47PC1119R0005 Generated PDF with TOC.pdf

SOLICITATION NUMBER: 47PC1119R0005

CONTRACT NUMBER: TBD

SERVICE: SNOW REMOVAL SERVICES

LOCATION(S): Champlain LPOE - Main Building - 237 W. Service

Road, Champlain, NY 12919 Rouses Point LPOE – 19 St. Johns Highway, Rouses Point, NY 12979 Overtons LPOE – 427 Route 276, Champlain, NY 12919 Mooers LPOE – 1511 Hemingford Road, Mooers, NY 12958

PERIOD OF PERFORMANCE: Base Year 1 Oct 2019 to 30 April 2020 Option Year 1 1 Oct 2020 to 30 April 2021 Option Year 2 1 Oct 2021 to 30 April 2022 Option Year 3 1 Oct 2022 to 30 April 2023 Option Year 4 1 Oct 2023 to 30 April 2024

Four option years that can be exercised annually on the above dates

Table Of Contents

Section Description Page Number

Section A Solicitation Form 1 Section B Schedule 7 Section C Clauses 12 Section D Packaging and Marking 19 Section E Representations and Instructions 20 Section F Deliveries or Performance 23 Section G Contract Administration Data 24 Section H Special Contract Requirements 29 Section I Contract Clauses 37 Section J - Appendix

List of Attachments 43

Section K Representations, certifications, and other statements of offerors or respondents

Section L Instructions, conditions, and notices to offerors or respondents

Section M Evaluation factors for award 55

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

Section A Page 1

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

Section A Page 2

PAGE

GENERAL SERVICES ADMINISTRATION

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

1001 Clinton County Snow Removal -

Station as required by this weather conditions at the

Champlain Border Station I-87, equipment, supplies, and

Station Rt. 276, Mooers Border have immediately available all operations in response to local following Contract locations:

required labor, supervision, PoP: 10/01/2019 - 04/30/2020

The contractor shall furnish and dated 5 March 2018.

11N, Overtons Corners Border removal and ice control weather conditions at the have immediately available all

Rouses Point Border Station Rt.

Clinton County Snow Removal operations in response to local materials needed to perform snow

The contractor shall furnish and attached Statement of work, removal and ice control

Contract as outlined in the equipment, supplies, and

MO

Champlain Border Station I-87, Option Year 1

MO

following Contract locations:

Rouses Point Border Station Rt.

materials needed to perform snow required labor, supervision, Section A Page 3

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

Rouses Point Border Station Rt.

materials needed to perform snow

Clinton County Snow Removal -

The contractor shall furnish and attached Statement of work, equipment, supplies, and

Station as required by this

Champlain Border Station I-87, Option Year 3

Contract as outlined in the

MO

following Contract locations:

Station Rt. 276, Mooers Border weather conditions at the required labor, supervision, PoP: 10/01/2020 - 04/30/2021

Clinton County Snow Removal - MO

Station as required by this have immediately available all

11N, Overtons Corners Border

73001 dated 5 March 2018.

Station Rt. 276, Mooers Border operations in response to local required labor, supervision, PoP: 10/01/2021 - 04/30/2022 removal and ice control attached Statement of work, The contractor shall furnish and

11N, Overtons Corners Border

Option Year 2 have immediately available all dated 5 March 2018.

Contract as outlined in the

Section A Page 4

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

equipment, supplies, and

11N, Overtons Corners Border

Contract as outlined in the following Contract locations:

PoP: 10/01/2022 - 04/30/2023 removal and ice control required labor, supervision, Rouses Point Border Station Rt.

Station as required by this weather conditions at the have immediately available all materials needed to perform snow

The contractor shall furnish and attached Statement of work.

Champlain Border Station I-87, Station Rt. 276, Mooers Border operations in response to local

Contract as outlined in the equipment, supplies, and

11N, Overtons Corners Border following Contract locations:

removal and ice control

Option Year 4 dated 5 March 2018.

Rouses Point Border Station Rt.

Clinton County Snow Removal -weather conditions at the

Station as required by this materials needed to perform snow

Station Rt. 276, Mooers Border attached Statement of work, Champlain Border Station I-87, MO operations in response to local

Section A Page 5

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

PoP: 10/01/2023 - 04/30/2024

Section A Page 6

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

1001 Clinton County Snow Removal -

Station as required by this weather conditions at the

Champlain Border Station I-87, equipment, supplies, and

Station Rt. 276, Mooers Border have immediately available all operations in response to local following Contract locations:

required labor, supervision, PoP: 10/01/2019 - 04/30/2020

The contractor shall furnish and dated 5 March 2018.

