RFQ_Fire_and_Safety_Surveys.pdf

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

REQUEST FOR QUOTE

(RFQ)

U.S. GENERAL SERVICES

ADMINISTRATION

Acquisition Management Division 230 S. Dearborn Street, 35th Floor

Chicago, IL 60604

PROJECTS: Fire Protection and Safety Surveys at Seven Illinois Locations

SOLICITATION NO: 47PF0019Q0048

ISSUE DATE: April 3, 2019

CLOSING DATE & TIME: April 17, 2019, 3:00 PM (Central Time)

CONTRACT NO:

DATE OF AWARD:

ISSUED BY:

U.S. General Services Administration Public Buildings Service Acquisition Management Division 230 South Dearborn Street, 35th Floor Chicago, Illinois 60604

Attn: Jeff Whelpley, Contract Specialist

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

Subject: Request for Quote (RFQ) for Fire Protection and Safety Surveys at multiple Illinois locations.

You are invited to submit a quote for the subject project in accordance with the attached RFQ.

Please submit your quote via email to jeffrey.whelpley@gsa.gov. All quotes are due by 3:00 p.m.

Central Standard Time on Tuesday, April 17, 2019.

The Government reserves the right to make an award without holding negotiations.

This project will be firm fixed price.

mailto:jeffrey.whelpley@gsa.gov

Description of Services The U.S. General Services Administration (GSA), Great Lakes Region, Region 5, Fire Protection and Safety Branch requires that Consolidated Risk Management Surveys be conducted on a recurring basis as described in the scope of work.

The Great Lakes Regional (R5) Fire Protection and Safety Branch is responsible for ensuring all Federal buildings are provided with an adequate level of safety. The Fire Protection and Safety Branch serves as the authority having jurisdiction for GSA and issues Certificates of Occupancy for all new construction, renovations, and occupancy changes in federally owned buildings.

A. The Fire Protection Consolidated Risk Management (CRMS) surveys must be an assessment of the entire building and must address the following professional disciplines: Fire Protection, and facility safety.

B. The purpose of the CRMS is to analyze buildings, including occupancies and intended use, to determine the risk of injury, loss of life, property, or interruption of Federal tenant mission due to the effects of fire and/or safety concerns. The assessment is to address the effects of these conditions on the safe and healthful work environment for Federal employees and the visiting public.

Place of Performance This Statement of Work is applicable for the R5 Fire Protection and Safety CRMS shared google sheets document (in a spreadsheet format) at the following seven locations:

1. IL0154ZZ - Federal Building & U.S. Courthouse, 100 N.E. Monroe St., Peoria, IL.

61602, Square Footage = 105,659 - Attachment 1/ Location 1.

2. IL0222ZZ - Federal Building, 105 S. 6th Street, Mt. Vernon, IL 62864, Square Footage = 18,268 - Attachment 2/ Location 2.

3. IL0220ZZ - Federal Building, 650 W Missouri Ave., East St. Louis, IL 62201, Square Footage = 34,828 - Attachment 3/ Location 3.

4. IL0301ES - Melvin Price Federal Building (Newer addition to the Courthouse) 750 Missouri Ave. East St Louis, IL 62201, Square Footage = 62,860 - Attachment 4/ Location 4.

5. IL0069ES - Melvin Price Federal Courthouse, 750 Missouri Ave., East St. Louis, IL 62201-2933, Square Footage = 56,121 - Attachment 5/ Location 5.

6. IL0206ZZ - William L. Beaty U.S. Courthouse & Federal Building, 501 Belle Street, Alton, IL 62002, Square Footage = 29,191 – Attachment 6/ Location 6.

7. IL0302ZZ - U.S. Courthouse, 201 S. Vine, Urbana, IL., 61802, Square Footage = 45,595

- Attachment 7/ Location 7.

Period of Performance The contractor shall have 75 days, after being issued the notice to proceed, to complete the project. Schedule must be coordinated and approved by the Contracting Officer’s Representative.

Scope of Work Conduct a R5 CRMS for Fire Protection and Safety systems in the listed Federal building locations for the GSA.

