47PC0219R0010_Solicitation_Amendment_0002__Exhibit_17_-_Pre-proposal_Conference_Presentation.pptx

General Construction & Design-Build Construction Services

Zone 1: Metropolitan New York City Area Zone 2: Upstate New York

Solicitation No.: 47PC0219R0010 Pre-proposal Conference

GSA Public Buildings Service R2: Northeast and Caribbean Region

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Order of the session Presentation Questions Open session (meet and greet)

No questions while presenting

I will wait a few mins. After more complex info is delayed or if slides with a lot of information is presented to allow you to read it and write any questions

Agenda Introductions General Information Disclaimer Government Point of Entry System for Award Management (SAM) Solicitation General Information Socio-economic Status Requirements Special Terms and Conditions Evaluation Factors Source Selection Process Submission Requirements Deadlines Task Order Procedures Questions

Introductions – Contracting Team Contracting Officer

Name: Nadia Shokry Burns

Address: 1 World Trade Center, New York, NY 10007

Telephone: (646)465-4651

Email: nadia.shokry.burns@gsa.gov Contract Specialist

Name: Allison Wiede-Brown

Address: 100 South Clinton St, Syracuse, NY 13261

Telephone: (315) 243-4272

Email: allison.wiede-brown@gsa.gov

Allison could not attend, however she is present via conference call

Our information can be located within the solicitation

General Information

Disclaimer The information contained in this presentation is for informational purposes only

In the event of a discrepancy between the information contained herein and the solicitation documents, the solicitation and subsequent amendments will take precedence

Government Point of Entry All information, amendments and questions concerning the solicitation will be electronically posted at the Federal Business Opportunities, also known as FedBizOpps, website via http://www.fbo.gov

Interested parties are strongly encouraged to register to the solicitation notice to receive notification of action, including posting of amendments

System for Award Management (SAM) Offerors must be registered in SAM with an “Active” status at the time of their offer is submitted

Offerors must be a Small Business under NAICS code 236220, Commercial and Institutional Building Construction

Offerors can register via the Internet site at https://www.sam.gov or by contacting SAM Service Desk at http://www.fsd.gov

Allison and myself will not be able to assist in SAM related matters

Communications Communications with other officials other than the GSA Contract Specialist/Contracting Officer indicated in this solicitation may compromise the competitiveness of this acquisition and result in the cancellation of the solicitation and/or exclusion of the offer from this solicitation

All correspondence shall include "47PC0219R0010 - R2 CG and DB Construction Services:" in the e-mail subject line and may include a specific subject matter requirement or question after the colon punctuation mark

Email is the required method when receiving responses. No telephone calls will be accepted

Communications with other than the CO or CS could compromise the competitiveness of this acquisition and result in the cancellation of the solicitation and/or exclusion of the offer from this solicitation

Please follow the correspondence requirements, including the email subject line requirements. I understand that this is very particular, but it alleviates confusion on this side of the house.

No telephone calls will be accepted. Make sure everything is in writing.

We are quick to respond

Solicitation

General Information Project Title General Construction & Design-Build Construction Services

Zones Zone 1 Metropolitan New York City Area

Zone 2 Upstate New York

Solicitation No.

47PC0219R0010

Federal buildings listed per Zone in Exhibit 10 Leased locations not included Zone 1: 19 Buildings Zone 2: 19 Buildings

General Information (Cont.)

Contract Type Multiple Award Indefinite Delivery/Indefinite Quantity (IDIQ)

Period of Performance

NAICS Code 236220 - Commercial and Institutional Building Small business size standard is $36.5 million

PSC Code Z2AA - Repair or Alteration of Office Buildings

General Information (Cont.)