11N, Overtons Corners Border removal and ice control weather conditions at the have immediately available all

Rouses Point Border Station Rt.

Clinton County Snow Removal operations in response to local materials needed to perform snow

The contractor shall furnish and attached Statement of work, removal and ice control

Contract as outlined in the equipment, supplies, and

MO

Champlain Border Station I-87, Option Year 1

MO

following Contract locations:

Rouses Point Border Station Rt.

materials needed to perform snow required labor, supervision, Section B Page 7

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

Rouses Point Border Station Rt.

materials needed to perform snow

Clinton County Snow Removal -

The contractor shall furnish and attached Statement of work, equipment, supplies, and

Station as required by this

Champlain Border Station I-87, Option Year 3

Contract as outlined in the

MO

following Contract locations:

Station Rt. 276, Mooers Border weather conditions at the required labor, supervision, PoP: 10/01/2020 - 04/30/2021

Clinton County Snow Removal - MO

Station as required by this have immediately available all

11N, Overtons Corners Border

73001 dated 5 March 2018.

Station Rt. 276, Mooers Border operations in response to local required labor, supervision, PoP: 10/01/2021 - 04/30/2022 removal and ice control attached Statement of work, The contractor shall furnish and

11N, Overtons Corners Border

Option Year 2 have immediately available all dated 5 March 2018.

Contract as outlined in the

Section B Page 8

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

equipment, supplies, and

11N, Overtons Corners Border

Contract as outlined in the following Contract locations:

PoP: 10/01/2022 - 04/30/2023 removal and ice control required labor, supervision, Rouses Point Border Station Rt.

Station as required by this weather conditions at the have immediately available all materials needed to perform snow

The contractor shall furnish and attached Statement of work.

Champlain Border Station I-87, Station Rt. 276, Mooers Border operations in response to local

Contract as outlined in the equipment, supplies, and

11N, Overtons Corners Border following Contract locations:

removal and ice control

Option Year 4 dated 5 March 2018.

Rouses Point Border Station Rt.

Clinton County Snow Removal -weather conditions at the

Station as required by this materials needed to perform snow

Station Rt. 276, Mooers Border attached Statement of work, Champlain Border Station I-87, MO operations in response to local

Section B Page 9

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

PoP: 10/01/2023 - 04/30/2024

Section B Page 10

B. SERVICES, ORDERING AND PRICES

B.1. DESCRIPTION OF SERVICES

This is a stand-alone contract for snow removal at the locations listed below. The contractor shall furnish and have immediately available all required labor, supervision, equipment, supplies, and materials needed to perform as required by this Contract. All Contract locations operate 24 hours per day, 7 days per week, including Federal holidays.

The Champlain Border Station contains approximately 49 acres (2,126,485sq. ft.) of paved surfaces, including roadways, parking and standing areas, sidewalks, inspection areas, and loading docks.

Contractor shall ensure the Cargo Parking lot traffic patterns for the Exit path/route, NII Building (X- Ray building in Cargo Parking Lot) and to USDA (Vet) building are always open. There is a paved snow storage area in the southeast corner of the Cargo Parking lot.

Rouses Point Border Station consists of 8,400 SF of parking area and 24,687 SF of other paved areas.

Overton’s Corners Border Station consists of 2,420 SF of parking area and 12,166 SF of other paved areas.

Mooers Border Station consists of 2,500 SF of parking area and 10,091 SF of other paved areas.

The contractor shall pile temporary snow banks in areas designated by the COR, and shall not obstruct the line of sight or visibility of officers of the Federal Inspection Agencies. The contractor shall determine when it is safe and practical to haul snow away from the temporary snow banks to designated Government property.

Supplemental site services throughout the year to include excavation, paving, concrete work, right of way clearing, sewer/ storm system design and repair, welding, and signage.

As required by operational, safety, and/or security considerations on certain occasions, the contractor shall be directed by the Federal Inspection Agencies to perform work within the scope of this Contract.

All of this work is to be accomplished in a manner that is consistent with the letter and spirit of the performance-based requirements.

Section B Page 11

DATE: 5 March 2018 Contract No.: TBD

Modification No.

COR: Normand Gauthier CO: James Berring

STATEMENT OF WORK

GSA Public Building Services Upstate New York Service Center Syracuse, NY

Snow Removal Service Contract for the Clinton County, New York GSA Federally Owned Land Ports of Entry (LPOEs).