The contractor shall provide all necessary qualified personnel, materials and services to conduct/perform approved support requirements in accordance with this Statement of Work. The contractor shall provide support service to the GSA R5 Fire Protection and Safety Branch.

The contractor(s) selected must have experience, capability and willingness to commit the resources necessary to plan, organize, and execute the tasks in an expeditious and efficient manner and meet all assign deadlines and expiration dates.

A. The contractor shall perform a CRMS for the buildings identified in the place of performance section above:

1) Perform a Fire Protection and Safety, Consolidated Risk Management Survey.

2) Perform a thorough survey and assessment of the entire building(s) (including support and secure spaces) to determine how the building's Fire Protection and Safety features function as a system. All positive and negative features shall be provided in the findings. Additional findings, not provided within the CRMS questions, must be provided in the “Other Findings” field, located at the bottom of each spreadsheet tab.

3) Provide the survey’s Response, Findings/Observations, Regulatory Citation (Code references, and their editions,), recommended Corrective Actions, etc., as identified within Attachments 1, 2, 3, 4, 5, 6, and 7. The IBC and NFPA codes and standards should be used as benchmarks. The potential impact shall be reported for all recommendations and alternatives using the RAC guidance within the survey (found in the RAC Guidance tab of the provided CRMS spreadsheets).

a) The contractor shall provide all findings / observations electronically into the R5 Fire Protection and Safety CRMS Survey spreadsheet after these documents have been converted to a shared Google sheets document by the Government and then shared by the Government to the contractor, via the contractors required, new, GSA formatted email address (i.e.; GSA.firstnamesecondname@gmail.com and/or as the following sample; GSA.johnsmith@gmail.com). The contractor’s new email address would need to follow the requirements using the GSA Affiliated Customer Account (GACA) in G-mail, done at post-award. (See Attachments 1, 2, 3, 4, 5, 6, and 7)

b) The CRMS consists of the survey template for the Fire Protection and Safety Branch R5. Each tab within the shared Google sheets document (spreadsheet) must be completely populated. There are nine tabs within the shared google sheets document (spreadsheet) identified as the following; RAC Summary, Building Information, Means Of Egress, Fire Detection and Alarm, Fire Suppression, Smoke Control, Other, Work Item Summary and RAC Guidance. The Building information tab will be pre-populated by GSA, if any items are not pre-populated in the Building Information tab, those must be coordinated with GSA Property Management to have the information provided at the time of the survey.

mailto:GSA.firstnamesecondname@gmail.com

c) The contractor shall adjust the shared google sheets document (spreadsheet) cells as needed based on the provided write-up / information provided to assure all text is visible in the shared Google sheets document (spreadsheet), with the exception of the “Work Item Summary” tab, columns; “D, E, & F”, which are locked, as these cells are populated from the other tabs within the shared google sheets document.

d) The contractor shall download the attached spreadsheets for reference purposes only, once the contract is awarded, the FMSP Fire Protection and Safety branch will share the same spreadsheet in a shared Google sheets document format for the contractor to use. That shared Google sheets document must have the contractor populate all cells as required. Once the shared Google sheets document is completed, the contractor must contact the Contracting Officer’s Representative (COR) and the Fire Protection and Safety Branch representative, Matthew T. Smith at matthew.smith@gsa.gov.

4) Provide the specific location(s) in the building/facility (where applicable) for all findings listed in the spreadsheet. Any request/need for building drawings must be requested by the contractor through the COR post-award.

B. PRE-SITE PREPARATION:

1) A post award kick off meeting will be scheduled immediately following award (telephonically or in person) with the GSA Property Managers (or their representatives). Site coordination for dates/times of surveys will be determined at that time. Contractor shall record all correspondence.

Contractor shall send an email confirming the date and time of the survey to the building contacts, the COR, and to Fire Protection and Safety Branch representative Matthew T. Smith at matthew.smith@gsa.gov.

2) The kick off meeting shall discuss the necessary topics and background including, but not limited to:

a) The schedule and plans for conducting the survey.

b) Secured areas in the building and access to those.

c) Types of Fire Protection and Safety systems in the building.

d) Preventive maintenance records, Inspection, Testing and Maintenance (ITM), O&M manual of related Fire Protection and Safety systems.

e) Navigation of the shared Google sheets document.

