41483.pdf

FLORIDA TAX EXEMPT

NO.: 858012621681C-8

FACSIMILE: 407-688-5021

VENDOR NO.:

TO: SHIP TO:

APPROVED BY: APPROVED BY:

PURCHASING AGENT CITY MANAGER

DELIVER BY TERMS

DATE:

F.O.B. DESTINATION

UNLESS OTHERWISE INDICATED

BID OR QUOTATION

NO.

PO NUMBER:

REQUISITION NO.

ACCOUNT NO.: PROJECT NO.:

NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD

ITEM NO. DESCRIPTION QUANTITY UNIT OF

ISSUE

UNIT

COST

EXTENDED

COST

All packages and Invoices applicable to this P.O. must bear this P.O. Number. The Vendor shall comply with all specified and reference herein before and after.

Any attempts to insert language to change these terms and conditions are hereby rejected and will be resolved in favor of the City of Sanford. Standard terms and conditions hereby incorporated into this purchase order may be found at http://www.sanfordfl.gov/index.aspex?page=879

PURCHASE ORDER

SUBMIT INVOICES TO:

07/01/25 041483

13257

PSI TECHNOLOGIES INC

151 N NOB HILL ROAD

SUITE 293

PLANTATION, FL 33324

09/30/25 NET/30 73013

451-4527-536.46-00

1 NWRF IFAS SYSTEM WILO MIXER 3933.75 EA 1.00 3933.75

REPAIR

Q7120

SS 24/25-115

Equipment installed by City Staff City of Sanford - TR Mixer Wilo Mixer: TR60-2.35-4/8

SN#650253602

Repair of Mixer consisting of:

Disassemble Unit, Evaluate Condition - Replace Bearings, Oil Seal, Mechanical Seal, and all O-rings, power cable and moisture probe. Reassemble, Fill with Oil, Paint, and Test.

Total: $3,933.75

2 NWRF IFAS SYSTEM WILO MIXER 3695.00 EA 1.00 3695.00

Q7116

SS 24/25-115

Equipment installed by City Staff City of Sanford - TR Mixer Wilo Mixer - TR60-2.35-4/8

SN# 650253604

Repair of Mixer consisting of:

Disassemble Unit, Evaluate Condition - Replace Bearings, Oil Seal, Mechanical Seal, and all O-rings, power cable and moisture probe. Reassemble, Fill with Oil, Paint, and Test.

INVOICE_WP@SANFORDFL.GOV

CITY OF SANFORD

1201 W SEMINOLE BLVD NWRF

SANFORD, FL 32771

FLORIDA TAX EXEMPT

NO.: 858012621681C-8

FACSIMILE: 407-688-5021

VENDOR NO.:

TO: SHIP TO:

APPROVED BY: APPROVED BY:

PURCHASING AGENT CITY MANAGER

DELIVER BY TERMS

DATE:

F.O.B. DESTINATION

UNLESS OTHERWISE INDICATED

BID OR QUOTATION

NO.

PO NUMBER:

REQUISITION NO.

ACCOUNT NO.: PROJECT NO.:

NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD

ITEM NO. DESCRIPTION QUANTITY UNIT OF

ISSUE

UNIT

COST

EXTENDED

COST

All packages and Invoices applicable to this P.O. must bear this P.O. Number. The Vendor shall comply with all specified and reference herein before and after.

Any attempts to insert language to change these terms and conditions are hereby rejected and will be resolved in favor of the City of Sanford. Standard terms and conditions hereby incorporated into this purchase order may be found at http://www.sanfordfl.gov/index.aspex?page=879

PURCHASE ORDER

SUBMIT INVOICES TO:

07/01/25 041483

13257

PSI TECHNOLOGIES INC

151 N NOB HILL ROAD

SUITE 293

PLANTATION, FL 33324

09/30/25 NET/30 73013

451-4527-536.46-00

Total: $3,695.00

SUB-TOTAL 7628.75

TOTAL 7628.75

INVOICE_WP@SANFORDFL.GOV

CITY OF SANFORD

1201 W SEMINOLE BLVD NWRF

SANFORD, FL 32771

PURCHASE ORDER TERMS AND CONDITIONS

1. By accepting this Purchase Order (PO) the Vendor accepts all of the Terms and Conditions included herein. The Buyer is the City of Sanford, Florida, hereinafter referred to as the "City". The term "City" is used in a broad sense to include its employees, directors, officers, agents, volunteers, etc.

