47PG0117R0023_2017.09.18_Cedar_Rapids_O&M_Solicitation.pdf

SPECIFICATION AND BID FORMS

OPERATIONS AND MECHANICAL MAINTENANCE SERVICES

Cedar Rapids US Courthouse 111 7 th Ave SE Cedar Rapids, IA 52401

Solicitation Number: 47PG0117R0023 Solicitation Issue Date: September 18, 2017 Offer Receipt And Time: October 20, 2017 at 2:00 P.M. CST Period Of Performance: April 1, 2018 through March 31, 2019 with 4 1-year option periods.

THIS REQUEST FOR PROPOSALS IS ISSUED AS A TOTAL SET-ASIDE FOR SERVICE DISABLED

VETERAN OWNED SMALL BUSINESS

Brief Description and Location of Work: The Contractor shall provide all administration, management, supervision, labor, materials, supplies, repair parts, tools and equipment; and shall plan, schedule, coordinate, inspect and ensure effective and economical completion of all work and services specified for the operation, maintenance and repair of the building(s), equipment and related services specified in this contract for the Cedar Rapids US Courthouse and all equipment, electrical and mechanical systems, structures, architectural finishes, and utilities, located on, within, or beneath, this facility’s interior and exterior extending to the legal property line.

Elevator Maintenance Services are excluded from the scope of work. Subcontracting for qualified Fire Alarm maintenance and Remote Monitoring services are required of the O&M contractor.

PROPERTY OF THE UNITED STATES GOVERNMENT, COPYING, DISSEMINATION OR DISTRIBUTION OF THIS SPECIFICATION TO UNAUTHORIZED USERS IS PROHIBITED. DO NOT REMOVE THIS NOTICE. PROPERLY DESTROY DOCUMENTS WHEN NO LONGER NEEDED.

NOTICE CONCERNING SOLICITATION

NAICS CODE: 561210, Facilities Support Services SBA SIZE STANDARD: $38.5 million

THIS REQUEST FOR PROPOSALS IS ISSUED AS A TOTAL SET-ASIDE FOR SERVICE DISABLED

VETERAN OWNED SMALL BUSINESS

GENERAL SERVICES ADMINISTRATION’S MISSION

“The mission of GSA is to deliver the best value in real estate, acquisition, and technology services to government and the American people.”

PERFORMANCE BASED SPECIFICATION

This is a performance-based solicitation. The Government’s requirements are expressed in the form of the minimum quality standard to be met. The Contractor is to determine the optimal work schedule, resource allocations and performance methods. Therefore, it is strongly advised that you review the complete solicitation so that you are aware of all the terms and conditions.

SHALL vs. MUST Throughout this solicitation, the terms “shall” and “must” are used. “Shall” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” and “must” have the same meaning.

SITE VISIT

Tours will be given on September 26, 2017 at 9:00A.M CST and September 28, 2017 at 10:00 A.M. CST at the Cedar Rapids US Courthouse 111 7th Ave SE Cedar Rapids, IA 52401. The Offerors shall determine any conditions that affect the work and make a thorough site investigation before submitting an offer. Submittal of an offer shall be evidence the offeror has complied with all of the foregoing. No allowances will be made for failure to avail oneself of such information. See Section L.

ACQUISITION BUDGET

The annual budgeted amount for this acquisition has been established at $427,500 - $475,000 per year.

Interested vendors: The budgeted amount provided is for your informational purposes only. Offerors are not precluded from submitting a price that is outside the budgeted range provided by the government, nor is the government precluded from making an award which is outside the budgeted range. Offerors are to submit a competitive price that is commensurate with the requirements of the contract, which can be higher or lower than the budget range provided by the government. The budget range is being provided in an effort to assist you in formulating solutions that meet our requirements and our budget.

*The budgeted amount includes only what is described in the solicitation as “standard services,” which will be included in your proposed monthly price. All “above standard services” or “additional service CLINs” are not included in the government-developed budget range.

NOTICE: Proposals are due at the General Services Administration, Two Pershing Square, Attn: Mr. Hai H.

Nguyen, 2300 Main Street, Kansas City, Missouri 64108 not later than October 20, 2017 at 2:00 PM (Central Standard Time). Be aware that it is your responsibility to ensure your proposal is received in GSA on time. All bidders may be subject to waiting when entering Two Pershing Square, 2300 Main Street, Kansas City, Missouri 64108. If you hand carry your proposal package, Security at the front desk will NOT hand carry your package to the GSA’s Office. All bids, modifications and withdrawals are subject to FAR 52.215-10.

