4478AEC4-A5E3-4B81-AEF7-E3F88669FE9A.pdf

Line 1:

Lease with option to purchase a Canon ImageRunner Advance DX 4945i System or equal and associated maintenance and supplies. This line is for the lease at a per month rate and line 2 is for the maintenance and supplies as a cost per copy.

The first 6 months of a 36 Month Lease with $1 Buyout at end of Lease term to be billed monthly in arrears. The City has the ability to enter into mulit-year agreements, but can only fund on a year to year basis based on funds being available and approved. The City will issue purchase orders as needed each year contingent on funding and approvals. Contracts do not automatically continue or renew each year. The City doesn't sign lease agreements since they tend to include terms and conditions that the City Attorney's Office will not approve. The City does not pay late or penalty fees. The City will only contract with one supplier for both the lease and associated services & supplies.

This is a lease for 5 machines

Specifications Multifunction Device Lease iR ADV DX 4945i Canon

45 Images Per Minute - Black & White Energy Star Certified & EPEAT Gold Warmup time: 4 Seconds First Out Time: As fast as 4.6 seconds

(2) 550 Sheet Standard Paper Cassette Up to 12" x 18" Size Paper and 14 lb. Bond to 110 lb. Cover 100 Sheet Stack Bypass 10.1" TFT LCD WSVGA Color Touch Panel 200 Sheet Reversing Automatic Duplex Feeder Advanced Color Network Scanning Features:

Improved Scanning Security with TLS 1.3 Network Color Scanning to File Folder, E-mail, or FTP Scan Directly to Word or PowerPoint Scan to USB Drive Scan as PDF Compact - Decreases File Size of Color Scans Scan to Text Searchable PDF File Format Blank Page Removal Network Printing - UFR II, PCL, True Adobe PS3 Secure Print Via Mailbox and Print Driver Mobile Device Printing Direct Print via USB Drive

3.5 GB Standard RAM + 256 GB Solid State Drive

1,200 x 1,200 dpi Print Resolution Enabled with Canon's Unified Firmware Platform (UFP) to ensure Regular updates and continuous improvements Remote Operator's Kit (for remote troubleshooting & support) Integration with existing SIEM systems and McAfee Embedded Control to protect against malware and tampering of firmware and apps 2,450 Sheet High Capacity Feeding Unit (LTR Only) up to 140 Lb. Index 545 Sheet Inner Finisher – Corner and Double Staple up to 50 sheets Offline Staple on demand up to 40 sheets Staple Free Stapling up to 8 sheets

Inner 2/3 Hole Puncher Super G3 FAX Board

Pricing to include Delivery, Installation, Start up Supplies and Training at the following locations:

Columbus Division of Police Substation 9 Columbus Division of Police Substation 13 3022 Winchester Pike 544 E Woodrow Ave Columbus, Ohio Columbus, Ohio

Columbus Division of Police Substation 18 Columbus Police Zone 4 Midwatch 1120 Morse Road 743 W 3rd Ave Columbus, Ohio Columbus, Ohio

Columbus Division of Police CRT 2 4252 Groves Road Columbus, Ohio

If quoting an alternate product, please provide the specifications in the comment area with a website link and a side-by-side Buyer's Lab comparison with the product specified above. The City reserves the right to a demonstration of any alternate product at no cost to the City.

Line 2:

The first 6 months of a Maintenance, parts and all supplies (excludes paper) agreement as a cost per Print/Copy in Black and White for the Canon ImageRunner Advance DX 4945i System specified on line 1 or equal over the 36 month term agreement.

Must have ability to automatically collect meter reading and customer portal (management system).

To include All parts, labor, emergency calls, travel time, mileage, regular inspections, preventive maintenance, equipment modernization, drum replacement, free loaner equipment and replacement guarantee. Maintenance and supplies expressed as a cost per copy (to include all costs associated with the service/labor, travel expenses, parts, supplies, etc., except paper) for the 36-month agreement to be billed monthly in arrears. The City has the ability to enter into mulit-year agreements, but can only fund on a year to year basis based on funds being available. The City will issue purchase orders as needed each year. The City only wants to pay for copies made. No minimums or maximums. The City does not pay penalty or late fees. No charge for scans and all size copies to be at the same cost per copy. The City doesn't sign maintenance agreements since they tend to include terms and conditions that the City Attorney's Office will not approve.

The maintenance and service to be done according to the manufactures suggested maintenance for the optimum quality of copy and performance of the equipment.

User response time guarantee- user is issued a written guarantee that requires a qualified, certified technician to respond to service calls as follows:

1. Confirmation call to customer within 30 minutes of the initial request and

2. Technician to be on-site within 4 business hours of the initial request.

The estimated monthly volume is 2500 black and white prints/copies per month (Note that the City makes no guarantees regarding the estimated volume) per machine.