2. All information referenced is hereby incorporated into the PO. These Terms and Conditions may be varied only by written amendment signed by the parties. All modifications in performance, including but not limited to, extensions of time, renewal, or substitution are void absent dually signed amendment by the parties. Time is of the essence of the lawful performance of the duties and obligations contained in the Purchase Order. The Vendor agrees that Vendor shall diligently and expeditiously pursue Vendor's obligations.

3. Cancellation rights reserved by the City. The City may cancel this PO in whole or in part at any time for default by written notice to the Vendor. The City shall have no liability to the Vendor beyond payment of any balance owing for Material purchased hereunder and delivered to and accepted by the City prior to the Vendor's receipt of the notice of termination.

4. Terms of shipping are F.O.B. the City's delivery location unless otherwise noted within the terms of this PO. Regardless of the indicated F.O.B. point, the City does not accept title until the delivery is acknowledged by an authorized City representative.

5. Prices stated on this PO are firm, all inclusive and consistent with applicable negotiations, bid(s) and/or quotations. The City is exempt from the Florida Sales and Use Tax and will furnish the Vendor with proof of tax exemption upon request. Extra charges for any purpose will not be allowed unless explicitly indicated on the PO. This order is hereby cancelled, if pricing is omitted.

6. The Vendor warrants that any material or equipment supplied hereunder is new, unused condition and free from defects in title, workmanship, defects in design and in full compliance with the specifications defined by the City in the order. The goods or services furnished under this PO are covered by commercial warranties for such goods or services and that the rights and remedies provided therein are in addition to and do not limit those available to the City. A copy of these warranties and all applicable manufacturers warranties shall be furnished at the time of delivery.

7. The City reserves the right to conduct any inspection or investigation to verify compliance of the goods and/or services with the requirements of this purchase order and to reject any delivery not in compliance If any deficiency is not visible at the time of delivery the City reserves the right to take and/or require appropriate corrective action upon the discovery of any deficiency, non-compliance, or defect.

8. All tools or property furnished to the Vendor by the City shall remain the property of the City, be subject to removal upon the City's demand, be used only on behalf of the City, be maintained in good order, and be clearly identified as property of the City. The Vendor assumes any and all liability of whatsoever type or nature for loss or damage to such property.

9. The Vendor agrees to comply with all Federal, State of Florida, Seminole County, City laws, ordinances, regulations, authority and codes and authority having jurisdiction over the purchase.

10. To the fullest extent permitted by law, the Vendor shall indemnify, hold harmless and defend the City, its agents, servants, officers, officials and employees,or any of them, from and against any and all claims, damages, losses, and expenses including, but not limited to, attorney's fees and other legal costs such as those for paralegal, investigative, and legal support services, and the actual costs incurred for expert witness testimony, arising out of or resulting from the performance or provision of services required under this Agreement, provided that same is caused in whole or in part by the error, omission, act, failure to act, breach of contract obligation, malfeasance, officers, officials,employees, or agents.

Additionally, the Vendor accepts responsibilityfor all damages resulting in any way related to the procurement and delivery of goods or services contemplated in this purchase order. Nothing herein shall be deemed to affect the rights, privileges, and immunities of the City as set forth in Section 768.28, Florida Statutes.

11. The Vendor shall not assign this PO, any rights under this PO or any monies due or to become due hereunder nor delegate or subcontract any obligations or work hereunder without the prior written consent of the City.

12. The Vendor shall not disclose the existence of this PO without prior written consent of the City except as may be required to perform this PO.

13. All Material purchased hereunder must be packaged to ensure its security and delivery in accordance with the City's shipping and packaging specification and good commercial practice. Each package shall be labeled indicating the addressee of each package or shipment and the applicable PO number. All shipmentsshall comply with HAZMAT requirements including, but not limited to, (DOT) regulations published in 49CFR 1399, OSHA regulations 29 CFR 4999.