The Contractor shall provide professional services for the planning, design, and construction for all federal and leased locations

Disciplines and expertise that may be required (not limited to):

Security Historic preservation Estimating Construction project management Building construction services

Architecture Engineering (Disciplines: mechanical, electrical, plumbing, civil, structural, and fire protection) Life safety Code compliance

> $10,000,000 $0.00 to $20,000,000 $2,000 $500,000,000 Maximum Order Limit (MOL) Contract Magnitude Task Order Value Range Minimum Guarantee – Base Year Only

Per Far 36.204, the magnitude of the entire requirement is more than $10,000,000

The MOL for the entire requirement encompassing Zone 1 & 2 obligations for all 5 years is $500M. There will be no obligation limits on an individual contractors within each year. Basically ACQ will tracking the obligation amount to ensure that the MOL is not exceeded throughout the list of the MA IDIQ contract.

Each IDIQ will have a $2k obligated at the time of award. If a contractor succeeds in attaining a Task Order award, the $2k obligation will be de-obligated at the end of the base year. Please note this min. guarantee is only provided at the base year only and will not be guaranteed for any of the option years.

The solicitation also has a obligation range/limitation on awarded Task Orders. Each Task Order awarded against the IDIQ will have a range from $0-$20M. This range shall not be exceeded.

Fiscal Year Obligations

You will see here find the FY obligations for FYs 16, 17, and 18.

These obligations signify the total dollars awarded for construction projects for each of the years mentioned.

Note that these obligations include awards to Large businesses as well.

$143,213,531

$363,538,271

$196,876,285

Socio-economic Status Requirements Set-Aside Requirement Total Small Business HUBZone Service-Disabled Veteran-Owned Small Business Women-Owned Small Business

Each Offeror’s socioeconomic status will be checked in SAM at the time of proposal submission and at award for validation purposes

An offer will not be evaluated or considered for award if it fails to meet the Small Business size status requirements under NAICS Code 236220

Set-aside requirement parameters for this solicitation are:

Each Offeror’s socioeconomic status will be checked in SAM…

If an Offeror fails to prove that they are a SB in the specified NAICS code at time of proposal submission, their proposal will not be evaluated or considered for award.

Socio-economic Status Requirements (Cont.)

Award Total Up to a total of seven (7) IDIQ awards for each Zone, with a total of fourteen (14) IDIQ awards for the entire requirement

Set-Aside Award Reservations HUBZone Up to one (1) IDIQ award reserved for each Zone, with a total of up to two (2) IDIQ for the entire requirement Total Service-Disabled Veteran-Owned Small Business Up to one (1) IDIQ award reserved for each Zone, with a total of up to two (2) IDIQ awards reserved for the entire requirement Women-Owned Small Business Up to one (1) IDIQ award reserved for each Zone, with a total of up to two (2) IDIQ awards reserved for the entire requirement In the event that there is an insufficient number of acceptable Offers with fair and reasonable price from a particular socioeconomic category, then the remaining numbers of IDIQ awards shall go to a Small Business company

In the event that there is an insufficient number of acceptable Offers with fair and reasonable price from a particular socioeconomic category, then the remaining numbers of IDIQ awards shall go to a Small Business company

Special Terms and Conditions – Off/On Ramping Basic Information:

Award Pool: Firms ranked #1 - #7 for each Zone

Reserved Pool: Firms ranked #8 - #12 for each Zone

All firms ranked #13 and beyond are not in the Award Pool or Reserved Pool and not considered for any contract award

The Government intends to implement Construction Off-Ramping & On-Ramping in order to maintain a construction IDIQ award pool of seven (7) Contractors for each Zone for each Period of Performance (PoP) year.

This process will be applied throughout the list of the MA IDIQ Contract including all option years

Special Terms and Conditions – Off Ramping Off Ramping Procedures During Option Year Exercise Consideration Dependent on performance, reporting requirements, etc.

