and the ability to connect various devices and/or inputs. GSA would like to reduce the need for IT support and maintenance costs by having consistent equipment, which would mean that users are less likely to unintentionally change configuration settings while trying to set up for a meeting.

Scope:

Section B Page 3 mailto:cindy.anderson@gsa.gov mailto:carson.erard@gsa.gov mailto:jennifer.sacks@gsa.gov

GSA seeks a Contractor to help with assessment, design, layout, install, and maintenance of A/V resources in the RAR.

We currently have a large inventory of equipment that varies in age and usefulness. For example, the current RAR system utilizes VGA inputs, which will be obsolete in the near future.

The goal is to have a complete study of the RAR to:

● Help determine which existing equipment can continue to be utilized,

● Tell us what new equipment will need to be purchased,

● Ensure everything can talk to one another,

● Assess the current layout of the space – what is the best solution for trainings, large meetings, and town halls, etc., what are the plug-and-play options,

● Recommend equipment that will allow for easy upgrades as the technology advances.

All of the existing equipment MUST be evaluated for its potential reuse. Outdated and unnecessary equipment will be properly excessed by the Contractor with the oversight of GSA.

A detailed inventory of type, quantity, and brand of the current equipment is included below.

The items the GSA would like to reuse (in another area of the building, if not possible in the RAR) are denoted with an asterisk (*).

List of Current Equipment:

● 1 - Crestron Control System A/V Control System

● 4 - JBL Speakers*

● 1 - Crowning Amplifier*

● 20 - Speakercraft Pro Ceiling Speakers*

● 2 - Subwoofers (Front Lower Columns)

● 3 - Vadio Cameras

● 3 - Vutech Projector Screens*

● 3 - Optoma 515 6000 Projector*

● 4 - Hand Held Shure BETA 58A Microphones

● 4 - Lavalier Shure BETA 58A Microphones

● 12 - Audix Audience Microphones

● 1 - Podium

● 1 - Dialer System - Note, this is used with an analog line and cannot change. Per

GSA IT, this is the only available option for making calls.

● 1 - 1202-VLZ3 Premium Mic/Line Mixer

● 1 - Cisco Video Teleconferencing System

○ 1 - Vaddio TeleTouch 22 Screen

○ 1 - Vaddio ProductionVIEW HD MV

Below is a list of equipment that GSA believes is either outdated and/or no longer works and needs to be replaced.

Section B Page 4

● Multiplexer: Need the ability to have one multiplexer with two control panels located at the podium and in the back A/V control room.

● Cameras: The cameras need to have a USB interface to hook into laptops. There are currently three cameras in the room that are used for video teleconferencing (VTC) meetings, however, there is a need for cameras that can both accommodate VTC meetings and online meeting platforms. The cameras should be high resolution and have zoom ability for those viewing from the outlying field office locations.

● Presenter Microphones: Need both hand-held microphones and lapels, and located at the podium. The microphones should be able to not only be heard in the room, but also for those calling in. Need to be able to mix a call in with the existing speakers and microphones. All the microphones should be rechargeable. The audio levels should be controllable at the front or back with the control panel so an audio board is not needed.

Need to be the able to mute, adjust volume for microphones, and music. The microphones should not auto-mute between use.

● Podium: The lectern/podium needs to be able to accommodate a laptop, microphone gooseneck stand that will accept a wireless hand-held microphone, and the A/V Control System panel. Additionally the podium needs to accommodate 3.5 mm inputs for audio devices such as iPod and iPhones in addition to the items listed in the current equipment(*).

● Audience Microphones: Remove the existing 12 ceiling audience microphones and look at replacing with microphone arrays or something similar that will allow for the same results.

● Ceiling Speakers: The old ceiling speakers need to be removed for repurposing. No longer working.

● Sound Mixer: Need a mixer

● OPTIONAL VTC: The current VTC codec is a Cisco/Tandberg C60 which is near end of life. The recommendation is to look into replacing the codec with the GSA IT approved Cisco SX80. The current camera system is a Vaddio camera system with a Vaddio camera switcher. The recommendation is to replace the Vaddio cameras with Cisco P60 cameras with presenter tracking system which will automatically track the presenter in the front of the room. This reduces the need for a full time camera operator during presentations.

The three most important goals of the upgrade are ease of use, reliability and scalability:

Ease of Use: GSA desires to have a system that is intuitive to the end user and requires little to no support from IT (i.e., plug-and-play system). The RAR requires a plug-and-play system that can be accessed from the podium and A/V control room. The system should allow the end user to easily connect various types of laptops, including Apple products and inputs (e.g. HDMI, VGA, DVI).

The A/V Control System will need to play music through the existing speakers, allow calls through a dialer system, utilize microphones (handheld and lavaliers), easily connect to projectors and screens, and have the ability to accommodate Video Teleconferencing Meetings (VTC) control.

Section B Page 5

There should also be the ability for multiple computer video inputs into the system. Right now, there are only two options: podium and control room. The access points are awkward and it is unclear as to where the inputs come through - direct plug-in to a laptop or through a docking station.