47PG0117R0023

TABLE OF CONTENTS

Contents/Title Page

SECTION A – SOLICITATION/CONTRACT FORM 01

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS 06

B.1. - Description Of Services 06 B.2. - Notes To Bidders/Offerors 06 B.3. - Bid Sheet 07 B.4. - Information For Price Adjustments 14 B.5. Cost Classification – Cedar Rapids Us Courthouse 15

SECTION C – DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 16

C.1. - Scope Of Work 17 C.2. - Definitions And Glossary 20 C.3. - References 29 C.4. - Existing Deficiency Inspection/Initial Deficiency List 31 C.5. - Transition Phase Startup 32 C.6. - Phase-Out Transition Period 34 C.7. - Punch List Completion And Withholding Of Final Payment 34 C.8. - General And Administrative Requirements 34 C.9. - Building Operating Plan 42 C.10. - Equipment Inventory 43 C.11. - Monthly Progress Reports 44 C.12. - Performance Review Meetings 45 C.13. - Equipment Condition Assessment 45 C.14. - Occupant Feedback Program 46 C.15. - Reference Library 46 C.16. - Review Of Design Documents 46 C.17. - Building Management Support Services 47 C.18. - Inspection Assistance For Space Buildouts 47 C.19. - Emergency Shutdown Instructions And Tour Checklists 47 C.20. - Labeling Of Electrical Circuits 47 C.21. - Operational Requirements 48 C.22. - Reserved 52 C.23. - Service Requests 52 C.24. - Tours 55 C.25. - Demand Response And Load Curtailment Programs 56 C.26. - Bas Alarm Response 56 C.27. - Protection And Damage 57 C.28. - Key Control 57 C.29. - Disruptive Or Hazardous Tools 58 C.30. - Disruption To Utilities, Lighting, Or Space Conditioning 58 C.31. - Plumbing And Restrooms 58 C.32. - Maintenance Program 59 C.33. - Water Treatment 70 C.34. - Oil Analysis And Oil Changes 72 C.35. - Lamps And Ballasts 73 C.36. - Repairs And Replacements 74 C.37. - Architectural, Structural, And Special Systems Maintenance 75 C.38. - Safety, Health, And Environmental Management 78 C.39. - Fire Protection And Life Safety Equipment And Systems 90 C.40. - Maintenance And Repair Of Vertical Transportation Systems 98

C.41. - Green Purchasing Practices 99 C.42. - Submittals Chart (Refer To Contractor Deliverables Exhibit J.2) 101 C.43. - Federal Requirements 101

SECTION D – PACKING and MARKING 103

D.1. - Payment Postage And Fees 103 D.2. - Marking 103

SECTION E – INSPECTION and ACCEPTANCE 104

E.1. - FAR 52.246-4, Inspection Services 104

E.2. - Contractor Responsibility 104 E.3. - Quality Requirements - Quality Control Plan (QCP) 104 E.4. - Protection And Damage 104 E.5. - GSA Quality Assurance 105 E.6. - GSA Quality Assurance Plan 106

SECTION F – DELIVERIES or PERFORMANCE 108

F.1. - Place Of Performance 108 F.2. - Term Of Contract 108 F.3. - Option To Extend The Term Of Contract 108 F.4. - Reporting Requirements 108 F.5. - Failure To Provide Required Documentation 108

SECTION G – CONTRACT ADMINISTATION DATA 109

G.1. - Role Of Government Personnel In Contract Administration 109 G.2. - System For Award Management (SAM) 110 G.3. - Payment 110 G.4. - Notice To Proceed 113

SECTION H - SPECIAL CONTRACT REQUIREMENTS 114

H.1. - Security 114 H.2. - Recording Presence 114 H.3. - Government Forms 115 H.4. - Other Contractors 115 H.5. - Ordinances, Taxes, Permits, And Licenses 115 H.6. - Discrepancy In The Specifications 115 H.7. - Affirmative Procurement Program (APP) 115 H.8. - Asbestos Awareness Training 116 H.9. – Uniforms 116 H.10. - Personnel Qualifications 116 H.11. - Government-Furnished Materials 122 H.12. - Contractor-Furnished Materials 124 H.13. - Strike Contingency Plan (SCP) 125 H.14. - Occupancy Emergency Plan (OEP) 125 H.15. - Contractor Pandemic Plan 125 H.16. - Green Products And Services 125 H.17. - Safeguarding Sensitive Data And Information Technology Resources 128

