(4_of_4)_Exhibit_D_-_Price_Schedule.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- MnDOT 2026 Managers’ Workshop
- Solicitation number
- 2000018496
- Issued by
- Minnesota
About this file
This is a Price Schedule document for the MnDOT 2026 Managers' Workshop, a request for bid solicitation by the State of Minnesota's Department of Transportation. The workshop is scheduled for Thursday, October 8, 2026, with approximately 200 attendees, and must be held within the seven-county Metro Area of the Twin Cities. The facility must provide meeting space, lodging for up to 45 single-occupancy rooms with check-in on Wednesday, October 7, 2026, meals, audio-visual equipment and support, and parking. The event requires a General Session Room with specified equipment including stage, podium, tables, chairs, microphones, projectors, screens, sound equipment, and Wi-Fi access. A separate dining area or conference room for food stations is required, along with registration space. Catering services must cover breakfast, lunch, afternoon breaks, and all-day beverage service for 200 attendees on a single day. The responding company must provide shuttle services at no cost if the lodging facility, conference facility, and parking are not within one-quarter mile of each other.
All pricing must be submitted in United States currency on the provided spreadsheet with specific line items for room charges, taxes, surcharges, catering costs broken down by meal type and gratuity, and parking rates. The State reserves the right to award the contract to a facility that is clean, well-maintained, and adequately sized. Contractors must include a detailed cancellation policy with specific dollar amounts for various notice periods ranging from 14 days prior to less than 24 hours before the conference, with separate cancellation fee schedules for lodging and other services. The contractor agrees not to seek any additional costs or fees beyond those listed on the price schedule, and the State agency assumes responsibility for paying all cancellation fees should the conference be cancelled for any reason other than non-appropriation.
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Other files
| File | Type | Posted |
|---|---|---|
| (2_of_4)_Attachments_A,_B,_and_C.pdf | ||
| (3_of_4)_Sample_Contract.pdf | ||
| (1_of_4)_MnDOT_RFB.pdf | ||
| MnDOT_2026_Managers’_Workshop.pdf |
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Text version
Sheet1
| Name of the Conference: | MnDOT 2026 Managers' Workshop | ||
| Date(s) of the Conference: | Thursday, October 8, 2026 | ||
| Responding Company Name: | |||
| SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS | |||
| LODGING (Room Block Only) | |||
| Check-in Date: | Wednesday, October 7, 2026 | ||
| Check-out Date: | Thursday, October 8, 2026 |
| Single Occupancy | |||
| Number of Rooms | 45 | Dates |
(check the date(s) being bid)
| PRICE | ||
| Room Charge (per room/night) | (preferred) | |
| Tax (per room/night) | (alternate) | |
| Total Cost (per room/night) | $0.00 |
| SHUTTLE SERVICES | |
| The lodging facility, conference facility, and parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites at no additional cost to the State. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below. |
| Are Shuttle Services Required? |
| Yes |
| No |
If yes, price per attendee/day
| ADDITIONAL PROPERTIES |
| Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary. |
| PARKING | |
| Number of spots/day available | |
| Price per day per car |
MEETING ROOMS
| Registration Area | Quantity | Price Per Day | # Days | # Rooms | Extended Price | |
| 1 | 8' Skirted Tables | 2 | 1 | $0.00 | ||
| 2 | Chairs | 4 | 1 | $0.00 | ||
| 4 | Electrical Access | 1 | 1 | $0.00 | ||
