SOW A and E Water Feature Repairs Miami USCT 2023 02 03.pdf

Architect Engineer Statement of Work Water Feature Repairs. Wilkie D. Ferguson, Jr U.S. Courthouse. Miami, FL Solicitation No. (TBD)

STATEMENT OF WORK

Water Feature Repairs Wilkie D. Ferguson, Jr. U.S. Courthouse. Miami, Florida PROJECT TYPE: Repair & Alterations

NON PROSPECTUS PROJECT

ARCHITECT-ENGINEER (A/E) SOW | DESIGN-BID-BUILD PROJECT DELIVERY

PROJECT IDENTIFICATION:

PROJECT NAME Water Feature Rectification

SOLICITATION NUMBER TBD

REGION Southeast Sunbelt Region 4

DIVISION GSA ARCHITECTURE & ENGINEERING DIVISION (4P1E)

BUILDING NAME Wilkie D. Ferguson, Jr. U.S. Courthouse (FL0010ZZ)

BUILDING ADDRESS 400 N. Miami Avenue. Miami, Florida 33128

CONTRACTING OFFICER TBD

PROJECT MANAGER

BUILDING MANAGER

SCOPE/IGE LEAD

LAST REVISION

John Valdes, Project Manager

Christopher Singian, Building Manager

Oscar Trevilla, Architect (4P1EA)

02/03/2023

Water Feature Repairs. Wilkie D. Ferguson, Jr. U.S. Courthouse. Miami, Florida

TABLE OF CONTENTS

I. THE PROJECT

A. Project Description

B. Project Goals & Objectives

C. Project Delivery Approach

D. A/E Team

E. Project Duration and Schedule Milestones

F. Project Stages, Phases and Work Sequence

G. Project Delivery Team Roles and Responsibilities

II. GENERAL REQUIREMENTS

A. Owner’s Project Requirements (OPR)

B. Project Duration and Schedule Milestone Dates

C. Project Management Responsibilities

D. Electronic Project Management System (Reserved)

E. Electronic Print Media

III SCOPE OF SERVICES

A. Base AE Contract: Pre-Design Stage

B. Base AE Contract: Design Stage Services

C. AE Contract Option 1: Construction Administration Stage

D. AE Contract Option 1. Closeout Stage

IV ADMINISTRATIVE PROCEDURES

A. Submission, Review and A-E Fixed Price Table

B. Payment for Construction Delivery Phase Work

C. Travel

D. Reproduction and Delivery.

V APPENDIX Owner’s Project Requirements (OPR)

A. General Requirements

B. Building Occupation During Construction

C. Noise Management

D. Scheduled Delays

E. Owner’s Project Documentation List

F. Existing Conditions

G. Architectural New Work Requirements

H. Mechanical New Work Requirements

I. Electrical New Work Requirements

VI EXHIBITS, DRAWINGS AND OTHER ATTACHMENTS

A. Pre-Alteration Assessment

B. Physical Security Assessments

C. Communications Plan

D. Occupant Agency(is) Program of Requirements (PORs).

VII APPENDIX-EXISTING FACILITY DRAWINGS

VIII APPENDIX. FEASIBILITY STUDY-WATER WALL

RECTIFICATIONS

IX WATER FEATURE REPAIRS & IMPROVEMENT STUDY

I. THE PROJECT

A. Project Description

1. General Information: This Statement of Work (SOW) is issued by the Public Buildings Service of the United States General Services Administration (GSA), Southeast Sunbelt Region, Atlanta, GA, hereinafter referred to as the “Government”, to obtain design stage services of an Architect-Engineering Firm (also referred to as AE who shall be singularly responsible to satisfy the terms of the resulting contract) related to the repairs to the existing water feature.

a. Existing Conditions: A section of the original tile and tile setting bed of the sloped surface of the water feature has delaminated falling to the existing pool basin below. In addition, there is a persistent water intrusion present at this location originating from the water feature, through the foam board cavity and through the existing concrete and masonry substrate wall. Specifically at the Pump Room location.

b. Desired Outcome: A new water feature with an alternate stainless steel finish material that will retain the original aesthetics as the original water feature.

This AE Contract consists of the following:

1. AE Base Contract: Architectural and Engineering (AE) services for the preparation of the following:

a. Construction Contract Documents (Working Drawings and Specifications).

1. AE Contract Option 1: Performance of Construction Administration Services during the project’s Construction Stage.

a. AE Contract Options to be exercised by GSA provided there is sufficient agency funding available. Funding availability for AE Contract Options are not guaranteed.

B. Project Goals & Objectives

1. GOALS: Desired broad outcomes include but is not limited to the design achieving similar aesthetics as the original water feature with the replacement finishes.

2. OBJECTIVES: The objective of this project is to execute professional services on schedule and on budget to satisfy the stated goals to include a complete functional design within the established budget, return the water circulation system to full operation and provide cladding within an expected service life.

C. Project Delivery Approach-Overall Project

1. Design-Bid-Build Project Delivery.

D. AE Contractor Team

At a minimum, the AE shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and otherwise required in this section, with credentials as indicated, as they apply to this project. The AE shall utilize the personnel named in its offer to perform the services required under this contract.

