47PE0720R0065 0001 SF30 Signed 2020 08 28.pdf

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DuncanWarner Typewriter

28 AUG 2020

DuncanWarner Typewriter

28 AUG 2020

DuncanWarner Typewriter 1 9

The purpose of this amendment is to:

1. Extend the RFP closing date to Monday, 14 SEP 2020 at 5:00 PM.

2. Provide responses to RFIs submitted in response to the RFP and following the site visit. Responses are attached to this amendment.

3. The following attachments are being provided with this amendment and are hereby incorporated by reference:

a. Revised Agreement for RFP 47PE0720R0065 dated 28 AUG 2020. This revision contains the following changes:

i. Section I.F. Contract Liquidated Damages Rate updated to read:

In accordance with GSAR 552.211-12, Liquidated Damages – Construction, in Section IV of this Agreement, liquidated damages shall be calculated at the rate of $403.74 per calendar day.

ii. Section I.H. Statement of Work, Specifications, Drawings, Exhibits, and Other Attachments updated to read:

(2) Wage Determination FL20200220 Revision 5 Dated 28 AUG 2020, 6 pages.

b. Revised Solicitation for RFP 47PE0720R0065 dated 28 AUG 2020. This revision contains the following changes:

i. Section II.D. revised to remove Subcontracting Plan as part of

Technical Proposal submission.

ii. Section II.E. revised to add Subcontracting Plan under “Other

Information to Submit with Proposal” and clarifies that

Subcontracting Plan will be evaluated/negotiated as part of the responsibility determination process.

iii. Section VI.A. revised to remove Factor 4: Subcontracting Plan as evaluation factor.

Note: Other than small businesses are still required to submit a subcontracting plan in accordance with FAR 52.219-9. The successful offeror’s subcontracting plan will be evaluated/negotiated as part of the responsibility determination process.

c. Updated Division 01 Specs dated 28 AUG 2020

d. Photographs taken during site visit dated 13 AUG 2020

e. Updated Wage Determination No. FL20200220 Revision 5 for Palm Beach

County, FL dated 28 AUG 2020.

f. Original Facility Drawings (45 images, contained in .zip file)

g. West Palm Beach Rogers FB ACM Report dated 26 OCT 2018

h. Generator Submittal dated 29 SEP 2015

i. Generator Replacement Schedule dated 02 DEC 2015

j. Site visit sign in sheet dated 13 AUG 2020

All other terms and conditions remain the same. A signed copy of this and all amendments must be submitted with your proposal.

SOLICITATION NO. 47PE0720R0065 PROJECT TITLE/LOCATION: Paul Rogers Courthouse Elevator Installation/Modernization, West Palm Beach, FL Amendment 0001 08/28/2020

No. Contractor QUESTION GOVERNMENT RESPONSE

1 Contractor 1 At the walk through it was mentioned to replace the elevator lobbies finishes. If so please advise on the new finishes.

FInishes are to be SS #4

2 Contractor 1 Please if allowed provide the pictures that were taken at the pre-bid meeting on site. Photos will be provided via amendment

3 Contractor 2 Approximately when will be the anticipated NTP? Last week October 2020

4 Contractor 2

Is there a requirement to incorporate a CPM and manpower allocation schedule into our technical proposal (Factor 3)?

a. The 336-day duration may not be attainable, would GSA consider extending the duration an additional 120 days?

A resource schedule is not required with the submission. A job schedule in Gantt chart format is requires. Schedule will be extended to 360 calendar days.

5 Contractor 2 Please confirm that the new elevator is to be installed first and then the two existing elevator modernizations will take place one car at a time.

The new elevator and one of the existing elevator to be done together...

6 Contractor 2 Is full time on-site supervision required from the prime contractor or will it be acceptable for the elevator contractor’s foreman to act as the supervisor when only elevator-specific work is taking place?

Acceptable for the elevator foreman to act as supervisor

7 Contractor 2 Along with an approved quality control plan in place submitted with the bid package, can we assign our superintendent/foreman to do daily CQC audits and periodic QC inspections as per our plan?

Yes

8 Contractor 2 Please clarify the commissioning and inspection processes for this project in reference to the P-100 code.

