Solicitation 47PF0020R0026 Amendment 001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

1 41

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

GSA Great Lakes Region

Solicitation 47PF0020R0026 Amendment 001 RFI List

1. Per the Solicitation Section IV.J Small Business Subcontracting Plan, and plan is required under FAR 52.219-9 to be submitted with offers. However, Section II Proposals does not indicate a place for the subcontracting plan. Also, typically for a CMc project we submit the plan after award and when the design phase services are complete.

Please confirm whether a Small Business Subcontracting Plan is required for this proposal. If it is required, please let us know where in the proposal to include the plan (in the price proposal or technical proposal).

a. It is required and can be submitted separately with the other documents that are not part of the price or technical proposal i.e. SF24, GSA Form 527, etc.

2. The RFP does not indicate where to put the information requested under Solicitation Section II.E Other Information to Submit with Proposal. Would the GSA like offerors to put those documents with the price proposal, technical proposal, or in its own appendix?

a. These documents can be combined into a separate part of the proposal.

3. Page 37 of 39 in the RFP references the importance of factors 1 through 5—stating “factors 1 and 4 are equal in importance and more important than factors 2 and 3 which are also equal in importance. Factor 5 is the least important.” No specific weighting/value/percentage is mentioned. What is the specific weight/value/percentage of each of the individual factors?

a. There is no more specific information to provide. The relevant importance is provided.

4. In addition to Form 1442 you are also asking for a pricing table to be submitted—For Option 1 Construction Stage item b it asks for a Total Estimated Cost of Work. To clarify, are we being asked to provide an estimate for the job based upon the specifications/drawings supplied in the Appendix (G/H). How much weight will price be given versus the Technical Portion of the RFP?

a. "Estimated Cost of Work" is language prescribed under the GSAR. See GSAR 552.236-79, also included within the RFP, for further information. Per the RFP on page 38, "Price Factors, when combined, are significantly more important than Total Evaluated Price."

5. There is a series of pages that are not legible towards the end of the RFP (155-184). Can you resend those pages?

a. We show no issue with the pages. You can also access the Wage Determination specific to this project on the Department of Labor's website by searching for "IN20200002 05/01/2020."

6. The schedule in the SOW and the schedule provided as Appendix C are different for both the design phase and construction phase. Which one should be followed? As a follow up, Appendix C shows the project being done in two separate phases is this the expectation for the project?

a. See attached updated schedule dated 6.17.20 replacing the previous version under Appendix C and updated SOW. This schedule shows a singular path for design/construction for CBP & USMC.

7. It was stated in the preproposal meeting that the Project Labor Agreement (PLA) is a requirement because the value of the project is greater than $25 Million. Please provide the source for this requirement. If it is determined that a PLA is not required for GSA projects greater than $25M by statute, will the language for this factor be deleted?

a. FAR 22.5 governs the use of PLAs. Page 8 of the RFP clarifies submission is discretionary, "Offerors may submit a price proposal subject to the Project Labor Agreement (PLA) requirements set forth in this solicitation (a PLA proposal), a price proposal not subject to the PLA requirements set forth in this solicitation, or both. Any price proposal submitted shall clearly identify whether it is subject to such PLA requirements."

8. Page 7 of the RFP is amended to allow two (2) representatives from each contractor at the site visit.

Pre-proposal Conference Agenda

GSA Solicitation No. 47PF0020R0026

Time/Date: 10:00 AM CST, Thursday June 11, 2020

Location: Virtual

AGENDA

Overview

The purpose of this Pre-Proposal Conference is to discuss the Request for Proposals

(RFP), issued on June 4th, 2020, for Construction Manager as Constructor (CMc)

Services for the Major General Emmett J. Bean Federal Center Backfill Project. This is a full and open solicitation.

The goal of this Conference is to answer any questions regarding the RFP, provide an understanding of the contract structure, as well as a brief overview of the proposal submission requirements and evaluation criteria, provide guidance from the Department of Labor, Office of Federal Contracts Compliance Programs (OFCCP), present the scope of work for the Bean Federal Center Backfill Project, and discuss the upcoming site visit.

A copy of the meeting minutes will be posted to beta.SAM.gov. The notes are not intended to reiterate everything discussed in the meeting, but identify those points that may affect an offerors’ understanding of the solicitation.

Please be aware that no oral statement made by the Government Representatives during the conference will have the effect of amending the solicitation. In the event that discussions during the conference indicate a need to change the solicitation, an amendment to the RFP will be issued in writing. All amendments must be acknowledged by the time/date proposals are due. Currently, there are no amendments to the solicitation.

