4-2023-530-RFQ.pdf

State of Washington

DEPARTMENT OF ENTERPRISE SERVICES

FACILITY PROFESSIONAL SERVICES

OLYMPIA, WA

NOTICE TO CONSULTANTS

REQUEST FOR QUALIFICATIONS

Submittal Due Date: January 13, 2026, prior to 2:00 PM PT

Services Required for Project No. 2023-530: Crime Lab South for, Washington State Patrol, Statewide.

Provide A/E Design, Permitting, Bidding, Construction Administration and Closeout services for the new Crime Lab South location.

For Complete Information, including updates/addenda/amendments visit our DES Bonfire Hub at:

https://deswa.bonfirehub.com

Description of Facilities:

The Forensic Laboratory Service Bureau, a division of the Washington State Patrol (WSP), provides a wide range of forensic science expertise to city, county, and state law enforcement officers, medical examiners, and coroners; assists agencies at crime scenes; prepares evidence for trial; and provides expert testimony.

The bureau also coordinates the efforts of the State’s:

• Six Forensic Laboratories

• Two Toxicology Laboratories

• CODIS (Felon database) Program

• Breath Test Program

• Drug Evaluation and Classification (DEC) Program

• Ignition Interlock Program

Scope of Work

The WSP Forensic Laboratory Services Bureau (FLSB) has completed two predesign studies for the South Consolidated Forensics Lab (SCFL). The study evaluates five potential development strategies and WSP is considering two options. The preferred option is to purchase and renovate an existing office building and property located in Federal Way. The second option is a new building on an existing parcel owned by the State of Washington.

Option 1: Purchase and renovate an existing office building and property.

• The proposed South Crime Lab would be a full renovation of a 154,000 GSF building with an anticipated configuration of: Administration, CSRT, Property Evidence, Toxicology, Firearms Firing Range, Impaired Driving Section, Materials Analysis, Firearms and Toolmarks, Latent Prints, CODIS, Forensic Biology, Training, Lobby / Meeting / Waiting Areas, Loading Dock and Building Services.

• Would allow approximately 22,500 GSF available for future expansion or other WSP uses.

• Would combine, potentially four (4), existing labs located in other cities reducing inefficiencies and case backlogs.

https://deswa.bonfirehub.com/

• Would support toxicology, firearms/toolmarks, DNA/biology, CODIS, trace evidence, computer forensics, and other disciplines.

• Renovations will trigger full code compliance, including seismic, life safety, envelop and system upgrades.

Option 2: All sitework and erect new building on existing site owned by WSP:

This option includes the construction of a new full-service SCFL to replace the existing Olympia, Tacoma, Federal Way Toxicology, and or portions of the Seattle Crime Lab.

• A new three (3) story building will house necessary services to support processing, analysis, and investigation of evidence in a single location.

• Primary functions will include Forensics Services Administration, Materials Analysis, Forensic Biology / DNA, Firearms / Toolmarks, Latent Prints, Property Evidence Control, Toxicology, Impaired Driving Section, CODIS, and Crime Scene Response Team.

• New space will include offices, training, forensic labs, and evidence processing.

This Request for Qualifications is for the purpose of selecting an Architect / Engineering Design Team for the Washington State Patrol (WSP) to provide schematic, design, permit and construction drawings and project manuals. This scope of work will also include preparing bid documents, detailed cost estimates, supporting the bid phase, construction administration and project closeout.

The new lab will support Trace Evidence, Toxicology, Firearms and Toolmarks (with firing range), CSRT, DNA biology, CODIS, Impaired Driving Section, Materials Analysis, Latent Prints, and Computer Forensics programs at a minimum.

The Legislature approved $8 million for A/E design services and WSP has submitted for additional funding approvals. Total A/E consultant fees for this work are anticipated to be $15.9 million. The project has received Legislative approval for architectural pre-design and design services in the 2021/2023 and 2023/2025 biennium. A funding request to purchase an existing building and property is included the 2026 Supplemental Budget for approval. Funding requests for construction through project close out will be included in the 2027/2029 Capital Budget for Legislative approval.