P100 coexists with all applicable elevator codes for performing commissioning.

9 Contractor 2 Has there been a hazardous material analysis conducted within the affected areas? If so,please clarify the limitations of abatement for this project.

The 2018 Annual Asbestos Visual Survellience Report for the facility is available for review.

10 Contractor 2

Please confirm that the contractor is to provide the infrastructure for the elevator security provisions and that GSA will contract the actual low voltage device installation (CCTV, card readers, etc.)

separately.

Confirmed, the contractor is to provide the infrastructure for elevator security. GSA will contract the install of low voltage

(CCTV, Card readers, etc.)

11 Contractor 2 Is builder’s risk insurance required? Please see section III.F of the Agreement for insurance requirements.

12 Contractor 2

Will the contractor be required to obtain permits for this project? GSA does not foresee any permits being required on the project. If any are needed.....Per the Statement of Work -

1.12 PERMITS AND INSPECTION FEES

A. The contractor shall obtain without cost to the Owner, any necessary permits and certificates as required.

13 Contractor 2 Please clarify what the new elevator cab flooring intent is for pricing purposes. Terrazzo Tile

14 Contractor 2 Please confirm that if the prime contractor is a certified small business Factor 4

(Subcontracting Plan) will not be required to be submitted with the bid package.

Correct, the subcontracting plan is only required if the offeror is a large business.

15 Contractor 2 Please confirm that the existing fire alarm devices within the elevator hoistway overhead areas are to be demolished and removed.

Overhead Devices Removed.

16 Contractor 2

Is painting of the elevator hoistway interior walls a requirement for this project? Per PART 1 GENERAL 1.1 DESCRIPTION, C. Paint machine room and pit floors upon completion of construction.

17 Contractor 2 Is new lighting required within the hoistway interior all the way up the shaft walls for each elevator? NO

18 Contractor 2 Will damp-proofing of the elevator pit floors and walls be required for this project? No

19 Contractor 2

Will the new mechanical and plumbing equipment be required to be integrated into the building automation system (BAS)? If so, please provide the main point of contact for the incumbent BAS provider.

No

20 Contractor 2 Is painting of the machine room floor, ceiling, and walls a requirement for this project? Yes. Refer to the SOW & scope.

SOLICITATION NO. 47PE0720R0065 PROJECT TITLE/LOCATION: Paul Rogers Courthouse Elevator Installation/Modernization, West Palm Beach, FL Amendment 0001 08/28/2020

21 Contractor 2

Is this project tax exempt? Yes, the government is exempt from sales taxes. However, this exemption does not extend to contractors and subcontractors. Reference FAR 52.229-3 Federal, State, and

Local Taxes contained in the Agreement.

22 Contractor 2 Will new sprinkler coverage be required to be installed within the elevator machine room area? Yes, sprinkler coverage and heat detectors for shunt trip.

23 Contractor 2 Is there existing stock for the wallpaper on the 2nd and 3rd floors available? No

24 Contractor 2 Do we need to plan to remove the existing US Marshal's equipment out of the machine room? There is existing wall mounted USMS security IT rack in the room.

25 Contractor 2 Are the panels between the walkway to the machine room and the roof removable and are there any asbestos issues with them?

The 2018 Annual Asbestos Visual Survellience Report for the facility is available for review.

26 Contractor 2 Please provide the drawings for the recent emergency power electrical upgrades. The new panel EDP is not labeled.

Asbuilts and submittals for the Emergency generator power system are available for review.

27 Contractor 2 Please confirm that there will be no fire alarm upgrades in the building that will be completed concurrently to the elevator renovations.

Confirmed, there will be no fire alarm upgrade concurrent to the elevator renovation.

28 Contractor 2 Please confirm non-proprietary elevator equipment is a requirement for this project. Please also confirm that we are to install conventional cabled machines and not belted machines.

Yes Non-Proprietary

29 Contractor 2 Please confirm that all three elevators are to run as a group and that specification section 2.12.A is to be omitted.

Group Function

30 Contractor 2 For the two existing elevators, please confirm that the cab shells, car platforms, enclosures, hoistway sills, hoistway door panels, and hoistway entrance frames are to be retained in place.