Introductions

Contracting Officer: Jennifer Styzek, jennifer.styzek@gsa.gov

Contract Specialist: Matthew Nelson, matthew.nelson@gsa.gov

Project Manager: Craig Kozikowski, craig.kozikowski@gsa.gov

COR: Irene Kazazakis, irene.kazazakis@gsa.gov

Fire Protection Engineer Todd Roeder, todd.roeder@gsa.gov mailto:jennifer.styzek@gsa.gov mailto:matthew.nelson@gsa.gov mailto:craig.kozikowski@gsa.gov mailto:irene.kazazakis@gsa.gov

Property Manager: Ryan Raschke, ryan.rashke@gsa.gov

Project Sponsor: Lucrezia Patruno, lucrezia.patruno@gsa.gov

CMa: Procon Consulting LLC, Cathy Bartlett, cbartlett@proconconsulting.com

AE: Trivers, John Wilhelm, jwilhelm@trivers.com

Amy Gilbertson, agilbertson@trivers.com

Proposal Submittal Requirements and Evaluation Factors

Submittal Requirements:

o We will only be accepting electronic proposals. Attachment limitations are included within the RFP.

o Price Proposal:

SF 1442

Supplemental sheet o Technical Proposal:

Past Experience

Management Approach

Key Personnel

Past Performance

Project Labor Agreement (PLA) o Acknowledgement of Amendment(s), if any o Subcontracting Plan (if other than small business) o CAS Compliance (if other than small business) o GSA 527 – Contractor’s Qualifications and Financial Information o SF24 – Bid Guarantee o Copy of your SAM Reps and Certs (if applicable)

Construction Time: 580 Calendar Days after receipt of construction Notice to

Proceed

Liquidated Damages: $18,390.20 per calendar day of delay until the work is completed or accepted.

Proposal Due Date: July 7, 2020 at 4:00 PM CST

Transmittal (electronic only): jennifer.styzek@gsa.gov and matthew.nelson@gsa.gov

Negotiations: There is no guarantee of negotiations being opened. The government can award based upon the receipt of initial offers, so make your initial price your best offer.

Interviews: May take place in August or September, pending the need for negotiations, and may take place virtually.

mailto:ryan.rashke@gsa.gov mailto:lucrezia.patruno@gsa.gov mailto:jwilhelm@trivers.com mailto:agilbertson@trivers.com

Questions: All questions must be submitted by email to Matthew Nelson and

Jennifer Styzek (matthew.nelson@gsa.gov, jennifer.styzek@gsa.gov) before close of business, June 23, 2020.

Department of Labor, Office of Federal Contracts Compliance Programs o Compliance with minimum wage for Government Contracts

Executive Order 13658 minimum wage rate is increased to $10.80 per hour as of January 1, 2020 o Compliance with Davis Bacon Act Wages per RFP attachment

RFIs: Due to GSA by June 23, 2020.

Project Background & Overview of the Scope of Work (Craig)

Background

Overview

Schedule

Site Visit

Site visits will only be conducted by appointment.

If you have not already RSVP’d for the site visit you need to reach out to the

Contracting Officer and Contract Specialist.

Only those who have RSVP’d ahead of time will be allowed to participate.

The Site Visit shall be limited to not more than one (1) representative from each contractor, general or subcontractor.

Participants must have a valid, Government issued picture identification, driver’s license preferred, to gain access for the pre-proposal Site Visit.

All individuals attending the site visit shall wear a face covering and practice social distancing as recommended by the Center for Disease Control for the duration of the site visit. All individuals must provide their own face covering.

Face coverings must cover an individual’s mouth and nose. Individuals will be expected to maintain a 6 foot distance from others at all times and proceed in a single file line during the site visit.

Please keep in mind some of the space is currently occupied. A 6 foot distance from those occupying the space must also be maintained and noise levels kept to a minimum to avoid disruption.

Attendees should arrive at the site visit (South entrance) 30 minutes prior to your start time. Be prepared to leave at your designated time.

Tours are anticipated to last 2 hours.

All questions must be submitted in writing to the CO and CS.

mailto:matthew.nelson@gsa.gov mailto:jennifer.styzek@gsa.gov

Photos are generally allowed in public areas with the exception of security countermeasures. If pictures are desired in DFAS space, individuals must gain permission from the DFAS representative. This may differ from space to space.