Project Goals

• The overall goal of this project is to consolidate outdated and fragmented facilities into a modern, efficient, purpose-built laboratory that expands forensic capacity, improves evidence processing, and strengthens public safety support across western Washington.

• Consolidate lab locations to reduce inefficiencies and case backlogs.

• Enhance training, recruitment, and staff retention.

• Allow for expansion, additional equipment capacity and increased future staffing needs.

Submitting firms should have a strong background in Crime Labs, the State of Washington capital budget process, planning, life-cycle cost analysis, and sustainable design. Per RCW new building projects (new construction only, not additions or remodels) shall adhere to the process and achieve LEED Silver or better certification.

All firms, national, regional and state, are welcome to apply. All respondents shall be licensed in the State of Washington and have a Washington State UBI. It is the responsibility of the responding Design

Architectural firm to research and comply with the States requirements. We urge firms to research the requirements as soon as possible to ensure compliance.

Responding firms should be familiar with and follow Washington States Office of Financial Management Travel guidelines and DES policies.

Project-Specific Information

Schedule Milestones – Option 1:

• Property Acquisition: by June 2026

• Design: March 2026 – December 2026

• Construction: July 2027 – December 2028

• Occupancy: Early 2029

Anticipated Selection Schedule

RFQ Notice Issued Wednesday, December 10, 2025 Informational Meeting Monday, December 29, 2025 at 11:00 AM PT Statement of Qualifications (SOQ) Due See above date and time Short-listed firms selected and notified Week of February 2, 2026 Interview Period Week of February 16, 2026 Firm(s) Selected and Announced Week of February 23, 2026 Agreement(s) Executed March 19, 2026 (goal)

Informational Meetings and Site Tours

An informational meeting and site tour will be held remotely for this project.

Date/Time MS Teams Virtual Meeting Links / Call In

Information December 29, 2025 at 11:00 AM PT

Microsoft Teams Join the meeting now Meeting ID: 252 254 890 756 63 Passcode: cD9WT2fJ

Dial in by phone +1 564-999-2000,,986057244# United States, Olympia

(833) 322-1218,,986057244# United States (Toll-free) Find a local number Phone conference ID: 986 057 244#

Firms who have previously not performed business with the state are welcome to attend. Any information provided at the Informational Meeting will be posted on our Current Projects webpage (provided above) including a Q&A sheet from the meeting.

For directions for the pre-submittal informational meeting and site visit, please contact the DES project manager at lisa.horn@des.wa.gov.

https://gcc02.safelinks.protection.outlook.com/ap/t-59584e83/?url=https%3A%2F%2Fteams.microsoft.com%2Fl%2Fmeetup-join%2F19%253ameeting_YzI2Y2EwZGEtZjY0NS00MjYwLWI0MDYtODhlNWZhZGI0ODA4%2540thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%252211d0e217-264e-400a-8ba0-57dcc127d72d%2522%252c%2522Oid%2522%253a%25224997caec-63ba-42c3-9f11-824275ab3536%2522%257d&data=05%7C02%7Cryan.grimes%40des.wa.gov%7Ceb59f936a66a4a3cfccf08de32ea7dde%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C639004179888065267%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=BQceABDk0uWV0aBaWIe27KjUnHSdaVVab7znRUxEGOo%3D&reserved=0 tel:+15649992000,,986057244 tel:8333221218,,986057244 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdialin.teams.microsoft.com%2F811a9140-4f87-4b3b-b4e5-c0df12d33f3f%3Fid%3D986057244&data=05%7C02%7Cryan.grimes%40des.wa.gov%7Ceb59f936a66a4a3cfccf08de32ea7dde%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C639004179888083143%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=f5HdIxIFwjgeyW6G70mJ4gP1wsHmSogJJ0Ia8ozdF3U%3D&reserved=0 mailto:lisa.horn@des.wa.gov

Addenda to this Notice

It is the responsibility of the interested firms to track any changes to this solicitation. Refer to the DES Bonfire Hub website for any addenda to the published public notice and/or RFQ.

(https://deswa.bonfirehub.com).