All Retained.

31 Contractor 2 Please confirm in writing that it is the intent to retain, reuse, and refinish the existing elevator hoistway entrance doors, frames, and sills for the new elevator installation.

Yes

32 Contractor 2 Specification sections 2.47 and 2.47.A are contradictory to the scope of work. Please remove and confirm that the hoistway entrance frames, hoistway sills, and hoistway doors are to be retained.

Hoistway entrances frames,sill and doors retained.

33 Contractor 2 Please confirm that the existing stainless steel hoistway entrance frames and hoistway door panels are to be refinished.

Refinished

34 Contractor 2 Please confirm that Historic compliance with Historical Government Agencies is not required. Not required

35 Contractor 2

Please confirm that As-Built CAD documentation for Electrical, FA/Mass Notification, Telecommunication, Architectural, Structural, Plumbing, and Mechanical disciplines are available and shall be furnished upon award to the successful bidder.

CAD documents are not available.

36 Contractor 2 Please confirm that GSA will provide edited Division 01 specifications. Yes, GSA will provide.

37 Contractor 2

Please provide building standard finishes for the Paul Rogers Federal Courthouse, or confirm that the

Courthouse does not have standard finishes.

Paul Rodgers CTH does not have standard finishes, but finishes for proposed work must meet current PBS-100 standards and be complimentary to existing finishes.

38 Contractor 2 Please confirm that the structural cavity in all existing hoistways/shafts is existing to remain.

Remain

39 Contractor 2 Please confirm the elevator designated for Fire Department access. If Fire Department access is designated elsewhere, please confirm.

N/A

40 Contractor 2 Is it a requirement to provide submittals of the major elevator components with the bid? No, submittals are required post-award.

41 Contractor 2

Since the existing elevator machine room was originally designed for three (3) elevators, can we change the third elevator (new installation) to a conventional cabled overhead traction elevator in lieu of the MRL?

Conventional overhead is fine.

42 Contractor 3

Need As-Built drawings of the existing facility elevators GSA has asbuilts for the building completed in 1973. They are in (TIFs) PDF form. There are also drawings eSMART which could be downloaded into CAD. Various other small projects at Paul Pogers CTH such as the emergency generator have asbuilt drawings or submittals available.

SOLICITATION NO. 47PE0720R0065 PROJECT TITLE/LOCATION: Paul Rogers Courthouse Elevator Installation/Modernization, West Palm Beach, FL Amendment 0001 08/28/2020

43 Contractor 3

Project Schedule:

The timeline stated in the Scope of Work, 2.6 Schedule is not reasonable and does not allow enough time for equipment manufacture and installation.

The stated contract duration is 335-days.

At a minimum, from approved submittals it will take 24 weeks for manufacture/delivery of equipment for the new elevator which should be the first one installed.

Work duration for the new elevator should be 24-weeks.

Work duration for modernization of the 2 existing elevators should be 18-weeks for each car.

This is a total of 80-weeks after approved submittals or 560-days. Agree to extend to 360 calendar days

44 Contractor 3 Need photos taken during the site walk through. Will be provied via amendment

45 Contractor 3 Liquidated damages seem too excessive for the size of this project. LDs have been reduced, please see revised Agreement dated 28 AUG 2020.

46 Contractor 3 Opportunity to submit additional RFIs be afforded once As-Builts are provided.

GSA does not anticipate having adequate time to respond to additional RFIs before the closing date.

47 Contractor 4

When we bid this project earlier this year, there were two separate specs for the new install elevator and the existing elevators to be modernized (attached). It seems these have now been merged into one document. Please confirm the modernization scope of work has not changed and the following items can be retained/refurbished for the 2 elevators to be modernized: Car safeties, Car and cwt buffers, Car frame, Car platform, Car enclosure

Yes, these items can be retained in the modernization.

Please refer to current project documents for requirements.

48 Contractor 4 New entrance frames will need to be installed for the new installation. Will the entrance frames for the other 2 cars need to be re-clad to match? Who will be responsible for the finished walls?

