Attch_4-_Statement_of_Work.pdf

Statement of Work for Travel Trailer Propane and Support

12 JAN 18

Background

The Federal Emergency Management Agency (FEMA) is providing temporary housing solutions for survivors of the October Fires. One of those resolutions is utilizing travel trailers and recreational trailers.

These units use propane as fuel for hot water heaters, room heating, freezer and refrigeration. The duration of occupancy of these units timing is determined by how quickly survivors can rebuild and return to their homes.

The Objectives of this SOW is to ensure survivors do not have to refill, replace or service propane cylinders and they have an uninterrupted supply of propane in Sonoma, Butte, Mendocino, Napa, Yuba, Nevada, and the Redwood Valley Tribal location.

Description of Duties

Contractor shall provide propane/service to existing 20#/5gal propane tanks (2 per unit) for all units at present and projected sites above. Provide and deliver propane gas, propane cylinders (change out tanks), hoses, adapters, retaining systems, ancillary tools, supplies, personnel and any other parts or materials required to achieve the objective, filling the tanks that are on the units (to included swapping out tanks).

Contractors shall comply with all applicable laws, codes, industry regulations and/or rules. Contractors shall utilize qualified and/or certified labor for the work required. Provide a schedule for refilling/replacing tanks to ensure an adequate supply of propane to each unit at all times. Provide consumption reporting on a bi-weekly basis, and all invoices, as specified by the contract. Provide an after-hours response capability that can be called upon 24/7/365 (separately priced under the emergency CLIN). The after-hours response capability shall have a contractor’s technician at the travel trailer location within hour of notification to initiate remedy of the issue.

Units requiring Propane and Service

Currently the locations that require propane and support are:

• Sonoma County Fairgrounds with up to 120 RV sites

• Redwood Empire Fairgrounds with up to 26 RV sites – units to be transferred to Kyen

Campground (approximately 10 miles away) when developed

• Additional sites to be developed which will require propane support Kyen Campground with up to

50 RV sites including 26 units to be transferred from Redwood Empire Fairgrounds

• Sonoma County Fairgrounds “Ball Field” with up to 30 RV sites.

The number of trailers at any of these sites may fluctuate and new locations may be added in the following counties (Sonoma, Butte, Mendocino, Napa, Yuba, Nevada, and the Redwood Valley Tribal location.

Period of Performance

The first period of performance shall be three months base with the four (3) month options, for a maximum of (15) fifteen months.

FEMA may have a potential need to increase the size of the propone tanks in the future. Operations may call for larger capacity tanks (30, 50, 100 lb) to be added to contract if mission requirements dictates the need at multiple sites, if not throughout all counties listed in SOW.