| 5 | Wi-Fi Access | 1 | 1 | $0.00 | ||
| 6 | Room Charge | 1 | 1 | 1 | $0.00 | |
| 7 | Surcharge | 1 | 1 | 1 | $0.00 | |
| 8 | Taxes | 1 | 1 | 1 | $0.00 | |
| TOTAL | $0.00 |
| General Session Room | Quantity | Price Per Day | # Days | # Rooms | Extended Price | ||
| 1 | Stage | 1 | 1 | 1 | $0.00 | ||
| 2 | Standing Podium | 1 | 1 | 1 | $0.00 | ||
| 3 | Risers for Podium | 1 | 1 | 1 | $0.00 | ||
| 4 | Tables for Attendees | 25 | 1 | 1 | $0.00 | ||
| 5 | Chairs for Attendees | 202 | 1 | 1 | $0.00 | ||
| 6 | AV Table | 2 | 1 | 1 | $0.00 | ||
| 7 | LCD Projector with Wireless Presenter | 2 | 1 | 1 | $0.00 | ||
| 8 | Large Screen | 2 | 1 | 1 | $0.00 | ||
| 9 | Microphone (with Table Stand) | 1 | 1 | 1 | $0.00 | ||
| 10 | Microphone (with Floor Stand) | 1 | 1 | 1 | $0.00 | ||
| 11 | Microphone (Handheld) | $0.00 | |||||
| 12 | Microphone (Lavalier) | $0.00 | |||||
| 13 | Mixer System | 1 | 1 | 1 | $0.00 | ||
| 14 | Sound Equipment | 1 | 1 | 1 | $0.00 | ||
| 15 | Easel for Signage | 4 | 1 | 1 | $0.00 | ||
| 16 | Electrical Access | 1 | 1 | 1 | $0.00 | ||
| 17 | Wi-Fi Access | 1 | 1 | 1 | $0.00 | ||
| 18 | Room Charge | 1 | 1 | 1 | $0.00 | ||
| 19 | Surcharge | 1 | 1 | 1 | $0.00 | ||
| 20 | Taxes | 1 | 1 | 1 | $0.00 | ||
| TOTAL | $0.00 | ||||||
| The General Session Room MAY or MAY NOT be used towards the total of Breakout Session Room(s) needed. | |||||||
| If allowed, the General Session Room will count for: | # of Breakout Session Rooms |
| Dining Area or Separate Space for Food Station | Quantity | Price Per Day | # Days | # Rooms | Extended Price | |
| 1 | Separate Dining Area (Dining Room/Conference Room) for dining and food stations. | 1 | 1 | 1 | $0.00 | |
| 2 | Room Charge | 1 | 1 | 1 | $0.00 | |
| 3 | Surcharge | 1 | 1 | 1 | $0.00 | |
| 4 | Taxes | 1 | 1 | 1 | $0.00 | |
| TOTAL | $0.00 | |||||
| 6 | Separate Conference Room/Mezzanine area for food stations only - dining would take place in the General Session Room. | 1 | 1 | 1 | $0.00 | |
| 7 | Room Charge | 1 | 1 | 1 | $0.00 | |
| 8 | Surcharge | 1 | 1 | 1 | $0.00 | |
| 9 | Taxes | 1 | 1 | 1 | $0.00 | |
| TOTAL | $0.00 |
| CATERING | |||||
| Breakfast | Afternoon Break | ||||
| Number of Attendees | 200 | Number of Attendees | 200 | ||
| Number of Days | 1 | Number of Days | 1 | ||
| Per Person | Per Person | ||||
| Food | Food | ||||
| Gratuity | Gratuity | ||||
| Tax | Tax | ||||
| Total | $0.00 | Total | $0.00 |
| Lunch | All-Day Beverage Service | ||||
| Number of Attendees | 200 | Number of Attendees | 200 | ||
| Number of Days | 1 | Number of Days | 1 | ||
| Per Person | Per Person | ||||
| Food | Beverage | ||||
| Gratuity | Gratuity | ||||
| Tax | Tax | ||||
| Total | $0.00 | Total | $0.00 |
All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary
CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.
Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.
| Conference Date Cancellation Notice (all services except lodging) | ||
| Received Prior to First Program Dates | Cancellation Fee | |
| Between 117 and 60 days | $ | |
| Between 59 and 46 days | $ | |
| Between 45 and 31 days | $ | |
| Between 30 and 15 days | $ | |
| Between 14 days and 0 days | $ |
| Lodging Cancellation Notice | ||
| State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation. | ||
| Received Prior to First Program Dates | Cancellation Fee | |
| Between 30 and 15 days | $ | |
| Between 14 and 3 days | $ | |
| Between 72 and 48 hours | $ | |
| Between 48 and 24 hours | $ | |
| Less than 24 hours | $ |
The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.
&"-,Bold"Exhibit D, Price Schedule
&10RFB Exhibit D Price Schedule (Rev. 11.05.2021)
File details come from the government source that posted it. Updated .