C. ON-SITE PROCEDURES:

1) Upon every arrival at the facility to be surveyed, the contractor shall meet with a GSA Property Manager. The survey shall not begin until this meeting is accomplished and documented.

2) A GSA Property Manager shall arrange for access to all spaces and documentation that the contractor needs to view.

3) The contractor shall conduct a complete and thorough walk-through of the building and record all conditions affecting risk, both positive and negative as deemed necessary. In addition, the contractor shall verify the status of any projects contained in the information provided by the COR. All space in Government-owned buildings must be surveyed.

D. CLOSING CONFERENCE:

mailto:matthew.smith@gsa.gov

At the conclusion of the survey, the contractor shall hold a closing conference with the GSA Property Managers, COR, and Matthew Smith, to discuss the survey observations.

E. SURVEY REPORTS:

1) General: The Building Information tab is pre-populated (any areas not populated will need to be populated by the contractor gather that information from the Property Manager). These documents contain Sensitive But Unclassified Information.

2) If a CRMS survey tab is not applicable to the property (i.e.; Smoke Control), then the contractor must provide a RAC score of 6 in the “User Adjusted RAC” field, and must provide an reason of the user adjusted RAC score in the “Explanation of User Adjusted RAC” field, in order to achieve a total RAC score for that building, which is calculated and displayed in the “RAC Summary” tab.

3) Notification of the completed CRMS shared Google sheets document (Attachments 1, 2, 3, 4, 5, 6, and 7), with a completed RAC summary score, must be sent via email, using the contractors newly established Government email address to the COR and Regional Fire Protection and Safety Branch representative, Matthew T. Smith @ matthew.smith@gsa.gov.

4) Each completed survey data shall be included in the shared Google sheets document (spreadsheet). The shared Google sheets document (spreadsheet) for each of the four (4) properties will be provided by the GSA. The information required to be entered on the spreadsheet is provided within the shared google sheets documents question fields. The shared Google sheets document will be shared post-award using the contractor’s GACA compliant GSA email address.

5) The GSA’s assigned Fire Protection Engineer will have 10 working days to perform a review of the shared Google sheets document and for any and all comments to be incorporated into the shared google sheets document by the contractor before contract completion/sharing with Property Managers.

Qualifications of Firm/Personnel The contracting firm shall be a firm whose prime enterprise is in the field of survey services for safety and environment. The contracting firm should have a fully operational and fully staffed office. The contractor shall ensure that employees of the proposed survey team, including the contract manager, performing work under this contract have the necessary training and experience in order to efficiently and effectively perform the work. The following disciplines with accompanying qualifications shall be used at a minimum to perform services required under this contract.

All fire protection portions of the survey are to be performed by qualified Fire Protection Engineers (FPE). The Fire Protection Engineers shall possess a B.S. in Fire Protection Engineering with at least three consecutive years’ experience in fire protection engineering work within the past five years. All personnel and their qualifications must be submitted to the COR for approval. The COR has final approval of personnel prior to their use in performing surveys. All fire protection engineering work will be reviewed and approved by the Regional Fire Protection and Safety representative.

SUBSTITUTION OF PERSONNEL: The contractor shall utilize the personnel named in its proposal to perform the services required under this contract. In the event that any of the personnel named in the proposal are unable to perform because of death, illness, resignation from the contractor's employment, or any other reasons, the contractor shall promptly submit to the Contracting Officer, in writing:

· a detailed explanation of the circumstances necessitating the proposed substitution,

· a complete resume for the proposed employee

· any other information needed to approve or disapprove the proposed employee.

No employee substitutions shall be made without prior written approval by the Contracting Officer. No increase in contract process will be allowed when personnel substitution is authorized.

Security Requirements Contractor and any Contractor employee assigned to this order shall sign a copy of a nondisclosure statement to be provided to the CO and COR prior to beginning work. In performance of the order, the Contractor may be required to work in conjunction with other Contractors. It is the incumbent responsibility of the Contractor to execute any Non-Disclosure or other privacy agreements needed with other Contractors in order to protect its own proprietary data and interests. Contractor personnel and their subcontractors must identify themselves as Contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to the contract.

