4-26KP14 Riverton Elem Roof Replacement.docx

SOLICITATION # 26KP14

BID FOR GENERAL CONTRACTORS

Roof Replacement at

Riverton Elementary School

PRE-BID CONFERENCE

Tuesday, January 27, 2026 10:00 a.m. (MST)

QUESTIONS DUE BY

Monday, February 9, 2026 5:00 p.m. (MST)

RESPONSES ARE DUE PRIOR TO:

Thursday, February 12, 2026 2:00 p.m. (MST)

GENERAL CONTRACTORS

Jordan School District (JSD) is inviting qualified contractors (Contractors) to submit bids for the replacement of the roof at Riverton Elementary School. The project consists of the full tear-off of existing 4 ply built-up roof including ballast, membrane, insulation board, cant strips, flashing, boots, collars, termination bars, counterflashing, etc. All embedded and surface-mounted reglets to remain. The awarded Contractor will be the lowest responsive and responsible bidder meeting the specifications and requirements of the bid documents.

SUBMITTING BIDS

All information requested must be completed and submitted by Tuesday, February 10, 2026 at 2:00 P.M. (MST). If the required information is not submitted in a timely manner, the bid will be deemed non-responsive.

Contractors must respond to each and every area as specified in the bid documents, such as bonding, licensing, and licensure limits, and the bid must be returned in its entirety.

JSD reserves the right to reject any or all bids and to waive any informality or technicality in any proposal in the best interest of the District.

PRE-BID CONFERENCE

As a technical requirement, all bidders are required to attend a pre-bid conference on Tuesday, January 27, 2026 at 10:00 a.m. (MST) The pre-bid conference will be held at Riverton Elementary School (13150 South 1830 West, Riverton, Utah). The meeting will commence outside the main office at the indicated time, whereby all Contractors will sign a Bid Attendance Sheet. Nothing stated at the pre-bid conference will change the invitation for bid unless a change is made by written addendum.

QUESTIONS

All questions, interpretations, or clarifications regarding this solicitation shall be submitted through Periscope S2G and are subject to the deadline for submitting questions before February 9, 2026 at 5:00 p.m. (MST). If any bidder detects any discrepancy, conflict, omission, or other error in these documents, they shall notify the District in writing, through the U3P Bonfire website, and request clarification or modification of the construction documents. Clarifications, interpretations, and answers will be posted on the U3P Bonfire website and are considered addenda to the original request.

JSD reserves the right to waive or modify any of the foregoing requirements when it appears to be in their best interest to do so. Nothing contained herein shall relieve any Contractor from the obligation to comply with all other documents or requirements connected with the bidding process and awarding of the contract to the satisfaction of JSD.

AMENDMENTS TO BID

Any changes in quantity, specifications, schedules, opening date, corrections, clarifications, etc. will be in the form of an addendum. Addenda will be posted on the U3P Bonfire website. It is the responsibility of the bidder to obtain all addenda. Any addenda submitted prior to the submittal deadline shall become part of this request and any information required shall be included in your bid. Bidders are cautioned not to consider verbal modifications.

No JSD employee other than Kurt Prusse, Director of Purchasing, may be contacted in regards to this solicitation. Bid submittal constitutes implied acknowledgment of all addenda.

BID RESULTS

After the bid is presented to the Board of Education, the results will be available on the U3P Bonfire website and on our website at http://purchasing.jordandistrict.org.

NOTICE TO PROCEED

Notice to proceed will be in the form of a purchase order from the JSD Purchasing Department. Do not proceed without a purchase order.

CONSTRUCTION DATES/DEADLINES

Site work may commence as early as June 8, 2026. Work must be substantially completed by August 7, 2026. A construction schedule must be approved by JSD representatives at the pre-construction meeting before commencing work.

TAX EXEMPT FORMS

Please note that sales made to Utah school districts are exempt from sales tax according to Utah Code 59-12-104. The vendors must use tax exempt form TC 721G when purchasing construction materials for Jordan School District projects. A tax exempt form will be provided upon request. Subcontractors must obtain tax forms from the Contractor.

