4535 Senior Center Patio Project.pdf

CITY OF NORWALK

PURCHASING DEPARTMENT

SEALED BIDS MUST BE RECEIVED BY THE OFFICE OF THE PURCHASING AGENT, 125 EAST AVENUE

NORWALK, CT 06856 BY THE DATE AND TIME OF BID OPENING

PROJECT NUMBER: 4535

REQUESTING DEPARTMENT: Building Management

DATE OF BID ISSUANCE: 09/01/2026

TITLE OF BID: Norwalk Senior Center Patio Project

RFI/QUESTION DEADLINE: 2:00 PM 09/14/2026

ELECTRONIC SUBMISSION DEADLINE: 2:00 PM 09/22/2026

HARD COPY SUBMISSION DEADLINE: 2:00 PM 09/24/2026

MANDATORY WALKTHROUGH:

DATE, TIME, AND LOCATION OF

WALKTHROUGH

YES ( ) NO ( X)

September 8, 2026; 11 a.m.; Norwalk Senior Center, 11 Allen Road, Norwalk, CT

TIME/DATE OF BID OPENING: 2:00 PM 09/24/2026

BID DEPOSIT REQUIRED:

IF YES, AMOUNT REQUIRED

YES (X ) NO ( )

10%

SUCCESSFUL BIDDERS ONLY:

PERFORMANCE & PAYMENT BOND

REQUIRED:

IF YES, AMOUNT REQUIRED

YES (X) NO ( )

100%

SUCCESSFUL BIDDERS ONLY:

MAINTENANCE BOND REQUIRED: YES (X) NO ( )

ALL TERMS AND CONDITIONS, SPECIFICATIONS AND BID FORMS ARE ATTACHED HERETO.

NOTE: THE FOLLOWING DOCUMENTS WILL BE REQUIRED FOR A BID TO BE COMPLIANT

1. SECTION 1 -1.5 FORMS ONLY BIDDER’S INFORMATION AND ACKNOWLEDGEMENT FORM,

INCLUDING PRICING SHEETS, EXCEPTIONS TAKEN, IF ANY, ADDENDA ACKNOWLEDGMENT

FORMS, ANY OTHER REQUIREMENTS INDICATED IN SPECIAL NOTES SECTION, AND BID

SECURITY IF REQUIRED (ONE ORIGINAL PLUS TWO (2) COPIES)

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NOTICE TO BIDDERS

1. ALL BIDS WILL BE OPENED PROMPTLY AT THE ADVERTISED TIME OF OPENING. THERE WILL BE

NO DELAYS OR POSTPONEMENTS WHICH ARE NOT PUBLICLY ADVERTISED. ANY BID RECEIVED

AFTER THE ADVERTISED TIME OF OPENING WILL NOT BE ACCEPTED.

2. IF A BIDDER USES A COURIER SERVICE FOR BID DELIVERY, IT SHALL BE THE BIDDER’S

RESPONSIBILITY THAT THE BID REACHES THE PURCHASING DEPARTMENT BY THE DATE AND

TIME SPECIFIED HEREIN.

3. ALL BIDS SUBMITTED TO THE CITY MUST BE IN A CLEARLY MARKED AND SEALED ENVELOPE.

REFERENCE THE PROJECT NUMBER ON THE OUTSIDE OF THE ENVELOPE.

4. OBLIGATION OF BIDDERS:

a. AT THE TIME OF OPENING BIDS, EACH BIDDER SHALL BE PRESUMED TO HAVE

INSPECTED THE SITES AND TO HAVE MADE HIM/HERSELF THOROUGHLY FAMILIAR

WITH THE PLANS AND CONTRACT DOCUMENTS, INCLUDING ALL ADDENDA. THE

FAILURE OR OMISSION OF ANY BIDDER TO RECEIVE OR EXAMINE ANY FORM,

INSTRUMENT OR DOCUMENT SHALL IN NO WAY RELIEVE ANY BIDDER FROM ANY

OBLIGATION IN RESPECT TO THEIR BID.

b. EACH BIDDER MUST FULLY INFORM HIM/HERSELF OF THE CONDITIONS RELATING TO

THE WORK WHICH WILL BE PERFORMED. FAILURE TO DO SO WILL NOT RELIEVE THE

SUCCESSFUL BIDDER OF HIS/HER OBLIGATION TO FURNISH ALL LABOR AND

MATERIALS NECESSARY TO CARRY OUT THE PROVISIONS OF THE CONTRACT

DOCUMENTS AND TO COMPLETE THE CONTEMPLATED WORK. IN AS MUCH AS

POSSIBLE, THE CONTRACTOR MUST, IN CARRYING OUT HIS/HER WORK, EMPLOY SUCH

MEANS AND METHODS AS WILL NOT CAUSE ANY INTERRUPTIONS OR INTERFERENCE

WITH THE WORK OF ANY OTHER CONTRACTOR.

5. TIME IS OF THE ESSENCE (IF APPLICABLE):

a. IF THE PROJECT IS NOT COMPLETED BY THE DATE SPECIFIED AS THE SUBSTANTIAL

COMPLETION DATE IN THE CONTRACT ENTERED INTO BY THE CITY AND THE

CONTRACTOR, THE CONTRACTOR WILL BE SUBJECT TO CONSEQUENTIAL AND/OR

LIQUIDATED DAMAGES.

