Solicitation Questions.xlsx

Sheet1

47PH0217R0016, AMENDMENT 03

RESPONSES TO REQUEST FOR INFORMATION

• Performing required services for multiple buildings each with approximately 200,000 square feet or greater. Consideration will be given for demonstrated experience with diverse geographic locations.

a. Please clarify if the 200,000 SF requirement is applied to each building of a given reference. We have a reference in which there are 3 buildings, 2 of which exceed 200,000 SF but the third is less than 100,000 SF, would this reference qualify?

b. Will GSA consider changing the square footage requirement? Only one of the buildings in this RFP is over 200,000 SF.

My interpretation of the underlined sentence is that the requirement for a minimum of 1 of the maximum 5 past performance projects only applies to joint ventures, not partnerships or teaming arrangements, since it only states joint ventures and therefore partnerships and other teaming arrangements are not required to do this. I am basing this assumption on the first sentence stating that the projects may be submitted from any firm listed in the offerors submittal, and then goes further addressing Joint Ventures, Partnerships and other teaming arrangements

Can you let me know if my assumption is correct?

Building Information Sheets. In paragraph CC.2 you list all of the facilities of the contract and indicate that full maintenance services are required in all of the listed facilities. However in Exhibit 1, there is no Building Information Sheet for the Pete Domenici Courthouse. Without the Building Information Sheet for the Domenici USCH bidders have no idea of the size or square foot breakout to develop staffing and cost for this facility. Please provide the BIS for the Domenici USCH.

General: Grounds maintenance in the standard services shall benefit the environment and generate cost savings to the Federal Government. The Contractor shall maintain all plants, trees, shrubs, ground covers, and lawns in a manner that prolongs life and sustains a healthy appearance.

Please provide the number of seasonal plants that the contractor will be required to provide annually for each location that seasonal plants will be required.

The Contractor shall be responsible for all costs associated with the replacement of all planted materials that have been damaged as a direct result of the Contractor’s lack of oversight, neglect, or lack of proper care and maintenance.

Please provide the number of plants that the contractor will be required to maintain annually for each location and the length of transition warranty of the plants.

The Contractor shall perform snow and ice removal standard services for the snow and ice removal program.

This section is incomplete as to specifying the total snow operations requirement. While it is clear in relation to clearing of snow from doorways, entrances, stairs, landings etc., as being part of the standard services price, it excludes the costs for loaders, bobcats, plows etc., and does not address the clearing, loading and hauling of snow from the parking areas.

Please provide a copy of the Snow and Ice Program.

Can maps or drawings of the snow removal areas be provided that clearly show those areas that are considered to be part of the standard service and those that would be performed as ordered services?

Please provide guidance as to how these areas; vehicular courts, driveways, plaza areas, roadways, parking areas should be performed with the use of heavy equipment (ride-on equipment such as front end loaders, backhoes, bobcats, snow plows, etc.)

Who responsible for the cost of snow and ice removal by the means of heavy equipment?

Where is the snow be staged by the contractor, so the heavy equipment can have access to it?

Please define in a more definitive scope with respect to the various locations/areas of the snow removal requirements.

Answer The contractor is responsible for the cost of heavy equipment.

18 QUESTION: CC.5.2.2 Window Washing (Exterior Surfaces of Windows)

Please provide the workload information for the exterior window. Any many, Square Feet , number of high rise window cleaning platforms and other information about the cleaning requirements.

There is a cost associated with putting personnel on site to complete the requirements of the transition phase. How are the associated costs to be captured and reimbursed by GSA? Should the bidder include it in the Base Year Monthly Operations and Maintenance Costs?

Sales of services to a governmental agency are not deductible from NM gross receipts tax per 3.2.212.9

What type are they (e.g. Davit)?

If applicable, when were they (Roof Anchorage Points) last inspected and certified?

manpower projection, the offer must submit a Worksheet Narrative explaining how their proposed manpower approach will meet the requirement of the solicitation”. Figure L-1 Management Staffing Plan shows a sample staffing of 15.5 FTE’s. Please confirm that the sample manpower plan is for all federal buildings, courthouses and other GSA buildings described in this Solicitation.

Figure B-1 Contractor Staffing Declaration Figure B-2 DOL_CBA Combination Wage Adjustment Figure B-3 Pricing of Services Figure L-1: Management Plan Worksheet Figure L-2 Management Plan Baseline

Answer CC.2.0 The Contractor Shall Furnish all personnel, labor, equipment, materials, tools, supplies, supervision, management, training/certifications, and services.

72 In regard to the $1000 threshold for the purchase of generator fuel, does this $1000 apply to each site or is it for the entire contract?

a. Please confirm that the requirement for an Onsite Project Manager is limited to one (1) per contract.

b. Is it the government’s intent for the contractor to provide a dedicated onsite supervisor at each facility? Will the government allow an onsite supervisor to oversee multiple locations provided they are close in proximity?

a. Does Section L.5.3.1 refer to the projects submitted in response to L.5.2.1 or to L.5.2.2? Or is it the government’s intent that offerors submit the same projects for Sections L.5.2.1, L.5.2.2, and L.5.3.1?

Figure L-1 indicates the government’s baseline manpower projection. The projection is not intended to mandate the labor mixed utilized fulfill this requirement. The offeror may elect to propose any alternative that will fulfill the requirement of this solicitation. If the offeror elects to deviate from the government’s manpower projection, the offer must submit a Worksheet Narrative explaining how their proposed manpower approach will meet the requirement of the solicitation. There is a 2 page limitation on the Worksheet Narrative."

Please confirm that the manpower projection at the top of Figure L-1 (shaded in gray) represents an example illustrating how offerors are required to complete Figure L-1 Management Plan Worksheet and is not the government's actual baseline manpower projection, as indicated in the response to Question No. 47.

It further states that the hours shall not be changed unless authorized by the CO or their designee.

In contrast, "Fig_L-2_MANGEMENT_PLAN_BASELINE_.xlsx" shows some locations require cleaning up to 10 p.m. or 11 p.m. and also advises that "THE GOVERNMENT ESTIMATE SHOULD BE USED TO COMPLETE THIS FORM."

In addition, paragraph L.5.1.2.1, Additional Information regarding Management Plan Worksheet, states that the staffing/labor mix proposed in the Management Plan Worksheet must be adhered to for the Base year period of performance and the offeror may request an annual review of the labor mix 60 days prior to issuance of the first Option Period.

Please confirm the actual hours of operations for this requirement.

Answer Derek Gadberry is the CO (Contracting Officer) and has the authority to change the hours of operation if it better fits mission requirements. Unless he dictates otherwise, the hours of operation will be 6am to 9pm. The contractor will be alerted well in advance before this change takes place.

Due to some geographical disparities, some locations may have differing hours, for example, Santa Fe properties may (and currently do) operate later than the ABQ properties....regardless, this is a performance-based instrument, and however the KTR arrives at the finish line is up to them.