402-21-709 AE Supplement C .doc

A/E SUBMISSION INSTRUCTIONS FOR

MINOR AND NRM CONSTRUCTION PROGRAM

MEDICAL CENTER PROJECTS

Table of Contents 1I.

GENERAL

1A.

INTRODUCTION

2B.

A/E RESPONSIBILITIES:

3C.

SUBMISSION POLICY:

3D.

QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

3E.

ADDITIONAL SERVICES:

4F.

Critical Path Method PHASING MEETINGS

5II.

Submissions

5A.

SITE DEVELOPMENT

6B.

ARCHITECTURAL

9C.

FIRE PROTECTION

12D.

INTERIOR DESIGN

13E.

STRUCTURAL

14F.

PLUMBING

15G.

SANITARY

17H.

HVAC

20I.

ELECTRICAL

22J.

EQUIPMENT

22K.

STEAM GENERATION

22L.

STEAM DISTRIBUTION (OUTSIDE)

22M.

SOLID WASTE DISPOSAL SYSTEM INCLUDING INCINERATION

22N.

AUTOMATIC TRANSPORT

22O.

ASBESTOS ABATEMENT

22P.

SPACE PLANNING

22Q.

CRITICAL PATH METHOD (CPM)

23R.

ESTIMATING

23S.

SPECIFICATIONS

24T.

FINAL BID DOCUMENTS

25III.

DISTRIBUTION OF A/E MATERIAL

25A.

SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS

25B.

GENERAL NOTES

26C. Distribution of A/E Material

A/E SUBMISSION INSTRUCTIONS FOR

MINOR AND NRM CONSTRUCTION PROGRAM

MEDICAL CENTER PROJECTS

I.

GENERAL

A.

INTRODUCTION

1.

This document contains information and minimal submission requirements for contract documents specified in the A/E contract.

2.

The Department of Veterans Affairs (VA) may contract with an Architect/Engineer (A/E) for any portion of a design: Schematics, Design Development, Construction Documents, or a combination of these.

a.

For projects where the VA is contracting for Schematics Documents only, Schematics and Design Development Documents only, or Schematics, Design Development, and Construction Documents, the VA will provide the Design Program (if available), Facility Development Plans (if available), and VA design standards to accompany the Scope of Work for the project.

b.

For projects where the VA is contracting for Design Development and Construction Documents only, the VA will provide the Schematics Plans and VA design standards to accompany the Scope of Work for the project.

c.

For projects where the VA is contracting for Construction Documents only, the VA will provide the Design Development Plans and VA design standards to accompany the Scope of Work for the project.

3.

Coordinate all activities with the VA Medical Center (VAMC). Hold informal meetings (upon mutual consent of the VA and the A/E) at the VAMC to discuss the design and related issues. Continue to expand contacts by telephone, rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed.

4.

Final approved Schematic documents shall be the basis for the development of the Design Development phase. Likewise, final approved Design Development documents shall be the basis for the development of the Construction Documents phase. The VAMC must approve any changes from each set of documents before the A/E proceeds to the next phase.

5.

VA will review all submittals for functional and aesthetic relationships. However, no further functional decisions are anticipated after the Design Development phase.

6.

Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with schematic and/or design development submission.

7.

Provide computations and sizing calculations for electrical, mechanical (HVAC, plumbing, and steam), sanitary, structural and fire protection designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

8.

Provide individually packaged drawings for each submission to each unit specified in the "Distribution of A/E Materials" section.

9.

Submit a complete set of final approved drawings incorporating all revisions, within 17 days after completion of the Schematics and Design Development stages.

10.

At each review stage, the VA’s technical reviewer, a value-engineering consultant, or a construction manager will perform a value engineering review.

11.

Submit final drawings (Bid Documents), 1-full size set of drawings, 1-half scale set of drawings, 1 complete specification with design narrative/analysis, and one CD-Rom to be used with AutoCAD 2014.

B.

A/E RESPONSIBILITIES:

1.

Contract documents shall meet or exceed the requirements of this document.

2.

The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria. Each A/E discipline shall receive a copy of their respective VA design manuals, standard details, construction standards, and VA National CAD Standard Application Guide. The AE is responsible for obtaining the NCS.

3.

A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each VA review and provide minutes of the meetings to VAMC.

4.

A/E shall adhere to the approved Memorandum of Agreement (MOA).