This project is funded in whole or in part with CDBG entitlement funds and is subject to:

• 24 CFR Part 570

• 2 CFR 200.317–200.327 (Uniform Guidance Procurement Standards)

• City of Norwalk Procurement Guidelines

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• Section 3 (24 CFR Part 75), if applicable

• Davis-Bacon, if applicable

The Contractor shall comply with all applicable Federal, State, and local requirements. Where requirements differ, all requirements that can be satisfied simultaneously shall apply. If a conflict prevents simultaneous compliance, the matter shall be referred to the Agency for written determination before proceeding.

REQUIRED FEDERAL CONTRACT PROVISIONS

The following clauses must be included in all CDBG-funded contracts:

1. Equal Employment Opportunity and Nondiscrimination: Contractor shall comply with all applicable federally assisted construction equal employment opportunity and nondiscrimination requirements, including applicable requirements of 2 CFR Part 200 Appendix II and current Federal law.

2. Debarment and Suspension: Contractor certifies that it and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered Federal transactions and shall comply with applicable requirements of 2 CFR Part 180 and 2 CFR Part 200.

3. Byrd Anti-Lobbying Amendment: For contracts exceeding $100,000, the Contractor shall provide the required lobbying certification and, when applicable, disclosure of lobbying activities.

4. Contract Work Hours and Safety Standards Act: Applies, where otherwise applicable, to covered contracts in excess of $100,000 that employ mechanics or laborers.

5. Clean Air Act and Federal Water Pollution Control Act: Applicable provisions shall be included in contracts and subcontracts exceeding $150,000.

6. Termination for Cause and Convenience: Contracts exceeding $10,000 shall address termination for cause and for convenience by the Agency, including the manner of termination and basis for settlement, as required by 2 CFR Part 200 Appendix II.

7. Davis-Bacon and Related Acts / Federal Labor Standards: shall apply to Project, the solicitation and resulting contract shall include the current U.S. Department of Labor wage determination and HUD-

4010 Federal Labor Standards Provisions. The prime contractor is responsible for compliance by all covered subcontractors and lower-tier subcontractors.

8. Copeland Anti-Kickback Act: When Davis-Bacon labor standards apply, the Contractor and subcontractors shall comply with the Copeland Anti-Kickback Act and 29 CFR Part 3, including applicable payroll and anti-kickback requirements.

9. Access to Records: The Contractor shall provide the Norwalk Redevelopment Agency, City of

Norwalk, HUD, the Comptroller General of the United States, and their authorized representatives access to books, documents, papers, and records directly pertinent to the contract for audit, examination, excerpts, and transcription, as required by applicable Federal law.

10. Domestic Preferences for Procurements: Contractor shall comply with the applicable domestic preference requirements of 2 CFR 200.322 and shall include applicable requirements in subcontracts and purchase orders under the Federal award.

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11. Build America, Buy America (BABA): If the project is an infrastructure project subject to the Buy

America Preference, applicable requirements of the Build America, Buy America Act, 2 CFR Part 184, HUD implementation guidance, and any applicable waiver shall be incorporated into the Contract

Documents.

The Grantee must comply with the requirements of the Build America, Buy America (BABA) Act, 41

USC 8301 note, and all applicable rules and notices, as may be amended, if applicable to the Grantee's infrastructure project. Pursuant to HUD's Notice, "Public Interest Phased Implementation Waiver for

FY 2022 and 2023 of Build America, Buy America Provisions as Applied to Recipients of HUD Federal

Financial Assistance" (88 FR 17001), any funds obligated by HUD on or after the applicable listed effective dates, are subject to BABA requirements, unless excepted by a waiver.

Additional information on CFR 200.327 Contract Provisions is available here:

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/appendix-

Appendix%20II%20to%20Part%20200

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GENERAL INFORMATION

1.1 INTRODUCTION

The City of Norwalk is requesting bids for the restoration of the courtyard at the Norwalk Senior Center, 11 Allen Rd Norwalk; consisting of brick patio, bocce court, lawn and planter area. The existing elements are to be removed and to be replaced with 2,550 square feet concrete patio connected to the building and parking area via a new accessible stair, ramp and walkways. The project is partially funded in part through the U.S. Department of Housing and Urban Development Community Development Block Grant (CDBG) Program.

The requirements of this project are outlined in greater detail under Section 2 Scope of Work/Project Specifications.

1.2 BID DOCUMENTS

All Bid documents for this invitation are available over the internet at http://www.norwalkct.gov. Adobe Acrobat reader is required to view this document. If you do not have this software you may download it for free from Adobe.

1.3 ADDENDA

All addenda, if issued will be available over the internet at http://www.norwalkct.gov. We strongly suggest that you check for any addenda a minimum of forty-eight hours in advance of the bid deadline. It is the responsibility of the bidder to check for issuance of any addenda.

1.4 BIDDER’S LIST

Bidder’s list for this solicitation will not be published.

1.5 QUESTIONS CONCERNING THIS BID

All questions concerning this solicitation must be directed, via e-mail, to Chris McCauley, Purchasing Officer at cmccauley@norwalkct.gov. The deadline for the submission of questions is 2:00 pm, September 14, 2026.

1.6 SUBMISSION OF BID

Page 5 of 166 4535 Senior Center Patio Project http://www.norwalkct.gov/ http://www.norwalkct.gov/

The City of Norwalk is requesting electronic submission along with hard copy submission.

All participants are required to submit both by the said date and time. Hard copy submission must match the electronic submission and will be the official accepted submission. The City of Norwalk has the right to reject any submission that does not meet this criteria.

All sealed electronic submissions must be submitted in Bonfire no later than September 22, 2026, at 2:00PM.