Each key team member must be an active participant during all stages of the project. This includes, but is not limited to, design reviews, on-site meetings, construction submittal reviews, construction progress inspections, and weekly teleconferences during construction. Interaction with GSA and the tenant agency will be required of each team member as needed throughout the project life cycle.

In addition to the key team members, the AE shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

At a minimum, the AE shall provide experts required in this section.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

1. EXPERTISE

a. A/E Project Management.

b. Architectural.

c. Building Envelope.

d. Structural Engineering.

e. Mechanical Engineering.

f. Electrical Engineering.

g. Administration.

2. AE TEAM SUBSTITUTION:

During the performance of the services required under this contract, the AE shall obtain GSA written consent from the Contracting Officer before making any substitution for AE subcontractors and outside associates or consultants specifically identified and agreed to in the request for qualifications, proposal, contract, and any contract modifications.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

E. Project Duration and Schedule Milestones

MILESTONE SCHEDULE DATE

BASE AE CONTRACT

a. AE Notice to Proceed (NTP)

15 Cal. Days from Base AE Contract Award https://docs.google.com/document/d/1B4Pyr8xNtYz6GZB1tIHTd6gv_Zjm0R6kuztFbQzBxjg/edit#heading=h.36ei31r https://docs.google.com/document/d/1B4Pyr8xNtYz6GZB1tIHTd6gv_Zjm0R6kuztFbQzBxjg/edit#heading=h.36ei31r

b. Design Kick-off Meeting TBD

Pre-Design Phase Services

a. Site Investigations.

15 Cal. Days from Base AE Contract NTP

Government Review 14 Cal. Days

Design Phase Services

a. Design Development Phase (35%) 30 Cal. Days from Government Acceptance of Previous Submission

Government Review 14 Cal. Days

b. Construction Document Phase.

1. In-Progress (65%) Submission.

30 Cal. Days from Government Acceptance of Previous Submission

Government Review.

14 Cal. Days

2. Pre-Final (95%) Submission.

30 Cal. Days from Government Acceptance of Previous Submission

Government Review 14 Cal. Days

3. Final (100%) Submission 15 Cal. Days from Government Acceptance of Previous Submission

AE CONTRACT OPTION 1

CONSTRUCTION ADMINISTRATION SERVICES PHASE-.

Estimated Construction Contract Duration: 120 Cal. Days

F. Project Stages, Phases and Work Sequence: This Statement of Work is organized to identify the scope of services that are to be performed in a sequential manner. Note that the Concept Design is already complete.

1. BASE A-E CONTRACT: PRE-DESIGN STAGE SERVICES.

a. Site Investigations.

2. BASE A-E CONTRACT: DESIGN STAGE SERVICES.

a. Design Development Phase (35%).

b. Construction Document Phase.

1. In-Progress (65%) Submission.

2. Pre-Final (95%) Submission.

3. Final (100%) Submission.

3. AE CONTRACT OPTION 1: CONSTRUCTION ADMINISTRATION STAGE

SERVICES.

G. Project Delivery Team Roles and Responsibilities: In the performance of the contract requirements, the A/E shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team shall include other contractors, GSA personnel, occupant agency representatives and other stakeholders. GSA shall develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities. The GSA personnel involved or to be involved in the Project Delivery Team, and their respective overall roles and responsibilities will be determined.

1. Owner’s Quality Assurance Design (SME) Reviewers:

GSA’s responsibility to meet complex requirements of the Legislative and Executive Branch of the federal government necessitate maintaining a staff of professionals (subject matter experts (SME) experienced in quality assurance reviews of A/E submissions. SMEs participate in both formal and informal design reviews to verify that standards and objectives are met. Design reviews provide GSA with the opportunity to consider and document how design decisions will affect building functionality and assure that the occupant agencies are presented with design solutions that satisfy the OPR. Comments from every design review must be addressed satisfactorily before beginning the design of the subsequent design phase.

2. Owner

GSA is the owner of the facility and site. The Owner’s Project Requirements (OPR) refers to GSA’s project requirements. GSA and Owner refer to the same entity.

3. GSA Project Manager-Contracting Officer Representative (PM/COR)

The PM/COR is responsible for project management overall, which includes leading the project team in its successful execution of deliverables, and managing relationships with, and expectations of, the customer, throughout the project life cycle. The PM also leads day-to-day activities of the project team, by working closely with the project sponsor, program manager, and key stakeholders. This collaboration may also involve the Chief Architect, ODC Regional Coordinator,, or other regional and/or national stakeholders as appropriate to the project’s scope and risk level. Refer to Project Management in PBS (PBS Order 3425.12B)

4. GSA Contracting Officer (CO)

The CO binds the Federal Government to a contract. The CO holds a warrant that allows them to negotiate on behalf of the Government. Only the CO may execute, modify, or terminate the contract.

5. GSA Contracting Officer Representative (COR)

Responsible for monitoring the A/E's progress in fulfilling the technical requirements specified in the contract. Should the A/E fail to fulfill the contractual requirements, the COR shall inform the CO of such failure. The COR maintains administration records, approves invoices and performs quarterly monitoring reports to confirm the A/E is meeting the terms and conditions under the contract.