<70% Task Order RFP response rate Attain min. 2 Task Order Awards Task Order awards & modifications <$500,000 Failure to adhere to proper ethics and conduct

A notification will be sent 60 days prior to expiration

(i) The Contractor has an active exclusion record in the System for Award Management (SAM)

(ii) The Contractor’s past performance evaluations on awarded task orders consistently have a rating of less than “Satisfactory” in two or more rating

(iii) The Contractor’s performance on the IDIQ contract has not been acceptable for the current performance year in regards to:

a) Not complying with contract reporting requirements

b) Proposal response rate is less than 70% against all RFPs issued

c) Contractor has not attained a minimum of 2 task order awards

d) Cumulative value of all task order awards and modifications are less than $500,000

e) Failure to adhere to proper ethics and conduct

Special Terms and Conditions – On Ramping On Ramping Procedures Once a Contractor is off Ramped The next highest ranked firm in the Reserved Pool for that Zone will be awarded an IDIQ 60 day notification prior to the expiration of the award pool MA IDIQ Contract

When the Government has made a determination to off-ramp a contractor, the next highly ranked firm in the Reserved Pool to be on-ramped will also be notified

Contracting Officer shall provide written notice to the firm.

Once the firm has been notified that it has been invited to be on-ramped, the firm can accept or decline the Government’s request to be in the Award Pool.

If the firm accepts, the firm will be awarded a contract and be in the Award Pool. If the firm declines, the next highly ranked firm will be contacted and have an opportunity to be in the Award Pool.

If the firm in the Reserved Pool accepts the Government’s request to be in the Award Pool, the firm will be awarded a contract and the proposal prices offered in the next option period will be effective for the contract performance year.

Solicitation Amendments

Amendments to the solicitation shall be posted at www.fbo.gov

Paper copies of the amendment(s) WILL NOT be individually mailed

By registering to "Watch This Opportunity", you will be notified by e-mail of any new notice amendments that have been issued and posted. No other notification of amendment(s) shall be provided

Offerors are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of offers as prescribed by FAR 52.215-1 [Instruction to Offerors Competitive Acquisition], Paragraph (b) [Amendments to solicitations]. Offerors should re-visit the website periodically to look for updates

As stated before all amendments shall be issued on FBO

No paper copies will be individually distributed

Ensure that are registered in FBO and use “Watch This Opportunity” to get the latest notifications/notices associated with this solicitation

Ensure you acknowledge amendments and submit the signed form with the proposal submission, which we will discuss in further detail.

Questions/Answers will be incorporated in an amendment

Evaluation Factors Factor 1: Experience on Similar Projects Excellent/Good/Acceptable/Unacceptable

Factor 2: Technical/Management Approach Excellent/Good/Acceptable/Unacceptable

Factor 3: Staffing Approach Excellent/Good/Acceptable/Unacceptable

Factor 4: Past Performance Excellent/Good/Acceptable/Unacceptable/Neutral

Factor 5: Socio-economic Status Acceptable/Neutral

Belwo each factor you will see the adjectival rating descriptions that the Gov. will use to evaluate the submitted technical proposals

Evaluation Factors (Cont.)

Some evaluation factors contain sub-factors

A proposal that has no weaknesses and no particular strengths above and beyond meeting the basic requirements defined for each particular evaluation criteria element, will receive less than the highest rating available on that element

To achieve the highest rating for a factor, the proposal must go well beyond the requirement by offering exceptionally innovative or particularly well thought out or insightful methods, procedures, solutions or new opportunities for major improvements and have no weaknesses

Some evaluation factors contain sub-factors, so be careful to respond to all evaluation factor requirements. Zone 2 has some additional requirements that need to be specifially elaborated on as seen in sub-factor 2.1. quality assurance plan

A proposal that has no weaknesses and no particular strengths above and beyond meeting the basic requirements will receive less than the highest rating on that element.

To achieve the highest rating for a factor, the proposal must go well beyond the requirement by offering exceptionally innovative or particularly well thought out or insightful methods, procedures, solutions or new opportunities for major improvements and have no weaknesses

Source Selection Process This acquisition will be conducted in accordance with FAR Subpart 15, Contracting by Negotiations, and FAR Subpart 36 Construction and Architect - Engineer Contracts

Offerors are cautioned to make their initial proposal their best offer. In accordance with FAR 52.215-1(f)(4), the government intends to award on the basis of initial proposals, but reserves the right to conduct discussions if determined by the Contracting Officer to be necessary

This solicitation is using FAR 15 and 36 procedures and is clearly identified throughout the solicitation.

GSA will be using FAR 52.215-1(f)(4) procedures, meaning that the gov. intends to award on the basis of initial proposals, but reserves the right to conduct discussions if determined necessary.