14. The Vendor shall perform the obligations of this PO as an independent contractor and under no circumstances shall it be considered as agent or employee of the City.

15. The Vendor ensures that its personnel shall comply with reasonable conduct guidelines and City policies and procedures.

16. After each delivery, the Vendor shall provide to the bill to address an original, proper invoice (single copy) which includes: a) Vendor's name(dba), telephone number, mailing address; b) City's P.O. Number; c) Date of invoice; d) Shipping date; e) Delivery date; f) Payment terms; g) Description of goods/services; h) quantity; i) Unit price; j) Extended price; k) Total. The City has the right to reconcile invoice with the PO and adjust payment accordingly to comply with the PO. Payment will be made only to the Vendor identified on the PO and for received and accepted goods/services. The City shall have right at any time to set-off any amounts due to the Vendor against any amounts owed to the City by the Vendor and shall in the case of Vendor default retain the right to further adjust payments as consistent with the best interests of the City.

17. Payment of invoices will be in compliance with Chapter 218, Part VII of Florida Statutes, City Ordinance No. 3029, Purchasing Policy of the City and the stipulations, terms and conditions of this PO. Any cash discount period will date from receipt of invoice, receipt of actual delivery or date of invoice, which ever is later.

18. If this PO involves the Vendor's performance on the City's premises or at any place where the City conducts operations, the Vendor shall request information from the Purchasing Manager regarding insurance coverage requirements. In circumstances where insurance is required, Vendor shall provide proofs of insurance required by the City, or City reserves the right to cancel this Purchase Order, immediately suspend performance by the Vendor atVendor's expense and prohibit access to City premises until such proofs of insurance is verified. Noncompliance with this item shall place the Vendor in default and subject to disbarment from the City's Vendor List.

19. The failure of the city to enforce any provision of this PO, exercise any right or privilege granted to the City hereunder shall not constitute or be construed as a waiver of any such provision or right and the same shall continue in force.

20. The Vendor shall notify the Purchasing Manager of any inherent hazard and applicable precautions, protective measures and provide any additional relevant information, including MSDS, related to the Material being purchased herein.

21. The City shall have the right at no additional charge to use all or portions of material found in the Vendor's applicable literature relevant to the purchase. The Vendor agrees to advise the City of any updated information relative to the foregoing literature and documentation with timely written notice.

22. A person or affiliate who has been removed from the City's Vendor List may not submit a bid or transact business with the City in excess of Category Two for a period of thirty-six (36) months from the date of being removed from the City's Vendor List.

23. In compliance with 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act (INA)], the City will not intentionally make an award or upon discovery of a violation will unilaterally cancel this PO with any contractor who knowingly employs unauthorized alien workers.

24. This PO shall be governed by and interpreted in accordance with the laws of the State of Florida.

In any action or proceeding required to enforce or interpret the terms of this Agreement, venue shall be of the Eighteenth Judicial Circuit in and for Seminole County, Florida

Finance/Purchasing Division, Tel 407.688.5028 or 5030 (300 N Park Ave Sanford, FL 32771 Ste. 236)

PSI Technologies Inc Sales Offices

Ft Lauderdale Palm Beach Orlando Tampa Jacksonville

(954) 952-6378 (305) 998-1371 (407) 451-4000 (904) 580-2060 (904) 588-2132

Quote No Q7120

BILL TO SHIP TO

Taneka Cross City of Sanford 1201 W Seminole Blvd Sanford, FL 32771

USA

Taneka Cross City of Sanford 1201 W Seminole Blvd Sanford, FL 32771

USA

Taneka.cross@sanfordfl.gov 407-688-5172

Date Prepared Date Expires Terms Prepared By Sales Rep 5/9/2025 6/9/2025 Net 30 Ray Gretzinger (ray@psi-techinc.com) Tommy Nichols

Item Description Qty Unit Price Amount R03842 City of Sanford - TR Mixer

Wilo Mixer

TR60-2.35-4/8

SN# 650253602

Repair of Mixer consisting of: Disassemble Unit, Evaluate Condition - Replace Bearings, Oil Seal, Mechanical Seal, and all O-Rings, power cable and moisture probe. Reassemble, Fill with Oil, Paint, and Test.