All Contractor personnel are subject to the terms of GSA’s non-disclosure agreement at all times.

Contractors shall identify themselves in all situations where discussion of sensitive information that has been initiated by a non-government party and immediately refer that party to the appropriate Contracting Officer for further information.

GSA-issued identification badges must be worn at all times by the contractor when on GSA premises. Contractor must dress in appropriate business attire and exhibit courteous behavior at all times. A Government employee will be on-site at all times when contract personnel are working.

Security Clearance/Suitability Determinations All contract employees requiring routine unescorted access to Federally-controlled facilities and/or information systems for more than 6 months (Regular Employees) will be required to undergo a suitability determination before a facility identification card is issued. Prior to the time that an identification card is issued, such Regular Employees will be required to comply with normal facility access control procedures, including sign-in, temporary badging, and escorted entry, as applicable.

-Failure of a Regular Employee to receive a favorable suitability determination shall be cause for removal of the employee from the work site and from other work in connection with the contract.

-Contract employees working less than 6 months (Temporary Employees) may, at the Government's option, be required to undergo a lesser form of suitability determination. Prior to the time that an identification card is issued, if at all, such Temporary Employees will be required to comply with normal facility access control procedures, including sign-in, temporary badging, and escorted entry, as applicable.

- All contractors are required to be given at a minimum a preliminary favorable in order to start working.

-The Government, at its sole discretion, may grant temporary suitability determinations to Regular or Temporary Employees. However, the granting of a temporary suitability determination to any such employee shall not be considered as assurance that a favorable suitability determination will follow.

-The Contracting Officer or his/her designee shall provide the Contractor with required forms for obtaining necessary clearances. The Contractor shall be required to cause such forms to be returned to the Government for processing not later than 14 days following being provided by the Government.

-The Contractor shall be responsible for planning and scheduling its work in such a manner as to account for facility access issues. Difficulties encountered by the Contractor in gaining access to facilities by its employees and subcontractors shall not be an excuse to any Contractor performance under the contract.

-The award letter to the successful offeror will identify a GSA Security Sponsor for the security clearance process. Upon receipt of the letter, the awardee will immediately contact the GSA Security Sponsor for this contract and provide a Contractor security clearance point-of-contact (POC) for contractor and subcontractor employees. The Contractor POC will be responsible for ensuring timely submittal and accuracy of security clearance applications. He or she will also have the responsibility of monitoring and tracking all security clearance submissions. The GSA Security Sponsor will send additional forms and instructions regarding the security clearance process to the Contractor point-of-contact via email. Contractor is responsible for all fingerprinting. The Contractor POC will be required to submit a list of contractor employees for whom you are seeking security clearances, including their position on the contract. Compliance with the security clearance process will be a factor assessed in the Government’s evaluation of contractor performance. Failure to submit all security clearance documents may result in the contract being terminated for default.

Process for Regular:

The automated Electronic Questionnaire for Investigations Processing (e-QIP) clearance system is used to conduct background suitability investigations of regular clearances. Before receiving access to the e-QIP database, Contractor employees must complete the Contractor Information Worksheet. Completing this form and submitting electronically will assist in the efficient processing of contract applicant e-QIP invitations.

Individual Contractor Information Worksheets (CIW) are to be electronically submitted to the GSA Security Sponsor via the Contractor POC. In addition, individual CIWs should be completed for individuals who have had a prior investigation conducted or have been a U.S.

resident for less than 3 years.

All forms should be sent in electronically to the appropriate GSA Security Sponsor. The email attachments must be encrypted and the password should be sent in a separate email to help protect the personal identification information.

After the forms are found to be accurate and complete, GSA processes the e-QIP invitation. Contractor employees will then receive an email invitation to the e-QIP database. This email will explain the process in detail.