Existing entrance frames retained

49 Contractor 4 Spec calls for gearless machine room-less traction machines. Please confirm that overhead gearless machines located in the machine room are acceptable.

Overhead gearless machines are acceptable

50 Contractor 4 ThyssenKrupp Elevator is listed as an approved manufacturer however some components may not meet the Buy America requirements. Please advise if this is acceptable.

Buy America Act applies, reference clause 52.225-9 in

Agreement for requirements, paragraph (c) references process for requesting determination of inapplicability, if necessary.

51 Contractor 5

Are elevators 1 & 2 to be refurbished with like-kind mechanical systems or transitioned to machine-room-less (MRL) elevator systems?

DISCUSSION: The SOW discussion is rather specific to adding elevator #3, thus omits discussion of key details specific to modernizing elevators 1&2. The existing elevators are traditional elevator systems that appear functional in design and we assume are to modernized as traditional elevator systems rather than transitioned to a MRL system. Please confirm.

Yes like mechanical system to used. Traditional system can be used.

SOLICITATION NO. 47PE0720R0065 PROJECT TITLE/LOCATION: Paul Rogers Courthouse Elevator Installation/Modernization, West Palm Beach, FL Amendment 0001 08/28/2020

52 Contractor 5

Will GSA please reconsider the constraint elevator # be a MRL elevator to accept traditional elevator system for elevator #3?

DISCUSSION: Original building design is for elevator #3 to be a traditional elevator system: the machine room, hoistway and pit are well-capable of receiving and operating a third traditional elevator alongside the existing two machines. Machine-room-less (MRL) elevator systems are “elevators of last resort” where unique physical building constraints prohibit installing a traditional elevator system. This building is perfectly capable of receiving and operating a 3rd traditional elevator, so there’s no apparent reason for GSA to incur the additional install cost, higher operating costs, and FAR LESS RELIABILITY an MRL elevator entails relative to a installing the more mature technology of a traditional elevator system. Put differently, MRL elevators are inherently inferior to their traditional counterparts and we only see their use where nothing else will work—which is not the case for this building. NOTE: Most all current generation “traditional” elevator systems are VVVF and perform every requirement in the

Solicitation.

RECOMMENDATION: Amend Solicitation to allow install of traditional or MRL system for Elevator #3.

Traditional equipment can be used.

53 Contractor 5

Please providing the Structuaral drawing(s) specific to the two I-Beams currently supporting the

Machine Room floor in Hoistway #3.

Discussion. If the decision is to require a MRL system for Elevator #3, it will entail removing and modifying top of hoistway/bottom of machine room where these I-beams reside. This could have significant structural impact on the roof level of the building, so we need to figure in the additional structural engineering cost of modifying the building design to accommodate a MRL system. NOTE:

The cost/time/trouble of engineering and modifying roof level structure can be omitted/avoided with a traditional elevator system given the building was built with the Ibeams in place to bear the 3rd elevator system--we just need to tie-in and pour a suitably designed pan floor.

Drawings are provided with this amendment.

54 Contractor 5

Request confirmation the addition of a sump pit and sump pump are required as part of this Solicitation.

If required,

a. Please identify where in the elevator pit the contractor is to construct the sump pit.

b. Please identify where the sump pump outflow pipe is to connect to the building’s drainage system.

c. Please confirm requirement for an oil detection monitoring system, and if so, if a remote alarm is required and if so, where the remote alarm is to be placed within the building.

d. Please identify the electrical panel the sump pump is to draw power from given the electrical panel we were shown lacks sufficient spare slots to support the additional 110v circuits required to make the Elevator Pit and Hoistway compliant with ASME 17.1.

e. Please provide the Structural Drawing(s) depicting the “as built” elevator pit floor and any structural beams, piping or conduit under the elevator pit floor.

DISCUSSION: The addition of a sump pit and sump pump appears unwarranted, however, if required we need to know the above items to meet Owner’s intent.

No sump pump is required.

55 Contractor 5

Please confirm whether new car frames and platforms are required for Elevators 1 &2.

DISCUSSION: SOW doesn’t distinguish between new install and existing machines and these are typically retained with existing elevators.