1 $3,933.75 $3,933.75

Subtotal $3,933.75

Tax $0.00

Total $3,933.75

Shipping: Pre-Paid

Estimate Accepted By:_________________________________ Printed Name:________________________________

Date:_________________________________ PO#: __________________________

PSI Technologies Inc Sales Offices

Ft Lauderdale Palm Beach Orlando Tampa Jacksonville

(954) 952-6378 (305) 998-1371 (407) 451-4000 (904) 580-2060 (904) 588-2132

Quote No Q7116

BILL TO SHIP TO

Taneka Cross City of Sanford 1201 W Seminole Blvd Sanford, FL 32771

USA

Taneka Cross City of Sanford 1201 W Seminole Blvd Sanford, FL 32771

USA

Taneka.cross@sanfordfl.gov 407-688-5172

Date Prepared Date Expires Terms Prepared By Sales Rep 5/8/2025 6/9/2025 Net 30 Ray Gretzinger (ray@psi-techinc.com) Tommy Nichols

Item Description Qty Unit Price Amount R03850 City of Sanford - TR Mixer

Wilo Mixer

TR60-2.35-4/8

SN# 650253604

Repair of Mixer consisting of: Disassemble Unit, Evaluate Condition - Replace Bearings, Oil Seal, Mechanical Seal, and all O-Rings, power cable and moisture probe. Reassemble, Fill with Oil, Paint, and Test.

1 $3,695.00 $3,695.00

Subtotal $3,695.00

Tax $0.00

Total $3,695.00

Shipping: Pre-Paid

Estimate Accepted By:_________________________________ Printed Name:________________________________

Date:_________________________________ PO#: __________________________

City of Sanford I Finance Department I Procurement Division 300 N. Park Avenue, Sanford, Florida 32771

PROCEDURE

SANFORD Phone: 407.688.5028, or 5030 I Fax: 407.688.5021

FINANCE DEPARTMENT

11.175

SINGLE/SOLE SOURCE JUSTIFICATION FORM

Date: 2.4.2025 Tracking Number:

Department: PW-UTILITIES/PLANTS Requestor:

Project Title: Keen Pumps Contract Term:

ss 24/25-115

Richard Casella

I year

Requested Amount: Blanket Revised Contract Total:

RECOMMENDED SUPPLIER CONTACT INFORMATION

Name: PSI TECHNOLOGIES, INC Contact: I TOMMY NICHOLS

Address: 3520 INVESTMENT LN # 3 RIVIERA BEACH, FL 33404

Phone#: 305.998.1371 I Fax#: I Website: I www.psi-techinc.com

REQUESTED PRODUCTS I SERVICES INFORMATION

Please provide a description of the goods/services being requested and its function.

Products Name I Manufacturer Model Number I or Service: I KEEN Pumps, Wilo, Bermad, BlueRibbon

Description I Function: KEEN Submersible Grinder Pumps; WILO Submersible pumps, Mixers, & Split Case pumps; Bermad Hydraulic Control Valves, Air Valves & Flow Meters; Blueribbon Pressure Transmitters, Level Sensors, & Pressure Gauges

JUSTIFICATION

Please select all applicable of the following statements and provide additional information as required explaining why this purchase should be precluded from the competitive solicitation process.

Basis Single Source

This is a unique or proprietary procurement. Please explain in detail the reasons below that the requested product or service is the only one able to meet the current need, and why no other source or product can do so ( compatibility or standardization with other equipment; uniqueness of brand to meet needs). Include other brands that were evaluated and the reasons they did not meet your needs.

► Note that brand name goods or services may be available from several sources (resellers or distributors).

IMPORTANT NOTICE

Basis Sole Source

The identified vendor is the only vendor authorized to sell the requested good or service. Please attach the sole source letter from the vendor confirming that that manufacturer/vendor is the only one who can sell the requested service or product. This must be on vendor letterhead and signed by a vendor authorized signatory.

Box 1. □ Competition is precluded because of the existence of patent rights, copyrights, confidential process, exclusive distribution rights, control ofraw material, or other such conditions. Provide the (!atent number com:right or a descri(!tion of the conditions.