5.

A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

C.

SUBMISSION POLICY:

There is a Schematic* submission, a Design Development (DD**) submission, and a Construction Document (CD***) submission indicated in this guide. The VAMC may alter the submission requirements depending upon the complexity of the project by adding or deleting certain reviews. Where additional reviews might be required, the VAMC will issue, at their discretion, a detailed “Statement of Task” or supplemental instructions to the A/E, which would be provided at the time of solicitation for a fee proposal.

At each submission, the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, "SCHEMATIC SUBMISSION", “DESIGN DEVELOPMENT SUBMISSION”, OR “CONSTRUCTION DOCUMENT SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

D.

QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

In an effort to reduce construction change orders due to design errors and omissions, the Office of Facilities Management has initiated a Quality Assurance/Quality Control program. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

Fee Proposal: Provide an outline of the actions that your firm will take during the design process along with an associated fee.

2.

Two Weeks after Receipt of the Notice To Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

3.

100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

E.

ADDITIONAL SERVICES:

If additional services (i.e. surveys, soil borings, asbestos surveys, water flow testing, or lead surveys), are necessary to be performed by consultants, submit criteria for the work to be performed to the VAMC Contracting Officer as soon as possible. Upon approval of the criteria, submit proposals and qualifications of at least three firms being considered for the work in accordance with the contract procedures (CP1) of the contract, together with a proposal from the recommended firm and a brief justification for its selection, for VA approval. A/E should submit survey information for the Schematic Review.

F.

Critical Path Method PHASING MEETINGS

A.

If required and prior to submission of Schematic material, the A/E shall meet with the VAMC’s Project Manager to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The A/E shall be responsible for recording the phasing requirements.

B.

Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC Project Manager. VA will review these submission(s) and return comments to the A/E within two weeks of receipt. The A/E will then use this information in preparing their schematic, design development, and construction document submissions.

II.

Submissions A.

SITE DEVELOPMENT: Submit the following:

Development concept showing proposed buildings and structures

Landscape drawings with plant groupings

Topographic, utility, and landscape survey

Layout plan showing location of:

· Fire Access

· Accessible spaces

· Van spaces

· Service area(s)

· Entrances and exits

· Walks

· Inlets

· Contractor's staging area

Grading plan showing:

· Existing contours

· Proposed contours

· Spot elevations at structure corners, entrances, equipment pads, etc.

· First floor elevations

· Erosion and sediment control

Planting plan showing:

Site details

Landscape details

Signage plan and schedule

Specifications

Submit site and landscape plans at an appropriate scale to show all work involved.

Submit site and landscape plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated site and landscape plans incorporating all revisions required by comments from the design development phase.

B.

ARCHITECTURAL: Submit or show the following:

Location of:

· Stair(s)

· Ramp(s)

Floor Plans/Drawings:

· Pipe tunnel

· Reflected ceiling4

· Equipment floor plans 1:50 (1/4 inch) scale5

· Demolition plans6

Room names and numbers7

Exterior dimensions/total building gross area

Size and shape of all departmental functions and services9

Door locations, sizes, and swings

Wall thickness and chase walls

Handrail location/dimensions

Fixed equipment

Equipment elevations and details

Plumbing fixtures

Wheelchair accessible facilities

Wall sections12

Building sections13

Finish grades at corners, entrances, exits, platforms and ramps

Fire extinguisher cabinets

Spray-on fire proofing (see fire protection)

Construction details14

Drafting symbols, abbreviations, and general notes

Door, window, and louver schedules

Interior details, elevations, sections

Finish schedule15

Graphics and signage16

Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

B.

NOTES:

1.

Use lines between spaces to indicate the centerline of the partition (for schematics only).

2.

Indicate doors with a slash mark.

3.

Along the corridor, the line shall represent the corridor side of the partition.

4.

Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

5.

Identify all equipment for each room. Indicate and coordinate all equipment with the Equipment Guide List (Program Guide 7610) and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor-installed (VC), VA-furnished and installed (VV), VA-furnished with construction funds [VC(CF) and VV(CF)], and relocated (R) equipment. Equipment floor plans are not required for the offices, consultation rooms, classrooms, conference rooms, and waiting rooms within the above departments. Draw equipment details which are necessary for major decisions, though complete detailing is not required for this submittal.

6.

Indicate existing finish schedule and notes on plan.

7.