SECTION I – WAGE DETERMINATION & CONTRACT CLAUSES 129

I.1. - Full Text Clauses 129 I.2. - Clauses Incorporated By Reference (Feb 1998) 141 I.3. - Performance Based Contracting 143 I.4. - FAR 52.222-42, Statement Of Equivalent Rates For Federal Hires 143 I.5. - Wage Determination 144 I.6. - Limitation Of Government’s Obligation 160

SECTION J - LIST OF ATTACHMENTS - (DOCUMENTS, EXHIBITS, AND

OTHER ATTACHMENTS 162

Exhibit J.1. - Quality Assurance Surveillance Plan (QASP) 164 Exhibit J.2. - Contract Deliverables Reference 178 Exhibit J.3. - Building Information Sheet 186 Exhibit J.4. - Maintained Equipment Inventory 187 Exhibit J.5. - Known Building Environmental Issues 207 Exhibit J.6. - Facility Modifications 209 Exhibit J.7. - Refrigerants and Refrigerant Appliances 212 Exhibit J.8. - Government-Owned Equipment Form 217

Exhibit J.9. - Green Products Initial Report 218 Exhibit J.10. - Green Products Final Report 219 Exhibit J.11. - Universal Waste Disposal Report 220 Exhibit J.12. - Building Automation System (BAS) Guidance 221 Exhibit J.13. - Monthly Report Requirements 232 Exhibit J.14. - Building Operating Plan (BOP) Template 235 Exhibit J.15. - Water Treatment Reference 239 Exhibit J.16. - National Computerized Maintenance Management System (NCMMS) Guidance 256

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

OF OFFERORS OR QUOTERS 257

K.1. - Authorized Negotiators 257 K.2. - Minimum Acceptance Period 257 K.3. - FAR 52.209-5, Certification Regarding Responsibility Matters 257 K.4. - FAR 52.209-7, Information Regarding Responsibility Matters 259 K.5. - FAR 52.222-22, Previous Contracts And Compliance Reports 259 K.6. - FAR 52.222-25, Affirmative Action Compliance 260 K.7. - FAR 52.219-1, Small Business Program Representations 260

K.8. - FAR 52.212-3, Offeror Representations And Certifications – Commercial Items 262 K.9. - FAR 52.209-11, Representation By Corporations Regarding Delinquent Tax Liability

Or A Felony Conviction Under Any Federal Law 264 K.10. - Certification Of Required Insurance 265

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

OR QUOTERS 266

L.1. - FAR 52.212-1, Instructions To Offerors—Commercial Items 266 L.2. - Submission Of Proposals 268 L.3. - FAR 52.237-1, Site Visit 269 L.4. - Inspection Of The Facility (Site Visit) 269 L.5. - FAR 52.216-1, Type Of Contract 270 L.6. - FAR 52.233-2, Service Of Protest 270 L.7. - Notice To Joint Ventures/Teaming 270

SECTION M – EVALUATION FACTORS FOR AWARD 271

M.1. - FAR 52.212-2, Evaluation—Commercial Items 271 M.2. - Technical Proposals 271 M.3. - Price Evaluation 276 M.4. - FAR 52.217-5, Evaluation Of Options 277 M.5. - Written Notice Of Award 277 M.6. - In The Event Of Emergency 277 M.7. - Special Standard(S) Of Responsibility 278 M.8. - Work Experience 279 M.9. - Past Performance Survey 280

M.10. - Site Inspection Verification Form 282

SECTION B – SUPPLIES OR SERVICES, ORDERING AND PRICES/COSTS

B.1. - DESCRIPTION OF SERVICES

The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), of all services described herein. The Contractor will be required to provide mechanical operation and maintenance and related services, architectural and structural maintenance, hazardous material inventory, lamping, service calls including miscellaneous labor, etc., in accordance with the requirements of this solicitation for the Cedar Rapids US Courthouse, 111 7th Ave SE, Cedar Rapids, IA 52401 of the Iowa Service Center.