6. GSA Operations and Maintenance Staff (OMS)

The Owner’s OMS will actively participate in the OPR development, design reviews, system selection, and the commissioning process.

7. Commissioning Provider (CXP)

For this contract the CxP is a subconsultant to the CMa. Therefore the CMa is the Commissioning Provider. GSA may procure this service under separate contracts at a future date.

a. The CxP is responsible for developing the commissioning requirements for incorporation into the performance specification.

b. CxP services shall consist of work as necessary to verify and document compliance with the GSA performance objectives throughout the design, construction, start-up, and the initial period of operation.

c. The CxP advises GSA on issues involving the commissioning process, emphasizing the long-term performance and maintainability of the systems included in the commissioning scope of work.

d. The CxP shall advise GSA of deficiencies involving the design, construction, testing, adjusting and balancing, or other deficiencies that would compromise the ability of the facility to meet the needs of GSA.

e. The CxP is authorized to recommend to GSA the acceptance, modification, or rejection of all materials, procedures, schedules, tests, reports, or other required commissioning submittals.

f. The CxP is not authorized to change the AE’s Contract Documents, schedules, costs, or scope of work.

8. Construction Manager as Advisor (CMa)

GSA contracts with a professional construction manager to be its advisor. GSA may procure this service under separate contracts at a future date.

https://insite.gsa.gov/cdnstatic/insite/PBS_342512B_Project_Management_in_the_Public_Buildings_Service_(PBS)_(Policy)_(Signed_on_April_20__2016_-_Posted_Version).pdf https://insite.gsa.gov/cdnstatic/insite/PBS_342512B_Project_Management_in_the_Public_Buildings_Service_(PBS)_(Policy)_(Signed_on_April_20__2016_-_Posted_Version).pdf Robert Fay - PCBT see CMa SOW template for DB and resolve

In General:

During design the CMa assists with design management. The CMa performs constructability reviews of design development and construction documents; provides quality assurance services to monitor the A/E’s quality control. Performs Cost, Schedule and Value Management services as identified in the P-120. The CMa may also provide the CxP directly or indirectly by subcontracting CxP services.

To reduce confusion during project coordination and collaboration activities on the project, the A/E shall review the CMa - CxP Statement of Work.

Key CMa responsibilities are to:

a. Assists GSA to ensure that the A/E meets the contract requirements.

b. Serve as facilitator and coordinator of all parties’ collaboration required project activities to assist GSA with ensuring this project’s execution proceeds per plan.

c. After A/E NTP, perform and coordinate Concept Design, Design Development, and Construction Documents reviews and comments’ resolution.

d. Participate in the commissioning process, coordinating with GSA and the CxP to develop the project’s commissioning goals, and supporting inspections and testing practices that ensure the project will meet the project’s Commissioning Plan’s objectives.

e. Produce 3rd party cost estimates, review change order requests, and provide other construction management services to assist GSA fulfill its fiduciary responsibilities.

f. Provide and coordinate facilitator for VM workshops

g. Provide and coordinate facilitator for Partnering sessions.

II. GENERAL REQUIREMENTS

The General Requirements shall apply to all project phases. Some of the requirements noted in this section may be subject to exercise of contract option(s). This section details the technical requirements and constraints which the A/E shall account for during design. The Scope of Work indicated is not intended to limit the design of the A/E. Variation from the Scope of Work can be considered by GSA, if the proposed change is within the construction budget limitations, meets the objectives for the project, and results in an improved design. The Contracting Officer and the PM/COR must approve all proposed changes to the Scope of Work.

A. Owner’s Project Requirements (OPR):

In General the OPR forms the basis from which all design, construction, acceptance and operational decisions are made

1. STANDARDS AND CRITERIA DOCUMENTS:

The A/E services under this Statement of Work shall comply with the Standards and Criteria documents.

B. Reference Materials:

There are two types of Reference Materials. The first type are project-specific pre-planning documents, studies, and information listed in the Appendix sections of this AE SOW. The second type are the Standards and Criteria Documents, which are specifically set forth in section 2 below.

1. APPLICABILITY: The Contractor shall review, become familiar with, and fully comply in all materials terms with the Reference Materials. The Government will use the References Materials to determine whether the Contractor’s work complies with the contract requirements.

2 STANDARDS AND CRITERIA DOCUMENTS: The Standards and Criteria Documents consist mainly of GSA-issued or tenant agency-issued policies, guidelines, or requirements. The following represents the list of Standards and Criteria Documents that apply to this project:

PBS P-100, Facilities Standards for the Public Buildings Service. 2021 Edition with 2022 Addendum.

http://www.gsa.gov/p100

Architectural Barriers Act Accessibility Standard (ABAAS) PBS P-120, Cost and Schedule Management Policy. https://www.gsa.gov/directive/p-120,-pubic-buildings-service-cost-and-schedule-management-policy

PBS CAD standards. https://www.gsa.gov/cad

PBS Order 3490.3 Change 1, CUI (Formerly “Document security for sensitive but unclassified paper and electronic building information” PBS Construction Specifications Format and Guidelines PBS Office of Applied Science, Public Buildings Service Asbestos Policy, Issued September 17, 2007

NESHAPS (EPA), 40CFR Part 261 – for environmental regulations OSHA, 29CFR 1910.1001 & 1926.1101 – for worker safety and health regulations PBS Asbestos Policy – Latest Edition.