INSURANCE/LIABILITY

The Contractor must secure and maintain liability insurance (general and auto) of one million dollars ($1,000,000) each occurrence and five million dollars ($5,000,000) general aggregate (or more as may be required in the Project Manual or contract) against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder.

Insurance must be maintained for the duration of the project. Contractor must provide proof of insurance (policy or endorsement) upon demand by JSD and agrees to, at all times, protect, indemnify, defend, and hold harmless JSD and its employees from any and all claims.

The Contractor must have Workers’ Compensation insurance as required by Utah state law. The Contractor shall indemnify and hold harmless the owner and their agents and employees from and against all claims, damages, losses, and expenses including attorney’s fees arising out of or resulting from the performance of the work. JSD will assume no liabilities for the Contractor including any of the Contractor’s representatives, employees, or properties.

BID SECURITY

Bidders shall attach a bid bond in the amount of five percent (5%) of the total bid price. Bid bonds shall be with a corporate surety that is licensed to transact business in Utah and is listed in the US Treasury Circular 570 of approved sureties and has an AM Best Rating A-VIII or better.

Acceptable bid security shall be limited to a bid bond underwritten by a company licensed to issue bid bonds in this State and meeting the requirements listed above

Bid security shall be given as a guarantee that the bidder will execute the contract if the bid is awarded to them, in conformity with the contract documents. The bid bond of the accepted bidder shall be forfeited in the event that said bidder fails or refuses to enter into a contract, and/or fails to furnish the additional bonds required herein. The successful bidder must present the original bid bond (if an electronic copy was submitted with the bid) before a purchase order will be issued.

BONDING REQUIREMENTS

The bid bond attached, in the amount not less than five percent (5%) of the bid sum, shall become the property of JSD in the event that the contract is not negotiated and/or the performance and payment bonds not delivered within ten (10) calendar days, as liquidated damages for the delay and additional expense caused thereby.

The purchase order will not be transmitted to the Contractor and work cannot begin until the original payment and performance bonds have been received by the JSD Purchasing Department. Bonding costs must be included in the bid price.

CHANGE ORDERS

No payments will be made to the Contractor for additional work or materials unless a change order has been signed by the owner’s representative and executed. Any change order which increases the contract amount shall be subject to prior written certification that the change order is within the project scope and the determined project or contract budget. Any increase in the contract price must include a corresponding increase in the performance and payment bonds. The increased cost for bonding must not exceed the actual cost charged the contractor by their surety company unless a separate contract is signed with JSD which allows for a 10% markup to cover profit, overhead, and bonding.

INSPECTIONS

Contractor must be prepared, willing, and accommodating to on-site inspection of all work at any time by a JSD representative during job progress.

LAWS & CODES

The Contractor must abide by all Federal, State, and Local laws (and require all Subcontractors to abide by all applicable laws) including, but not limited to employment laws such as the Americans with Disabilities Act and E-Verify. Undocumented (illegal immigrant) laborers will not be allowed to work on JSD projects. Any contract that might arise from this bid will be governed by Utah State laws.

The Contractor must meet or exceed all applicable building codes and Utah State Energy Code requirements.

The Contractor must be familiar with Utah State Code 63G-6a-1302 and State Purchasing and General Services Rule R33-13-302 Drug and Alcohol Testing and agree to comply with their requirements and is hereby given notice that any contract that might arise as a result of this bid will contain a requirement to comply with this section of the Code and this State Rule. The Contractor must also require all subcontractors to comply with this section of the Code and this State Rule as a condition of contracting with the General Contractor. Written proof may be required by JSD that the Contractor is in compliance during the duration of the project.

BOYCOTT RESTRICTIONS

In accordance with Utah Code 63G-27-102, vendors contracting with JSD to provide any good or service, including supplies, information technology, or construction services, must certify they are not currently engaged in an “economic boycott” nor a “boycott of the State of Israel” as those terms are defined in that Code section. Offerors must also agree not to engage in either boycott for the duration of the contract (if awarded).