All sealed hard copy Bids should be submitted to the City of Norwalk’s Purchasing Department no later than September 24, 2026 at 2:00 PM at the address listed below:

City of Norwalk Purchasing Department 125 East Avenue, Room 211 Norwalk, CT 06856-5125

1.7 SUMMARIES

A list of the proposing firms will be available any time after 5:00 pm on the day of the opening at Purchasing-Bid Postings. Results will not be provided over the phone.

1.8 RECORD RETENTION

As an Agency contractual requirement, Contractor shall retain all records related to this project for a minimum of five (5) years after project closeout, or for any longer period required by the City, Agency, HUD, applicable Federal or State regulations, audit requirements, litigation, claims, or other applicable law.

During the record-retention period, records shall be made available upon request to the Agency, City, HUD, the Comptroller General of the United States, and their authorized representatives, subject to applicable law.

The City of Norwalk Procurement Guidelines can be view at the below link:

https://www.norwalkct.gov/DocumentCenter/View/334/City-Procurement- Guidelines?bidId=

Consistent with 2 CFR 200.321, the Agency will take applicable steps to ensure that small businesses, minority businesses, women's business enterprises, veteran-owned businesses, and labor surplus area firms are considered for contracting and subcontracting opportunities. Bidders and the successful Contractor shall cooperate with and document applicable outreach and subcontracting efforts requested by the Agency, including solicitation of qualified firms where they are potential sources. The prime Contractor shall take the applicable affirmative steps required by 2 CFR 200.321 with respect to its subcontracting and procurement activities.

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SPECIAL NOTES:

1.) PROJECT SCHEDULE: Begin spring (March) 2027 and be completed prior to June 30, 2027.

2.) A Non-Mandatory pre-bid conference and walkthrough will be held at 11:00 am, September 8, 2026 at Norwalk Senior Center, 11 Allen Road, Norwalk, CT. We will meet in the lobby.

i. Please note that no additional walkthroughs are planned for this facility.

Subcontractors are encouraged to attend the scheduled pre-bid conference.

3.) BUILDING PERMITS - Contractors shall obtain and pay for all required permit(s) for this project. Permit fees are NOT waived for this project.

4.) References to Department of Public Works, Director of Public Works, and Engineer in section 3 and section 4 are to be interpreted as "Owner's designated representative".

5.) Section 4, Item 109-04-2b, page 79, Contractor Charges is changed to read "...profit and overhead shall be figured at fifteen (15) percent unless some other basis is approved by the Director."

6.) Section 3.8, Liquidated Damages, change to read “Liquidated damages as defined in

Article 27 of the Norwalk General Conditions for Construction will be $200.00 per day.

7.) Contractors are hereby reminded that all submitted bid amounts MUST include all costs/insurance premium required to satisfy the various insurance limits as identified in these documents.

8.) Contractors are hereby advised that the determination of the lowest responsible bidder will be based on the Sum of the Base Bid(s) and the Alternate item(s) selected by the

City in its best interest. Said determination by the City would be final.

9.) Prevailing Wage Rates: Per The CT Department of Labor

(https://www.ctdol.state.ct.us/wgwkstnd/prevailing-rates/PrevailingWageGuide/2ContractingAgencies.htm) , “As a matter of policy, we suggest for projects which come close to prevailing rate thresholds, that prevailing rates be made a term in the contracts. This would serve the dual purpose of protecting the agency from potential contractual liability when the inevitable change orders start to appear and also would prevent the purposeful underbidding of contracts on public works projects.” Therefore, the prevailing wages have been included in this project/Invitation to Bid.

10.) Prevailing Wage Rates shall apply to these services. This project is subject to applicable

State of Connecticut prevailing wage requirements and Federal Davis-Bacon and Related

Acts requirements associated with the use of CDBG funds. Contractors and subcontractors shall comply with all applicable wage and labor standards requirements. Where both State and Federal wage requirements apply to a classification of work, the Contractor shall comply with the applicable requirements of each program. The applicable State and Federal wage determinations are incorporated into the Bid All labor required for this project shall comply with the State of Connecticut.

A copy of the State of Connecticut prevailing wage rates is included or to be provided via

Page 7 of 166 4535 Senior Center Patio Project bid addendum prior to bid opening as a component of this solicitation. See Section 5 for this information.

11.) Prevailing Wages Projects: It is a requirement to submit certified payroll at minimum weekly.

12.) IMPORTANT Submission Information: As of 08/10/2020, a new interior Customer

Service window opened inside City Hall that will help serve the public during the COVID-

19 pandemic. The window is staffed by Customer Service representatives Monday –

Friday from 9 a.m. – 3:00 p.m. If you are planning to use the Customer Service window to drop off your submission, it is recommended to drop off the submission as early as possible since the team will be serving other customers.

It is still recommended to use a courier service (i.e. FedEx, UPS, USPS, DHL, etc.) to deliver the submission to the above address by the due date and time.

13.) Public Opening: Per the City of Norwalk Purchasing Guidelines , Bids shall be opened publicly by the Purchasing Agent or his designee, in the presence of one or more witnesses at the time and place designated in the Invitation for Bids. The amount of each bid, and such other relevant information as may be specified by the bid, together with the name of each bidder shall be recorded; the record and each bid shall be open to public inspection. If you wish to hear the bid/RFP opening, please join us through a teleconference.

Access Number: (866) 640-4044 or (678) 302-3554

Participant Code: 968 704

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SECTION 1 – FORMS OF PROPOSAL

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BIDDER’S INFORMATION AND ACKNOWLEDGMENT FORM

Bidder’s Name

Street Address

City State Zip

Business Telephone:

Email Address:

Printed Name and Title of Individual Submitting Bid

The undersigned acknowledges that the terms, conditions and specifications of this bid are understood and unconditionally accepted.