Label as required for schematic drawings. Coordinate new room numbering with medical center.

8.

Use the same names on drawings as those used in the space program. Provide area figures in fractional form, e.g., 400/390. Indicate space provided, but not called for in the space program, as: -/390.

9.

Label each service or activity listed in the Project Scope Data of the Design Program and indicate boundaries with a distinctive line. Include the activity code number (see Handbook 7610).

10.

If the project requires exterior work, show all facades indicating massing, proposed fenestration and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without the future expansion. If project is an addition, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail.

11.

Define the relationship of the finish ground floor to finish grade at major entrances and docks.

12.

Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas on form provided by VA.

13.

Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.

14.

Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project. Complete detailing of miscellaneous items is not required for this submission.

15.

Indicate all building systems, materials, and future expansion, if applicable.

16.

Submit a drawing for all which is part of the construction contract.

C.

FIRE PROTECTION: Submit the following:

Fire protection narrative:1

Floor Plans/Drawings:3 & 4

· Sprinkler/standpipe riser supply piping

· Termination of sprinkler main and inspector test drains

· Sprinkler alarm valves

· Waterflow and tamper switches

· Sprinkler system fire department connections

· Sprinkler design hazards per

NFPA 13

· Exit signs and emergency lighting

· Occupied areas not protected by automatic sprinklers

Estimated capacities for proposed air handling units in cubic meters (cubic feet) per minute

Location of:

· Fire alarm system

· Annunciator panels

· Pull stations

· Flow switches

· Audio-visual devices

· Smoke detectors

· Duct smoke detectors

· Smoke dampers

· Fire dampers

· Fire alarm risers5

· Exit signs

· Emergency lighting

· Fire sprinklers

· Standpipes

· Fire hydrants

· Fire pumps

· Post indicator valves

· Sectional valves

· Fire extinguisher cabinets

· Electromagnetic door hold open devices

Wall sections indicating fire resistive ratings

Staff sleeping rooms

Excavation plan signage

Door and window schedule with fire rating or fire rated glazing

Zoning of each fire alarm initiating device

Details:

· Fire pump system (capacity and pressure)

· Elevation and isometric view of fire pump

· Stairwell sign

· Annunciator panel

Interconnection of fire alarm system with:

· Smoke dampers

· Air handlers

· Kitchen fire extinguishing and fire pump system

· HVAC system with smoke duct detectors

Single line riser diagram for fire alarm system

Height/configuration of storage racks and shelving

Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

C.

NOTES:

1.

Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101.

2.

Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices. Provide recommendations for the proposed fire alarm work.

3.

Provide information to meet JCAHO requirements; e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke.

4.

At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans. Identify psychiatric areas on drawings so areas for institutional type heads are identified. Add location of all valves (post indicator, sectional) and backflow preventer if provided.

5.

Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of VA criteria might be waived, in order to allow the existing equipment to be reused.

D.

INTERIOR DESIGN: Not Applicable E.

STRUCTURAL: Submit the following:

Three alternative structural systems for typical bays1

Structural plans6

Sections

Details

Size/location of:

· Columns

· Beams

Lateral load resisting elements

Load bearing walls

Slabs

Foundations

Elevations

Schedules

General notes

Boring logs

Subsurface investigation report

Estimated quantity of rock

Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

E.

NOTES:

1.

When only one structural system is possible due to other project requirements, include an explanatory statement and submit only that structural system.

2.

Include vertical and lateral load design for CD submission.

3.

Include foundation and fireproofing.

4.

Indicate existing utilities and structures within, adjacent, or contiguous to the new construction.

5.

Upon approval of the subsurface investigation criteria, submit qualifications of at least three consultants being considered for the work together with the proposal of the consultant recommended as most qualified.

6.

If there is only a CD submission, provide a Structural Engineering Analysis Submission within six weeks from the notice to proceed including sketches, calculations, and cost estimates of three alternative structural systems for typical bays, boring location plan for subsurface investigation, and consultant qualifications. For vertical expansion projects, analyze existing structure for structural feasibility.

F.

PLUMBING: Submit the following:

Narrative:

· Existing plumbing systems to be used and necessary modifications

Floor Plans/Drawings:

· Identify

Existing plumbing fixtures w/VA numbering system

New plumbing fixtures w/VA numbering system

New medical gas outlets

New laboratory gas outlets

· Size of pipe

· Equipment schedule

· Demolition plans

· Riser diagrams

· Legend, notes, and details

Location and size of sprinkler riser, standpipes, and fire pumps (see fire protection)

Location of emergency eyewash and shower equipment

Calculations (equipment & piping)

List of Required Contract Specifications

Contract Specifications

F.