So please ensure that your company provides their best proposal (technical & Price) when submitting the initial proposal.

Source Selection Process (Cont.)

The acquisition strategy and award will be made based on the best overall value to the General Services Administration (GSA) focusing on the best value approach and following the tradeoff evaluation method

The technical evaluation factors stated are of equal importance. However, all evaluation factors other than price when combined, are significantly more important than price

An IDIQ Contract may be awarded to other than the lowest-priced Offeror. However, in cases where proposals are technically equivalent or substantially similar, price may become the determining selection factor

GSA will use the best overall value approach following the tradeoff evaluation method

Technical evaluation factors are of equal importance to each other. However when combined they are significantly more important than price

Please note that a company with a lower overall price proposal is not guaranteed an award and that a higher priced firm with a higher technical evaluation may be awarded in it’s stead.

However, in cases where proposals are technically equivalent or substantially similar, price may become the determining selection factor

Submission Requirements - Overall Technical proposal submission requirements

Price proposal submission requirements

A full proposal package is expected when submitting a proposal for each Zone.

Submission Requirements – Price Proposal Standard Form 1442 (Signed)

Standard Form 30 (Signed) (If issued)

Price Sheet

Current Certified Financial Statements & GSA-527 Form

Annual Representations and Certifications (including the SAM Reps & Certs.)

List of Offeror’s Authorized Representative and Alternate

Price Sheet – Exhibit 4 Annual Reps and Certs – Exhibit 2

Submission Requirements – Price Proposal Cont.

Bonding Requirements Proof of the Offeror’s ability to successfully obtain performance and payment bonds with:

$10,000,000 minimum limit of for single projects $20,000,000 as an aggregate limit

Joint Venture Review solicitation requirements for additional details

Submission Requirements – Technical Proposal The technical proposal shall not contain any pricing information

The technical proposal does not have a page limit

The technical proposal should be neat, orderly, and address all solicitation requirements. Simply repeating or paraphrasing the Description/Specification/Work Statement is not acceptable

The technical proposal shall use the forms provided by the government to submit their technical proposal for the specific evaluation factors and shall be submitted in a PDF format

Some examples of the forms are:

Experience on Similar Projects Offeror form – Exhibit 5 Key personnel qualifications resume form – Exhibit 6 Past performance reference offeror form – Exhibit 7 Past performance questionnaire – Exhibit 8

Consider the reader

Deadlines

Request for Clarification/Interpretation/Information July 26, 2019 at 2:00 PM EST

Questions shall be submitted to the POCs listed in the solicitation notice by the RFI due date and time.

All RFIs received after this date will not be accepted/answered.

Solicitation Closing August 15, 2019 at 2:00 PM EST

Therefore, it is important to thoroughly review the solicitation package and submit RFIs on time, earlier if possible

Task Order Procedures

Task Order Basic Information Contract Type All Task Orders procured under this Multiple Award IDIQ Contract shall be Firm-Fixed Priced.

No exceptions to this contract type will be allowed

Fair Opportunity Procedures will be implemented to the maximum extent practicable (FAR 16.505(b)(1))

Fair Opportunity Exceptions consistent with FAR 16.505(b)(2)(i)

Task Order RFP Procedures Task Order RFP Via SF-1442 Specifications within solicitation (project specific SOW, drawings, etc.)

Period of performance specifications Liquidated damages Performance and payment bonds requirements

Task Order Proposal Submission Adhere to Task Order RFP submission requirements Price proposal based on agreed IDIQ FFP items (Division 1 & 2 negotiable/unpriced items)

The TO Price Template shall be used Exhibit 13 IDIQ award prices are considered the max. allowable price Discount can be offered to be more competitive

Task Order RFP Evaluation/Award The Task Order Contracting Officer must determine fair and reasonable pricing for all Fixed-Price Orders in accordance with FAR 15.4 and FAR 16.2 Price Only (≤SAT) Lowest Priced Technically Acceptable (LPTA) Best Value Trade-Off

Award will be made via a GSA-300

THANKS!

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