Submittal Maximum Page Count and Additional Content

SOQs must not exceed fifteen (15) single sided pages (total) of content using 8½ x 11 size sheets. Provided informational content is not included, the following will not be counted against the maximum page count:

• Title and Back Cover Pages

• Section Dividers/Tabs

• Consultant Selection Contact Form

• Attachment 2 Federal SF330 (Part II only) Form

When 11”x 17” size sheets or fold outs are used, each side will be counted as two 8½ x 11 sheets.

A submitting firm may elect to include any other pertinent data it deems appropriate to address the selection criteria and assist the Selection Committee in evaluating the qualifications. Additional content must remain within the maximum page count.

Submittal Requirements

DES is accepting only electronic submittals. All electronic submittals must be uploaded and received no later than the date and time specified.

Format the Statement of Qualifications (SOQ) to meet the following requirements. SOQs that do not follow this format may impact final scoring:

• Title Page indicating: (not included in page count) o Project No. 2023-530: WSP Crime Lab South o Washington State Patrol (WSP) o Name of Firm o Date of Submission

• Cover Letter (not included in page count)

• Consultant Selection Contact Form (see description below) (not included in page count)

• Executive Summary

• Qualifications of Key Personnel

• Relevant Experience

• Experience working with Sensitive or Classified Materials

• Past Performance

• Life Cycle Cost Analysis Experience

• Sustainable Design Experience

• Diverse Business Inclusion Strategies

• Federal SF330 Form (Part II only) for Prime and key Subconsultants (not included in page count)

The Consultant Selection Contact Form must identify the Designated Point of Contact, contact information, and address the Firm. Form must be situated behind a Title Cover or Cover Letter AND before any table of contents.

Consultant Selection Contact Form and Standard Form 330 can be found in the Supporting Documentation within the Bonfire project opportunity.

How to submit the Statement of Qualifications (SOQ)

SOQs must be uploaded to the DES Bonfire Hub for this project: https://deswa.bonfirehub.com

This link will be active until the submittal deadline, at which point the upload access will be deactivated. If you have trouble uploading, please contact Ryan Grimes via email: ryan.grimes@des.wa.gov

Failure to submit the SOQ by the specified date and time above will render the SOQ as non-responsive to this notice and rejected by DES for consideration. Failure to adhere to the submittal requirements may also render the SOQ as non-responsive to this notice and rejected by DES for consideration.

Selection Process

The selection process will consist of two phases: Phase 1 SOQ Evaluation and Phase 2 Oral Interviews. The firms submitting qualifications in Phase 1 will be scored and ranked using the Phase 1 evaluation criteria in this RFQ. The most qualified firms (Finalists) will be invited to Phase 2 Oral Interviews. The Finalists will be scored and ranked based on the Phase 2 evaluation criteria. The Finalist with the best Phase 2 rank will be chosen to begin negotiations to provide consultant services for this project. Note, Phase 1 and Phase 2 scores are NOT combined.

Phase 1: SOQ Evaluation (total 100 points)

Each SOQ received and deemed responsive to this notice will be reviewed and evaluated by a selection panel as determined by DES. This panel will review each SOQ for responsiveness and apply the following weighted selected criterion to determine a score for ranking:

Weighted evaluation criterion for the Phase 1

SOQ Evaluation will be used by the selection committee to score each top-rated firm as follows:

Qualifications of Key Personnel

Identify specific individuals and sub-consultants for key positions and show interrelationships and reporting hierarchy for your proposed team. Describe how each individual’s professional experiences are relevant and bring value to the project. Provide proposed percentage of time that the Owner intends to assign each individual or sub-firm to the Project.

25 points

Relevant Experience – Emphasis on Crime Lab Design Experience.

Discuss projects your firm has undertaken of similar scope, size and complexity within the past five to eight years. Describe attributes of past projects that have met goals similar to the Owner’s goals for this project. Identify delivery methods for each project. Provide original project budget and actual completed costs along with current contact information for reference checking.

25 points

Experience working with Sensitive or Classified Materials 15 points Past Performance

Describe the approach the Proposer might utilize to achieve and maintain Owner’s project scope, schedule and budget. Describe and provide examples of how the

20 points mailto:ryan.grimes@des.wa.gov proposer successfully developed Owner’s project scope while staying within the proposed budget. Discuss tools and methods for scheduling projects for both design and construction. Show how the interrelationship of successful management of scope, schedule, and budget creates successful projects.