B.2. - NOTES TO BIDDERS/OFFERORS

A. Do not include any allowance for any contingency to cover increased costs for which adjustments are provided for under the price adjustment provisions.

B. Do not include any allowance for additional Government approved overtime or repair services, in the monthly price for basic services for Operations and Maintenance.

C. Refer to the Bid Sheet, Section B, to ensure you understand how each item will be computed and paid regardless of any commitments on the part of the Offeror to pay varying salary rates to its employees.

D. Offerors are requested to quote per month prices for providing miscellaneous work and repair services regardless of any commitments on the part of the Offeror to pay varying salary rates to its employees.

E. Offerors are cautioned that any bid/offer may be rejected as non-responsive if it is materially unbalanced as to prices for the basic services and the hourly rates for reimbursable operation and maintenance, repairs and miscellaneous labor services. A bid/offer is unbalanced when it is based on prices which are significantly less than cost for some work and prices which are significantly overstated for other work.

F. Offerors are cautioned that some building equipment systems may be under warranty. In the case of new buildings or renovated spaces, building equipment systems generally carry a one-year warranty period following acceptance. These warranties may or may not include maintenance. The Offeror is responsible for complying with all requirements of the warranties. The COR can provide this information to the Contractor.

G. Failure to quote a price on all line items for the Base Period and all Option Periods will render the bid as non-responsive.

H. The period of performance for this contract will be a firm Base Period of 1 year with four (1-year) options. The General Services Administration through the Contracting Officer has the unilateral right to exercise a six-month extension. The price for the six-month extension will be evaluated as part of the overall bid. The contract shall not exceed 5 years and six months, inclusive of all options and extensions.

I. The Contractor must stand behind their proposal through the base contract period and option period(s) to avoid rejection of their bid. The Government will arrange for an inspection prior to the issuance of the Contractor’s final payment. Any deficiencies or work not satisfactorily completed will be computed and a fair and reasonable amount will be deducted from the final payment.

J. The Offeror should visit the job site to verify the quantities and types of all systems to be maintained. The Offeror will be responsible for the entire systems reliability and maintenance requirements. It will be the responsibility of the Offeror to determine the quantity of service involved, to compare the specifications with the work to be done, to be informed as to all conditions, including other work, if any, being performed. Failure to do so will in no way relieve the Offeror from the obligation of furnishing any material or performing any work that may be required to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government (although this does not overrule H above).

K. The maximum order value (total for the base and all option periods through March 31, 2023 of any contract award as a result of this solicitation is approximately $2.5 million. If the Government’s requirements set forth in the contract do not result in contract award value or task orders in the amounts described throughout the contract as estimated or maximum dollar values, the event shall not constitute the basis for any claim or price adjustment under any resulting contract.

B.3. - BID SHEET

LINE ITEM FOR BID/OFFER: Cedar Rapids US Courthouse 111 7th Ave SE, Cedar Rapids, IA 52401-

IA0121ZZ

BASIC SERVICES: Quote a per month price for the following standard services described herein for the Cedar Rapids US Courthouse.

CLIN UNIT ITEM DESCRIPTION UNIT PRICE/UNIT

0001 Base Period (12 Months) price for O&M Services for the period - 04/01/2018 - 03/31/2019.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN0007-0010)

Building/Facility: Cedar Rapids US Courthouse IA0121ZZ Per Month $

0002 O&M After Hours - Base Period (04/01/2018 - 03/31/2019) price per person, per hour for providing O&M services after normal duty hours. Used primarily for Reimbursable Work Authorization (RWA) work.

Per Hour $

0003 Base Period (04/01/2018 - 03/31/2019) price for Repair and Miscellaneous Labor Services; Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Normal Duty Hours; 7 AM to 5 PM, M-F, excluding weekends and Holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 0001, the Contractor is not permitted to charge the government for that portion of the labor.

0004 Base Period (04/01/2018 - 03/31/2019) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to Contractors workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Other Than Normal Duty Hours; 5 PM to 7 AM, M-F, plus Weekends & Holidays.