General Questions & Answers

Name Company Email Jeff Unger Turner Construction junger@tcco.com X Sam Sharp Turner Construction ssharp@tcco.com X Tiffiny Summers Turner Construction tsummers@tcco.com X Angela Westerhaus Turner Construction awesterhaus@tcco.com X Thomas Schmitt Turner Construction tschmitt@tcco.com X Brad Carter Turner Construction cbcarter@tcco.com X Adam Wilensky Smoot Construction LLC awilensky@srsmoot.com X Mike O'Haver Smoot Construction LLC mohaver@srsmoot.com X Curt Brough Messer Construction Co. CBrough@messer.com X Abby McComas Messer Construction Co. amccomas@messer.com X Kristen Laymon Messer Construction Co. klaymon@messer.com X Kyle James Messer Construction Co. kjames@messer.com X Doug Adams Shiel Sexton Company, Inc. dadams@shielsexton.com X Julie Warner Shiel Sexton Company, Inc. jwarner@shielsexton.com X John Andrews Shiel Sexton Company, Inc. jandrews@shielsexton.com X Joe Hummel Environmental Demolition Group, LLC jhummel@edgllc.biz X Doug Strohmeier Brasfield & Gorrie LLC DStrohmeier@brasfieldgorrie.com X Dan Schumaker AECOM Hunt Dan.Shumaker@aecom.com X Joe Eckhart AECOM Hunt joseph.eckhart@aecom.com X Josh Schenko AECOM Hunt Joshua.schenko@aecom.com X Jason Fitzgerald AECOM Hunt Jason.fitzgerald@aecom.com X Pam McNealy AECOM Hunt pam.mcnealy@aecom.com X Steve Robinson AECOM Hunt steve.w.robinson@aecom.com X T.R. McKinney F.H. Paschen TMckinney@fhpaschen.com X Randy Butler Accel Construction Services Group, LLC rbutler@acceldevgroup.com X Collins Whitfield Accel Construction Services Group, LLC cwhitfield@acceldevgroup.com X Dan Kelly Accel Construction Services Group, LLC dkelly@acceldevgroup.com X Matthew Nelson GSA matthew.nelson@gsa.gov X Jennifer Styzek GSA jennifer.styzek@gsa.gov X Amy Gilbertson Trivers agilbertson@trivers.com X Cathy Bartlett Procon Consulting cbartlett@proconconsulting.com X

BEAN BACKFILL CMc CONFERENCE CALL ATTENDANCE 6.11.2020

Craig Kozikowski GSA craig.kozikowski@gsa.gov X Ed Blackburn GSA edward.blackburn@gsa.gov X Irene Kazazakis GSA irene.kazazakis@gsa.gov X Lucrezia Patruno GSA lucrezia.patruno@gsa.gov X Ryan Raschke GSA ryan.raschke@gsa.gov X

CMc Pre-Proposal Conference Meeting Notes

Project Name:

Project Address:

Project Number:

Bean Federal Center Lease Backfill Major General Emmett J. Bean Federal Center 8899 East 56 th Street Indianapolis, IN 46249

PIN-1703-IN18

Date: Thursday, June 11, 2020

Time: 11:00 AM EST (10:00 AM CST)

Physical Location: N/A

Virtual Location: meet.google.com/kaf-jyza-syh

1 478-419-0209 PIN: 691 376 580 #

+1 520-338-8644 PIN: 294 337 #

Prepared by: Cathy Bartlett (Procon)

I. INTRODUCTION

o Before we go through the agenda want to note that site visits will be performed at Eastern (local Indy time).

II. PROJECT BACKGROUND & OVERVIEW

o Design

i. GSA is currently executing restack and consolidation project in the Bean Center with a goal to provide

160,000 SF of tenant agencies space back to GSA.

ii. There are two agencies housed in non-federal space with expiring leases that will move into the Bean

Center.

iii. The primary objective is to better use the space by moving agencies from leased space to the Bean

Center.

iv. Overall project is ~200,000 SF. 160,000 SF is provided by release of space and the balance is by other means.

v. The project just completed concept design and design development will begin later in June and complete in February of 2021.

vi. We recently extended duration of design development. The design for one tenant is more developed than another and extending will allow second tenant to catch up in the design process.

vii. The objective is to execute the CMc contract as soon as possible so that CMc can be involved before the end of design development (will complete in August 2021).

o Construction

i. The release of 160,000 SF is needed in order to start construction (both tenants at the same time).

ii. This will occur as late as Sept 2022.

iii. The intent is to closely monitor space release and integrate the CMc in the planning process.

iv. At this point it is unknown if an early start is possible and space release is key to project planning.

v. Construction is planned to start early Oct. 2022 and is planned to be substantially complete Winter

2024.

vi. Tenant agencies may begin to move in earlier than construction completion.

vii. Phased oversight by the CMc is a requirement.

III. CLOSING

o In terms of information sharing, please note that contact information will be shared with all attendees (including email).

o In closing, there are a few firms that did not sign up for a site visit (which is totally acceptable). If anyone still needs to sign up, you need to reach out to me (Jennifer) today so that I can get you an appointment scheduled. You will receive an email confirming your time for Monday and reminders for the visit.

o You will need to be ready at the time you are scheduled. There will be a lot of walking, 2 hours, wear proper clothes, no questions are to be put forth to limit confusion for those helping with the site walk. We appreciateyoukeepingconversationsat6’distancetoberespectful.

o Please call me (Jennifer) if you have any issues getting to the building on Monday.

o You can park on the South side of the Bean Center; there is adequate parking and can enter at South entrance.

o Please be respectful of the RFI due date. This date needs to meet that date in order to keep things progressing.

o Thank you all for attending; we are excited about the level of interest that we have had in the project.

o Those attending you will get an email from me (Jennifer) tomorrow.

