435100-S25-FAE1669-00 Exhibit 1.docx.pdf

Scope of Work Between the Wisconsin Association of Local Health Departments and Boards (WALHDAB) and the Department of Health Services, Division of Public Health (DHS/DPH) for

Governmental Public Health System Transformation Partnership

Period of Work – January 6, 2025 through November 1, 2027 (corresponding to current sole source waiver: TAE 1956 FAE 1669)

A member of the PHI Grant Management Team will be in touch with the point of contact noted below within 60 days of the end of the current contract to discuss the expectation/intention to renew.

Points of Contact

For the purposes of this scope of work (SOW), the DHS/DPH Primary Contacts are:

Name Agency/Division Phone/Email

Jen Rombalski Office of Policy and Practice

Alignment, DHS/DPH

Jennifer.rombalski@dhs.wisconsin.gov;

608-852-7280

Amy Perkins OPPA, DHS/DPH Amyl.perkins@dhs.wisconsin.gov;

608-261-0650

For the purposes of this SOW, the WALHDAB Primary Contact is:

Name Agency/Division Phone/Email

Jamie Michael WALHDAB Jamie@badgerbay.co; 920-560-5616

Background / Purpose The Division of Public Health (DPH) is establishing this agreement with WALHDAB for its services in contribution to statewide governmental public health system transformation, strengthening the collective capacity of local health departments to work together through a sufficiently resourced association, and for their services providing support to local and Tribal health officers/directors and departments in relation to funding, legal authority, workforce, and more. Although these efforts are pivotal to DPH’s implementation of the Strengthening Wisconsin’s Governmental Public Health Infrastructure, Workforce and Data Systems grant (PHI Grant), the scope of this work is not exclusive to PHI Grant implementation.

WALHDAB will advise DPH and carry out aspects of PHI Grant implementation, namely by gathering and synthesizing strategic input and subject matter expertise. This may be accomplished through continuation or formation of workgroups, utilizing internal and external expertise, and partnership activities. An example will be to achieve short-term products with membership based on interest, expertise, having statewide representation.

Docusign Envelope ID: 10A8AFC3-6543-43AF-95C2-1F77DFCE8E26 mailto:Jennifer.rombalski@dhs.wisconsin.gov mailto:Amyl.perkins@dhs.wisconsin.gov mailto:Jamie@badgerbay.co

All Wisconsin local and tribal health departments use foundational capabilities to support the health of their communities with the goal to improve health outcomes and close the gap in disparities between all populations in Wisconsin. Our accomplishments will use strategies to create the case for sustainable funding for public health infrastructure, support a capable, diverse, and inclusive workforce, and clarify public health’s ability to prevent and control communicable disease.

Technical Requirements / Tasks

Note: WALHDAB will need to ensure that work already funded through other sources is either excluded from the below, or included with clear timelines for when such tasks will be dependent on this funding source versus another.

In conjunction with WALHDAB's role as statewide voice for local public health, convening local health departments in connection with public health system transformation efforts

Acting in partnership with DPH in service to transformation strategy development and implementation, such as by taking an active role in workgroups like the “transformation umbrella group”

Collaborating with DPH in parallel efforts to strengthen and align communications about the value and impact of governmental public health

Convening local and Tribal health departments to discuss, prioritize, and clearly articulate needs, potential solutions, and implementation opportunities related to public health funding, legal authority, workforce, and/or other agreed upon focus areas

Implementing solutions developed in collaboration with its members and the “transformation umbrella group” (the WALHDAB Executive Committee and representatives from DPH leadership), which may include working with external contracted vendors where additional expertise in a particular topic area is needed

Crafting and publishing communications aimed at diverse audiences about public health funding, workforce and legal needs, particularly as those pertaining to informing and educating stakeholders about opportunities to address identified gaps and likely impacts to Wisconsin communities when those gaps are closed with sufficient resources.

ensure adequate capacity for and adherence to best practices related to the management of federal grant funding, seeking support and resource recommendations from DPH as needed.

submit any public communications/deliverables for DPH review and approval with at least 10 business days’ notice.

o Any deliverables created through PHI Grant funding must include the following disclaimer:

This work is supported by funds made available from the CDC (Centers for Disease Control and Prevention) of the HHS (U.S. Department of Health and Human Services), National Center for STLT Public Health Infrastructure and Workforce, through OE22-2203: Strengthening U.S. Public Health Infrastructure, Workforce, and Data Systems grant. The contents are those of the author(s) and do not necessarily represent the official views of, nor an endorsement, by CDC/HHS, or the U.S. Government.

o Note that if any materials are co-authored with DPH, they will also require approval through the DPH/DHS communications approval process which may necessitate more than 10 business days’ notice.

DPH will:

Continue to co-lead the “transformation umbrella group” with WALHDAB

Contribute to, consider, and implement (where feasible) the recommended actions that are within the purview of DPH as articulated by WALHDAB and any workgroups formed through the course of this agreement.

Elevate efforts by WALHDAB through its own communications channels with LTHDs and other public health partners.

