4._Cost_Proposal_003-24_TRC.xlsx
XLSX spreadsheet 55 KB Posted
- Attached to
- Competitive Selection OH|DOT00324-4
- Contract number
- DOT00324-4
- Issued by
- Ohio
About this file
This document is a cost proposal (ITB 003-24) for scheduling and dispatching software, involving four local transit agencies: Seneca-Crawford County, Carroll County, Washington County, and Richland County. The vendor is The Routing Company / Optibus, offering their Pingo Platform and related software solutions for demand response and fixed route transit services.
The contract includes base and optional costs for software deployment, with a standard pricing structure of $375 per vehicle per month for the Pingo On-Demand Platform. Total first-year costs range from $87,184 to $246,548 depending on the agency's vehicle count and selected options. Optional add-ons include hardware (tablets, iPads), camera systems, and fixed route planning software with varying levels of optimization priced at $22.40 to $78.40 per vehicle monthly. The pricing includes startup costs, deployment, training, and ongoing monthly fees covering support services, technical assistance, and rider ticket management. The proposal notes that pricing will increase by 3% annually to account for inflation, with the document reflecting Year 1 costs.
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Other files
| File | Type | Posted |
|---|---|---|
| Award_Binder.pdf | ||
| 003-24.pdf | ||
| Technical_Proposal_003-24_TRC__Aug_2023__Redacted.pdf | ||
| 3._Affirmation_and_Disclosure_Form_003-24_TRC.pdf |
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Text version
Sheet1
| ITB: 003-24 | ||
| Scheduling and Dispatching Software | Vendor: | The Routing Company / Optibus |
| Agency 1: Seneca-Crawford | Description/Name of product | Unit Cost | Units | Total Cost | |
| Startup costs | A: Software for demand response | The Pingo Platform | - | - | - |
| B: Cost for vehicles, 33 total | Pingo On-Demand Platform for Riders, Drivers, and Dispatch | $375 per vehicle / per month | 33 | $148,500 | |
| C: Required hardware | See Option I | ||||
| D: Travel, direct expenses | Flight/Hotel for 1 person per day on-site | $423 | 12 | $5,076 | |
| E. Software deployment costs | Hours for deployment and launch | $100 | 88 | $8,800 | |
| F. Training fees | Hours for on-sight training and testing | $100 | 100 | $10,000 | |
| Ongoing costs for 1 year | G. Monthly fees (ongoing costs) | Monthly calls with Partner Succes Manager, email support, standard data reporting, in-app tehcnical support during operating hours, in-app driver & dispatch support during operating hours, and 100% of rider tickets answered. | $6,181 | 12 | $74,172 |
| Total | $246,548 | ||||
| Optional costs | Option H: Camera (hardware, installation, and training) | ||||
| Option I: Tablet (hardware, mounting hardware, and charger) | Apple iPad, Mount, and Case | $800 | 33 | $26,400 | |
| Optional Startup costs | 3599 | Fixed route planning & scheduling software (lite version without optimiziation) | $4,200 | 1 | $4,200 |
| Option K: One-time training and setup fee for fixed route planning & scheduling software (full version with optimization) | Fixed route planning & scheduling software (full version with optimiziation) | $4,200 | 1 | $4,200 | |
| Optional costs | Option L: Fixed route planning & scheduling software (lite version without optimization) | Fixed route planning & scheduling software (route planning, travel times, timetables, blocking and runcutting without optimization); can be used to create fixed and demand response blocks and runcuts | $22.40 per vehicle per month or $8,000 minimum/year | 33 | $8,870 |
| Option M: Fixed route planning & scheduling software (full version with optimization) | Fixed route planning & scheduling software (route planning, Title VI analysis, travel times, timetables, blocking and runcutting with optimization); can be used to create fixed and demand response blocks and runcuts | $78.40 per vehicle per or $10,000 minimum/year | 33 | $31,046 |
| Agency 2: Carroll County | Description/Name of product | Unit Cost | Units | Total Cost | |
| Startup costs | A: Software for demand response | The Pingo Platform | - | ||
| B: Cost for vehicles, 12 total | Pingo On-Demand Platform for Riders, Drivers, and Dispatch | $375 per vehicle / per month | 12 | $54,000 | |
| C: Required hardware | See Option I | ||||
| D: Travel, direct expenses | Flight/Hotel for 1 person per day on-site | $464 | 6 | $2,768 | |
| E. Software deployment costs | Hours for deployment and launch | $100 | 26 | $2,600 | |
| F. Training fees | Hours for on-sight training and testing | $100 | 72 | $7,200 | |
| Ongoing costs for 1 year | G. Monthly fees (ongoing costs) | Monthly calls with Partner Succes Manager, email support, standard data reporting, in-app tehcnical support during operating hours, in-app driver & dispatch support during operating hours, and 100% of rider tickets answered. | $3,260 | 12 | $39,120 |
| Total | $105,688 | ||||
| Optional costs | Option H: Camera (hardware, installation, and training) | ||||
| Option I: Tablet (hardware, mounting hardware, and charger) | Apple iPad, Mount and Case | $800 | 12 | 9600 |