Name Company Email Telephone In Attendance Adam Wilensky Smoot Construction LLCawilensky@srsmoot.com 317-557-8958 Yes Dan Schumaker AECOM Hunt Dan.Shumaker@aecom.com 317-227-7843 Yes Michael O’Haver Smoot Construction LLCMOhaver@srsmoot.com 317-266-2354 Yes Joe Eckhart AECOM Hunt Joseph.eckhart@aecom.com 317-474-0741 Yes

BEAN BACKFILL CMc SITE VISIT 6.15.20 ATTENDEE LIST

Tom Schmitt Turner Construction tschmitt@tcco.com (765) 437-9235 Yes Curt Brough Messer Construction Co. CBrough@messer.com 317-694-6205 Yes Kyle James Messer Construction Co. kjames@messer.com 317-832-5664 Yes Samuel Sharp Turner Construction Ssharp@tcco.com 317-340-7159 Yes

Doug Adams Shiel Sexton Company, Inc. dadams@shielsexton.com 317-716-6859 Yes Troy Kidd Accel Construction Services Group, LLC tkidd@acceldevgroup.com 312-914-8987 Yes Steve Letsinger Shiel Sexton Company, Inc. sletsinger@shielsexton.com 317-423-6171 Yes

CMc Design & Construction Phase Update, June 18, 2020 MGEJ Bean Federal Center Backfill Prospectus May 28, 2020

General Services Administration Public Buildings Service

Construction Manager as Constructor (CMc) Statement of Work (SoW)

PROJECT IDENTIFICATION

Project Name: Bean Federal Center Lease Backfill Project

Project Number: PIN-1703-IN18

Region: Region 5, Great Lakes Region.

Building Name: Major General Emmett J. Bean Federal Center

Building Address: 8899 East 56th Street, Indianapolis, Indiana 46249

CMc Design & Construction Phase Update, June 18, 2020 MGEJ Bean Federal Center Backfill Prospectus May 28, 2020

TABLE OF CONTENTS

I. PROJECT DESCRIPTION 5

A. Base Contract Scope Summary 5 B. Optional Services 5

II. GENERAL REQUIREMENTS 7

A. Project Duration and Schedule Milestone 7 B. Reference Materials 8

1. Standards and Criteria Documents 8 C. Project Team and Communications 10

1. Project Delivery Team 11

2. Architect/Engineering Firm (A/E) 11

3. Construction Manager as Agent (CMa) 11

4. Commissioning Agent (CxA) 12

5. Communications Plan 12

D. Personnel Security Requirements 12 E. Project Management 13 F. Design Stage Progress Payments 15 G. Travel 16 H. Project Delivery Requirements 16

1. Construction Excellence 16

2. Art in Architecture Program AiA 16

III. SCOPE OF SERVICES 17

A. SCOPE OF DESIGN STAGE SERVICES 17

1. Design Stages in General 17

2. Collaboration with the A/E 17

3. Meetings 18

a) Project Initiation Meeting 18

b) Risk Management Workshops 18

c) Design Submission Reviews 18

d) Building Information Modeling (BIM) 19

e) Consultation, Progress Meetings, and Presentations 19

f) Systems Selections Analysis Meetings and Mockups 19

g) Value Management 19

h) Partnering 20

4. Deliverables 20

a) Required Deliverables 21

b) Identification of the CMc Team 21

c) Constructability Review 21

d) Cost Estimating, Reconciliation, and Proposed Alternatives

(CERPA) 21

e) Preliminary Project Schedule and Analysis 22

f) Construction Work Sequencing and Phasing Plan 22

g) Early Work Packages 23

CMc Design & Construction Phase Update, June 18, 2020 MGEJ Bean Federal Center Backfill Prospectus May 28, 2020

h) Modifications to the Risk Registry 23

i) Optional Services 23

B. SCOPE OF CONSTRUCTION STAGE SERVICES 23

1. Pre-Construction Conference 23

2. Submittal Schedule 23

3. Project Progress Meetings 24

4. Inspections and Testing 24

5. Project Record Documents 24

6. Clarifications/ Requests for Information / Change Orders 24

7. Payment Requests 25

8. CMc Contingency Allowance 25

9. Construction Excellence Peer Reviews (CE PR) 25

10. Art-in-Architecture (AiA) Installation 25

11. Commissioning 25

12. Pre-Turnover Process 26

C. SCOPE OF SERVICES DURING THE TURNOVER & CLOSEOUT STAGE 26

1. Turnover Process 26

2. Final Record Documents 26

3. Material Samples, Attic Stock and Spare Parts 26

4. Preparations for Occupancy 26

5. Project Awards/LEED Certification/Dedication Ceremony 27

6. Contract Closeout 27

IV. APPENDIX A - REFERENCE DOCUMENTS 28

CMc Design & Construction Phase Update, June 18, 2020 MGEJ Bean Federal Center Backfill Prospectus May 28, 2020

I. PROJECT DESCRIPTION

This Statement of Work (SOW) is for Construction Manager as Constructor (CMc) for the renovation project of approximately 200,000 square feet (sf) at the The Major General Emmett J. Bean Federal Center (Bean Center).