Signature Date

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Exceptions: Note any vendor(s) responding to this proposal shall indicate any/all exceptions

(if any) taken to language in this proposal. BIDDERS MAY NOT TAKE EXCEPTION TO

SUBSTANTIVE TERMS OF STANDARD CONTRACT FORMS PROVIDED IN THE RFP/RFQ/ITB.

Exceptions must be declared below in order to be considered by the City:

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1.1 RESPONSE FORM

Vendor Name -

Address -

Phone -

Fax -

Email -

Manager -

Fed ID#

The undersigned hereby declares that they have carefully examined the plans, specifications and project site and has satisfied themselves as to all the quantities and conditions and understands that in signing this proposal they waives all right to plead any misunderstanding regarding the same.

The undersigned further understands and agrees that they will furnish and provide all the necessary material, machinery, implements, tools, labor, services, and other items of whatever nature, and to do and perform all the work necessary under the aforesaid conditions, to carry out the contract and to accept in full compensation therefore the amount of the contract as agreed to by the Contractor and the City.

The undersigned further agrees, in case of variations of quantities from those shown or specified, the following unit prices will be used in adjusting the contract price. If quantities are authorized by the City, the following amount will be added to the contract as required. Unless otherwise noted, each UNIT PRICE shall include all equipment, tools, labor, permits, fees, etc., incidental to the installation and completion of the work involved.

It is further understood and agreed that all the information included in, and attached to, or required by the Request for Bid shall become public record upon delivery to the City.

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1. The following prices shall apply to this project:

1A. Patio/Sidewalk To Parking Lot CDBG Grant

Lump Sum Bid 1A

Total Lump Sum Bid in Words

1B. Handicap Ramp, Doors Capital

Lump Sum Bid 1B.

TOTAL LUMP SUM 1A + 1B

Total Lump Sum Bid 1A+1B

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2.

Submitted by:

Print Name of Authorized Agent of Company

Signature of Authorized Agent of Company

Date

The above signatory acknowledges receipt of the following addenda issued during the bidding period and understands that they are a part of the bidding documents (if applicable):

Addendum # Dated Addendum # Dated

Bid Security in the form of a (check one) is attached.

Bond

Certified Check

Cost for performance bond included in lump sum per thousand dollars

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1.2 STATEMENT OF BIDDERS QUALIFICATIONS

Please answer the following questions regarding your company's past performance. Failure to reply to this instruction may be regarded as justification for rejecting a bid.

1. Number of years in business:

2.

Number of personnel employed: Part Time Full Time

3. List projects of this type/size your firm has completed within the last three (3) years:

Project

Date

Contact Person

Phone No.

4. SUBCONTRACTORS: If subcontractors are to be used, please list firm name, address, name of principal, and phone number below or on a separate sheet. Also, indicate the portion or section of work a subcontractor will be performing.

COMPANY NAME

ADDRESS

PRINCIPAL

PHONE

PORTION/SECTION OF

WORK

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5. ORGANIZATIONAL STRUCTURE OF

BIDDER (check which applies) general partnership limited partnership limited liability corporation limited liability partnership, corporation doing business under a trade name individual doing business under a trade name other (specify)

6. STATUS OF THE BUSINESS AND ITS CURRENT

STANDING WITH THE SECRETARY OF STATE'S

OFFICE; e.g., are all required filings current and in good standing or has the entity been withdrawn or canceled

Connecticut corporations - Will the Secretary of State be able to issue a Certificate of Good Standing within 30 days of the bid opening?

Yes

No

Out-of-State corporations - Do you have a valid license to do business in the State of Connecticut? (Evidence in the form of a Certificate of Authority from the Connecticut Secretary of State will be required within 30 days of the bid opening.)

Yes

No

7. Provide CT eLICENSE

(https://www.elicense.ct.gov) and

Business Registration

(https://business.ct.gov/?language=e n_US)

8. Is your local organization an affiliate of a parent company? If so, indicate the principal place of business of your company and the name of the agent for service if different from what has been indicated on the response form:

Business Name

Address

City State Zip

Name of Agent

Page 16 of 166 4535 Senior Center Patio Project https://www.elicense.ct.gov/ https://business.ct.gov/?language=en_US https://business.ct.gov/?language=en_US

NOTE: In the case of a Limited Liability Corporation or a Limited Liability Partnership a certified copy of the Articles of Organization certified as valid and in effect as of the date of the bid opening will be required within 30 days of the bid opening. A listing of the corporate officers, in the case of a corporation; the general or managing partners, in the case of a partnership; or the managers and members in the case of either a limited liability partnership or company will be required within 30 days of the bid opening.

9. The awarded contractor may be required to submit one copy of the following information relative to its company's financial statements prior to contract signing. This information must represent the current circumstance which surrounds the financial position of the bidding organization. Note: This information will be kept confidential if provided in a separate envelop from your bid pricing.

All information should be supported with appropriate audited financials.

a. Book Value (Total Assets (-) Total Liabilities)

b. Working Capital (Current Assets (-) Current Liabilities

c. Current Ratio (Current Assets/Current Liabilities)

d. Debt to Equity Ratio (Long Term Debt/Shareholder's Equity)

e. Return on Assets (Net Income/Total Assets)

f. Return on Equity (Net Income/Shareholder's Equity)

g. Return on Invested Capital (Net Income/Long Term Debt = Shareholders' Equity)

All responses to this questionnaire are understood to be proprietary to the vendor, and will be considered confidential. Additional information may be requested subsequent to your responding to this bid request.