0005 Base Period (04/01/2018 - 03/31/2019) price for Parts/Materials Handling Fee For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

NET, +, - %

0006 Base Period (04/01/2018 - 03/31/2019) price for Subcontractor Management Fee For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management. This fee includes labor for escorting Subcontractors, clean up,(etc); therefore, the Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

0007 Base Period (12 Months) price for O&M Services for the period (04/01/2018 - 03/31/2019), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

Agency: Exhibit J.4.X.1 – US District Courts Per Month $

0008 Base Period (12 Months) price for O&M Services for the period (04/01/2018 - 03/31/2019), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

Agency: Exhibit J.4.X.2 – US Bankruptcy Court Per Month $

0009 Base Period (12 Months) price for O&M Services for the period (04/01/2018 - 03/31/2019), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

Agency: Exhibit J.4.X.3 – US Department of Justice Per Month $

0010 Base Period (12 Months) price for O&M Services for the period (04/01/2018 - 03/31/2019), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific

Agency: Exhibit J.4.X.4 – US Trustees Per Month $

CLIN UNIT ITEM DESCRIPTION UNIT PRICE/UNIT

1001 Option I (12 Months) price for O&M Services for the period - 04/01/2019 - 03/31/2020.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN1007-1010)

Building/Facility: Cedar Rapids US Courthouse IA0121ZZ Per Month $

1002 O&M After Hours – Option I (04/01/2019 - 03/31/2020) price per person, per hour for providing O&M services after normal duty hours. Used primarily for Reimbursable Work Authorization (RWA) work.

1003 Option I (04/01/2019 - 03/31/2020) price for Repair and Miscellaneous Labor Services; Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Normal Duty Hours; 7 AM to 5 PM, M-F, excluding weekends and Holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 1001, the Contractor is not permitted to charge the government for that portion of the labor.

1004 Option I (04/01/2019 - 03/31/2020) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to Contractors workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Other Than Normal Duty Hours; 5 PM to 7 AM, M-F, plus Weekends & Holidays.

1005 Option I (04/01/2019 - 03/31/2020) price for Parts/Materials Handling Fee For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the

1006 Option I (04/01/2019 - 03/31/2020) price for Subcontractor Management Fee For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management. This fee includes labor for escorting Subcontractors, clean up,(etc); therefore, the Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

1007 Option I (12 Months) price for O&M Services for the period (04/01/2019 - 03/31/2020), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

Agency: Exhibit J.4.X.1 – US District Courts Per Month $

1008 Option I (12 Months) price for O&M Services for the period (04/01/2019 - 03/31/2020), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

Agency: Exhibit J.4.X.2 – US Bankruptcy Court Per Month $

1009 Option I (12 Months) price for O&M Services for the period (04/01/2019 - 03/31/2020), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific

1010 Option I (12 Months) price for O&M Services for the period (04/01/2019 - 03/31/2020), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific

2001 Option II (12 Months) price for O&M Services for the period - 04/01/2020 - 03/31/2021.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN2007-2010)

Building/Facility: Cedar Rapids US Courthouse IA0121ZZ Per Month $

2002 O&M After Hours – Option II (04/01/2020 - 03/31/2021) price per person, per hour for providing O&M

2003 Option II (04/01/2020 - 03/31/2021) price for Repair and Miscellaneous Labor Services; Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Normal Duty Hours; 7 AM to 5 PM, M-F, excluding weekends and Holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 2001, the Contractor is

2004 Option II (04/01/2020 - 03/31/2021) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to Contractors workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Other Than Normal Duty Hours; 5 PM to 7 AM, M-F, plus Weekends &

2005 Option II (04/01/2020 - 03/31/2021) price for Parts/Materials Handling Fee For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the

2006 Option II (04/01/2020 - 03/31/2021) price for Subcontractor Management Fee For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management. This fee includes labor for escorting Subcontractors, clean up,(etc); therefore, the Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

2007 Option II (12 Months) price for O&M Services for the period (04/01/2020 - 03/31/2021), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific

Agency: Exhibit J.4.X.1 – US District Courts Per Month $

2008 Option II (12 Months) price for O&M Services for the period (04/01/2020 - 03/31/2021, Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

Agency: Exhibit J.4.X.2 – US Bankruptcy Court Per Month $

2009 Option II (12 Months) price for O&M Services for the period (04/01/2020 - 03/31/2021, Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific

2010 Option II (12 Months) price for O&M Services for the period (04/01/2020 - 03/31/2021, Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific

3001 Option III (12 Months) price for O&M Services for the period - 04/01/2021 - 03/31/2022.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN3007-3010)