STATEMENT OF WORK REQUIRED:

1. LOCATIONS

Champlain LPOE - Main Building - 237 W. Service Road, Champlain, NY 12919 Rouses Point LPOE – 19 St. Johns Highway, Rouses Point, NY 12979 Overtons LPOE – 427 Route 276, Champlain, NY 12919 Mooers LPOE – 1511 Hemingford Road, Mooers, NY 12958

2. OBJECTIVE

Provide Snow Removal Operations/Services at the above listed LPOEs on an annual basis with a Period Of Performance (POP) of 1 October to 30 April.

Base Year 1 Oct 2019 to 30 April 2020 Option Year 1 1 Oct 2020 to 30 April 2021 Option Year 2 1 Oct 2021 to 30 April 2022 Option Year 3 1 Oct 2022 to 30 April 2023 Option Year 4 1 Oct 2023 to 30 April 2024

Section C Page 12

3. PERFORMANCE WORK STATEMENT

a. RESPONSIBILITIES AND SERVICES OF THE CONTRACTOR

The contractor is responsible to perform automatically, immediately, and continuously, without request or call from the Government.

The contractor is required to provide a snow and ice removal plan prior to award.

The contractor is required to provide and maintain safe conditions on all paved surfaces for vehicles and pedestrians 24 hours per day, 7 days per week, during the Contract performance period.

Paved surfaces include roadways, parking areas, primary and secondary inspection areas, covered canopy areas, booth areas, loading docks, sidewalks, entrances, pedestrian crosswalks and all non-landscaped areas.

The contractor is responsible for maintaining safe and clear areas of at least 36” minimum widths for pedestrians using sidewalks and pathways delineated in this Contract

The contractor shall perform snow removal and ice control operations in response to local weather conditions at the following Contract locations: Champlain Border Station I-87, Rouses Point Border Station Rt. 11N, Overton’s Corners Border Station Rt. 276, Mooers Border Station.

The contractor shall continuously monitor local weather conditions at each of the Contract locations, and shall take all necessary actions to eliminate any unsafe conditions caused by local weather at each of the Contract locations.

Performance shall begin automatically and immediately, without request or call from the Government, when local snow accumulation reaches two (2) inches, or when ice or other unsafe conditions exist.

Car lanes at Champlain: the contractor is responsible initially to clear and maintain the accessibility and safe conditions of the first 3 car lanes (primary car lanes) located east of the Main Building. The remaining 7 car lanes shall be cleared as soon as possible thereafter.

Car lanes at Champlain: the contractor is responsible to ensure that the license plate reader equipment and the WHTI equipment in the operational lanes are cleared and accessible at all times.

Truck lanes at Champlain: the contractor is responsible for clearing and maintaining the accessibility and safe conditions of all 10 truck lanes on the west side, 24 hours per day, seven (7) days per week.

Section C Page 13

I-87 Northbound Snow Plow Turnaround Lane 600’ and Jersey Barriers: Contractor is responsible for maintaining safe, clear and treated conditions at all times during the performance period.

Special Considerations:

a. Cargo and Export Building Truck Loading Docks – Truck restraint systems must be cleared of snow and ice (without damage or excessive salt) to ensure an operational system during the performance contract period.

b. Door entrances – Must be cleared of ice and snow (and treated as required) during the hours that the janitorial crew is not present in the building(s).

c. Door entrances – At all times must be fully cleared and treated but not excessively salted in order to prevent damage which could occur to the door systems.

d. Contractor shall provide a stocked “Salt Barrel” (Plastic – can be chained down) on the foot path leading from the parking lot to the roadway to the Administrative Building and at the first commercial booth platform.

b. EXTENT OF WORK

The contractor shall furnish and have immediately available all required labor, supervision, equipment, supplies, and materials needed to perform as required by this Contract.

All Contract locations operate 24 hours per day, 7 days per week, including Federal holidays.

The Champlain Border Station contains approximately 49 acres (2,126,485sq. ft.) of paved surfaces, including roadways, parking and standing areas, sidewalks, inspection areas, and loading docks. Contractor shall ensure the Cargo Parking lot traffic patterns for the Exit path/route, NII Building (X-Ray building in Cargo Parking Lot) and to USDA (Vet) building are always open. There is a paved snow storage area in the southeast corner of the Cargo Parking lot.

Rouses Point Border Station consists of 8,400 SF of parking area and 24,687 SF of other paved areas.

Overton’s Corners Border Station consists of 2,420 SF of parking area and 12,166 SF of other paved areas.

Section C Page 14

Mooers Border Station consists of 2,500 SF of parking area and 10,091 SF of other paved areas.

The contractor shall pile temporary snow banks in areas designated by the COR, and shall not obstruct the line of sight or visibility of officers of the Federal Inspection Agencies. The contractor shall determine when it is safe and practical to haul snow away from the temporary snow banks to designated Government property.