1.3 CITY OF NORWALK VENDOR RECORDS

If you have not done business with the City of Norwalk as a vendor, your business information needs updating or your vendor record has not been updated over three (3) years. Please complete and include the latest version of Internal Revenue Service (IRS) W-9 Form with your submission. Here is the URL to the IRS website: https://www.irs.gov/forms-pubs/about-form-w-9

1.4 INSURANCE

Insurance Agency Name: Tel:

Agency Address: Email:

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1.5 SAM REGISTRATION

Active registration with the System for Award Management (“SAM”) (https://www.sam.gov) pursuant to 2 CFR Part 25.

ENTITY ID _______________________ EXP DATE: ___________________________

1.6 CITY OF NORWALK VENDOR QUESTIONNAIRE – IT INFORMATION SECURITY

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City of Norwalk Vendor Questionnaire

IT Information Security

Rev 8.4.22

1. Third-Party Contact Information (please provide the POC for follow-up questions to this questionnaire):

Vendor Name, Address, Point-of-Contact Name, Phone Number and Email

2. Description of Services/Products: Please provide a detailed description of services/products your organization aims to provide to the City?

3. System and Equipment Access: Will your organization use your own systems and equipment to perform the services, or will your organization need access to the City’s systems, equipment and network? (Yes or

No, If Yes, please explain)

YES ☐ NO ☐

4. Description of Data: Are you using data from the City in order provide the services/product to the City

(Yes or No, if Yes proceed to 3.1)

a. What data is needed to provide the services/products to the City?

Example: Name, Social Security Number, Trade Information, Source Code, Payroll or Accounts Payable data, student or patient data, Law Enforcement data, any Personally Identifiable Information (PII), etc.

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If your answers to Questions 3 and 4 are BOTH “NO”, thank you for completing the IT

Information Security Questionnaire.

If one or both questions are “YES”, please complete the remaining questions.

5. Office Locations: How many office locations does your organization have? Please include the locations of your organization.

6. Data Center Locations: How many data centers does your organization utilize to provide services/products to the City? Please include the locations of the data centers utilized by your organization.

7. Business Entity: What is your business entity type?

*Example: Sole Proprietorship, Partnership, C Corporation, S Corporation, Limited Liability Corporation (LLC), Limited Liability Partnership (LLP)

8. How many employees and contingent workers do you have in your organization?

1-10 ☐ 10-50 ☐ 50-100 ☐ 100-500 ☐ 500-1000 ☐ 1000 or more ☐

9. Physical Access: Does your organization need to be onsite or offsite to provide services/products to the City?

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10. Access to Data: How is your organization accessing City data?

*Example: Is the data supposed to be sent to your organization via email or will the data need to be uploaded to an application?

*Note: For third-parties that are providing an application to perform the services, please specify whether the application will be an internally hosted solution, cloud-based solution (i.e. SaaS, IaaS, PaaS), or a traditional web-based application (i.e. eBay, WebEx, online banking application)

11. Data Storage: Does your organization outsource data storage or does your organization utilize its own databases to store data? Does your organization store data outside of the United States?

YES ☐ NO ☐

12. Segregation of Data: Does your organization’s database structure allow segregation of sensitive client data?

YES ☐ NO ☐

13. Independent Attestations: Does your organization have independent attestations such as (i.e. ISO 27001, SSAE-18 SOC-1, SOC-2, PCI- DSS, ISO 9001)?

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14. Information Security

a. Does your organization have written information security policies and procedures (WISP)?

b. How often are the information security policies and procedures reviewed and updated?

c. Who in the organization is responsible for reviewing and updating the information security policies and procedures?

d. Does your organization have privacy policies and procedures?

e. How often are the privacy policies and procedures updated?

f. Who in the organization is responsible for reviewing and updating the privacy policies and

g. What methods of encryption are utilized for data at rest and in transit?

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h. Are the encryption methods utilized FIPS 140-2 approved?

i. Does your organization utilize firewalls to filter incoming data and information from the internet into your company network?

j. Does your organization perform penetration testing at least once per year to determine if unauthorized access to the computer network and malicious activity is possible externally?

k. Does your organization perform vulnerability testing at least once per year in order to identify vulnerabilities within the internal network?

l. Does your organization perform background checks on employees and contingent workers prior to onboarding them? Describe the nature of these background checks (i.e., criminal, credit, international, etc.).

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m. Does your organization utilize multi-factor authentication?

n. Does your organization utilize scan cards or biometric scans to grant employees and contingent workers access to the building and data centers where data is stored?

o. If offering a technology product, does the organization utilize software development life cycle (SDLC) or

Agile to build and maintain technological product?

p. Does the technological product undergo information security testing and quality assurance testing prior to deployment?

q. Does the Vendor provide annual Cybersecurity Awareness training to their employee?

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r. Does the Vendor provide annual phishing simulations for their employee?

s. Have users been educated on how to report suspected security violations or vulnerabilities?

t. Does the Vendor have an employee identified as the Chief Information Security Officer?

u. Are all the Vendor laptops encrypted?

v. Are all Vendor computers (workstations, notebooks) required to join the Company’s domain and receive Group Policies?

w. Does the Vendor meet the NIST 800-63 password guidelines?

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15. Risk Management

a. Does your organization have an enterprise risk management framework implemented at your organization?

b. Does your organization have documented enterprise risk management policies and procedures?

c. Who in the organization is responsible for reviewing the enterprise risk management policies and

d. Does your organization utilize an outside third-party to provide services/products to the client?

e. Does your organization have a third-party risk management program (TPRM)?

