Cargo_Roof_Pre-proposal_Conference_Agenda_04.23.2019.pdf

Agenda Pre-Proposal Conference

Cargo Flat Roof Replacement Customs Cargo Inspection Facility

2810 W. Fort Street, Detroit, MI 48216 April 23, 2019

We will first introduce the Government Team and their roles and responsibilities, cover administrative matters, discuss important requirements of the solicitation, and finish with a question and answer session.

Government Team:

Contracting Officer: Della Ljungkull, Della.ljungkull@gsa.gov Contract Specialist: Michelle Nelson, Michelle.Nelson@gsa.gov Contracting Officer’s Representative: Nicole Randolf Supervisory Property Manager: Dennis Turzak Project Manager: Amanda Shelton Architect: G.H. Forbes

QUESTIONS:

Deadline for Questions: April 25, 2019 at 4:30 PM CST. All questions shall be submitted in writing to Michelle.Nelson@gsa.gov and Della.Ljungkull@gsa.gov.

SAM

All contractors must be active in the System for Award Management (SAM), www.sam.gov, prior to submission of offers to be considered for award. BE ADVISED: If you are registering a new entity in SAM.gov or updating your entity, you must provide and mail an original, signed notarized letter (available here: https://goo.gl/DxrEBs ) stating that you are the authorized Entity Administrator. Read the FAQs (available here: https://goo.gl/jfW8q3 )for more information on these requirements and / or contact the Federal Service Desk at www.fsd.gov for additional questions or assistance.

CONTRACTUAL ITEMS

Offerors are cautioned to carefully read the entire Solicitation and the Agreement to be included in the Contract contemplated by the Solicitation in order to be fully aware of all requirements and clauses in the contemplated Contract. Verify that all blanks requiring information to be supplied in an Offer have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Offer contain the same information.

No oral statement made by a Government representative during the pre proposal conference, nor any written record of such oral statements as may be made and subsequently furnished to the offeror, will be deemed to have the effect of adding to, modifying, or otherwise varying from the written provisions of the Solicitation (including, but not limited to specifications, drawings and written amendments to the solicitation). In the event the discussion or questions raised during the pre proposal conference indicate a need to modify the Solicitation, an amendment to the mailto:Della.ljungkull@gsa.gov mailto:Michelle.Nelson@gsa.gov mailto:Michelle.Nelson@gsa.gov mailto:Della.Ljungkull@gsa.gov

Cargo Flat Roof Replacement Customs Cargo Inspection Facility

2810 W. Fort Street, Detroit, MI 48216 April 23, 2019

Solicitation will be issued in writing; any such amendment to the Solicitation must be acknowledged in the same manner and under the same conditions as all other written amendments to the Solicitation.

GENERAL INFORMATION

The proposal closing date and time is May 15, 4:30pm. (Central Time). This is a negotiated procurement; therefore, no information regarding the proposals submitted will be available before contract award.

CONTRACTUAL AND BIDDING INFORMATION

This project is being procured as competed Small Business Set-Aside procurement, therefore;

all small businesses are encouraged to submit proposals.

I.H. RECEIPT OF OFFERS

(1) In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 4:30 pm CSTon the following date and at the following address.

Date: May 15, 2019 by no later than 4:30 CST Email: Michelle.Nelson@gsa.gov and della.ljungkull@gsa.gov

II.A. PROPOSAL CONTENTS

Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

1. Price Proposal: SF1442 and Construction Cost Breakdown

2. Technical Proposal: Past Performance Reference Attachment A, Past Performance and Past Experience Attachment A.2, Past Performance & Past Experience Reference Attachment B

3. Representations and Certifications

4. Standard Form 24, Bid Bond

5. Form 527

II.B. PROPOSAL FORMAT

Proposals shall be submitted electronically to Contract Specialist Michelle Nelson at Michelle.Nelson@gsa.gov with CC. To Contracting Officer Della Ljungkull at della.ljungkull@gsa.gov. The subject line of the email transmission shall state “Proposal Submission Cargo Roof.”

The email shall contain 3 separate PDFs titled as follows:

1 PDF

titled “Price Proposal”, 1 PDF “Past Experience-Performance”, 1 PDF “Other Requirements”.

Cargo Flat Roof Replacement Customs Cargo Inspection Facility

2810 W. Fort Street, Detroit, MI 48216 April 23, 2019

II.C. Price Proposal

(1) Contents The Price Proposal shall consist of the SF 1442 and the Agreement, with prices and/or rates indicated for each price element shown on the pricing form included in Section II of the Agreement. Indicate the Base Contract Price, or if no such distinction is made, the Contract Price, in Block 17 of the SF 1442, which must be fully executed by the Offeror.