Supplemental site services throughout the year to include excavation, paving, concrete work, right of way clearing, sewer/ storm system design and repair, welding, and signage.

As required by operational, safety, and/or security considerations on certain occasions, the contractor shall be directed by the Federal Inspection Agencies to perform work within the scope of this Contract.

c. COMMUNICATIONS

Contractor shall communicate immediately to the GSA Property Manager or his designated representative (COR) any information regarding emergencies, problems or conditions related to winter safety of vehicles or pedestrians at any of the Contract locations.

GSA contacts: Normand Gauthier: 298-3264 x 107 (office) 518-728-0911 (cell)

Contractor may be contacted by the Federal Protective Service (FPS) Mega Center (800 525-5726) to communicate customer complaints, problems and/or requests pertaining to weather-related emergencies, problems or safety conditions. Contractor shall respond immediately to these communications from the FPS Mega Center.

Contractor shall furnish the Property Manager and his designated representative(s) with continuously current contact information throughout the performance period of this Contract for the primary and alternate contact numbers. These contacts shall be authorized representatives of the contractor and shall be available for contact 24 hours per day, seven days per week throughout the performance period.

d. PERFORMANCE

The contractor shall furnish and have immediately available all required labor, supervision, equipment, supplies, and materials needed to execute and perform all requirements and specifications of this Contract.

For safety, snow shall be hauled from the area when the accumulation exceeds that

Section C Page 15 which can be pushed off the roads without blocking traffic or obstructing the visibility of vehicle operators, civilians, and Government personnel.

All equipment and materials the contractor intends to use under this Contract shall be subject to the prior approval of the COR or his designated representative (s).

Equipment shall be modern, well-maintained, reliable, safety-certified and capable of performing all requirements under this Contract in adverse weather conditions.

e. GOVERNMENT- FURNISHED SPACE AND MATERIALS

The Government shall furnish as much space as available for the contractor to store as many contractor-owned vehicles, equipment and materials as possible.

The Government shall furnish 120-volt electrical power and receptacles for the contractor to use as plug-ins for contractor-owned vehicles.

The Government shall furnish space for the contractor to store fuel. Contractor’s fuel tank must meet all requirements of the New York State Department of Environmental Conservation

The Government shall furnish as much space as available for the contractor to store sand and salt materials.

The Government shall furnish a small space to be used as an office.

f. SUPERVISION

The contractor shall provide sufficient supervision of all work required by this contract to assure safe conditions and maximum efficiency at all Contract locations during on-site operations.

g. LIABILITY

The contractor shall be liable and responsible for any and all damage to Government property or personal injury resulting from the contractor’s on-site operations.

Prior to the start of the contract the Contractor and the COR shall perform a walk through inspection at each site to determine any pre-existing damage/conditions.

h. SPRING CLEAN UP

Section C Page 16

Within 30 days of the end of the contract period, but no later than 7 working days prior, the Contractor and the COR shall perform a walk through inspection at each site and annotate any and all damages caused by the snow removal operations.

Damages include but are not limited to curbing, signage, turf (lawn & stones), trees bollards, excessive sand/salt and fencing. The Contractor shall have 5 working days to propose a plan for any and all repairs and shall have all work completed with 30 days. The Damages List shall also allocate an amount for a “retainage” dollar amount that the Government shall retain until all work is complete.

Spring cleanup will involve neutralizing salt build up with water within 10’ of the perimeter of the building using pressure washer or other approved wash down method. The excess sand should be gathered and prevented from entering the drop inlets to the storm system using proper sediment controls.

i. SNOW REMOVAL EQUIPMENT & GSA GREEN POLICY / OPPORTUNITIES

GSA is a leader in the Federal Government in “Going Green”. The Champlain LPOE and the 3 smaller LPOEs will require an extensive equipment inventory for snow removal operations. The contractor shall provide, in their proposal, a list of equipment that will be on site and/or readily available (within 1 hour). It is recommended that equipment remain on site at the Champlain LPOE. All Contractor snow removal equipment shall meet all current Local, State and Federal emissions requirements. Equipment shall consist of clean burning fuel type engines. Diesel engines shall use Ultra Low Sulfur Fuel (or other alternative fuels such as biodiesel etc.) and shall have diesel emission control technologies. Contractor shall provide equipment listing with their proposal. This list shall consist of Make, Model, Year, engine type, and any emission controls included (particulate filters, oxidation catalysts etc.) and if the equipment is to remain on site or be available within the 1 hour time frame. Contractor shall ensure all proper maintenance is conducted and, upon request, provide all service records to the Contracting Office and Contracting Officer Representative.

j. REPORTING REQUIREMENTS

The contractor shall submit a Weekly Work Hours Report to the COR every Monday for each Contract location.