Once the Contractor employee has completed all the e-QIP information, they are to print, sign and date the “Authorization to Release Information” and “e-QIP Investigation Request” signature forms. To do this they would follow the “Click to Sign” function in e-QIP. They also need to fill out the OF306 and GSA 3665 electronically, print, sign and date the form. Then both forms are to be uploaded into e-QIP before releasing to the Office of Personnel Management (OPM). Contractor employees will then receive an email invitation to set up an appointment to go to a Managed Service Office (MSO) Credentialing Station to get fingerprinted. If the contractor is 100+ miles from an MSO Credentialing Station they must submit in hard copy two SF87 fingerprint cards to the GSA Security Sponsor or the designated GSA Security Clearance Office for submission to OPM for adjudication.

Once OPM has completed all the necessary checks, the applicant will be notified of their preliminary status; either favorable or unfavorable. If the status is favorable, a security badge will be issued. If the status is unfavorable, a letter will be issued identifying a process for an appeal.

Security clearance submittals are due to the GSA Zone C Mailbox within 10 days of award.

Contractors shall submit a CIW V4 for every member of the team. Failure to submit required security clearance applications in a timely manner jeopardizes the successful on-time completion of the project. Failure to submit security clearance documents may result in the contract being terminated for default.

NOTICE TO PROCEED (NTP) WILL NOT BE ISSUED UNTIL THE GSA SECURITY

SPONSOR HAS OFFICIALLY NOTIFIED THE CONTRACTING OFFICER THAT

SECURITY CLEARANCES FOR PROPOSED EMPLOYEES HAVE BEEN RECEIVED

AND APPROVED BY THE OFFICE OF PERSONNEL MANAGEMENT (OPM).

PERMANENT CONTRACT STAFF WILL NOT BE ALLOWED TO WORK IN

FEDERALLY CONTROLLED SPACE PRIOR TO OBTAINING THE APPROPRIATE

BACKGROUND INVESTIGATION.

-A background criminal history check by name and date of birth from the State of Residence will be performed by GSA.

-No employee or subcontractor shall be allowed to perform any work under this contract without receiving prior clearance from GSA.

-The GSA Security Sponsor reserves the right to require the Contractor to resubmit the documents at any time. If requested by the GSA Security Sponsor, the requested forms shall be submitted to the GSA Security Sponsor within three working days of receiving such a request.

If a preliminary favorable has been issued by OPM and a contractor fails to provide additional information requested by OPM for a final clearance within the specified time period the employee will be removed until such time that the documents are submitted, and approved.

-The Government shall have, and exercise, full and complete control over granting, denying, withholding, and terminating clearances for any employee.

-Occupant agencies may require the Contractor and the Contractor’s employees to obtain special clearances for access to certain areas covered under this contract. The GSA Security Sponsor will inform the Contractor when such clearances are required.

GSA Criteria for Adjudication The following criteria were prepared under the guidelines of the Office of Personnel Management’s (OPM) FPM Supplement 731-1, “Determining Suitability for Federal Employment,” and guidelines from GSA’s Office of Audit Resolution and Internal Controls. The criteria for adjudication have been approved by the GSA General Counsel. The following criteria are used by trained regional and/or National Office personnel security specialists, to determine the eligibility of prospective construction, service contract employees, and child care providers.

As a general guideline, the criminal history background records are examined for construction, service contract employees, and child care providers for the previous 5 years, (for contract guards the previous 10 years). However, the entire record is reviewed to ascertain if any serious offenses or incidents are noted that would disqualify. Criminal history background checks for construction, service contract employees are good for as long as they are working on a GSA contract and have not had more than a 2 year break in service. Child care providers are conducted every 5 years.

All information of record, both acceptable and unacceptable, will be assessed in terms of its relevance, recentness, and seriousness, while keeping in mind that the objective is to provide fair, impartial, and equitable treatment of all employee applicants. The limited criminal history checks may reflect juvenile records, psychological referrals or information sealed by court order or statute, which would be given special consideration.

The principal factors used in the adjudication process in determining whether a person’s conduct would be expected to interfere with the ability of the applicant(s) to function in the position, or if the applicant’s past conduct was such that the safety of Federal employees and/or visitors to delegated and/or GSA-controlled facilities would be in jeopardy, are outlined below:

-Any type of misconduct or negligence in prior employment which would have an effect on the quality of security and protection provided to customer agencies or prior conduct which would interfere with or prevent a delinquency or misconduct in employment are: attitude, personality, conflict insubordination, absenteeism/attendance, rules/regulation violation and pattern of unemployment based on misconduct or delinquency as reflected in employment history.