Building/Facility: Cedar Rapids US Courthouse IA0121ZZ Per Month $

3002 O&M After Hours – Option III (04/01/2021 - 03/31/2022) price per person, per hour for providing O&M

3003 Option III (04/01/2021 - 03/31/2022) price for Repair and Miscellaneous Labor Services; Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Normal Duty Hours; 7 AM to 5 PM, M-F, excluding weekends and Holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 3001, the Contractor is

3004 Option III (04/01/2021 - 03/31/2022) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to Contractors workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Other Than Normal Duty Hours; 5 PM to 7 AM, M-F, plus Weekends &

3005 Option III (04/01/2021 - 03/31/2022) price for Parts/Materials Handling Fee For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the

3006 Option III (04/01/2021 - 03/31/2022) price for Subcontractor Management Fee For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management. This fee includes labor for escorting Subcontractors, clean up,(etc); therefore, the Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

3007 Option III (12 Months) price for O&M Services for the period (04/01/2021 - 03/31/2022), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

Agency: Exhibit J.4.X.1 – US District Courts Per Month $

3008 Option III (12 Months) price for O&M Services for the period (04/01/2021 - 03/31/2022), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

Agency: Exhibit J.4.X.2 – US Bankruptcy Court Per Month $

3009 Option III (12 Months) price for O&M Services for the period (04/01/2021 - 03/31/2022), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific

3010 Option III (12 Months) price for O&M Services for the period (04/01/2021 - 03/31/2022), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific

3011 Option III (04/01/2021 - 03/31/2022), price for roof anchor 10 year recertification through qualified personnel. To be accomplished no later than 12/12/2021.

Per Occurrence $

4001 Option IV (12 Months) price for O&M Services for the period - 04/01/2022 - 03/31/2023.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN4007-4010)

Building/Facility: Cedar Rapids US Courthouse IA0121ZZ Per Month $

4002 O&M After Hours – Option IV (04/01/2022 - 03/31/2023) price per person, per hour for providing O&M services after normal duty hours. Used primarily for Reimbursable Work Authorization (RWA) work.

4003 Option IV (04/01/2022 - 03/31/2023) price for Repair and Miscellaneous Labor Services; Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Normal Duty Hours; 7 AM to 5 PM, M-F, excluding weekends and Holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 4001, the Contractor is

4004 Option IV (04/01/2022 - 03/31/2023) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to Contractors workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Other Than Normal Duty Hours; 5 PM to 7 AM, M-F, plus Weekends &

4005 Option IV (04/01/2022 - 03/31/2023) price for Parts/Materials Handling Fee For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the

4006 Option IV (04/01/2022 - 03/31/2023) price for Subcontractor Management Fee For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management. This fee includes labor for escorting Subcontractors, clean up,(etc); therefore, the Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

4007 Option IV (12 Months) price for O&M Services for the period (04/01/2022 - 03/31/2023), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific

Agency: Exhibit J.4.X.1 – US District Courts Per Month $

4008 Option IV (12 Months) price for O&M Services for the period (04/01/2022 - 03/31/2023), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

Agency: Exhibit J.4.X.2 – US Bankruptcy Court Per Month $

4009 Option IV (12 Months) price for O&M Services for the period (04/01/2022 - 03/31/2023), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

Agency: Exhibit J.4.X.3 – US Department of Justice Per Month $

4010 Option IV (12 Months) price for O&M Services for the period (04/01/2022 - 03/31/2023), Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

Agency: Exhibit J.4.X.4 – US Trustees Per Month $

B.4. - INFORMATION FOR PRICE ADJUSTMENTS

You are required to submit the following data. This information will be used in computing price adjustments for options under FAR 52.222-43, Fair Labor Standards Acts and Service Contract Act – Price Adjustment.

FAR 52.222-43 only applies to non-supervisory categories of employees. When computing your bid, what were the rates used for payroll taxes:

1. Social Security Rate (FICA) %

2. Unemployment Rate (SUTA) %

3. Worker’s Compensation %

4. Other (please identify) %

NOTE: In your base bid/offer, do not include any allowance for any contingency to cover increased costs for which adjustments contained in FAR 52.222-43 – Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multiple Year and Option Contracts). An updated Department of Labor Wage Determination will be incorporated into the contract annually at the anniversary of the performance start date.

Offerors shall price the option requirement for the four (4) additional twelve month periods by assuming the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S.