| Agency 3: Washington County | Description/Name of product | Unit Cost | Units | Total Cost | |
| Startup costs | A: Software for demand response | The Pingo Platform | - | - | - |
| B: Software for fixed route service | Optibus | - | - | - | |
| C: Cost for vehicles, 10 total | Pingo On-Demand Platform for Riders, Drivers, and Dispatch | $375 per vehicle / per month | 10 | $45,000 | |
| D: Required hardware | See Option I | ||||
| E: Travel, direct expenses | Flight/Hotel for 1 person per day on-site | $464 | 6 | $2,784 | |
| F. Software deployment costs | Hours for deployment and launch | $100 | 26 | $2,600 | |
| G. Training fees | Hours for on-sight training and testing | $100 | 68 | $6,800 | |
| Ongoing costs for 1 year | H. Monthly fees (ongoing costs) | Monthly calls with Partner Succes Manager, email support, standard data reporting, in-app tehcnical support during operating hours, in-app driver & dispatch support during operating hours, and 100% of rider tickets answered. | $2,500 | 12 | $30,000 |
| Total | $87,184 | ||||
| Optional costs | Option I: Camera (hardware, installation, and training) | ||||
| Option J: Tablet (hardware, mounting hardware, and charger) | Apple iPad, Mount, and Case | $800 | $10 | $8,000 | |
| Optional Startup costs | Option K: One-time training and setup fee for fixed route planning & scheduling software (lite version without optimization) | Fixed route planning & scheduling software (lite version without optimiziation) | $3,500 | 1 | $3,500 |
| Option L: One-time training and setup fee for fixed route planning & scheduling software (full version with optimization) | Fixed route planning & scheduling software (full version with optimiziation) | $3,500 | 1 | $3,500 | |
| Optional costs | Option K: Fixed route planning & scheduling software (lite version without optimization) | Fixed route planning & scheduling software (route planning, travel times, timetables, blocking and runcutting without optimization); can be used to create fixed and demand response blocks and runcuts | $22.40 per vehicle per month or $8,000 minimum/year | 10 | $8,000 |
| Option L: Fixed route planning & scheduling software (full version with optimization) | Fixed route planning & scheduling software (route planning, Title VI analysis, travel times, timetables, blocking and runcutting with optimization); can be used to create fixed and demand response blocks and runcuts | $78.40 per vehicle per or $10,000 minimum/year | 10 | $10,000 |
| Agency 4: Richland County | Description/Name of product | Unit Cost | Units | Total Cost | |
| Startup costs | A: Software for demand response | The Pingo Platform | |||
| B: Software for fixed route service | Optibus | ||||
| C: Cost for vehicles, 12 total | Pingo On-Demand Platform for Riders, Drivers, and Dispatch | $375 Per Vehicle/Per Month | 12 | $54,000 | |
| D: Required hardware | See Option I | ||||
| E: Travel, direct expenses | Flight/Hotel for 1 person per days on-site | $464 | 6 | $2,784 | |
| F. Software deployment costs | Hours for deployment and Launch | $100 | 26 | $2,600 | |
| G. Training fees | Hours for on-sight training and testing | $100 | 68 | $6,800 | |
| Ongoing costs for 1 year | H. Monthly fees (ongoing costs) | Monthly calls with Partner Succes Manager, email support, standard data reporting, in-app tehcnical support during operating hours, in-app driver & dispatch support during operating hours, and 100% of rider tickets answered. | $2,841 | 12 | $34,088 |
| Total | $100,272 | ||||
| Optional costs | Option I: Camera (hardware, installation, and training) | ||||
| Option J: Tablet (hardware, mounting hardware, and charger) | Apple iPad, Mount, and Case | $800 | 12 | $9,600 | |
| Optional Startup costs | Option K: One-time training and setup fee for fixed route planning & scheduling software (lite version without optimization) | Fixed route planning & scheduling software (lite version without optimization) | $3,500 | 1 | $3,500 |
| Option L: One-time training and setup fee for fixed route planning & scheduling software (full version with optimization) | Fixed route planning & scheduling software (full version with optimization) | $3,500 | 1 | $3,500 | |
| Optional costs | Option K: Fixed route planning & scheduling software (lite version without optimization) | Fixed route planning & scheduling software (route planning, travel times, timetables, blocking and runcutting without optimization); can be used to create fixed and demand response blocks and runcuts | $22.40 per vehicle per month or $8,000 minimum/year | 12 | $8,000 |
| Option L: Fixed route planning & scheduling software (full version with optimization) | Fixed route planning & scheduling software (route planning, Title VI analysis, travel times, timetables, blocking and runcutting with optimization); can be used to create fixed and demand response blocks and runcuts | $78.40 per vehicle per or $10,000 minimum/year | 12 | $11,290 |
Pricing in this sheet reflects the cost of Year 1, these prices will increase by 3% each year with inflation.
File details come from the government source that posted it. Updated .