-Criminal or dishonest conduct related to the duties to be assigned to the applicant/employee and/or the performance of such duties. The following crimes are acts which could disqualify prospective or regular employees:

Abuse or neglect of a child or other dependent person entrusted to their care.

Child molestation.

Forcible or statutory rape.

Possession and sale of narcotics and/or dangerous drugs.

Arson.

Murder.

Kidnapping.

Robbery.

Burglary.

Larceny.

Theft.

Aggravated assault.

Buying, receiving or possessing stolen property.

Embezzlement, forgery, counterfeiting.

Fraud.

Under ATF Standards, any felony (for guards only who are required to carry firearms).

Domestic violence issues.

-Intentional false statement, deception or fraud in examination or appointment.

-Refusal to furnish testimony required during an official investigation by Federal, State, and/or law enforcement officials.

-Found to be a chronic alcoholic by any court, which suggest that the condition would prevent the applicant/employee from performing the duties of the position, or that the condition would pose a serious threat to the property and safety of others. (If an applicant can present medical certification that he or she has thoroughly recovered or completed a rehabilitation program, this will be weighted accordingly).

-Illegal use of narcotics, drugs, or other controlled substances, without evidence of rehabilitation.

-Any statutory or regulatory bar which prevents the lawful employment of the person involved in the position in question.

-Serious misconduct while in the military service which is indicative of conduct unacceptable for child care providers and/or other contract personnel.

-Is a fugitive from justice.

-Is an illegal alien in the United States or is an alien who is not entitled to accept gainful employment.

-Has been committed voluntarily or involuntarily to a mental hospital or institution, unless the applicant can present medical certification of recovery.

-In the absence of convictions, when the examination of the circumstances involved is a pattern of arrests, or an arrest for a single serious crime indicates that an applicant is unacceptable for a position.

-In the event information is developed that a contract employee has been arrested; National Office FPS will re-evaluate until this function is transferred to the region. The regional reviewing official will re-evaluate to determine if the employee should continue to work. Department of Homeland Security, Bureau of Immigration and Customs Enforcement, Federal Protective Service (DHS, BICE, FPS) will ensure the contractor takes appropriate action, and if the employee needs to be removed, a letter of removal will be sent to a contractor.

-Financial responsibility such as pattern of non-support judgment tax lien or other default with no attempt at restitution, illegal gambling, eviction, or other irresponsibility as reflected in credit history, disregard for debts, abuse of fiduciary trust.

-Immoral conduct when a pattern of misconduct is shown by conviction records, medical treatment, public knowledge, child molestation, sexual assault, statutory rape, incest, bestiality, or convictions of or involvement in other sex related crimes.

-If information is developed related to disruptive or violent behavior such as assault, damaging property, destroying property, vandalism, criminal/malicious mischief, harassment, or other patterns of violence as reflected in conviction records.

-Any issue relating to firearms/weapons such as carrying concealed firearms/weapons brandishing firearm, possession of firearm by a felon, possession of loaded firearm or explosives, improper/illegal sale or transportation of firearms or explosives, illegal manufacture of firearm/explosives.

-Right of Review. A person who receives an unfavorable determination will be provided reasonable time (30 days) after the individual receives written notification that derogatory information is contained in the individual’s background check which needs clarification. He/she may challenge the accuracy of the information contained in the FBI criminal history records; past employment history and/or State criminal history repositories; or provide additional facts, proof and supporting documents outlining any mitigating circumstances affecting any information maintained in the criminal history records the FBI obtained based on the individual’s fingerprints or other records. Further, he/she will be advised that he/she has the right to obtain copies of information made available to GSA

Compliance with Security Requirements -The Contractor shall comply with all GSA and tenant agency security requirements in the building(s) where work is being performed.

-When a controlled personnel identification access system is used by a tenant agency at a site where work is performed, the tenant agency will be responsible for providing any required access credentials. Credentials shall be displayed at all times or as otherwise required by the tenant agency.

Identification Credential -Upon receipt of a favorable suitability determination, each Regular or Temporary Employee shall be issued an identification credential (Credential) permitting regular access to the building(s) where work is being performed.