Life Cycle Cost Analysis Experience Describe the Proposer’s experience with utilizing the Office of Financial Management’s (OFM) ‘Life Cycle Cost Tool’ (or similar process) for project analysis and decision making during the predesign effort and as design progresses. More information on OFM LCC Model can be located at www.OFM.wa.gov/facilities .

10 points

Sustainable Design Experience This project will achieve a minimum LEED silver certification. Explain the Proposer’s philosophy and approach to sustainable design. Identify examples of strategies the Owner might consider to successfully direct the project to achieve LEED Silver or better certification.

5 points

Diverse Business Inclusion Strategies Describe strategies to increase opportunities for diverse business participation. Not scored

Based on each score, each SOQ will be ranked, and a short-list of top-qualified firms will advance to Phase 2 Selection: Oral Interviews. DES reserves the right to determine the total number of top-qualified firms to advance to Phase 2 Selection.

Phase 2: Oral Interviews (total 100 points)

Top-qualified firms (highest ranked firms) will be invited to participate in Phase 2 of the selection. Oral Interviews on a specified date and time, and will be formatted in three periods:

Firm Presentation Period (Maximum: 30 Minutes) Question and Answer (Q&A) Period (Maximum: 10 minutes) Firm Closing Statements (Maximum: 5 Minutes)

In-Person Interview Considerations:

Advance access to the presentation room will not be provided, and any time necessary to set-up or break-down the presentation must occur and be part of the total interview time allotted. Each top-ranked firm must bring all necessary presentation equipment, materials and supplies (i.e. laptops, projectors, cables, easels, etc.) to fully support of their presentation. No additional time will be granted to set-up and tear-down the presentation. Each top-ranked firm must remain within the total period provided for the interview.

Weighted evaluation criterion for the Phase 2

Oral Interviews will be used by the selection committee to score each top-rated firm as follows:

Organization:

Management Plan Team Member Qualifications Capacity/Production Capabilities

15 points

Project Management:

Scope management 15 points http://www.ofm.wa.gov/facilities

Budgeting and Cost Control Project Scheduling Project Approach:

Understanding of this project Challenges & Opportunities

25 points

Experience: Emphasis on Crime Lab design and construction experience.

Relevant Past Projects (firm) Relevant Past Projects (key team members)

25 points

Life Cycle Cost Analysis Experience 10 points Sustainable Design Experience 10 points Diverse Business Inclusion Plan (written submittal) NOT scored

Additional Considerations for Selection

Diverse Business Inclusion Plan Requirements

This submittal is a Phase 2 mandatory requirement. It is not scored, however, failure to submit will result in a firm being deemed non-responsive.

Each top-ranked firm, including diverse businesses, will be required to submit DES’ Public Works Diverse Business Inclusion Plan form.

A complete Diverse Business Inclusion Plan will be submitted to the DES Project Manager no later than one

(1) full business day prior to the scheduled interview date and time.

The Diverse Business Inclusion Plan must demonstrate in detail the specific strategies, approaches, and steps your firm will use in seeking to help meet or exceed the state’s aspirational diverse business participation goals. Achievement of the goals is encouraged.

Aspirational Goals The Governor’s Office’s aspirational goals for diverse business inclusion are:

10% Minority Owned Business certified by the Washington State Office of Minority and Women Business Enterprises

6%, Women Owned Business certified by the Washington State Office of Minority and Women Business Enterprises

5% Veteran Owned Business certified by the Washington State Department of Veterans Affairs

5% Washington Small Businesses self-identified in the Washington Electronic Business Solution https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips (WEBS).

Following final selection, the successful firm and its subconsultants must register and create an account with the DES Diversity Compliance program (B2Gnow). B2Gnow is designed to streamline and automate reporting requirements.

https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips

Firms may contact the following resources to obtain information on certified and registered diverse business firms for the inclusion of potential diverse business subconsultants:

• The Office of Minority and Women’s Business Enterprises: 866.208.1064 or 360.664.9750 or www.omwbe.wa.gov,

• For small business information: Sarah Erdmann, Public Works Business Diversity Program Manager at the Washington State Department of Enterprise Services: 360.999.7667 or sarah.erdmann@des.wa.gov,

• The Department of Veterans’ Affairs: 360.725.2169 or 360.725.2200 or www.dva.wa.gov.