GSA has contracted with a separate architect-engineer (A/E) firm that is responsible for developing complete design and construction documents for this Project. In addition, GSA has contracted with a separate Construction Management Advisor (CMa) firm with Commissioning Agent (CxA) services to provide certain services during the design and construction stages of this Project. A copy of the AE and CMa/CxA statements of work (SOW) are included in Section IV Appendix. GSA has also issued an additional, separate contract to an artist under the Art-in-Architecture program.

The MGEJ Bean Center was named after Major General Emmett J. Bean, a commander of the Army Finance Center in St. Louis, and who coordinated the Center's move to Indianapolis.

The building was once part of Ft. Benjamin Harrison, a former military installation. Ft.

Benjamin Harrison closed in 1995 and ownership of the building was transferred from the Department of Defense (DoD) to GSA in October 1996. This 3-story building of approximately

1.66 million gross square feet is currently being used as a multi-tenant office building. It was modernized and renovated in 2003 to an office space type interior from its previous use as a DoD records storage facility and is eligible for listing on the National Register of Historic Places.

The current MGEJ Bean Center’s primary tenant is consolidating their utilization of space. This will result in approximately 200,000 sf of vacant space which the GSA intends to backfill with new federal agency occupancies currently housed in leased office space in the Indianapolis area. Design services, which will be accomplished through a separate contract, will be necessary for the renovations and alterations of vacant space to meet; the functional requirements of prospective tenants, fulfill policy and regulatory criteria, and provide state of the art workplaces that help define interior design standards for the building. Designed solutions shall be consistent with the latest objectives of GSA, prospective tenants, and best practices in architectural planning and design.

The primary customers for this project are U.S. Customs and Border Protection (CBP) and the U.S. Marine Corps (USMC). The space required by these prospective tenants is primarily general office space including; both open office area and private offices, ancillary and support space such as conference rooms, secure sensitive areas and storage.

A. Base Contract (Design Stage) Services The Design Stage of this project shall include all services taking place prior to or preceding the Construction Stage. This Statement of Work (SOW) primarily focuses and outlines the Design Stage services not otherwise provided for in the Contract Design Documents that the CMc Contractor shall be required to perform. The CMc Contractor is required to complete the Design Stage Services for the firm-fixed-price set forth in the Contract Price Schedule.

CMc Design & Construction Phase Update, June 18, 2020 MGEJ Bean Federal Center Backfill Prospectus May 28, 2020

As a general matter, the CMc Contractor shall review and become familiar with the scope of services under the A/E’s SOW contract, especially the various standards, guidelines, policies, and documents (also see Section II.B. Reference Materials below) required to develop the design and construction documents. This review and familiarization is vitally important as part of the Pre-Construction Services as the primary tasks of the CMc Contractor during the Design Stage are to provide constructability and cost estimation reviews of the A/E’s submissions (see Section III.A). At its core, the CMc Contractor will help to ensure that the design and construction documents will enable the Government to exercise the Guaranteed Maximum Price (GMP) Option at a price that is at or below the GMP.

B. Option (Construction) Services This Option relates to the Construction Stage Services that will be required by the CMc Contractor. These services, as outlined within this SOW, provide a general and brief description of services the CMc Contractor shall be required to perform during the Construction Stage (see Section III.B). In the event of a discrepancy between Construction Stage services outlined within this SOW and the A/E’s Construction Documents (CDs), the CD shall take precedence.

Prior to the exercise of this Option, the Government and the CMc Contractor shall agree on the Estimated Cost of the Work (“ECW”), which when combined with the Fee and the Construction Contingency Allowance shall not exceed the Guaranteed Maximum Price (GMP). Upon exercise of this Option for Construction Stage services, the CMc Contractor shall be held responsible for completing the construction stage work in its entirety.

CMc Design & Construction Phase Update, June 18, 2020 MGEJ Bean Federal Center Backfill Prospectus May 28, 2020

II. GENERAL REQUIREMENTS

Requirements in this section shall apply to both the Base and Option services and all project stages. The CMc Contractor shall understand and fully comply with the Principles of Federal Contracting, including contract administration, in accordance with Federal Acquisition Regulation (FAR), the General Services Administration Acquisition Manual (GSAM), and Public Buildings Services acquisition policy.

As a general matter, the Facilities Standards for the Public Buildings Service (P-100) represents the overarching document that governs the CMc Contractor’s performance of work.

In addition, other policies and procedures (such as those listed in Section II.Bl. Reference Materials below) provide detailed procedures and requirements that the CMc Contractor shall follow. The primary purpose of this Statement of Work (SoW) is to set forth services that the CMc Contractor shall provide in addition to the services that will be outlined in final, approved Construction Documents (drawings and specifications), which shall be completed by the separate Architect/Engineering (A/E) firm hired as part of this project.

A. Project Duration and Schedule Milestone The project’s general milestone schedules are identified below, and are not indicative or representative of the entire list of anticipated deliverables, tasks, reviews, meetings, and/or due dates as defined within this SOW. Preliminary full project milestone schedule is included in Section IV, Appendix for CMc Contractor’s reference. The finalized project duration(s) and key milestone dates will be located in the Construction Documents.