This Report shall include the following detailed information regarding actual hours worked during the preceding 7 days:

Date Worked/Employee Name/Time In/ Description of Work/Location of

Section C Page 17

Work/Equipment Used/Time Out

Negative reports are required if no work hours were performed during the preceding 7 days.

The COR will furnish a site plan for Champlain to reference the names and locations of the areas designated for snow removal and storage.

SPECIAL CONSIDERATIONS:

1. The contractor shall not disclose any information concerning this project to any entity except GSA. The contractor shall direct any inquiries to the Contracting Officer.

2. The contractor is required to comply with the scope requirements contained

3. The Contractor is required to comply with GSA Security and Security Clearance

Requirements.

Section C Page 18

D. PACKAGING & MARKING

D.1 PAYMENT OF POSTAGE & FEES

All postage and fees incurred to submit information to the Contracting Officer or Contracting Officer’s Representative shall be the contractor’s responsibility.

D.2 MARKING

All information submitted to the Contracting Officer or Contracting Officer’s Representative shall clearly indicate the contract number. All invoices and correspondence submitted to the GSA finance office shall clearly indicate the PDN number.

Section D Page 19

E. INSPECTION & ACCEPTANCE

E.1. INSPECTION AND ACCEPTANCE

Inspection and acceptance will be performed by the assigned Contracting Officer (CO) Representative (COR) or designated Quality Assurance Evaluator (QAE).

E.2 ROLES OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR

CONTRACT ADMINISTRATION

E.2.1 CONTRACTING OFFICER (CO)

Under FAR 2.1 the contracting officer is a Government employee designated to enter into, administers, and/or terminates contracts and makes related determinations and findings.

Contracting Officers must be warranted as required by GSAR Subpart 501-6.

Contracting officer authorities are subject to the limitations contained in his or her warrant.

The term also includes certain representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

E.2.2 CONTRACTING OFFICER REPRESENTATIVE (COR)

The COR is a Government employee designated by the contracting officer to represent the contracting officer in administering a contract. COR's must be appointed as follows:

(1) A COR must be designated in writing by name and position title. The designation must state the extent to which the COR may act for the contracting officer. The COR is not authorized to place or amend delivery orders against an IQ contract unless the COR has a contracting officer's warrant. The COR must notify the contracting officer of the placement or amendment of all delivery orders by sending a copy of the action to the contracting officer immediately when issued.

(2) The COR's authorities should be stated in the contract. If this is not possible, they must be stated in a separate letter, copies of which must be sent to the contractor and placed in the contract file. Authority may be delegated to the COR, for example, for the following:

(a) Resolve issues between the contractor and the Government concerning the acceptability of work performed and whether technical requirements have been met;

(b) Evaluating the acceptability of work performed and compliance with technical requirements;

(c) Accepting work performed under a contract; and

(d) Placing and amending delivery orders against IQ contracts (if holding a con officer's warrant), subject to any limitations set forth in this order or by the CO. (See 2e below).

(3) Certain authorities are not to be delegated to the COR and ordering Officials, such as authorities that substantially affect contract terms; for example, disputes, Section E Page 20 terminations, and amendment of delivery orders above a specific threshold. The COR must perform only the functions named in the letter of delegation, even if he or she holds a contracting officer's warrant.

E.2.3 ORDERING OFFICIAL

An ordering official is an employee of GSA or another Federal agency who is designated by the CO to place delivery orders against GSA IQ contracts. The designation must be in writing and must state the ordering official's responsibilities, authorities, and limitations.

The contractor and the Finance Division are to be given a copy of each designation.

Ordering Officials of GSA must be warranted contracting officers. Ordering officials of other Federal agencies should also be warranted contracting officers. If an ordering official of another agency is not qualified or performs inadequately, the CO must withdraw the individual's ordering authority.

E.2.4 QUALITY ASSURANCE EVALUATOR

Appointed COR from the receiving field office and the designated QAE will participate in the administration of this contract specifically to evaluate contractor performance, inspect the services for the government, and provide a report of inspection to the Contracting Officer. This designation does not include authority to direct and or authorize the contractor to make changes in the scope or terms of the contract without the written authority of the CO. The contractor will be notified in writing by the CO of the names, titles, duties, and limitations of the QAE.

