375-25_Bid_Document.pdf

ITB 375-25 Herbicides, Surfactants, Adjuvants & Tank Cleaners

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation to bid is to establish a term contract for herbicides, surfactants, adjuvants and tank cleaner products.

Section 2: Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive pursuant to O.R.C. 5513.02.

This contract shall be utilized on an as needed basis by the Department. This contract does not promise exact or estimated quantities to be purchased by the Department.

Section 3: Contract Duration

The effective duration of this agreement shall be from September 1, 2024, through August 31, 2025.

3.1 OhioBuys

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time.

ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission.

The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process. And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

Section 4: Free on Board (F.O.B.) Destination

The net unit bid price shall include delivery charges, Free on Board (F.O.B.) to any of ODOT’s twelve (12) Districts and eighty-eight (88) county destination locations in the State of Ohio, as per the enclosed map: NOTE: Purchase orders when issued, will detail specific destination points.

District 1 - Lima District 7 - Sidney District 2 - Bowling Green District 8 - Lebanon District 3 - Ashland District 9 - Chillicothe District 4 - Akron District 10 - Marietta District 5 – Jacksontown District 11 – New Philadelphia District 6 – Delaware District 12 – Garfield Heights Central Garage – Columbus (CG)

Section 5: Minimum Order Amount

No order shall be issued against this contract for less than five hundred ($500.00) dollars. The minimum dollar value of any order placed against this contract, for delivery F.O.B. destination, mailto:documents@esign.ohio.gov https://ohiopays.ohio.gov/ transportation charges prepaid, at any one time to one destination, shall be not less than five hundred ($500.00) dollars.

Section 6: Delivery

Materials must be delivered within fifteen (15) calendar days after receipt of order. The delivery location will be noted on the purchase order. Acceptance will occur upon the inspection and written confirmation by the ordering agency that the supplies delivered conform to the requirements set forth in the Contract. Unless otherwise provided in the Contract, acceptance shall be conclusive except as regards to latent defects, fraud, or such gross mistakes as amount to fraud.

6.1 Delivery Hours

All deliveries made to a Department of Transportation facility must be made between the hours of 8:00 a.m. and 2:30 p.m., Monday through Friday, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

Section 7: Purchase Orders

The awarded vendor must be able to provide materials and accept orders for the entire duration of the contract.

Section 8: Descriptive Literature

The Bidder may be requested to submit descriptive literature of products being offered. Any references that may appear in the descriptive literature that may alter the terms and conditions and specifications of the bid (i.e. F.O.B. Shipping Point or Prices Subject to Change) will not be part of any contract and will be disregarded.

Section 9: Technical Assistance

The contractors shall provide, at no additional cost to the state, sufficient technical assistance, twelve (12) month itemized ground programs (where applicable) to all state agencies, to insure proper and efficient application when using specialty grounds care products. This service is to be provided to the using agency within seven (7) to ten (10) calendar days after the request has been made by the agency.

Section 10: Scope and Classifications

10.1 Scope

These specifications cover herbicides, surfactants, adjuvants and tank cleaners’ minimum performance and material standards:

10.2 Classification

1. Materials

a. Herbicides

i. Herbicides provided through this contract must conform to the following applicable documents:

ii. Ohio Pesticide Law, Ohio Revised Code, Chapter 921.

iii. Ohio Pesticide Companies and Products List

iv. Ohio Department of Agriculture Regulations, Ohio Administrative Code

901:5-11-01 through 901:5-11-08

v. Federal Insecticide, Fungicide and Rodenticide Act, Title 7 U.S. Code

§136

b. Surfactants and Adjuvants

c. Tank Cleaners

2 Requirements

a. All bidders/contractors must have a current license, from the Ohio Dept. of Agriculture, to sell restricted pesticides.

b. Enter your Pesticide Dealer License Number on pricing page

Section 11: Additional Notes/Requirements

11.1 Manufacturers’ names, trade names, brand names or catalog numbers are used only for description and to establish a market reference of the acceptable quality sought by the state. Other brand names found to be of equal quality will be considered.

11.2 None of the above-described products are to be manufactured from reclaimed, re-refined, recycled, used, or otherwise not new ingredients. All components, elements, and ingredients of these items must be newly derived from their natural or chemical resources, and shall be “factory fresh”, which means they must be manufactured within one (1) year of their day of shipment to the agency.

11.3 The above is not to be interpreted to preclude the use of recycled steel, aluminum, paper, and plastic in the manufacture of the packaging and shipping components for the above-described products.