The CMc Contractor is directed to review the milestone data and base their proposal per the dates indicated below:

Design Documents (DDs) Complete February 2021

Construction Documents (CDs) Complete August 2021

Construction NTP October 2022

Construction Substantial Completion May 2024

Construction Final Completion August 2024

B. Reference Materials There are two types of Reference Materials. The first type are project-specific planning documents and information listed in Section IV, Appendix. The second type are the Standards and Criteria Documents, which are specifically set forth below.

1. Standards and Criteria Documents All designs developed under this contract must comply to the maximum extent feasible with the following GSA Standards and Guidelines and federal, state and

CMc Design & Construction Phase Update, June 18, 2020 MGEJ Bean Federal Center Backfill Prospectus May 28, 2020 local codes and laws. The latest edition of these codes and standards in effect at the time the design is started must be used throughout the design and construction stages of this project.

● GSA, PBS P-100, Facilities Standards for the Public Buildings Service

○ http://www.gsa.gov/p100

● GSA National Business Space Assignment Policy

○ https://www.gsa.gov/cdnstatic/NBSAP_Feb_2013.pdf

● GSA Pricing Desk Guide, 4th Edition

○ https://www.gsa.gov/cdnstatic/Pricing_Desk_Guide_4th_Ed__2014.6.5_LP

OE_update_FINAL.pdf

● ePM Requirements

○ http://www.gsa.gov/epm

● General Services Administration Criteria

○ http://www.wbdg.org/ffc/gsa/criteria

● GSA, PBS P-120, Project Estimating Requirements

○ https://www.gsa.gov/cdnstatic/P_120.pdf

● Key Sustainable Products Standards

○ https://www.gsa.gov/cdnstatic/KSP_report_for_071415_%281%29.pdf

● GSA PBS National Environmental Policy Act (NEPA) Desk Guide

○ https://www.gsa.gov/cdnstatic/PBS_NEPA_Deskguide.pdf

● GSA, PBS Asbestos Policy

○ https://www.gsa.gov/directives-library/asbestos-policy-10001-pbs

● GSA, Fire Protection and Life Safety, Design and Construction Responsibilities

○ https://www.gsa.gov/real-estate/environmental-programs/fire-protection-and -life-safety/design-and-construction

● GSA, Design and Construction Overview

○ https://www.gsa.gov/real-estate/design-and-construction-overview

● GSA, Building Information Modeling Guide

○ https://www.gsa.gov/real-estate/design-construction/3d4d-building-informati on-modeling/bim-guides

● GSA, Commissioning Program

○ https://www.gsa.gov/real-estate/design-construction/commissioning/commis sioning-program

● GSA, PBS Building Commissioning Guide

○ https://www.gsa.gov/cdnstatic/BCG_3_30_Final_R2-x221_0Z5RDZ-i34K-p

R.pdf

● GSA, Design Excellence Policies and Procedures

○ https://www.gsa.gov/real-estate/design-construction/design-excellence/desi gn-excellence-program/design-excellence-policies-and-procedures

● GSA, Construction Excellence

○ https://www.gsa.gov/real-estate/design-construction/construction-excellenc e

● GSA, PBS CAD Standards

○ https://www.gsa.gov/cdnstatic/PBS_CAD_Standards.pdf

● GSA Guiding Principles Checklist for New Construction and Major

CMc Design & Construction Phase Update, June 18, 2020 MGEJ Bean Federal Center Backfill Prospectus May 28, 2020

Modernization Projects

○ https://www.gsa.gov/cdnstatic/Design_and_Construction/2016_Guiding_Pri nciples_Checklist_07242018.pdf

● Implementing Value Engineering

○ https://www.gsa.gov/real-estate/design-construction/engineering-and-archit ecture/value-engineering/implementing-value-engineering

● GSA, Information Technology Policy

○ https://www.gsa.gov/policy-regulations/policy/information-technology-policy

● GSA, order 2100.1J GSA Information Technology (IT) Security Policy

○ https://gsa.gov/portal/mediaId/129634/fileName/CIO_21001J_CHGE_1_GS

A_Information_Technology_(IT)_Security_Policy_(Posted_Version_4-28-20 16).action

● IT Security Procedural Guides

○ https://www.gsa.gov/about-us/organization/office-of-the-chief-information-of ficer/chief-information-security-officer-ciso/it-security-procedural-guides

● Office of Mission Assurance (OMA) HPSD-12 Branch

○ https://www.gsa.gov/technology/government-it-initiatives/identity-credentials -and-access-manage/office-of-mission-assurance-oma-hspd12-branch

● Historic Preservation Policy, Tools and Resources

○ https://www.gsa.gov/real-estate/historic-preservation/historic-preservation-p olicy-tools-resources

● Whole Building Design Guide

○ http://www.wbdg.org/ffc/federal-facility-criteria

● GSA, Total Workplace Program

○ https://www.gsa.gov/governmentwide-initiatives/total-workplace

● GSA, PBS NEPA Desk Guide, October 1999

○ https://www.gsa.gov/cdnstatic/PBS_NEPA_Deskguide.pdf

● Architectural Barriers Act Accessibility Standards (ABAAS)