E.2.5 RE-INSPECTION OF SERVICES

"Re-inspection costs" are costs incurred by the Government directly related to the re-inspection of services, due to the contactor's unsatisfactory performance or nonperformance of contract requirements.

If any of the services provided by the contractor do no t conform to the contract requirements, the Government may require the contractor to re-perform those services. If this occurs, the Government will notify the contractor of the deficiencies and the revised completion date, and the Government will perform re-inspection. The initial inspection of services is necessary to assess contract performance. The first re-inspection of services will be performed at no additional cost to the contractor. However, if a second (or any subsequent) re-inspection of services is necessary, due to the contractor's unsatisfactory performance or nonperformance of contract requirements, the costs incurred by the Government, directly related to the re-inspection of services, will be charged to the contractor (see related clause, 552.232.78, "Adjusting Payments," in Section G). Re-inspection costs typically include travel and labor) overtime paid or the cost of diverting the labor force from normal duties). A minimum charge of one (1) hour will be assessed for the second and subsequent re-inspections required by the Government.

E.2.6 FAILURE TO PERFORM

In the event work is performed unsatisfactorily, the contractor may be requested to correct the deficiencies. If the work remains deficient, the COR may have the work accomplished by other means and deduct the cost, including administrative costs thereof, from the monthly payment.

E.2.7 RECORDS

Section E Page 21

A. The contractor's representative shall report to the Building Manager, or his/her designated representative, prior to performing any work specified in this contract. The contractor shall provide, and keep current, a suitable chart, posted in the mechanical equipment and elevator machine rooms of the building, on which entries shall be made to indicate the status of all servicing, and maintenance work performed, and the time in man-hours.

B. The contractor shall also submit written monthly reports to the building manager, indicating all work performed in accordance with the PWS. The reports shall catalog the work as maintenance repairs, replacement, or service call-backs, and shall indicate the man-hours and materials expended.

E.2.8 Immediately after the contractor performs preventive maintenance or repair work on equipment which has been dismantled, it should contact the COR so that an inspection can be made. The contractor shall contact the COR for an inspection before re-assembling the equipment.

If re-inspection of services by GSA is necessary because the contractor fails to perform required Preventive Maintenance, make repairs satisfactorily, or otherwise provide services that are not acceptable to the GSA, a re-inspection fee will be assessed.

52.246-3 INSPECTION OF SUPPLIES--COST-REIMBURSEMENT (MAY 2001)

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

52.246-16 RESPONSIBILITY FOR SUPPLIES (APR 1984)

52.247-34 F.O.B. DESTINATION (NOV 1991)

Section E Page 22

F. DELIVERIES OR PERFORMANCE

F.1 PLACE OF PERFORMANCE

The services to be provided by the contract shall be accomplished at the following locations:

1. Champlain Land Port Of Entry (LPOE), 237 W. Service Road, Champlain, NY

12919

2. Rouses Point LPOE, 19 St. Johns Highway, Rouses Point, NY 12979

3. Overtons LPOE, 427 Route 276, Champlain, NY 12919

4. Mooers LPOE, 1511 Hemingford Road, Mooers, NY 12958

F.2 TERM OF CONTRACT

After award, the successful offeror will be given a written Notice to Proceed, and shall provide contractual services for a 1 year period commencing on the day specified in the Notice to Proceed. Work under this contract is expected to commence on or about October 1, 2019.

F.3 OPTIONS

A. The Government shall have the unilateral option of extending the term of this contract for 4 consecutive additional periods of 1 year each. Refer to FAR 52.217-9, Option to Extend the Term of the Contract - Services in Section I.

B. The government may require continued performance of any services within the limits and at the rates specified herein. Refer to FAR 52.217-8, Option to Extend Services in Section I.

Section F Page 23

G. CONTRACT ADMINISTRATION DATA

G.1 PAYMENT (GENERAL)

Payment will be made on a calendar month basis in arrears upon submission of an invoice.

Payment will be due on the 30th calendar day after receipt of a proper invoice or date of receipt of services, whichever is later. The date of the check issued in payment shall be considered to be the date payment is made. In the event the contract begins or ends during the month, payments will be prorated based on 21 work days per month. Any inquiries regarding payment shall be directed to the following:

General Services Administration, Finance P.O. Box 17181 Fort Worth Texas 76102

SUBMISSION OF INVOICES

A. Regular Services - Invoices shall be submitted by the 5th business day of each month to:

General Services Administration, Finance P.O. Box 17181 Fort Worth Texas 76102

The Contractor is reminded that there are documents that are required to be prepared and submitted as part of the performance of this contract. Monthly invoices must be submitted after all required paperwork has been sent to the COR. Invoices received prior to the Government’s receipt of the required submittals will be rejected. Please refer to FAR 52.232-25.