PLUMBING (cont.):

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch).

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics phase.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch).

G.

SANITARY: Submit the following:

Narrative:

· Existing sanitary systems:

underground water, sanitary sewers, storm sewers, & fuel gas with sources, disposal methods, storage pressures, condition, etc.

· Provide water analysis & expected yield if well required

· Circulation study to assess emergency vehicle access

Utility Plans/Drawings showing existing and new sanitary systems:

· Locate/size

Fire hydrants

Sectional and post indicator valves

Backflow preventer

· New irrigation system

· Profiles of sanitary & storm sewers

· Demolition Plans

· Legend, notes, and details

Calculations

List of specifications

Contract Specifications

G.

SANITARY (cont.):

Submit utility drawings at same scale as provided for Site Development drawings.

Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the schematics phase.

Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the design development phase. Submit legend, notes, and details at a scale not less than 1:100 (1/8 inch).

H.

HVAC: Submit the following:

Tentative location/sizes:

Louvers:2

Selection of HVAC equipment

Catalog cuts of equipment

Chilled water plant:5

· Quantity and type of chillers

· Capacity in tons of refrigeration

· Electrical equipment

Heating system:

· Total heating load

· Domestic hot water load

· Humidification load

· Equipment steam demand

· Zoning of heating system

HVAC floor plan:6

· Smoke detectors

· Expansion loops

· Anchors

· Vales

· Drip assemblies

· Balancing fittings

Interconnection of HVAC equipment with fire protection equipment (see fire protection)

Plan/section of mechanical equipment rooms

Schematic flow and riser diagrams7

Schematic control diagrams8

HVAC demolition drawings

Phasing plan

Equipment schedule

Seismic bracing

VA symbols and abbreviation

Selection of

· Pumps

Sizing and selection of

· Expansion tanks

Sound analysis

Complete selection data

Outside chilled water and condenser water distribution9

Standard detail drawings

Automatic temperature control drawings10

HVAC specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

H.

NOTES:

1.

Provide specific design recommendations and full back-up data. Include the heating and cooling capacities of each functional area and the block cooling and heating loads for each new and/or existing building.

2.

The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, nuisance and health hazard odors (from emergency generator or truck exhausts).

3.

Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Provide a tabulation of steam consumption based on data from all sources. Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets.

5.

Provide pertinent data on accessories such as pumps and cooling tower etc. Show the extent of the outside chilled water and condenser water piping. Clearly show how the piping will be laid in tunnels, trenches, or by direct burial.

6.

Show ceiling clearances, at locations where ducts cross each other, by providing 1:50 (1/4 inch) scale local sections. Show all ductwork, and piping 150 mm (6 inch) and larger in double line. Show separate floor plans for air distribution and piping unless waived by VA. Show clearances required for access and maintenance with coil and tube pull.

7.

Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads. Verify actual operating conditions and capacities of HVAC systems prior to design.

8.

Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freezestats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans. Detail the scope of work involved with the Central Engineering Center (ECC) and address if enough spare capacity is available or a new ECC is required. Show a point schedule for analog/digital input/output to be included in ECC.

9.

Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work. Outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.

10.

Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.

I.

ELECTRICAL: Submit the following:

Narratives:

· Life cycle analysis for electrical systems

Location and size of:

· Electrical distribution equipment

Drawings showing:

· Electrical plot plan of existing and proposed underground power (including manholes)

· Emergency Life Safety Equipment (see fire protection)

· Symbols, note, abbreviations

Method of voltage drop and demand calculations

Utility company requirements

Load calculations for normal & emergency use

Drawings:

· Lighting layouts

· Power layouts

· Signal layouts

· Specialty area layouts

· Demolition plans

Riser diagrams

Branch circuit wiring (typ.)

Location and size of:

· Primary distribution switchgear/switchboard

· Engine-generator sets

· Substation/padmounted transformer

· Manholes

Interconnection of electrical control equipment with HVAC equipment (see fire protection)

Fire alarm and signal riser diagrams (see fire protection)

Phasing scheme

Electrical details

Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

I.

NOTES:

1.

Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for project and provide advantages/disadvantages.

2.

Include means and clearances for installation, maintenance, and removal/replacement of equipment.

3.

Electrical, signal and telephone closets must stack vertically.

4.

Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

J.

EQUIPMENT: Submit the following:

Activation Equipment List (Excel format)

Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

K.

STEAM GENERATION: Not Applicable L.

STEAM DISTRIBUTION (OUTSIDE): Not Applicable M.

SOLID WASTE DISPOSAL SYSTEM INCLUDING INCINERATION: Not Applicable N.

AUTOMATIC TRANSPORT: Submit the following:

Specifications

O.

ASBESTOS ABATEMENT: VA to provide Asbestos Study Report P.

SPACE PLANNING: Not Applicable Q.

CRITICAL PATH METHOD (CPM): Submit the following:

Phasing Diagram (drawn on Phasing Plan)1

CPM Phasing Plans (full size contract drawings)2

Q.

NOTES:

1.

Include temporary system by phase and separate by technical discipline.

2.

One drawing may reflect several reduced site plans.

R.

ESTIMATING: Submit the following:

Cost estimate in compliance with Manual for Preparation of Estimates (separate estimates for new construction and alteration work)

Building gross area computation (alteration work)

Project Data Sheet 1 and 2

Asbestos abatement

Detailed estimate take-off sheets

Level "B" Summary Sheets for buildings

Level "B" Summary Sheets for sitework

Supplement A to SF 252

Detail Market Analysis

S.

SPECIFICATIONS

Specifications (All Disciplines)

Submit for all technical disciplines the original VA Master Specification section drafts marked-up with pencil showing the editing for the project. Clearly identify modifications, deletions and insertions. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications.

When no VA Master Construction Specification exists for a "unit of work", prepare the specification section consistent with VA Master Construction Specifications format.

a.

Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.

b.

Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used in Part 1; follow format in VA Master Construction Specifications for Applicable Publications.

c.

Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the VA Project Manager for such proprietary specification. See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.

d.

Do not use trade names or manufacturers brand names, except as previously noted.

e.

When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.

4.

Type specifications in final format and content including any desk copy changes made by the VAMC staff at the previous review. Submit a complete set of the typed specifications for review. Include one set of full size final drawings of all disciplines, fully coordinated.

5.

Return all draft specifications reviewed at DD review to aid the final bid document review. These draft specifications will later be returned to the A/E.

T.

FINAL BID DOCUMENTS

a.

Place the seal of the Registered Architect, Registered Landscape Architect, and Professional Engineer responsible for the design and the VAMC Project Director’s signature on the Construction Documents. A stamp of the VAMC Project Director’s signature will be furnished.

b.

Submit updated Department Ratio Chart of Final Bid stage to the VAMC Project Manager.

III.

DISTRIBUTION OF A/E MATERIAL

A.

SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS

AS

Architectural Drawings (Numbered Only)

HA

Asbestos Removal Drawings

BI

Boring Log Drawings

ES

Electrical Drawings

FA

Fire Protection Drawings

MH

Heating, Ventilating, and Air Conditioning Drawings

PL

Plumbing Drawings

GS

Site Development and Environmental Drawings

CU

Sanitary and Irrigation Drawings

MU

Steam Distribution Drawings

MP

Steam Generation Drawings

SS

Structural Drawings

B.

GENERAL NOTES

Bond prints shall be full-sized.

2. Bind all drawings into sets in the order of their above classification symbol.

3.

All submitted specifications shall be original, unbound, and marked-up VA Master Specifications. Where no VA Master Specification is available, submit a developed specification.

4.

Submit all materials, packaged and clearly marked by discipline, to the VA’s Contracting Officers Representative. However, where a small amount of material is submitted, the drawings may be packaged together for all disciplines as long as the drawings are separated and tagged with the discipline name. Other material may also be consolidated provided they are labeled and can easily be identified and separated.

5.

Material provided unbound will be returned to the A/E. All resubmission costs will be the responsibility of the A/E

C. Distribution of A/E Material

Schematic Submission:

VA Medical Center (VAMC)

2 complete sets

Design Development Submission:

VA Medical Center (VAMC)

2 complete sets

Construction Documents Submission:

VA Medical Center (VAMC)

1 complete full size set, 1 complete half size set

*Network Office will coordinate the necessary review with the responsible safety and fire protection person in their network.