○ https://www.gsa.gov/cdnstatic/ABAAS_FAQ_v2b_R2C15-e_0Z5RDZ-i34K-pR.pdf

● Appendix E Accessibility Standards

○ https://www.gsa.gov/cdnstatic/Accessibility-AppendixE_1-18-11_508c.pdf

● GSA, Spatial Data Management Program

○ https://www.gsa.gov/real-estate/design-construction/spatial-data-managem ent-overview

C. Project Team and Communications The parties to this contract are the Construction Manager as Constructor (CMc or CMc Contractor), and the United States of America, acting by and through the General Services Administration (GSA). GSA may be referred to as “Owner” throughout the contract documents and project. The primary Customers for this project is the U.S.

Customs and Border Protection (CBP) and the U.S. Marine Corps (USMC).

CMc Design & Construction Phase Update, June 18, 2020 MGEJ Bean Federal Center Backfill Prospectus May 28, 2020

The individual authorized to act on the behalf of the GSA in the administration of this contract is the Contracting Officer (CO). The GSA CO may delegate certain of his or her authorities to others who will be known as the Contracting Officer’s Representative (COR) and if so, will notify the CMc, in writing, of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The CMc must not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA CO’s written notification.

1. Identification of the CMc Team The CMc shall provide sufficient staff and propose a team that can meet the requirements of this SOW and must utilize the personnel named in its accepted offer to perform the services required under this contract. In the event that any of the personnel named in the accepted CMc proposal become unavailable, the CMc Contractor must promptly; submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution. The CMc shall obtain the Contracting Officer’s written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations. GSA shall reserve the right to interview the proposed personnel before approval.

The CMc shall provide a Team Identification and Staffing plan as part of their proposal. The Plan shall include the following sections at a minimum:

● Names of each major trade subcontractor, vendor, or supplier that the CMc used or relied on in preparing their proposal;

● A brief description of the services provided by such company; and

● The work the company might perform on the project, if ultimately selected by the CMc.

At a minimum, the CMc key team members shall consist of the following:

● Corporate construction executive

● Project manager

● Architectural review coordinator

● Engineering review coordinators - all disciplines

● Cost estimator(s)

● Construction superintendent

● Quality control superintendent

● Project engineer including Scheduling engineer

● Construction supervisors

● Safety program coordinator

● Industrial Hygienist

● Waste Management Coordinator

● Commissioning agent CxA Coordinator

CMc Design & Construction Phase Update, June 18, 2020 MGEJ Bean Federal Center Backfill Prospectus May 28, 2020

In addition to the key team members identified above, the CMc shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

2. Project Delivery Team The CMc shall establish and maintain communication and professional relationships with the; GSA, Customer Agency Representatives, A/E, CMa, and all Project Delivery Team members throughout the course of this contract. Below is a list of the key GSA Project Delivery Team members:

Title Name Phone Email

Project Manager (PM) Craig Kozikowski (216) 522-8031 craig.kozikowski@ gsa.gov

Contracting Officer

(CO)

Jennifer Styzek (312) 353-1214 jennifer.styzek@gsa.gov

Contract Specialist

(CS)

Matthew Nelson (347) 244-5147 matthew.nelson@gsa.gov

Contracting Officer’s Representative (COR)

Irene Kazazakis (312) 2886-1062 irene.kazazakis@ gsa.gov

Property Manager Ryan Raschke (317) 510-1064 ryan.raschke@ gsa.gov

Asset Manager Marc Zitzer (312) 353-1625 marc.zitzer@gsa.gov

Project Sponsor Lucrezia Patruno (312) 886-3533 lucrezia.patruno@gsa.gov

3. Architect/Engineering Firm (A/E) The A/E team has been contracted through the GSA and will provide design development and construction oversight, among other services. During the Design Stage, the A/E will be required to design the project in accordance with the GSA and Customer requirements, budget, schedule, performance objectives, their SOW, and other requirements referenced therein. During the balance of the project, the A/E will perform their contracted services to ensure the design intent is fully realized during the Construction Stage, and conveyed successfully into occupancy, facility management, operation and maintenance at project completion.

4. Construction Manager as Agent (CMa) The CMa team has been contracted through the GSA and will provide design, construction and closeout stage oversight, among other services. The overall responsibilities of the CMa are to perform management services relating to constructability, construction strategy, logistics, and budget control under the Design Stage, and to perform the construction management and oversight, in conjunction with the A/E, and in accordance with the Construction Documents and other

CMc Design & Construction Phase Update, June 18, 2020 MGEJ Bean Federal Center Backfill Prospectus May 28, 2020 requirements, during the Construction Stage. The specific activities, tasks, and deliverables required of the CMa are further delineated in the CMa contract SOW.