-Regular or Temporary Employees with Credentials shall be required to comply with all applicable access security screening procedures applicable to Government or other personnel possessing similar Credentials.

-All Contractor or subcontractor employees possessing Credentials shall visibly display their Credentials at all times while in the building(s) where work is being performed.

-The Contractor shall be responsible for ensuring that all identification credentials are returned to the Government when a particular Contractor or subcontractor employee will no longer be providing service under the contract at the building(s) covered by the Credential.

-The Contractor will notify the Government when Credentials are lost. In that event, the Contractor will be responsible for reimbursing the Government for its cost in issuing a replacement Credential.

-ID’s shall be worn with the photo and name facing away from the employee to facilitate easy identification of the employee. Any employee who is not wearing the ID or wears it backwards shall be considered out of uniform and removed from the building that day. The CO or their designee, Government law enforcement, or security personnel shall periodically verify passes of Contractor employees with their personnel identification. Contractor employees shall comply with security verification procedures at all times.

-The Contractor will be responsible for paying the Government for replacement credentials at the current cost per badge. The cost of the replacement ID shall be applied to the contractor through the proposed deduction process. Replacement ID’s will not be issued until the Contractor notifies the CO or their designee of the need for the replacement and an incident report is made and obtained through the Office of Personnel Management (OPM).

Method of Award

The government may or may not award all the locations in this RFQ. It is the Government’s intent to award for one or more locations dependent upon funding availability. This RFQ will result in a Firm Fixed Price Task Order against the multiple award Federal Supply Schedule

(FSS) contract.

The Government will award the order resulting from the RFQ to the responsible offeror whose quote conforms to the RFQ and whose Total Evaluated Price is the lowest priced. As used herein, “Total Evaluated Price” means the lump sum price for the work described in the RFQ.

The winning contractor shall promptly call: Matthew T. Smith at (312) 353-8760 or mobile at

(312) 848-0109, to discuss the CRMS and the GSA instructions before beginning the assignment.

Pricing The contractor shall submit pricing on the Standard Form 18. A completed FLS Contractor Quote Sheet (refer to Attachment 8) shall be included as supporting documentation for the quotation to indicate the labor categories, hourly rates, and level of effort as well as analytical costs and expenses.

Any travel necessary to fulfill the contract requirements should be listed and included in the total evaluated price for each location.

Insurance Requirement

Liability insurance coverage, written on the comprehensive form of policy, is required in the amount of $500,000 per occurrence for bodily injury and $50,000 per occurrence for property

Submission of Invoices Invoices may be submitted electronically (preferred method) or original signed hardcopies may be mailed to the address shown in below. Contractor shall email a copy of his/her invoice to the COR, Matthew Smith, for his review and approval at matthew.smith@gsa.gov.

After the invoice has been approved by Mr. Smith, the contractor may submit the invoice by mail to the following address for payment:

PBS Payments Branch Finance Division- BCFA Post Office Box 17181 Ft. Worth, TX 76102-0181

Or, electronically at www.finance.gsa.gov

A properly executed invoice must show the name and address of the business concern as listed on the award, the invoice date, the Contract Number, the Order number (if applicable), and the contract PDN.

Release of Claims The GSA Form 1142, Release of Claims is required to be submitted with the Final Payment request. Mr. Smith will submit this form to you before closing out the contract.

http://www.finance.gsa.gov/

SOLICITATION PROVISIONS

52.212-1 Instructions to Offerors -- Commercial Items (Oct 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section

Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925)

Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697- 1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/

Class Deviation 2018-O0018—Micro-Purchase Threshold, Simplified Acquisition Threshold, and Special Emergency Procurement Authority. Effective August 31, 2018. This deviation remains in effect until it is incorporated into the FAR or DFARS, or otherwise rescinded

(j) Unique entity identifier. (Applies to all offers exceeding the micro-purchase threshold and offers at any dollar value if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) * * *

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

52.212-3 Offeror Representations and Certifications -- Commercial Items (Oct 2018)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

https://www.sam.gov/

“Forced or indentured child labor” means all work or service—

(6) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(7) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000- 9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and…