No

SOLICITATION NO. 47PE0720R0065 PROJECT TITLE/LOCATION: Paul Rogers Courthouse Elevator Installation/Modernization, West Palm Beach, FL Amendment 0001 08/28/2020

56 Contractor 5

Please confirm acceptable to retain existing car and counterweight buffers and guards for elevators 1

&2?

DISCUSSION: SOW doesn’t distinguish between new install and existing machines and these are typically retained with existing elevators. NOTE: Changing out buffer oil is commonly required during a modernization.

Yes, confirmed.

57 Contractor 5

Request consideration of modifying SOW to reflect one elevator operate on auxiliary/back-up generator power and the other 2 elevators return to main floor.

DISCUSSION: It is a relatively small 4 story office bldg with all 3 elevators in a single lobby with ample adjacent stairwell capacity. While desirable all 3 elevators operate on auxiliary/back-up power mode, it is not a ASME 17.1 requirement and the building’s existing generator, switching, or service wire to the distribution panel do not appear robust enough to support operating all 3 elevators concurrently with other building demands. Put differently, given the current back-up generator, the building Owner will be required to cease operating some other building system(s) to accommodate the load created by operating all 3 elevators on the existing generator.

NOTE: We can modernize the elevators to ensure all are capable of operating on auxiliary power/back-up generator mode should GSA upgrade the back-up generator and associated switching and wiring in the future, but at this time it appears prudent to just configure one elevator to operate on auxiliary power/back-up generator and the other 2 elevators to return to the ground floor and discharge passengers awaiting for main power to resume.

SOW identifies emergency power operation.

58 Contractor 5

If the requirement is for all 3 elevators to operated when under auxiliary power/backup generator conditions, is the contractor responsible for upgrading the back-up generator, switching and distribution/service to support operating all 3 elevators and existing/future demands? If so, please identify the amount of power generating capacity required for the new back-up generator, switching and distribution system?

DISCUSSION: The current back-up generator does not appear to provide the requisite capacity to meet the additional power demands of operating 3 elevators.

Emergency power will be adhered to as per code.

59 Contractor 5

Request electrical drawings related to the machine room and pit be made available as soon as possible.

DISCUSSION: We need the drawings to price out the service wiring for elevator #3.

Drawings are provided with this amendment.

60 Contractor 5

Please confirm whether the new 5 ton split A/C system is in addition to the existing 3 ton system supporting the machine room, or if the intent is to remove the existing 3 ton A/C system and put the 5 ton A/C system in its place?

DISCUSSION: SOW does not discuss what to do with the existing 3 ton system or the relationship of the new 5 ton A/C system to the existing 3 ton system.

Provide new system in accordance with SOW.

SOLICITATION NO. 47PE0720R0065 PROJECT TITLE/LOCATION: Paul Rogers Courthouse Elevator Installation/Modernization, West Palm Beach, FL Amendment 0001 08/28/2020

61 Contractor 5

Is there a requirement to insulate the walls and ceiling of the machine room?

DISCUSSION: The walls were warm during our site visit—which occurred at 10 AM on a moderately cloudy day. The mechanical room was hot though the building was basically unoccupied and the elevators mostly idly, strongly suggesting most of the heat removed by the A/C system was generated by the walls and ceiling rather than the elevator machinery. It would appear prudent and reasonable to insulate the space to drastically reduce this heat source and the load it creates upon the A/C system.

No.

62 Contractor 5

Please confirm wall pads and associated buttons and hooks are required for all 3 elevators or just the new elevator #3?

DISCUSSION: Typically we see a requirement for 1 elevator within a bank of elevators to be capable of mounting protective padding and operating as a “service” elevator. Given this is an office bldg and these elevators mostly support passengers, it is unlikely the maintenance requirement will ever be such that all 3 elevators require padding and use as service elevators. Given the padding and associated buttons/hooks add up to a couple thousand dollars per elevator, it seems prudent to equip just one of the three elevators with buttons/hooks and pads.

Required for all 3 elevators.

63 Contractor 5 Please provide the sign in sheets for the 13 August Site Visit.

Sign in sheets will be provided with the amendment