5. Commissioning Agent (CxA) The GSA is committed to Total Building Commissioning for this project to ensure all systems are; well designed, complete, and functioning properly upon occupancy, economical to operate and maintain, and the GSA Property Management staff has adequate system documentation and training. The CMa will be responsible for acquiring a CxA as part of their project team to lead and oversee incorporation of commissioning activities throughout the Design and Construction Stages and as otherwise listed within their SOW; and ensure project compliance with the latest edition of the PBS Commissioning Guide.

6. Communications Plan The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team members and respective roles and responsibilities as part of a communication plan. The CMc shall comply with GSA’s project communication plan and refer to GSA’s CO for all requests and responses concerning the project. The CMc shall also respond to GSA correspondence within seven (7) calendar days.

The contractual responsibility of the CMc Contractor is to the GSA only and not to other contractors, customer or tenant agencies, or local community interests where the project is located. The CMc Contractor must direct all requests for information and questions concerning the project and from customer or tenant agencies, local community interests, inquiries from potential offerors, etc., to the GSA Project Manager (PM). Prior to meeting or communicating with any parties other than the GSA personnel regarding the project, the CMc must confirm all such meetings and/or communications with the GSA. The CMc Contractor must not release any oral, written, or graphic information regarding this project to outside sources without obtaining prior consent from the GSA.

D. Personnel Security Requirements The CMc Contractor and its consultants and/or subcontractors associated with this project are required to obtain an HSPD-12 level security clearance. The CMc Contractor shall incorporate provisions in all applicable subcontracts to comply with the contractor personnel security requirements. Further information on HSPD-12 may be found at the following website: www.gsa.gov/hspd12 and in the Section IV Appendix. The time to process and obtain clearances may vary in length.

The CMc is required to provide one (1) Point of Contact (POC) that will be responsible for the security clearance process management of their employees throughout the duration of the contract. This CMc Contractor POC will coordinate and communicate with the GSA appointed security clearance representative (or POC) throughout the course of the project to ensure all applicable clearances are submitted and processed.

CMc Design & Construction Phase Update, June 18, 2020 MGEJ Bean Federal Center Backfill Prospectus May 28, 2020

E. Project Management GSA will require the CMc Contractor to utilize an Enterprise electronic Project Management (ePM) system, which is a fully configured version of Meridian Systems’ Proliance Construction Management Software, on this project. GSA’s goal is to implement this state-of-the-art technology to reduce administrative and overhead costs, eliminate redundancies, and institute a collaboration tool to ensure better accountability among all project team members. This technology will provide up-to-date information, encourage disciplined methods for monitoring progress, ensure better communication regarding changes, provide improved documentation, and enable PBS executives to have real-time access to status of projects.

1. Electronic Project Management (ePM) The GSAs’ Electronic Project Management (ePM) system will be used throughout all the entirety of this project. Specification Section 013000 will include the information related to the responsibilities of the CMc and ePM during the Construction Stage.

The CMc shall effectively manage the ePM database including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA provided training sessions.

a) Definition ePM is defined as an internet-based information and project communication system that allows the entire project team to collaborate in a centralized and secured repository. All project-specific correspondence, workflow processes, and documentation will be stored and routed within the ePM system.

b) Project Collaboration and Documentation

During the Design Stage, the A/E shall use ePM to upload, store, capture, preserve, record, maintain, update, route and respond to all project-related documentation to comply with GSA's Document Security Requirements.

Classified material is not permitted to be stored in this system. For the avoidance of doubt, the following represents a non-exclusive list of project information that shall be posted in ePM: correspondence, schedules, estimates, design submissions, specifications, daily reports, inspection reports, request for information (RFIs), change orders and project milestone submissions.

The A/E shall use the workflow processes contained within ePM to submit and receive approval for all project deliverables and continuously monitor and review ePM to ensure data is current through the completion of the project.

c) Equipment

The ePM system is based on the Proliance software that was developed by Meridian Systems. Users will be provided a username and password after they

CMc Design & Construction Phase Update, June 18, 2020 MGEJ Bean Federal Center Backfill Prospectus May 28, 2020 have completed the HSPD-12 process (See Section IV Appendix). All workstations require a high-bandwidth Internet connection.

d) Training

GSA will provide no cost training to familiarize team members with the ePM system. However, GSA will not reimburse the CMc for any travel related to ePM training.

GSA will hold several training sessions, as needed, to familiarize team members with the system, and all appropriate CMc staff are expected to attend these sessions or otherwise receive proper training on the system’s use. Furthermore, all CMc team members who are actively participating on the project must have access to the proper computer equipment and software to access and utilize the ePM system and be trained in the proper usage of said equipment and software.

GSA will provide ePM system administration and end-user support for the duration of the project. The ePM minimum requirements (including IT equipment) can be found at: http://www.gsa.gov/epm.

e) Support

GSA will provide ePM system administration and end-user support for the duration of the project. The ePM minimum requirements (including IT equipment) can be found at: http://www.gsa.gov/epm.

f) Personnel Requirements

The CMc shall be required to have an adequate number of people who can complete…