Department of Labor, for the initial twelve month period of performance will apply to the four (4) additional twelve month option periods. The minimum wage rates and fringe benefits applicable to the initial twelve month period of performance are outlined in Section I, Wage Determination Number 2015-4977, Revision 3, dated July 25, 2017.

You must quote a price for the base period and all option periods in order to be considered for award. A single award will be made. Therefore, Offerors must submit a price on all line items to be considered for award. Failure to do so will be cause for rejection of the offer.

B.5. COST CLASSIFICATION – CEDAR RAPIDS US COURTHOUSE

Bidders are required to classify the cost per month of their bid for Operations, Maintenance, and Repairs as indicated below and defined in this contract’s specifications. This is not to be considered as an alternative bid! The following costs are required for the Government evaluation purposes only. The aggregate total of such costs must be the same as the respective dollar amounts in CLIN 0001 and the corresponding CLINs for the Option Period(s).

Contract Period Base Period Option I Option II Option III Option IV 12 months 12 months 12 months 12 months 12 months Cost/month Cost/month Cost/month Cost/month Cost/month

I. From CLIN 0001, 1001, 2001, 3001 and 4001. Operations & Maintenance (O&M) Services

A. O&M In-House _________ __________ __________ __________ __________

B. Administrative Costs

1. Management _________ _________ __________ __________ __________

2. Clerical/Admin

Support _________ _________ __________ __________ __________

3. Overhead _________ _________ __________ __________ __________

C. O&M Subcontracts (list type; Ex: Water Treatment; Switchgear maintenance, BAS maintenance, Fire Alarm maintenance, pressure vessel third party inspection, etc. (add more lines if needed.))

1. ________________ _________ __________ __________ __________ __________

2. ________________ _________ __________ __________ __________ __________

3. ________________ _________ __________ __________ __________ __________

4. ________________ _________ __________ __________ __________ __________

5. ________________ _________ __________ __________ __________ __________

D. BAS

1. Support Personnel _________ __________ __________ __________ __________

2. BAS Related O&M _________ __________ __________ __________ __________

3. Specific Training _________ __________ __________ __________ __________

E. CMMS

1. Personnel _________ __________ __________ __________ __________

2. Specific Training _________ __________ __________ __________ __________

F. Utility Hours _________ __________ __________ __________ __________

G. Repairs Under $2,500.00 _________ __________ __________ __________ __________

H. Profit _________ __________ __________ __________ __________

Total Monthly Bid (A-H) _________ __________ __________ __________ _________

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Introduction

This is a performance based service contract and the success of the contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Contractor.

More emphasis is placed on the Contractor’s self-management of quality, not the usual external inspection by Government Inspectors, although that is a part of this contract as well. The Contractor should act proactively to reduce service cost understanding that such reductions involve sharing such savings with the Government by identifying the proposed reduction in exchange for a cost savings to the government and arriving at a mutually beneficial negotiated savings.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings:

I. Employ Integrated Assessment, Operation and Management Principles

a. In conjunction with the Contracting Officer (CO) or designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the life of this Contract.

b. Ensure that operating decisions are carried out with regard to sustainable operations.

c. Meet ASHRAE standards as noted throughout the SOW for thermal comfort and indoor air quality.

d. Use low emitting materials Volatile organic compounds (VOC) or other for maintenance. In particular, use products that have low pollutant emissions, adhesives, sealants, and solvents.

e. Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance. For other products such as ceiling tiles, use materials with recycled content. For more information, see EPA’s Comprehensive Procurement Guideline website.

f. Use materials with the highest content level per USDA’s bio-based content recommendations for maintenance of or use in the building.

g. Use environmentally sustainable products that have a lesser or reduced effect on human health and the environment. See the Green Products Compilation.

h. Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

i. Eliminate the use of ozone depleting compounds where alternative environmentally sustainable products are available consistent with the Clean Air Act.

II. Optimize Energy Performance

GSA is in the process of optimizing energy performance through advance metering and monthly reporting. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible.

III. Protect and Conserve Water where possible inside and outside.

Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available, use EPA’s Water Sense-labeled products or other water conserving products.

IV. Potential New Initiatives

Be aware that the building(s) and management involved with this contract is in the process of establishing new initiatives, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, Smart Building/ GSAlink technology, Shave Energy, First Fuel, Energy Efficiency Expert Evaluation (E4), or comparable GSA programs. The Contractor shall play an integral part in participating in these activities and helping to obtain the respective goals.