B. Payment for Overtime, Emergency Call-back, Additional Services and Maintenance Repair Services Between $2,500.00 and $10,000.00.

Payment will be made on the basis of an invoice for the services submitted with the following information.

Each invoice for overtime, emergency call-back, and additional service and maintenance repair service must show the information identified herein.

- Name and address of building in which service was performed. - The type of service (overtime or emergency).

- The time(s) the Contractor's employee(s) arrived at and left the building.

- Total hours spent at the building.

- Total amount of billing.

- Date and time of call.

- Name of person making the call.

- Name of person accepting the call.

Section G Page 24

NOTE: The Government shall not be billed for Preventive Maintenance Services included in the contract which cannot be performed during normal hours and must be performed after hours.

G.2 SUSPENSION OF WORK

In the event services are not provided or required by the Government because the building(s) is closed due to inclement weather, under construction, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., deductions shall be computed as follows:

Daily Deduction: Monthly contract price divided by the number of work days per month.

Duration Deduction: Daily deduction rate multiplied by the number of days services were not provided or required. In the event services are provided for portions of days, appropriate adjustments shall be made by the Contracting Officer to assure the Contractor is compensated for services provided.

G.3 GSAR 552.232-77 PAYMENT BY GOVERNMENTWIDE CHARGE CARD (Nov 2009)

(a) Definitions. "Governmentwide commercial purchase card" means a uniquely numbered credit card issued by a contractor under GSA's Governmentwide Contract for Fleet, Travel, and Purchase Card Services to named individual Government employees or entities to pay for official Government purchases.

"Oral order" means an order placed orally either in person or by telephone.

(b) At the option of the Government and if agreeable to the Contractor, payments of $25,000 or less for oral or written orders may be made using the Government wide commercial credit card.

(c) The Contractor shall not process a transaction for payment through the credit card clearinghouse until the purchased supplies have been shipped or services performed. Unless the cardholder requests correction or replacement of a defective or faulty item under other contract requirements, the Contractor must immediately credit a cardholder's account for items returned as defective or faulty.

(d) Payments made using the Government wide commercial purchase card are not eligible for any negotiated prompt payment discount. Payment made using a Government debit card will receive the applicable prompt payment discount.

Section G Page 25

G.4. EVALUATING CONTRACTOR PERFORMANCE

The General Services Administration, Public Buildings Service, is using the Contractor Performance Assessment Reporting System (CPARS) modules as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. CPARS is the overall system name; however, it is important to note the different modules within.

CPARS module: This module is used to create past performance evaluations on services procurements.

ACASS module: This is the Architect Engineer Contract Administration Support System. This is used to create past performance evaluations on A-E procurements.

CCASS module: This is the Construction Contractor Appraisal Support System. This is used to create past performance evaluations on construction procurements.

The term “CPARS” will be used to denote the overall evaluation system (the evaluation modules of CPARS, ACASS and CCASS).

Each award requiring an evaluation is registered in CPARS by the Government. The contractor user will receive several automated emails. Within thirty days of award, the contractor user will receive an email that contains user account information, as well as the applicable contract numbers and evaluation module assigned. The contractor user will have one user account set up that will allow access to all three modules.

Contractor users are encouraged to visit the CPARS training webpage to sign up for the free on-line contractor overview training. This is a 1.5 hour training session specifically targeted to contractor users who will provide past performance evaluation comments on PBS evaluations. The URL is http://www.cpars.gov/allapps/cpartrng/webtrain/webtrainall.htm

Once the evaluation is readied and released, the contractor user will receive a second email alerting them the evaluation is ready for their review and comment. The contractor user will have thirty (30) days to respond to the evaluation. GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor user regarding GSA’s evaluation of the contractor’s performance. Based on the review, the individual at a level above the contracting officer will issue the final conclusion on the performance evaluation.

The contractor must provide the contracting officer with the name and email address of the contractor user that will be their past performance point of contact (POC). This is the person responsible for responding to these evaluations. This person will be granted access to CPARS during the award is registered in the system and be assigned the system role of contractor representative (CR).

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used by Federal Agencies to support future award decisions.

The Government will also consult the Federal Awardee Performance and Integrity Information System (FAPIIS) for any information contained therein.

Section G Page 26 http://www.cpars.gov/allapps/cpartrng/webtrain/webtrainall.htm

G.5. LIMITATION OF GOVERNMENTS OBLIGATION

(a) Contract line item 1, Clinton County Snow Removal, is incrementally funded. The final negotiated sum of line item 1 is presently available for payment and allotted to this contract.

