4-Attachment A - Public Records Acknowledgement.pdf
PDF 245 KB Posted
- Attached to
- Information Technology Consultancy Questionnaire
- Solicitation number
- Info_Tech_Questionnaire_2026
- Issued by
- Texas
About this file
This is a Public Records Acknowledgement form issued by the State of Wisconsin Investment Board (SWIB) related to an Information Technology Consultancy Questionnaire solicitation. SWIB is creating a pre-qualified vendor list for ad-hoc contractor services focused on short-term staff augmentation projects. The solicitation remains open with no specified submission deadline, allowing any vendor meeting the established criteria to respond at any time.
The acknowledgement form requires all vendors to confirm their understanding of Wisconsin's public records law (Wis. Stat. 19.31-19.39) and to identify whether their submission includes materials they believe are exempt from public disclosure. Vendors must circle either "INCLUDES" or "DOES NOT INCLUDE" to indicate the presence of potentially exempt materials. If exempt materials are included, vendors must submit a separate letter explaining the exemption basis and provide a redacted version of their submission excluding those materials. SWIB retains final determination authority over all disclosures and may penalize vendors making unreasonable exemption claims by reducing proposal scores. The acknowledgement specifies that all contract terms resulting from the submission will be treated as subject to public inspection and disclosure, and vendors waive rights to subsequently claim exemption for materials not properly identified and redacted.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 1-Investment Information Technology Vendor Questionnaire.docx | DOCX document | |
| 6-ConsultancyMSA Master.pdf | ||
| 3-Vendor Due Diligence Questionnaire.docx | DOCX document | |
| 2-Consultancy Pool Rate Card Template.xlsx | XLSX spreadsheet | |
| 5-Attachment B - Representations and Warranties.pdf |
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Text version
4703 Madison Yards Way, Suite 700, Madison, WI 53705 Mail: P.O. BOX 7842, Madison, WI 53707 // (p) 608.266.2381 // (f) 608.266.2436 // www.swib.state.wi.us
ATTACHMENT A - PUBLIC RECORDS ACKNOWLEDGEMENT
The undersigned hereby represents, acknowledges, and agrees as follows:
(i) SWIB is a public agency subject to Wisconsin’s public record law (Wis. Stat. §§ 19.31-19.39, the “Public Records Law”), which provides generally that all records relating to a public agency’s business are open to public inspection and copying unless exempted under the Public Records Law.
(ii) Materials we submit to SWIB in connection with this packet are open to public inspection under the
Public Records Law unless such materials fall within an exemption under the Public Records Law.
(iii) ATTENTION: VENDOR MUST INDICATE CHOICE IN THIS PARAGRAPH. Our submission packet INCLUDES / DOES NOT INCLUDE (CIRCLE ONE) materials that we believe are exempt from disclosure under the Public Records Law. If neither option is circled, SWIB will assume the submission does not include materials vendor believes are exempt from disclosure under the Public Records Law.
(iv) To the extent our submission packet includes materials that we believe are exempt from disclosure under the Public Records Law, we understand that we must: (1) circle “INCLUDES” in Section (iii), above; (2) provide a letter identifying the materials that we believe are exempt from disclosure and explaining the basis for exemption; and (3) submit, in addition to the regular version of our submission packet, one copy of a redacted version that excludes the potentially exempt materials.
(v) Regardless of whether the vendor circles “INCLUDES” above, SWIB will presume that any materials that are not identified and redacted pursuant to paragraph (iv), above, are open to public inspection, and we waive any right to subsequently claim exemption from disclosure for any such materials.
(vi) If we make an unreasonable claim for exemption under the Public Records Law, such claim may reduce the score for our proposal.
(vii) SWIB at all times retains the right to make the final determination regarding what, if any, portion of a submission is subject to disclosure under the Public Records Law. We understand that SWIB may make disclosures under the Public Records Law and that SWIB may disclose our redacted information that SWIB determines is subject to disclosure under the Public Records Law, in each case without notice to
us. We also understand that SWIB’s disclosures under the Public Records Law could include communications and other materials prepared by SWIB regarding our submission and SWIB’s evaluation of the vendor.
(viii) For the avoidance of doubt, SWIB will treat the terms of any agreement entered into as a result of the submission packet (including any Contract) as open to public inspection under the Public Records Law.
[Signature page follows]
ACKNOWLEDGED AND AGREED
By signing below, the undersigned acknowledges and agrees that (a) he/she has read and understands this Public Records Acknowledgement, (b) he/she understands that SWIB may disclose the entire submission packet under the Public Records Law if the undersigned has not satisfied the requirements of items (iv) and (v) above. This Public Records Acknowledgement may not be modified, and any changes shall be of no force and effect unless agreed to by SWIB in writing prior to the undersigned’s submission of materials.
Date:
Company Name:
Signature:
Printed Name and Title:
ATTACHMENT A - public records acknowledgement
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