For example, a vendor contracting with JSD may not, without an ordinary business purpose, boycott: the State of Israel; companies engaged in activities related to traditional energy, mining, or agriculture; companies engaged in the manufacture, distribution, sale, or use of firearms; companies that do not meet environmental standards beyond applicable state and federal laws; or companies that do not facilitate access to abortion or sex characteristic surgeries. If a vendor contracting with JSD does engage in such a boycott, it must immediately notify JSD in writing.

LICENSING

Bidders must meet all current licensing requirements of the applicable city, county, and State of Utah to do the type of work required under this bid, including the proper license classifications, with a sufficient monetary limit as established and issued by the Division of Occupational and Professional Licensing, State Department of Commerce, as legally required by Utah Code 58-55-301. Licensing must be current and valid at the date of bid opening.

LIQUIDATED DAMAGES

Liquidated damages for a missed deadline are set at one thousand dollars ($1,000) per day for each and every calendar day past the completion date. This amount is not to be construed in any way as a penalty but as reimbursement to the district for actual expected losses suffered as a direct result of a missed deadline.

PAYMENT

The District agrees to pay the Contractor as the work progresses, but not more than once each month, and only upon presentation of an “Application and Certificate for Payment” (AIA Document G702), for work performed during the preceding calendar month. Five percent (5%) of the earned amount will be retained from each monthly payment. Final payment (retained amount) will be held by the District until project completion, clean-up, inspection, and final approval (signing of the invoice) is made by Ian Roberts or Dave Rostrom with JSD Facility Services. No prepayments or “draws” against anticipated or future work will be allowed.

WARRANTY

The Contractor warrants that all equipment, materials, and labor furnished or performed will be free from defects for a minimum period of twelve (12) months, unless longer as listed in the technical specifications or drawings, from date of discovery, or when discovery should have been made. Upon notice from JSD of any defect during the applicable warranty period, the affected item, parts, or work shall be redone, redesigned, repaired, or replaced at the Contractor’s expense and at a time acceptable to JSD.

CONTRACTOR REQUIREMENTS

Before submitting a bid, the bidding Contractor shall carefully examine all specifications, drawings, and contract documents (paying special attention to the scopes of work) visit the site of the work, fully inform themselves as to all existing conditions, and shall include in their bid a sum to cover all items necessary for the performance of the work. The Contractor shall not be allowed any extra compensation by reason of any matter or thing which the Contractor should have fully informed itself of prior to the bid.

The Contractor shall supervise and direct the work using their best skill and attention. The Contractor shall be solely responsible for all construction means, methods, techniques, sequences, procedures, and for coordinating all portions of the work under the contract.

Unless otherwise specifically noted, the Contractor shall provide and pay for all labor, materials, tools, construction, equipment and machinery, water, heat, utilities, transportation, and other facilities and services necessary for the proper execution and completion of the work.

The Contractor shall be responsible for the acts and omissions of all their employees and all Subcontractors, their agents and employees, and all other persons performing any of the work under a contract with the Contractor.

The Contractor shall keep the premises free from accumulation of waste materials or rubbish caused by their operations at all times. At the completion of the work, Contractor shall remove all waste materials and rubbish from and around the project, as well as their tools, construction equipment, machinery, surplus materials, and shall clean all glass surfaces and shall leave the work area clean and free from any and all debris, unless otherwise specified.

SUBCONTRACTORS

Jordan School District Riverton Elem Roof Replacement Bid #26KP14 Due: 12 February 2026 9 JSD reserves the right to reject any Subcontractor and may withhold awarding the contract to a bidder if any of the Subcontractors are considered by JSD to be unqualified. Subcontractors must be held, by the Contractor, to all requirements listed herein. The Contractor shall certify that all Subcontractors are licensed as required by Utah State law. After bid award, Subcontractors may not be changed without the prior written approval by JSD.

SCOPE OF WORK

Replacement of existing roof at Riverton Elementary School for the Jordan School District:

1. Base Bid Scope: Full tear-off of existing 4 ply built-up roof including ballast, membrane, insulation board, cant strips, flashing, boots, collars, termination bars, counterflashing, etc. All embedded and surface-mounted reglets to remain. Reapply sealant as required for a watertight installation.