An allotment schedule is contained in Paragraph (J) of this clause.

(b) For item(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those item(s) for the Government’s convenience, approximates the total amount currently allotted to the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the contract for those item(s) regardless of anything to the contrary in the clause entitled “Termination for Convenience of the Government.” As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line item(s) for convenience includes costs, profit, and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the Contractor shall be notified that funding is available by email (as annotated on the award document) to the contractor 15 days prior to the incremental funding dates as outlined in Paragraph J.

Notice of funding will also be provided via a website (https:\\finance3.gsa.gov). If after such notification additional funds are not allotted prior to the expiration date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled “Termination for Convenience of the Government.”

(d) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor agrees to continue performance in accordance with the contract. The provisions of paragraphs (b) and (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date.

(e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicated below in Paragraph J, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled “Disputes.”

(f) The Government may at any time prior to termination allot additional funds for the performance of the contract line item(s) identified in paragraph (a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled “Default.” The provisions of this clause are limited to the work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract is fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraphs (d) and (e) of this clause.

(h) Nothing in this clause affects the right of the Government to terminate this contract pursuant to the clause of this contract entitled “Termination for Convenience of the Government.”

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. § 1342.

(j) The parties contemplate that the Government will allot funds to this contract in increments from the date of award in accordance with the following schedule:

Section G Page 27

On execution of contract*

November 1, 2019 $ **

December 1, 2019 $ **

January 1, 2020 $ **

February 1, 2020 $ **

March 1, 2020 $ **

April 1, 2020 $ **

*Note – This is a seven month contract

* Insert the award date of the contract award ** To be inserted after negotiation.

(End of clause)

Section G Page 28

H. SPECIAL CONTRACT REQUIREMENTS

H.1. SECURITY

H1.1 SECURITY REQUIREMENTS AND PERSONAL IDENTITY VERIFICATION

PROCEDURES (NON-CLASSIFIED CONTRACT)

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(SEPT 2007)

a. The Contractor shall comply with Agency personal identity verification procedures identified in the Contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

b. The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

H1.2. GSAM 552.237-71 QUALIFICATIONS OF EMPLOYEES

a. The Contracting officer or a designated representative may require the Contractor to remove any employee(s) from GSA controlled buildings or other real property should it be determined that the individual(s) are either unsuitable for security reasons or otherwise unfit to work on GSA controlled property.

b. The Contractor shall fill out and cause each of its employees performing work on the Contract work to fill out, for submission to the Government, such forms as may be necessary for security or other reasons. These forms shall be completed electronically unless that would create a hardship for the individual. Upon request of the Contracting Officer, the Contractor and its employees shall be fingerprinted.

c. Each employee of the Contractor shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by Alien

Registration Receipt Card Form I-151, or, who presents other evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

H1.3. SUITABILITY DETERMINATIONS

a. All Contract employees requiring routine unescorted access to Federally-controlled facilities and/or information systems for more than 6 months (Regular Employees) will be required to undergo a suitability determination before a facility identification card is issued. Prior to the time that an identification card is issued, such Regular Employees will be required to comply with normal facility access control procedures, including sign-in, temporary badging, and escorted entry, as applicable.

b. Failure of a Regular Employee to receive a favorable suitability determination shall be cause for removal of the employee from the work site and from other work in connection with the Contract.

Section H Page 29

c. Contract employees working less than 6 months (Temporary Employees) may, at the Government's option, be required to undergo a lesser form of suitability determination. Prior to the time that an identification card is issued, if at all, such Temporary Employees will be required to comply with normal facility access control procedures, including sign-in, temporary badge, and escorted entry, as applicable.

d. Temporary Employees who have not received a favorable suitability determination shall be escorted by government employees at all times while in non-public space, as directed by the CO or thier designee.

e. The Government, at its sole discretion, may grant temporary suitability determinations to Regular or Temporary Employees. However, the granting of a temporary suitability determination to any such employee shall not be considered as assurance that a favorable suitability determination will follow.

f. The Contracting Officer or his/her designated representative shall provide the Contractor with required forms for obtaining necessary clearances. The Contractor shall be required to cause such forms to be returned to the Government for processing not later than 14 days following being provided by the Government.

g. The Contractor shall be responsible for planning and scheduling its work in such a manner as to account for facility access issues. Difficulties encountered by the Contractor in gaining access to facilities by its employees and subcontractors shall not be an excuse to any Contractor performance under the Contract.

H1.4. COMPLIANCE WITH SECURITY REQUIREMENTS

a) The Contractor shall comply…