Additionally, at the end of meetings users either don’t know how or don’t remember to shut off the projectors or remember. To help extend the lamp life and conserve energy, projectors should have an auto-shut off feature or the ability to go into sleep mode.

Reliability: The system, including all hardware and software, needs to satisfactorily perform the task for which it was designed or intended for a specified time in a specified environment.

System reliability is important to ensure meetings, trainings, town halls, and various events are not interrupted with down time. All components need to be able to seamlessly talk to one another and easily switch between functions (e.g. switch from handheld microphone to music, the ability to use video and live stream with various functions being used without disruptions).

Scalable System: Technology changes rapidly and systems easily become outdated over time.

The new system needs to allow for easy upgrades and seamless transitions as needed to ensure the room is consistently reliable. As changes are made, the systems need to be able to continue to talk to one another and be able to work with all universal components.

Project Installation and Completion:

The Contractor shall provide a project manager who will work with the GSA Project Managers throughout the entire project. It is the responsibility of the project manager to:

1. Schedule walk through of the space if and when it is necessary

2. Work with GSA’s security requirements (i.e. are badges needed or will the workers be escorted, etc.)

3. Be on site for the installation

4. The Contractor shall provide a list of primary contacts for GSA.

The quote shall also include the actual pricing for the system upgrade, which includes but not limited to technology, services, and utilizing existing equipment. When the proposal is provided please make sure to break out labor and materials. A template for the proposal pricing submission will be provided as an attachment.

Contractor shall provide A/V Control System touch panel user interface sample screens for approval by GSA prior to installation. Screens must demonstrate how system will function.

The Contractor is responsible for inspecting and monitoring all work performed to ensure compliance with the contract requirements. Upon completion of the project, as upgrades are made, the Contractor will be requested to come back on site to ensure all systems are synced correctly with the A/V Control System.

Section B Page 6

Documentation: Upon completion of the A/V room upgrade, the Contractor shall provide two

(2) copies of all documentation and program Control Code. This includes but not limited to drawings, serial numbers, warranties, instructions, uncompiled program Control Code, etc.

Program Control Code becomes the property of the government upon completion.

Warranty: The Contractor is responsible for maintaining and servicing the equipment while it is under warranty. Once the warranty expires, GSA will work with the Contractor on an as needed basis for service and/or maintenance issues.

Payment and Invoicing: Invoice(s) shall be prepared with the following information clearly identified on the invoice:

1. Invoice date and number

2. Contract number

3. Charges for service or products identified by line item number

4. Brief description of products or services rendered and the corresponding physical address

5. Charges should follow line Item structure on contract to include quantity, unit of issue, unit price, and total amount as applicable.

6. Dates of service or shipment.

Invoice(s) should be submitted electronically and in accordance with rates and terms as stated in the contract to the following email: cindy.andersen@gsa.gov. Once approved by GSA, you may submit your invoice online at http://www.finance.gsa.gov

Protection of Building and Property: The Contractor shall -

1. Furnish plywood, vinyl, heavy gauge plastic or masonite runners as required to provide protection to the floors.

2. The Contractor is responsible for the security of agency property throughout the period it is under their custody.

Damages:

The GSA will provide a written list of items found to be damaged within 10 working days of completion. This list shall include both furnishings and building finishes, such as walls, carpet, etc. If damages occur during the installation and there is not a GSA Project Manager on site, the Contractor should take pictures, and notify the GSA Project Manager immediately.

Laws, Ordinances and Regulations:

1. The Contractor and his/her employees shall comply with all host activity, local, state and federal laws, ordinances, and regulations governing the performance of services required here under and shall comply with instructions pertaining to the conduct of persons on government premises as may be issued by GSA or agency representatives.

Section B Page 7 mailto:cindy.andersen@gsa.gov http://www.finance.gsa.gov/

2. All areas are designated as “Security Areas” and entrance of persons other than those employed therein is restricted. In all areas, the Contractor will be admitted and accompanied by authorized personnel.

Building Regulations, Permits and Insurance:

Equipment: The Contractor shall provide all equipment associated with the entire project, and operate in a safe manner and adhere to all OSHA and GSA standards.

Housekeeping: The project site shall be kept in a neat, orderly, and safe condition at all times.

The Contractor shall provide enough containers for collecting debris.

Cleaning: The Contractor shall -

1. Remove all tools, equipment, surplus material, and rubbish

2. Restore or refinish, to original condition, surfaces that are damaged due to the work of this contract

3. Remove grease, dirt, stains, foreign materials, and labels from finished surfaces

4. Pick up all debris from the site.

Section B Page 8

47PJ0018R0195 - Section D - List of Attachments Documents Table of Contents

Attachment Number

Document Title ECF

1 Bidder Template_0001 10 - Solicitation and Amendments

2 Evaluation Criteria_0001 10 - Solicitation and Amendments

SCA 2015-5420 revised 7-3- 2018_0001

5 - Wage Determinations/Labor Agreements

Commercial Item Clauses_0001

10 - Solicitation and Amendments

Section D Page 9