NFPA 101 – Latest Edition

NEC – Latest Edition

ICC (International Code Council) Family of Codes – Latest Edition

BAS Standards. Latest Edition.

Smart Metering Standards. Latest Edition

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

C. Project Management Responsibilities

1. Communications Plan The AE, in consultation with the stakeholders of the project, shall assist the GSA in developing and complying with a project Communications Plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project Phase.

The contractual responsibility of the AE is to the GSA only and not to tenant agencies or local community interests where the project is located. The A-E shall direct all questions and requests from tenant agencies and local community interests, and inquiries from potential offerors, to the GSA. Prior to meeting or communicating with any parties other than the GSA regional personnel regarding the project, the AE shall confirm all such meetings and/or communications with the GSA.

http://www.gsa.gov/p100 http://www.gsa.gov/directive/ https://www.gsa.gov/cad

The A-E shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must first be approved by the GSA.

2. Detailed Project Schedules Development and Maintenance The GSA overall project schedule is provided above in the Schedule section of these General Requirements. The intent is for the AE to develop a design schedule based on the GSA overall project schedule mentioned elsewhere in this AE SOW.

3. Project Progress Design Meetings/Presentations The AE shall host Design Stage project progress meetings, and/or presentations, with the GSA, and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required at various Phases below under the Scope of Services. Requirements for AE Construction Administration services are addressed under the Construction Stage in the Scope of Services section.

a. Meeting Sequence: Virtual Bi-Weekly (i.e. once every two weeks during the project’s design stage)

4. Meeting Agendas, Attendance, Minutes and Correspondence The AE shall prepare and distribute an agenda for each AE hosted project meeting, in advance of the meeting date.

AE representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The AE shall provide minutes of all AE hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within seven calendar days after each meeting.

The AE shall reply to correspondence from the GSA, outside agencies, and the GSA contractors within 7 calendar days.

5. Design Quality Assurance The GSA requires that A-E design submissions undergo three general types of design review:

Owner’s Review, Code and Standards Review, and Constructability Review. The GSA staff and the GSA customer agencies will conduct reviews of all A-E design submissions. These GSA reviews will focus primarily on Owner’s review, but may also address Codes and Standards and Constructability issues. In addition to the GSA reviews, the following design quality assurance services will be performed repeatedly during the Design Stage as further indicated under the Scope of Services below.

a. Owner’s Review GSA or its contractor will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied.

GSA or its contractor will conduct owner’s reviews to assure that:

• The design is responsive to the GSA program goals, objectives and priorities

• The renovated facility can be efficiently operated and maintained

• The design adequately and efficiently accommodates the space program

• Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible

b. Code and Standards Review GSA or its contractor will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

c. Constructability Review GSA or its contractor will perform constructability reviews and provide thorough and detailed written review comments. The purpose is to ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency.

GSA or its contractor will conduct constructability reviews to assure that:

• The level of design complexity is consistent with the project schedule and budget constraints.

• Materials, processes, equipment and labor are appropriate, available, non-proprietary and compliant with Buy American Act provisions.

• Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

• Building systems are compatible and viable.

• Drawings and specifications are complete and thoroughly coordinated among disciplines.

• There are no defects, omissions, inconsistencies, conflicts, or ambiguities in documents.

• Drawings are coordinated for multiple construction phases, if applicable.

• Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

• Existing conditions are shown correctly and adequately.

• Construction options and unit prices are logical, thoroughly described and understandable.

• Construction details are appropriate, complete, thoroughly described and workable.

• General condition items are thorough and properly addressed.

• Construction documents and construction phasing provide for continuous use of all building systems by the government (including phone, data, fire alarm, security etc.)

during all construction.

• Construction duration is reasonable.

d. Design Review Procedures The A-E will coordinate all design reviews and prepare design review reports.

• For each design submission, all reviewing parties will be required to return comments no later than 14 calendar days prior to the end of the corresponding review period shown in the Submission, Review, and A-E Fee Table in the Administration section below.

• The A-E shall respond in writing to the design review comments within 14 calendar days after receipt of the design review report.

• The GSA will approve or disapprove the submission within 7 calendar days after receipt of the A-E response to the design review comments.

D. Electronic Project Management System. (Not Applicable)

E. Electronic/Print Media

1. CAD Standards Starting with the Concept and/or Design Development Submission all drawing materials must be in compliance with the National CAD/CIFM Standards. Go to http://www.gsa.gov/cifm for requirements.

2. Other Electronic Documents In addition to any hardcopy submission requirements, all design submissions must also be submitted in electronic format. All electronic media must be in a form readable by standard office automation applications. (Format: .pdf)

3. Plans and Specifications Provide at all submissions (35%, 65%, 95% and 100%) in electronic media (CAD/PDF). In addition, provide at Final Construction Document (100%) Submissions 7 hardcopy set of plans and specifications. The size of prints (e.g. full/half-size plans) will be as directed by the GSA.