2. Refer to section 01 2300 “Alternates” for potential modifications to the Base Bid Scope.

TECHNICAL SPECIFICATIONS

See the Project Manual and Drawings attached to this bid request.

SUBSTITUTION PROCEDURE

Requests for substitution may be submitted for consideration at any juncture in the project, both prior to and after execution of the construction Contract. The following procedures apply to requests for substitution:

1) During Bidding

a. Make submittal using the Voluntary Substitution Sheet.

b. Indicate the name, manufacturer, model number, etc. of the proposed substitution, along with the effect on the bid amount for each proposed substitution.

c. JSD will evaluate the proposed substitution prior to execution of the agreement.

d. If acceptable, the substitution will be incorporated by reference into the agreement, and become part of the contract documents. The contract sum will reflect the net adjustment due to all accepted substitutions.

e. If not accepted, the Contractor shall provide the originally specified item.

2) After Bidding

a. If no substitution is offered by the Bidder for those brands specified (without the "equal" clause), then the Contractor shall provide specified products, unless a formal request for substitution is made in writing by the Contractor and accepted by JSD, under the same restrictions governing the submittal of proposed substitution form, to be utilized after execution of the contract.

TERMS AND CONDITIONS

In the event of breach, the prevailing party will be entitled to attorney’s fees, regardless of whether the issue is brought to court. JSD requests the assignment of rights to recover damages from any antitrust violations. JSD is a governmental entity and as such we do not waive any rights granted under the “Governmental Immunity Act of Utah,” Utah Code 63G-7.

BID SHEET

NAME OF BIDDER:

The undersigned, having examined the drawings, specifications, related documents, and the site of the proposed work, being familiar with all of the conditions surrounding the construction of the proposed project, including the availability of labor, hereby propose to furnish all labor, materials, and supplies as required for the project in accordance with the bid documents as specified, and within the time set forth and at the price stated below. This price is to cover all expenses incurred in performing the work required under the bid documents of which this proposal is a part.

ALLOWANCES:

The Base Bid amount includes the following allowances:

Construction Contingency Total of seventy thousand dollars ($70,000)

BID BOND: (For project grand total)

Enclosed is a bid bond, as required, in the sum of Dollars ($ )

BASE BID: For work on the project listed above and shown on the drawings and described in the Project Manual, I/We agree to perform for the sum of:

_____________________________________________Dollars ($ ) (In the case of discrepancy, written amount shall govern)

DEDUCTIVE ALTERNATE 1: Caps, Stops & Metal Wall Panel to Remain

Dollars ($ ) (In the case of discrepancy, written amount shall govern)

BID SHEET – Cont.

ALTERNATE 2: Skylight Replacement

Dollars ($ ) (In the case of discrepancy, written amount shall govern)

ALTERNATE 3: Roof Drain Replacement

Dollars ($ ) (In the case of discrepancy, written amount shall govern)

UNIT PRICE 1: Roof Drain Replacement

Cost per each Dollars ($ ) UNIT PRICE 2: Skylight Replacement

ADDENDA:

I/We acknowledge receipt of the following addenda: ___/___/ /

COMPLETION DATES:

I/We guarantee to substantially complete the entire project(s) no later than August 15, 2025, and only after the receipt of a notice to proceed should I/We be the successful bidder.

Liquidated damages for this portion of the work are one thousand dollars ($1,000) per calendar day per project not completed on time.

BONDS:

Upon receipt of notice of acceptance of this bid proposal, the undersigned agrees to execute the contract within ten (10) days and deliver performance and payment bonds in the prescribed form in the amount of 100% of the total construction contract price for faithful performance of the contract.

BID SHEET – Cont.

The bid bond attached, in the amount not less than five percent (5%) of the above total bid sum, shall become the property of JSD in the event that the contract is not negotiated and/or the performance and payment bonds delivered within the time set forth, as liquidated damages for the delay and additional expense caused thereby.

Company Name

Authorized Agent Printed Name

Authorized Signature

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