(2) Qualifications, Exclusions and Conditions If the Offeror communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

(3) Additional Proposal Requirements: N/A

****NOTE regarding 1442 Line items********* Unit Prices & Allowances See Sections 01 27 00 ( starting on page 102)

3.3 SCHEDULE OF ALLOWANCE ITEMS (page 96/316)

A. Allowance Item No. 01: Unit-Price Allowance (not to exceed):

1. Include an allowance of Eighteen Thousand Five Hundred Dollars ($18,500.00) to cover all items described in Specification Section 01 27 00 UNIT

PRICES.

II.D TECHNICAL PROPOSAL

Past Performance Past Performance of Offeror This factor considers the past performance of the Offeror. The Offeror shall submit references (a person or persons who may be contacted regarding the quality of the Offeror’s past performance) for comparable projects substantially completed within the last three years (3) years. The Offeror must provide Attachment A for each reference. The name, title, company name, current address, current phone number, and current email and phone number for each reference must appear on the form.

This factor will be evaluated based upon the written responses to the RFP by the Offeror and by the evaluation of responses of references recommended by the Offeror. The Government also reserves the right to use other government data available in its assessment of the offeror. The quality of the reference information supplied will be considered. In accordance with FAR 15.306, the offeror will be given the opportunity to respond to adverse past performance information.

To verify past performance the following identifiers will be asked:

Cargo Flat Roof Replacement Customs Cargo Inspection Facility

2810 W. Fort Street, Detroit, MI 48216 April 23, 2019

• The project was in a government-owned or commercial facility.

• The project was for a roof replacement.

• The project was completed in the last 5 years.

Experience on Comparable Projects

This factor considers the extent of the Offeror’s past experience as a firm in providing similar construction services.

The Offeror must demonstrate successful experience as a General Construction (GC) Contractor responsible for the construction of at least two (2) ―similarly complex projects substantially completed within the past five (5) years. A similarly complex project is defined as a project that is comparable in nature, type, and complexity as defined by the following characteristic:

The Offeror may also present not more than 5 additional comparable projects substantially completed within the last five (5) years.

A Comparable project could include any combination of the below listed characteristics and the following characteristics:

• The Project was for the replacement of a flat roof with a membrane system, at least 40,900 square feet.

• Project required close coordination with occupants/owners security regulations.

For each project presented in relation to this factor (two minimum to seven maximum), the Offeror must explain how the characteristics of the project relate to the characteristics of this project.

The similarity to this project is more important than the quantity of projects presented. In addition, for each project presented, the Offeror shall submit Past Performance & Past Experience Attachment A.2.

This factor will be evaluated based upon the written response to the RFP by the Offeror and the past experience demonstrated by the presented projects.

II.E. OTHER INFORMATION TO SUBMIT WITH PROPOSAL

(1) Representations and Certifications Offerors submitting a proposal in response to this Solicitation shall complete electronic Annual Representations and Certifications in conjunction with required Entity registration in System for Award Management (SAM), accessed via System for Award Management. Offerors shall also

Cargo Flat Roof Replacement Customs Cargo Inspection Facility

2810 W. Fort Street, Detroit, MI 48216 April 23, 2019 submit with their proposal, the Annual Representations and Certifications (FAR 52.204-8), using the attached Offeror’s Representations and Certifications (C301-SAT).

(2) Qualifications of Offerors Offerors submitting a proposal in response to this Solicitation shall submit with their proposal evidence of their financial responsibility and capacity to perform the Contract. Offerors shall submit this information on GSA Form 527 – Contractor’s Qualifications and Financial Information. Where applicable, point of contact, including names and telephone numbers, are required for all contracts listed.

VI.E. Evaluation of Offers

(1) The Government will award a contract resulting from this Solicitation to the responsible Offeror whose offer conforming to the Solicitation will be the best value to the Government, Total Evaluated Price and other factors considered. In addition to Total Evaluated Price, the following non-price factors shall be used to evaluate offers:

(a) Past Experience

(b) Past Performance

(2) Non-Price Factors, when combined, are significantly more important than Total Evaluated Price.

Site Availability and Access

Security Clearance Information No employee or subcontractor shall be allowed to perform any work under this contract without receiving prior clearance from GSA and DHS Customs Border Patrol.

Please refer to the RFP for additional information regarding the security clearance process.

Phasing Delineate phasing of construction to ensure that installations of new systems are expedited, and existing systems are kept in service until the replacement system is operational.

Material Storage & Removal See page 297 of the RFP (or the attached drawing of this agenda)