Evaluation and Scoring Considerations

In evaluating each of the criteria, the Selection Committee will identify significant and minor strengths and weaknesses from the submissions. The Selection Committee will then use the following guidelines to evaluate the submissions for each Selection Criterion, based on the weighting assigned in the RFQ and any addenda. After initial scoring, the selection team will come to a consensus ranking of the Firms.

1. Definition of “strength” and “weakness”:

a. The term “strength” ultimately represents a benefit to the Project and is expected to increase the Firm’s ability to meet or exceed the Project Goals. A minor strength has a slight positive influence, and a significant strength has a considerable positive influence on the Firm’s ability to exceed the Project Goals.

b. The term “weakness” detracts from the Firm’s ability to meet the Project Goals and may result in inefficient or ineffective performance. A minor weakness has a slight negative influence, and a significant weakness has a considerable negative influence on the Firm’s ability to exceed the Project Goals.

2. Scoring:

a. Excellent (81-100 percent of points available): The Evaluative Criteria demonstrates an approach that is considered to exceed the Project Goals and the RFQ requirements and provide a consistently outstanding level of quality. To be considered Excellent, it must be determined to have significant strengths and/or a number of minor strengths and few or no appreciable weaknesses.

b. Good (61-80 percent of available points): The Evaluative Criteria demonstrates an approach that is considered to meet the RFQ in a beneficial way (providing advantages, benefits, or added value to the Project) and offers quality. To be considered Good, it must be determined to have strengths and few, if any, significant weaknesses. Minor weaknesses are offset by strengths.

c. Fair (41-60 percent of available points): The Evaluative Criteria demonstrates an approach that contains minor and/or significant weaknesses and limited appreciable strengths.

d. Deficient (0-40 percent of available points): The Evaluative Criteria demonstrates an approach that contains significant weaknesses and no appreciable strengths.

e. Non-Responsive: Does not meet the Minimum Qualifications required for evaluation. In addition, the Owner, at its sole discretion, may reject any Evaluative Criteria deemed non-responsive to any of the requirements.

Other Information

The successful most-highly qualified firm will be expected to enter upon DES’ standard Engineering and Architectural Services Agreement which follow the State of Washington Conditions of the Agreement.

http://www.omwbe.wa.gov/ mailto:sarah.erdmann@des.wa.gov http://www.dva.wa.gov/ https://www.des.wa.gov/services/facilities-and-leasing-management/construction-contractors/formsreference-documents

Level of effort and relative fees will be negotiated using the OFM Guidelines for Determining Architect/Engineer Fees for Public Works Building Projects following selection of the most-highly qualified firm.

The state reserves the right to continue with the consultant selected or has the option to conduct a new consultant selection process for future services for this project beyond those services advertised above.

The state also reserves the right to terminate negotiations with the successful most-highly qualified firm if mutual agreement is unachievable. The state may at its discretion enter into negotiations with the next highly qualified firm determined as a result of this selection process; or conduct a new selection process for the procurement of services necessary to complete this project.

Required to Register in Bonfire: All consultants responding to this request are required to register in Department of Enterprise Services’ DES Bonfire Hub at: https://deswa.bonfirehub.com/.

Encouraged to Register in WEBS: All consultants responding to this request are encouraged to register in Washington’s Electronic Business Solution Application (WEBS) at: https://fortress.wa.gov/ga/webs/.

All Statements of Qualifications and submittals shall become property of the State of Washington and are subject to public disclosure, at the conclusion of the selection process, according to the provisions of RCW

42.56 Public Records Act.

For questions specific to the project, please contact the Project Manager, Lisa Horn, 360.742.6389 or via email at lisa.horn@des.wa.gov.

For more information concerning this notice, please contact Ryan Grimes at 360.819.6937 or via email at ryan.grimes@des.wa.gov.

NO FAXED, OR E-MAILED COPIES WILL BE ACCEPTED.

https://fortress.wa.gov/ga/webs/ mailto:lisa.horn@des.wa.gov mailto:ryan.grimes@des.wa.gov