III. SCOPE OF SERVICES

The A/E shall perform all services described in this Scope of Services (including services required under exercised Options) in accordance with applicable requirements and provisions set forth in the General Requirements above.

Some of the requirements of this section are subject to exercise of contract options.

A Pre-Design Stage-Base AE Contract.

1 Pre-Design Surveys/Studies/Analyses

Predesign services include review and validation of site conditions, existing studies, surveys, analyses, and reports, including existing environmental hazards reports, and identify additional services and tests that are required to fully document the project. Review areas of work included in the subject project.

Perform on site investigations to determine what systems and controls exist. Verify walls and door locations and prepare as-built condition drawings to serve as the base for future phase drawings. Accurately field measure all affected areas, as needed, to assure the plans are accurate. Take color digital photographs.

a. Review Reference Materials

b. Existing conditions

Where available, GSA will provide documentation of existing conditions, including Adobe .pdf, BIM and/or

CAD.

Regardless of whether GSA provides the Contractor with electronic documentation relating to existing conditions (i.e., CAD or BIM), the AE shall confirm, verify, and record the existing conditions.

B. Design Stage. Base AE Contract.

1. Architectural Requirements Reference applicable requirements of the latest edition of GSA-PBS P100 and the IBC.

a. Feasibility Study – Water Wall Rectifications. Fluidity Design Consultants. Dated 29th of July, 2022. As elsewhere in this AE SOW referenced.

2. Mechanical (Plumbing) Engineering Requirements.

Reference applicable requirements of the latest edition of GSA-PBS P100 and the IBC.

a. Feasibility Study – Water Wall Rectifications. Fluidity Design Consultants. Dated 29th of July, 2022. As elsewhere referenced.in this AE SOW

3. Electrical Engineering Requirements.

Reference applicable requirements of the latest edition of the GSA-PBS P100 and the IBC.

a. Feasibility Study – Water Wall Rectifications. Fluidity Design Consultants. Dated 29th of July, 2022. As elsewhere referenced in this AE SOW.

C. Design Stage-Base AE Contract.

1. Project Meetings The Contractor shall attend and participate in project review meetings. Meeting sequence is reference elsewhere in this AE SOW.

2. Design Submissions and Reviews

a. DD (35% Design) Submission. Base AE Contract.

Each submission shall be in accordance with the submission requirements listed in PBSP100 and the following additional requirements:

Provide preliminary plans, specifications, cost estimates, and related design narrative including calculations.

Provide draft construction specifications, including Division 1 General Requirements for AE self-performed work and subcontracts, emphasizing project phasing, subcontractor requirements and preliminary project-specific construction management issues. The construction specifications must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with GSA.

1. DD Reviews

Reconcile DD review comments and provide the GSA with written responses to all comments.

b. Construction Documents (CD) Phase. Base AE Contract.

1. CD Coordination

The intent is to for this AE Contract solicitation is to provide a complete construction documents package suitable for a Design-Bid-Build delivery system procurement.

2. Construction Work Sequencing and Coordination Plan

Submit a detailed breakdown of the planned construction work sequencing, timing, and required coordination among the A-E and the subcontractors. Provide Construction Documents (CD) submissions for the self performed work and all subcontract work packages. Create construction work sequencing plan and submission schedule periodically throughout the CD Phase.

3. CD Coordination (Special Tasks)

• Address integration of safety/security/building automation systems and controls, both internal and external (remote) to the building.

• Address and coordinate Construction Delivery Phase operational security requirements in the construction specifications.

• Coordinate to develop agency-specific security construction requirements.

• Develop and include in the construction specifications, a list of all Government-furnished property, including input from tenant agencies as needed.

• Coordinate with vendors, including those not in this contract, as necessary to ensure holistic and complete design and construction delivery.

• Coordinate roles and responsibilities for providing and installing terminal telephone/computer devices (floor/wall plugs and jacks).

• Ensure that construction mobilization issues such as site access, staging, trailers, perimeter security, street closures, permits, etc., are addressed in the construction specifications.

c. In-Progress CD (65% Complete Design) Submission. Base AE Contract.

• Prepare and submit in-progress CD submission packages. Each submission shall be in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submissions must consist of plans, specifications, and related design narrative including calculations

• Each specification package shall include Division 1 General Requirements sections emphasizing project phasing, contractor requirements and preliminary project-specific construction management issues. The construction specifications must be prepared following the GSA MasterFormat and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with the GSA.

• Each submission shall be in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work.

1. In-Progress CD Reviews Reconcile review comments and provide the GSA with written responses to all comments.

d. Pre-Final CD (95% Complete Design) Submission. Base AE Contract.

requirements as they pertain to the scope of the construction work. The submission must consist of plans, specifications, cost estimates, and related design narrative, including calculations. As part of the submission, provide a building information model(s). Meet level of detail and other requirements as determined by the BEP. All submission requirements shall be derived from or linked directly to the building information model(s).