V. Purpose of Partnering

The purpose of partnering is to adopt procedures wherein the scope of work where the Contractor and Government can work together in achieving contract objectives. Partnering involves the development of a cooperative management team that seeks to identify common goals and objectives.

CHAPTER 1. GENERAL FACILITIES MANAGEMENT (SECTIONS C.1 – C.8)

C.1. - SCOPE OF WORK

C.1.1. General The Contractor shall provide all administration, management, supervision, labor, materials, supplies, repair parts, tools and equipment (except as otherwise provided); and shall plan, schedule, coordinate, inspect and ensure effective and economical completion of all mechanical and related services herein. The Contractor shall provide all operational, mechanical and related services, all preventive maintenance, and repairs in accordance with the requirements of this solicitation for the Cedar Rapids US Courthouse 111 7th Ave SE Cedar Rapids, IA 52401 and all equipment, electrical and mechanical systems, structures, architectural finishes, and utilities, located on, within, or beneath, each facility’s interior and exterior extending to the legal property line. The Government may, at any time, add other building(s), equipment, or work to this contract. All changes will be negotiated.

C.1.1.A. Contractor General Duties, Building Equipment, and Services The Contractor shall have personnel available on-site to perform the contract requirements Monday - Friday, 7:00 a.m. to 5:00 p.m. for the Cedar Rapids US Courthouse excluding Federal Holidays unless specifically approved or requested by the COR. Some of the work will be completed during working hours and the remainder will be accomplished after normal working hours of building occupants. Agency overtime utilities requirements are subject to change. The COR will notify the Contractor of changes. All schedules must be approved by the COR or his designee. The following duties and services are included:

Operation and maintenance for all mechanical, HVAC, plumbing, fire protection, life safety, lighting control, and Building Automation equipment and systems.

All electrical systems and equipment; electrical lines from and including the main breaker in; lighting systems; high, medium, and low voltage switchgear, transformers, and supervisory systems; emergency and standby generators; automatic transfer switching devices, and associated equipment including uninterruptible power source (UPS) systems.

Daily tours and data logging, inspections, and documentation.

Equipment repair and replacement, and preventive maintenance services Architectural and structural maintenance and repairs Service call desk operations, to include record keeping using GSA’s National Computerized Maintenance

Management System (N-CMMS) as well as other administrative functions.

Maintaining and updating Equipment Inventory lists.

Daily tours/inspections and documentation Quality Control program Service calls (24 hours a day, 7 days a week) and overtime services as required Water treatment Knowledgeable Operation of Fire Alarm System such as: operation and programming (enabling and disabling system points, resetting, etc.)

Knowledgeable Operation of Building Automation System such as: operation and programming (enabling and disabling system points, resetting, programmable logic knowledge to add sensors, modify control systems, set up schedules and trends, etc.)

Assist GSA contractors (i.e. opening locked doors, roof access, COR requests, Fire etc.) during normal business hours.

Mechanical equipment for window washing (wall glider, tracks, davits, pedestals and associated equipment). Maintain equipment to retain original vendor liability.

Door hardware, vehicle barrier systems (gate arms, wedge, bollards-including all controls).

Dock levelers and roll-up and sliding garage doors.

Storm drainage systems - reduce storm water pollution by minimizing discharges and runoff to the storm sewer system and environment.

The Contractor shall complete roofing system investigations and repairs.

The Contractor shall maintain and repair U.S. flag pole, lighting and pulley system. (The janitorial staff will raise and lower the flag as appropriate) The Contractor shall maintain concessions area drains.

Operation of the Fire Alarm Control, Detection, and Annunciation Systems Subcontracting to a qualified contractor of Remote Fire Service Monitoring Parking Garage and associated equipment systems Subcontracting to a company with qualified technicians for the repair of Fire Alarm Control, Detection, and

Annunciation Systems.

Subcontracting with a qualified third party inspector for Pressure Vessels and certifications.

Roof Anchor Maintenance and Subcontracting for 10 year recertification in 2021 prior to 12/12.

The Contractor Shall:

1) Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

2) Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

3) Implement an effective Quality Control Plan (QCP).

4) Implement an effective service call system, as specified under the Special Requirements section of this contract that results in…