Supporting Information:

Box 2. □ Item to be purchased is the only item compatible with existing piece of equipment owned by the City and is only available from this vendor. Attach documentation from manufacturer SU(!(!Ortini:; no other SU(!(!lier or distributor can (!rovide item.

Description, Make, Model and Serial Number of Existing Equipment:

Box 3. □ Technical services in connection with the assembly, installation or servicing of equipment of a highly technical or specialized nature. Provide ex(!lanation of services reguired and why another SU(!(!lier cannot be used.

Box 4. □ Upgrade to existing software. Available only from the producer of this software who sells on a direct basis only. Attach documentation showini:; this is the only SU(!(!lier that sells the software or can (!erform the u(!a:;rade.

Name, Version and End Users (Department, Division, Office) of Existing Software:

Box 5. 1:8:1 Repair/Maintenance service requires expertise in operations on unit. Necessary parts unavailable from any source except original equipment manufacturer or their designated servicing dealer. Provide ex(!lanation of ex(!ertise or attach documentation from manufacturer SU(!(!Ortini:; that this is the only desii:;nated dealer.

Procedure 11.175 1

Rev.10/10/19

I

City of Sanford I Finance Department I Procurement Division 30 0 N. P ark Avenue, Sanford, Florida 3 2771

SAN

FORD

1---------P_h_on_e_: 4_0_ 7._6_8 8_.5_0_28�,_ or_5_0_30_�1F_a_x:_4_0 _7. _6 8_ 8 _.5_0 2_ 1 _______ ____.

FINANCE DEPARTMENT

SINGLE/SOLE SOURCE JUSTIFICATION FORM

Upon review of the documentation provided; this request is hereby:

D Approved- Meets designation requirements D Not Approved- Does not meet designation requirements

□ Supporting documentation has been saved in the procurement file.

PROCEDURE

11.175

All single/sole source requests approval forms (Procurement Action Form or Agenda Request Form) must include the following language:

"This request is for approval of single/sole source procurement. All appropriate forms, procedures, and processes have been completed in accordance with the Florida Statutes and the Procurement Division has validated this request."

Print Name Signature Date

Approval (as applicable)

Purchasing Manager Marisol Ordonez

City Manager Craig Radzak

IMPORTANT NOTICE

Before declaring a commodity or service as a single-source purchase, please read the following:

Pursuant to section 838.22, Florida Statutes, as amended, it is a felony of the second degree for a public servant to circumvent a competitive bidding process required by law or rule by using a single-source contract for commodities or services and is punishable as provided in sections 775.082, 775.083, or 775.084, Florida Statutes.

Procedure 11.175 3

Rev.10/10/19

07/02/25

07/03/25

041483 Final Audit Report 2025-07-03

Created: 2025-07-01

By: Frank Mascola (frank.mascola@sanfordfl.gov)

Status: Signed

Transaction ID: CBJCHBCAABAAlZbJPQX4rXos3u2qSuHA13pYZY0pfvsu

"041483" History Document created by Frank Mascola (frank.mascola@sanfordfl.gov)

2025-07-01 - 2:02:54 PM GMT

Document emailed to MARISOL ORDONEZ (marisol.ordonez@sanfordfl.gov) for signature

2025-07-01 - 2:03:01 PM GMT

Email viewed by MARISOL ORDONEZ (marisol.ordonez@sanfordfl.gov)

2025-07-03 - 1:10:46 AM GMT

Document e-signed by MARISOL ORDONEZ (marisol.ordonez@sanfordfl.gov) Signature Date: 2025-07-03 - 1:11:27 AM GMT - Time Source: server

Document emailed to Craig Radzak (craig.radzak@sanfordfl.gov) for signature

2025-07-03 - 1:11:31 AM GMT

Email viewed by Craig Radzak (craig.radzak@sanfordfl.gov)

2025-07-03 - 8:49:55 AM GMT

Document e-signed by Craig Radzak (craig.radzak@sanfordfl.gov) Signature Date: 2025-07-03 - 8:51:36 AM GMT - Time Source: server

Agreement completed.

2025-07-03 - 8:51:36 AM GMT