• Each specification package shall include Division 1 General Requirements sections emphasizing project phasing, contractor requirements, and project-specific construction management issues. The construction specifications must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with the GSA. Include contract specifications for submittal requirements, testing, adjusting and balancing specifications, training requirements, operations and maintenance (O&M), and systems manual requirements. Include any requirements for commissioning of critical features and equipment.

1. Pre-Final CD Reviews

Reconcile review comments, and provide the GSA with written responses to all comments.

e. Final CD (100% Complete Design) Submission. Base AE Contract.

requirements as they pertain to the scope of the construction work. The submission must consist of plans, specifications, cost estimates, and design narrative, including calculations. As part of the submission, provide a building information model(s). Meet level of detail and other requirements as determined by the BEP. All submission requirements shall be derived from or linked directly to the building information model(s).

• Each specification package shall include Division 1 General Requirements sections emphasizing project phasing, contractor requirements, and project-specific construction management issues. The construction specifications must be prepared following the GSA MasterFormat Version and must include Division 1 General Requirements.

a. Final CD Reviews Review and comment on the cost estimate reconciliation, if necessary.

Reconcile review comments, and provide the GSA with written responses to all comments.

3. Division 01 Specifications

The AE Contractor shall modify the Division 01 Specifications provided by GSA to conform with the project requirements. The CO shall review and approve of all modifications to the Division 01 Specifications.

D. Construction Administration Stage. AE Contract Option 1.

Awarded as Optioned with available funds, the AE shall perform the following services in connection with the construction contract for the project. The AE Contractor shall perform the following Services in connection with the Construction Contract for the project.

1 Construction Delivery Phase

a. Construction Start Coordination

1 Pre-Construction Meeting The AE Contractor and its key consultants and subcontractors shall attend a pre-construction meeting at the Wilkie D. Ferguson U.S. Courthouse, Miami, Florida. The Contractor shall describe the submittal process, including shop drawings, samples, and product data.

b. Construction Administration.

1. Project files and Record Keeping Organize and set up project record keeping system using GSA standards in the Project Manager’s Guide. TBD (Google Drive or Kahua).

2. Schedule of Values Review CC schedule of values and make recommendations to the GSA for approval or disapproval.

3. Project Progress Meetings Attend Construction Stage progress meetings as needed.

4. Construction Schedules Review and comment on CC construction schedules.

5. Submittal Processing Review and comment on the CC Submittal Schedule for conformance with project specification requirements.

Receive and review all required shop drawings and product/equipment submittals. Within 7 calendar days after receipt, return written recommendations for approval, approval as noted, or rejection of all shop drawings and other CC submittals. Expedite the processing of submittals to minimize approval times.

a. Submittals

1. As a general matter, Division 01 of the specifications provides instructions to the GC for the submittal process. The AE Contractor shall ensure that the GC complies with the requirements contained in the GC’s contract regarding the submittal process.

2. The AE Contractor shall review and monitor all submittals from the GC for accuracy, completeness, and compliance with contract requirements.

3. The AE Contractor shall maintain a log of all submittals showing: (a) date of receipt; (b) submission number or other identifying information; (c) date of approval; (d) date of rejection; (e) variances approved; and (d) date of resubmission. The Contractor shall include and track other data points as reasonably requested by the CO.

4. The member of the AE Contractor’s team responsible for review shall stamp, date, and either sign or initial each submittal. If the Contractor recommends disapproval of a submittal to the CO, the AE Contractor shall indicate the reasons therefor.

5. If shop drawings show variations from the contract requirements, the AE Contractor shall recommend to the CO whether to approve any such variation.

6. If the AE Contractor reasonably determines that the submittal may require a change to the contract, the Contractor shall promptly notify the CO. If the CO approves any such variation, the CO issues an appropriate contract modification, except that, if the variation is minor or does not involve a change in price or in time of performance, the CO may decide not to issue a modification.

6. Inspections/Site Observations/Testing.

At minimum, AE Contractor shall conduct bi-weekly site visits/inspections to monitor progress and verify that construction delivery complies with contract documents. Provide construction status reports.

a. Periodic Site Walk-Through

The AE Contractor shall walk the construction site biweekly (once every two weeks) for the duration of the Construction Contract to observe whether the work is proceeding in accordance with the project schedule and that the materials, finishes, and work comply with the contract requirements. At the end of each walk-through, the AE Contractor shall provide the CO with a written site observation report to document the walk-through and provide recommendations for corrective action, if any. The site observation report (GSA Form 220- Inspection Report of Work Under Contract) shall be submitted within two (2) days after each walk-thru. During the walk-through, the AE Contractor shall immediately notify the CO if the Contractor observes any action, inaction, or conduct that may in any way jeopardize workplace safety. The AE Contractor shall maintain a log of defects and omissions along with recommended corrective action, recommended action taken, and whether the defect or omission has been corrected.