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f. Does your organization include right-to audit clauses in contracts with third parties?

g. Does your organization have a certificate of insurance (COI)? Please attach a copy of your COI.

Business Continuity/Disaster Recovery

a. Does your organization have a business continuity plan?

b. How often is the business continuity plan updated?

c. Does your organization conduct business continuity tests once per year?

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d. Does your organization have a disaster recovery plan?

e. How often is the disaster recovery plan updated?

f. Does your organization conduct disaster recovery tests once per year?

g. Does your organization have business continuity and/or disaster recovery sites?

h. Are the business continuity/disaster recovery sites located in the United States or outside the

United States? Please include the locations of business continuity/disaster recovery sites?

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1.7 RECEIPT OF FEDERAL FUNDS CERTIFICATE

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CONTRACTOR’S CERTIFICATION

As a material component of our bid, we hereby certify in good faith as follows:

1. If awarded a contract, we will, at all times, comply with all applicable federal, state, and local statutes, regulations, Executive Orders, ordinances, codes, Charters, and all other applicable laws, whether now in effect or made effective after our bid and during the term of our contract.

2. We expressly acknowledge that the City of Norwalk is receiving federal funds from the United States government for this project.

3. We are aware of and are in full compliance with all federal laws, including but in no way limited to Executive Order 14173.

4. We will, at all times during the term of this contract, remain fully compliant with all applicable laws, including laws and Executive Orders related to employment practices and contracting considerations.

5. We acknowledge and agree that it is our responsibility to stay current and informed as to any changes in applicable laws and to ensure our compliance with all applicable laws throughout the term of our contract.

6. We represent and warrant that we are in compliance in all respects with all applicable Federal anti-discrimination laws and acknowledge that our compliance is material to the Federal Government’s payment decisions for purposes of section 3729(b)(4) of Title 31, U.S.C.

7. We represent and warrant that we do not operate any programs promoting Diversity, Equity, and Inclusion (“DEI”) that violate any applicable Federal anti-discrimination laws.

8. We acknowledge that this certification is being relied upon by the City of Norwalk, in good faith, and that this certification is an inducement to the City of Norwalk to accept our bid.

We further certify that we have consulted with counsel and make this certification voluntarily, with the express intention that the City of Norwalk rely upon same.

Bidder Name: (Printed or Typed):___________________________________

Authorized Representative Name and Title:___________________________

Authorized Representative Signature and Date:________________________

[SIGNATURE PAGE FOLLOWS]

Page 30 of 166 4535 Senior Center Patio Project

State of _______________________ )

) ss:_____________

County of _____________________ )

On this ____day of 202_, before me, __________, the undersigned officer, personally appeared _______________, who acknowledged himself/herself to be the ______________(the Officer”) of ____________________ (the “Company”), being authorized so to do, executed the foregoing instrument for the purposes therein contained, by signing the name of the corporation by himself/herself as Officer, as his/her free act and deed and as the free act and deed of Company.

In witness whereof I hereunto set my hand.

Signature of the Notary Public

Date:__________________________________

Commission Expires:

Printed Name of Notary Public

Page 31 of 166 4535 Senior Center Patio Project

SECTION 2 – SCOPE OF WORK / PROJECT SPECIFICATIONS

Page 32 of 166 4535 Senior Center Patio Project

2.1 Scope of Services

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PROJECT MANUAL

Project Number: ________

Courtyard Restoration at

NORWALK SENIOR CENTER

11 Allen Road Norwalk, Connecticut 06851

GILL & GILL Architects, LLC 17 High Street Suite 301, Norwalk, Connecticut 06851

August 12, 2026

Page 34 of 166 4535 Senior Center Patio Project

TABLE OF CONTENTS

DOCUMNET 00101-1

Courtyard Restoration at

TABLE OF CONTENTS

Cover Sheet 00101 Table of Contents 00102 Project Narrative 00103 List of Drawings

TECHNICAL SPECIFICATIONS

Division 1 General Requirements

01010 Summary of Work 01045 Cutting and Patching 01100 Procedures, Controls and Payments

Division 2 Site Work 02050 Demolition and Salvage 02270 Sedimentation & Erosion Control 02910 Plantings and Sod

Division 3 Concrete 03200 Concrete Reinforcement 03300 Cast-In-Place Concrete

END OF DOCUMENT

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PROJECT NARRATIVE

DOCUMENT 00102-1

The project is for the restoration of an infrequently used courtyard, approximately 6,300 square feet, consisting of brick patio, bocce court, lawn and planter area. The existing elements are to be removed. It is to be replaced with 2,550 square feet concrete patio connected to the building and parking area via a new accessible stair, ramp and walkways.

Page 36 of 166 4535 Senior Center Patio Project

DOCUMENT 00102-2

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LIST OF DRAWINGS

DOCUMENT 00103-1

LIST OF DRAWINGS

Cover Codes, Notes, Legends, Abbreviations & Location Map

D-1 Courtyard Demolition Plan A-1 Courtyard Plan A-2 Details

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SUMMARY OF WORK

SECTION 01010 - 1

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Documents affecting work of this Section include, but are not necessarily limited to, General Requirements, bidding documents and drawings.

1.2 SUMMARY

A. Furnish and install concrete paving, platform, ramp, walkways, plantings and miscellaneous materials on the plaza area as designated by drawings:

1. Installation of concrete slab, light fixtures, including but not limited to:

a. Removal and legal disposal of existing brick and concrete paving, stone walls, concrete stairs and platform, trees, mulched and lawns areas and sub-surface materials down to sub-grade.

b. New concrete stairs and platform.

c. New concrete slab with control and expansion joints sloped to drain.

d. New sodded lawn and mulch.

e. New doors and hardware.