Review all workplans and communications provided by WALHDAB with the intent to identify opportunities for internal and external alignment.

Schedule of Deliverables / Reporting

Deliverable / Reporting Cadence Verbal/Written

Share key updates relating to PHI Grant implementation from the perspective of LTHDs to allow for DPH to incorporate webinar registration reminders, new deliverables, etc. in communications such as the DPH Digest weekly GovD and monthly PHI Grant newsletter

During standing monthly meetings between OPPA

Director and WALHDAB

Executive Director

Verbal

Provide email updates to DPH on the activities outlined in the Technical Requirements / Task section above, plans among any workgroups convened in support of those activities, etc.

Quarterly – Last business day of February, May, August, and

November

Written –

Template to be developed once this document is finalize

PHIG-specific reporting requirements related to hiring and retention

Semiannually – December and

June; PHIG team will reach out with reporting tools at least 5 business days before the information will be due

Written

Meet with DPH to talk about capacity and future planning

Annually – First meeting to be determined by points of contact noted above

Travel

WALHDAB may use funds to support staff travel within the state of Wisconsin for purposes directly related to execution of this contract, for example, in-person workgroup meetings or providing on-site technical assistance or training. To do so, WALHDAB must identify and report in advance of the travel and include all details in an itemized budget, including travel dates, location, number of trips (if known), purpose of travel, and cost. All costs must be consistent with WALHDAB’s* guidelines surrounding per diems, lodging rates, etc. *If WALHDAB does not have its own written travel expense policy, they must adhere to the state travel expense policy. Please review the State of Wisconsin Pocket Travel Guide for Wisconsin travel expense rates.

PHI Grant Contractor Requirements https://dpm.wi.gov/Documents/BCER/Compensation/PocketTravelGuide.pdf

Restrictions that must be considered while planning the program and writing the budget:

Grantee may not use funds for research projects

Grantee may not use funds for clinical care expenses

Grantee may use funds only for reasonable program purposes including personnel, travel supplies, and services

Grantee may not use funds to purchase furniture or equipment. Any proposed spending must be clearly identified in the budget and approved prior to spending which may require the grantor (DHS) to consult with outside entities whether within the State of Wisconsin or Federal entities

Other than for normal and recognized executive-legislative relationships, no funds may be used for:

o Publicity or propaganda purposes, for the preparation, distribution, or use of any material designated to support of defeat the enactment of legislation before any legislative body o The salary or expenses related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive Order proposed or pending before any legislative body

See additional unallowable costs included in 2 CFR 200 Subpart E – Cost Principles and a comprehensive list of funding allowances from the CDC General Terms and Conditions for Non- Research Grant and Cooperative Agreements.

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E https://www.cdc.gov/grants/documents/General-Terms-and-Conditions-Non-Research-Awards.pdf https://www.cdc.gov/grants/documents/General-Terms-and-Conditions-Non-Research-Awards.pdf

WALHDAB may choose to subcontract for support for specific areas of this work, including but not limited to needs assessment, communication strategies, implementation and evaluation strategies, and others. WALHDAB must have prior written approval from DHS for any subcontractors. Subcontractor means a person or company that assumes by secondary contract some or all of the obligations of an original contractor. The following information is required to be submitted to DHS/DPH

(DHSDPHPHIGrant@dhs.wisconsin.gov) prior to any contracting/subcontracting:

Name of Contractor: Identify the name of the proposed contractor and indicate whether the contract is with an institution or organization.

Method of Selection: State whether the contract is sole source or competitive bid. If an organization is the sole source for the contract, include an explanation as to why this institution is the only one able to perform contract services.

Period of Performance: Specify the beginning and ending dates of the contract.

Scope of Work: Describe the specific services/tasks to be performed by the contractor and relate them to the accomplishment of program objectives. Deliverables should be clearly defined. If a formal scope of work is developed between WALHDAB and the contractor, the scope of work should be provided to DPH.

Method of Accountability: Describe how the progress and performance of the contactor will be monitored during and on close of the contract period. Identify who will be responsible for supervising the contract.

Itemized Budget and Justification: Provide an itemized budget with appropriate justification. If applicable, include any indirect costs paid under the contract and the indirect cost rate used with appropriate documentation/justification.

Please allow 30 days for DHS/DPH to review the required information and provide feedback or approval for any new subcontracts or subcontract modifications. If any of the required information is not known at the time of approval request, please provide an estimate and clearly indicate it, the information must be provided once available for prior approval at DHSDPHPHIGrant@dhs.wisconsin.gov.

Invoicing – Operating costs should be itemized and invoiced as incurred. Following execution of this contract, a purchase order will be dispatched to the contact as noted above along with specific instructions for invoice submission. A final invoice is due no later than 45 days from the end date of the period of work.

Please note, DHS/DPH may request that WALHDAB provide additional details (including copies of receipts documenting the purchase of specific items and timesheets for salaries).

mailto:DHSDPHPHIGrant@dhs.wisconsin.gov mailto:DHSDPHPHIGrant@dhs.wisconsin.gov