7. Clarifications/Requests for Information/Change Orders Promptly review CC requests for clarification/RFI’s as requested by the GSA. Within 5 calendar days after receipt, return written responses including any additional documentation needed to clarify requirements or provide further information.

a. Change Requests To the extent not covered by the substitutions or submittals sections, the AE

Contractor shall review and comment on all other requests from the GC (through the CO) for changes to the design and construction documents. The Contractor shall recommend approval or rejection of any such change request to the CO.

b. Substitutions As a general matter, Division 01 of the specifications provides instructions to the Construction General Contractor for the submittal process. The AE Contractor shall ensure that the Construction General Contractor complies with the requirements contained in the general contractor’s contract regarding the substitutions.

8. A-E As-Built Drawings and Specifications Update as-built building information, as well as the electronic specifications (as-built specifications) at project closeout.

c. Turnover Process

1. Substantial Completion Prior to substantial completion, assist the GSA in conducting a pre-final walk-through with tenant agencies.

Assist the GSA in determining substantial completion.

2. Punch-List After the GSA certification that the work or each designated portion thereof is substantially complete, assist the GSA in conducting a final inspection and preparing a punch-list documenting remaining work.

Participate with the GSA in conducting follow-up inspections to administer resolution of punch-list items, involving the tenant agencies and other stakeholders as appropriate.

3. Operation and Maintenance (O&M) Manuals Submittal Review O&M documentation to determine whether CC clearly explains design intent, system and equipment operation, calibration requirements, and maintenance procedures, and recommend acceptance, revision or rejection accordingly.

4. Warranties, Guarantees and Certificates Review all submitted warranties, guarantees, and certificates, ensuring that the GSA rights and responsibilities are clearly defined. Ensure all information is coordinated with the appropriate objects within the building information model(s) and in compliance with the

BEP.

5. Final As-Built Drawings and Specifications Prepare and submit final as-built final drawings and specifications for approval by the GSA.

Prepare and submit Color Sample binders (2 copies) of all finish materials used in the project. Binders should include an updated finish schedule, manufacturer information, and samples of each material. This submission may be one package which includes all work.

E. Closeout Stage. AE Contract Option 1.

1. A-E Final Record Drawings

Produce final Record Drawings based on CC as-built drawings to reflect all contract modifications and noted field conditions.

2. A-E Updated PBS CAD Library Submission

Coordinate with the GSA Regional CAD Librarian, Regional BIM Manager, and Regional Spatial Data Management Coordinator to log-in Record Drawings to the GSA Document Library.

3. Final Project Photographs

Please note that the reporting requirements are not applicable for this project.

4. Construction Contract Closeout

Assist in resolving all remaining punch-list items up to one month following Substantial Completion.

IV ADMINISTRATIVE PROCEDURES

A. Submission, Review and A-E Fixed Price Table

Reference General Requirements above.

B. Travel

Unless otherwise indicated in the Scope of Services sections, the AE is responsible for travel costs to support the requirements contained in this Statement of Work, including all progress meetings, workshops, reviews, and site visits.

The AE shall assume all travel will be within the vicinity of the project site. If trips/meetings are required or deleted subsequent to award, costs or credits will be negotiated and this contract will be modified accordingly.

C. Reproduction and Delivery

Printing, reproduction and delivery costs necessary for execution of this contract are included the contract price.

V APPENDIX OWNER’S PROJECT REQUIREMENTS (OPR)

A. GENERAL REQUIREMENTS. (Reference Feasibility Description performed by Fluidity Design Consultants (Copyright).

The project’s design shall address the rectifications of the water wall to include but not limited to the following:

a. Draining the pool and placing temporary protection sheeting.

b. Design to incorporate a new metal panel finish system (including its anchorage to the backup CMU wall) over the existing foam board material.

c. Testing of the existing plumbing system associated with the water feature.

d. Correct water intrusion at the backup CMU wall.

e. Design of a metering system with applicable coordination with the exiting building’s BAS system to include measuring water consumption.

B. BUILDING OCCUPATION DURING CONSTRUCTION.

The building will remain fully occupied by GSA and GSA tenants during the entire construction period. Cooperate with the GSA Building Manager during construction operations to minimize conflicts and facilitate owner usage. Perform the work so as not to interfere with day-to-day operations of building occupants. The DB Contractor shall clean up the interior and exterior floor area continuously every day during and after the work day. This requirement is to help to prevent any physical harm and health hazards to the crew and the users. Refer to the American National Standards Institute, National Fire Protection Association (ANSI/NFPA) 101 Code for Safety to Life from Fire in Buildings and Structures, latest edition.

The construction work that does not produce excessive noise, and so on, shall be accomplished during normal operation hours, from 7:00 AM thru 5:00 PM. If the DB Contractor expects to work beyond 5:00 PM or on weekend they shall inform the GSA Service Center and the GSA Project Manager no lest then seven (7) calendar days minimum prior to the scheduled time and day(s).

Comply with all guidance in the “Noise Management” section below. Maintain existing exits unless authorized by GSA.

C. NOISE MANAGEMENT

1) Noise Control: Perform construction and repair operations to minimize noise. Work which exceeds 100 dB for any duration, 80dB for more than 3 minutes in any hour, 70 dB for more than 12 minutes in any hour, or 65 dB for any longer duration in any hour when measured at any occupied location must be performed outside of normal working hours.