1.3 INTENT OF THE SPECIFICATIONS

A. The intent of these specifications is to describe the materials and methods of construction required for the performance of the work. In general, it is intended that the drawings shall delineate the detailed extent of the work. In the event of a discrepancy between drawings, specifications or industry standards, the most expensive method shall govern unless otherwise directed by the Owner or Architect.

1.4 PROTECTION

A. The Contractor shall use every available precaution to provide for the safety of property owner, visitors to the site, and all connected with the work under the specification.

B. The Contractor hall maintain safe access to the building entry at all times.

C. All existing facilities both above and below ground shall be protected and maintained free of damage. Existing facilities shall remain operating during the period of construction unless otherwise permitted. All access roadways must remain open to traffic unless otherwise permitted.

D. Barricades shall be erected to fence off all construction areas from operations personnel.

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SUMMARY OF WORK

SECTION 01010 - 2

E. Safety Requirements

1. All application, material handling, and associated equipment shall conform to and be operated in conformance with OSHA safety requirements.

2. Comply with federal, state, local and owner fire and safety requirements.

3. Advise owner whenever work is expected to be hazardous to owner employees and/or operations.

4. Maintain a crewman as a floor area guard whenever work is being repaired or replaced.

5. Maintain proper fire extinguisher within easy access whenever power tools, roofing kettles, and torches are being used.

6. All safety requirements of the building owner must be followed. No exceptions will be permitted. Safety orientation meeting required prior to performing any work.

F. The Contractor shall provide safe access for the Owner and Architect to examine and inspect the work during the entire duration of the project.

1.5 HOUSEKEEPING

A. Keep materials neat and orderly.

B. All materials stored on the roof shall be tied down or otherwise secured to prevent wind from blowing loose materials off the roof.

C. Remove scrap, waste and debris from project area at the end of each day to prevent loose materials from being blown off the roof.

D. Maintenance of clean conditions on both the interior and exterior of the building while work is in progress and cleanup when work is completed shall be in strict accordance with the "General Requirements" of this contract. The Contractor shall be responsible for cleaning dust and debris on a daily basis. If the Contractor fails to do so and school custodians are required to clean dust and/or debris caused by the Contractor, the Contractor shall be back charged for the custodial time.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 Contractor to notify The City prior to commencing work.

END OF SECTION

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CUTTING AND PATCHING

SECTION 01045 - 1

1.01 SUMMARY

A. Provide cutting and patching work to properly complete the requirements of the project for:

1. Structural work

2. Mechanical, electrical and plumbing systems.

3. Visual requirements, including detailing and tolerances.

4. Operational and safety limitations.

5. Fire resistance ratings.

6. Inspection, preparation, and performance.

7. Cleaning

B. Do not cut and patch in a manner that would resulting a failure of the work to perform as intended, decrease energy performance, increase maintenance, decrease operational, or decrease safety.

C. All cutting and patching operations shall be conducted under the direct supervision of the

General Contractor.

PART 2 - PRODUCTS

2.01 MATERIALS

A. Match existing materials for cutting and patching work with new materials conforming to project requirements.

PART 3 - EXECUTION

3.01 MATERIALS

A. Inspect conditions prior to work to identify scope and type of work required. Protect adjacent work. Notify Owner 48 hours in advance of work requiring interruption to building services or Owners operations.

B. Perform work with workmen skilled in the trades involved.

C. Cutting: Use cutting tools, not chopping tools. Make neat holes. Minimize damage to adjacent work. Check for concealed utilities and structure before cutting.

D. Patching: Make patches, seams, and joints durable and inconspicuous. Comply with tolerances for new work.

E. Clean work area and areas affected by cutting and patching operations daily or at regular intervals during the work week, or as directed by the Architect or Owner.

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PROCEDURES, CONTROLS AND PAYMENTS

SECTION 01100 - 1

Courtyard Restoration at

A. Provide coordination of work including but not limited to:

1. Supervisory personnel.

2. Pre-Construction Conference.

3. Progress meetings at weekly intervals.

4. Other meetings as required by project conditions and progress.

B. Submit Project Schedule in bar chart form within 7 days of Notice to Proceed from Owner.

C. Submit Shop Drawing Submittal Schedule coordinated with project schedule prior to commencement of work.

D. Submit Shop Drawings with all information necessary for evaluation by architect in a legible fashion and in accordance with Shop Drawing submittal Schedule.

E. Submit Schedule of Values on AIA Document G703.

Submit list of subcontractors.

F. Notify Owner at least 48 hours in advance of tests required for systems and equipment.

G. Retain on site one set of progress documents as record drawings and specifications to be maintained and annotated by the Contractor on a regular basis as work progresses. These

As-Built record documents are to be submitted to the Owner on a disc in PDF-A format at the completion of the project. Submission of a complete set of record documents is required to close out the project and to receive final payment.

H. Submit pencil copies of monthly requisitions for review by the Owner and Architect.

Submit three (3) original notarized copies of payment requests on AIA Document G702.

I. Submit certified payroll documentation weekly.

J. Post a list of emergency telephone numbers and addresses for individuals to be contacted in case of emergency.

PART 2 - PRODUCTS – Not Applicable To This Section

3.01 MINOR CHANGES IN THE WORK

A. Supplemental instructions authorizing minor changes in or clarifications of the work which do not involve an adjustment to the contract sum or the contract time, will be issued by the Architect in the form of a Clarification.