D. SCHEDULE DELAYS

The Contractor will be responsible for any general conditions, extended overhead, and management costs resulting from work performed beyond the target date other than those resulting from Government initiated scope changes.

E. OWNER’S PROJECT DOCUMENTATION LIST

• Small Project Guidelines for CPM Specification 01311

• CPM Specification for Projects not exceeding $2M

• PBS Asbestos Policy 2008

• Design must incorporate requirements for use of biobased, rapidly renewable content, and recycled content materials as per P100 2010 page 94. Specifications must require construction contractor to provide detailed report and certification as described in FAR 23.4 and 552.223-9 that the requirements have been meet.

F. EXISTING CONDITIONS: Shall be verified by the Architect-Engineer of Record.

G. ARCHITECTURAL NEW WORK REQUIREMENTS

Reference project’s Feasibility Description performed by Fluidity Design Consultants and applicable requirements of the latest edition of the GSA-PBS P100 and the IBC. Project design shall address the following:

1. General:

Removal of existing tile finishes and tile setting bed (adhesive layer) substrate.

Provision of fluid applied waterproofing layer to existing foam board surface. Prior to application, the new fluid applied waterproofing and surface coating of the existing foam board shall be tested for compatibility.

Repairing of existing foam boards (to remain).

Resealing of joints within the existing foam board construction. Test for watertightness prior to the installation of the new stainless steel metal panel system.

Provision of new stainless steel panel system which will be independently structurally anchored by threaded anchors to the existing substrate CMU wall and through the existing foam board construction.

2. Structure:

Incorporation of new rail infrastructure associated with the new stainless steel panel system.

3. Joint Sealant:

Sealing of all joints within the new stainless steel panel cladding system with color-matched elastomeric sealant.

d. New Metal Flange Weir:

Incorporation of an ‘adjustable’metal flange weir at the top of the water wall where the top overflows to the wall.

4. Manufacturer:

As selected by the Architect of Record. Reference Feasibility Study performed by Fluidity Design Consultants under the APPENDIX section of this AE SOW.

H. MECHANICAL NEW WORK REQUIREMENTS.

Reference project’s Feasibility Description performed by Fluidity Design Consultants and applicable requirements of the latest edition of the GSA-PBS P100 and the IBC. Project design shall address the following:

1. Recommissioning:

Recommissioning of existing waterwal’s plumbing system and rectify any mechanical problems. Water-wall equipment recommissioning effort to include testing of components, repair as necessary, backwash filters and replace if necessary.

2. Testing:

Testing of existing supply piping system, checking for leaks and repairing as needed.

3. Painting:

Painting of plumbing elements within the pool basin black to match pool basin color.

4. Maintenance:

The water-wall’s plumbing is functional. Certain equipment maintenance may be determined during recommissioning.

5. Metering:

Provision of metering to include measuring of water consumption.

6. Engineering Notes:

• Performing recommissioning of all mechanical and electrical systems including testing the following:

o Water Level Makeup Operation.

o Filtration System Operation.

o Chemical Feed from Filtration Leak Test.

o Chemical Feed Controls.

o Backwash Valve.

o Mechanical Seals.

o Motor Operation.

o Motor Windings.

o Lights Operation.

o Wiring Insulation.

o Fountain Controls Operation.

I. ELECTRICAL NEW WORK REQUIREMENTS

Reference project’s Feasibility Description performed by Fluidity Design Consultants and applicable requirements of the latest edition of the GSA-PBS P100, NEC and the IBC. Project design shall address the following:

1. Testing:

Test all existing light fixtures and controls. Replace any non-functioning fixtures with new fixtures (to match existing to the extent possible). Reinstall existing light fixtures to fixed locations. Locations to be determined by design.

2. Light Fixture Replacement:

Replacement of exsiting light fixture cables at pool basin.

3. Light Fixture Cabling:

Organization of existing light fixture cabling and paint out lighting brightwork including all infrastructure (i.e.

J-Boxes, conduits, etc.) to matte black to hide in black bottom pool basin.

VI EXHIBITS, DRAWINGS AND OTHER ATTACHMENTS.

A. Pre-Alteration Assessment.

Reference existing survey report by TTV Architects as part of an APPENDIX to this AE SOW.

B. Physical Security Assessments.

If available, assessments to be provided as part of an APPENDIX to this AE SOW or provided under separate cover.

C. Occupant Agency(ies) Program of Requirements (PORs).

1. GSA.

a. GSA PBS P100. Facilities Standards for the Public Buildings Service. Latest Edition.

www.gsa.gov

D. Feasibility Study. Water-wall Rectifications. (Copyright) Dated 29th, July. 2022

Fluidity Design Consultants 724 S Spring Street, Suite 1401 Los Angeles, CA 90014 1 213 739 9291 www.fluidity-design.com

E. Water Feature Repairs & Improvement Study.

TTV Architects, Inc. Dated January 13th, 2020

Pre-alterations Hazmat Assessment Survey & Report Wood Environment & Infrastructure Solutions, Inc. Dated November 22nd , 2019.

http://www.gsa.gov/…