3.02 CHANGE ORDER PROPOSAL REQUESTS

A. Owner Initiated Proposal Requests: Proposed changes in the scope of work that will require adjustment to the contract sum or time frame will be issued by the Architect in the form of a Bulletin with a detailed description of the proposed change and supplemental or revised drawings or specifications if required.

1. Bulletins issued by the Architect are for pricing of the proposed change only and are not to be considered direction to stop work in progress or to execute the proposed change.

B. Upon receipt of the Architect’s bulletin, the Contractor shall prepare an itemized estimate of costs necessary to execute the proposed change including the following information:

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PROCEDURES, CONTROLS AND PAYMENTS

SECTION 01100 - 2

Courtyard Restoration at

NORWALK SENIOR CENTER

1. Breakdown of all General Contractor labor costs.

2. Breakdown of all General Contractor material costs.

3. General Contractor markup percentage of 15% for work done with his forces.

4. Breakdown of all Subcontractor(s) labor costs.

5. Breakdown of all Subcontractor(s) material costs.

6. Subcontractor markup of 10%.

7. General Contractor’s markup of 5% on Subcontractor’s “net cost” (without

Subcontractor overhead and profit markup percentages).

8. Statement indicating the effect of the proposed changes on the contract time.

3.03 CONTRACTOR INITIATED REQUEST FOR CLARIFICATION OR CHANGES

A. When latent or unforeseen conditions require modification to the Contract, with or without adjustment to the contract sum or time frame, the Contractor shall submit such proposed change request or request for project clarification to the Architect in the form of a Request for Information (RFI).

B. All RFI’s shall be sequentially numbered.

1. RFI’s dealing with a proposed change shall include a statement outlining the reasons for the change and the effect of the change on the work.

2. RFI’s dealing with project clarification shall state the clarification required

(drawings, specification, design intent, etc.) and shall allow the Architect sufficient time to review the applicable data or field condition.

3.04 CHANGE ORDER PROCEDURE

A. Upon the Owner’s approval of a Change Order Proposal Request, the Contractor shall prepare a formal change order on AIA Form G701, for signature of the Owner and

Architect.

B. All Change Orders must be reviewed and approved by the Owner and Architect before the Contractor may proceed with changes in the work, unless prior specific direction to proceed has been given by the Owner in the interest of timely project completion.

3.05 PRECONSTRUCTION CONFERENCE

A. Contractor shall schedule a Pre-Construction Conference and organizational meeting on the same day as the execution of the Agreement and prior to commencement of any construction activities. Contractor is required to review project schedule and State and federal regulations.

B. Attendees: Owner, Architect, Contractor, and his superintendent, major subcontractors, and other concerned parties shall each be represented at the conference by persons familiar with and authorized to conclude matters pertaining to the work.

C. Agenda: Discuss items of significance to the project including:

1. Construction schedule, project phasing, progress meeting date and time.

D. Contractor to notify the City prior to commencing work.

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DEMOLITION AND SALVAGE

SECTION 02050 - 1

Courtyard Restoration at

NORWALK SENIOR CENTER

PART 1 – GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including the General and Supplementary Conditions and other Division 1 Specification sections, apply to the work of this section.

B. Related specification sections:

1. Section 01010 Summary of Work

1.02 DEMOLITION AND SALVAGE

A. General – This specification section governs the demolition, salvaging (to the extent specified by the

Owner), and disposal of materials resulting from the demolition.

B. The existing courtyard consists of brick paved patio, concrete walkway, stairs and platform.

C. Contractor is to remove existing pavers, stairs, sub-surface supporting materials including sand and gravel to the extent necessary for new construction. Any sub-surface materials that are deemed suitable, and meets the specifications for new construction, may be stockpiled for future use.

D. Contractor is to remove trees and their stumps.

E. Contractor is to remove any other elements or appurtenances required for new construction.

F. Contractor is to protect elements to remain. Protect existing manholes, shrubs and trees to remain.

PART 2 – PRODUCTS – Not Applicable to This Section

PART 3 – EXECUTION

3.01 PROCEDURES, PREPARATION, AND PROTECTION

A. Demolition operations shall be performed in such a manner that no damage to existing facilities or injury to persons will result from performance of the work.

B. The Contractor shall review and visually survey areas to be demolished prior to beginning demolition.

C. The use of equipment or wrecking devices is subject to the approval of the Owner. However, such approval does not relieve the Contractor of his responsibilities as outlined above and elsewhere in the Project Manual.

D. Contractor is responsible for protection of property during course of the work. Lawns, shrubbery, paving, and building shall be protected from damage. Repair any damage that does occur at no cost to the Owner.

3.02 HAZARDOUS MATERIALS

A. There is no known hazardous materials at the site. If the Contractor suspects or encounters such materials, then he/she shall report same to The City.

3.03 SALVAGE

A. Material removed from the site becomes the property of the Contractor unless specified otherwise by the Owner. Material salvaged for the Owner shall be placed in an area designated by the Owner for storage of the salvaged material.

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SEDIMENTATION AND EROSION CONTROL

SECTION 02270-1

1.01 DESCRIPTION:

A. Work Included:

1. Controlling sedimentation and erosion as specified.

2. Construction of such flow diversion barriers or other such protective facilities and methods as are necessary for the temporary conduction of water away from existing facilities the de-watering of the site on which the permanent structures are to be constructed; and the removal of all such temporary structures and facilities upon the completion of the permanent work or as required. For the purposes of this specification, such work shall be understood to mean any temporary type of protective facility which the Contractor elects to build or use to satisfy and which does satisfy, the condition that the permanent structure be built in the dry. Any temporary protective facility which the contractor elects to build or use must be contained entirely within the limits of the construction of the project.