3520023155TradeInForm.xlsx
XLSX spreadsheet 22 KB Posted
- Contract number
- 23155
- Issued by
- New York
About this file
This document is a Trade-In Itemization Form for Group 35200, a state contract covering Firearms, Ammunition, and Less-Lethal Products. The form appears to be specifically designed for use by New York State agencies and other authorized users, providing a standardized process for trading in existing equipment when purchasing new products. The contract involves a contractor (unnamed in the document) who is responsible for processing trade-in credits for state and non-state authorized users.
The trade-in process requires authorized users to submit trade-in items within 30 days of invoice, with detailed documentation including purchase order numbers, item descriptions, serial numbers (for firearms), quantities, and unit prices. For state agencies, credits are processed through the State Financial System (SFS) and linked to the new product's purchase order. For non-state authorized users, the contractor will transmit credits or checks directly to the agency. The form provides a structured method for equipment trade-ins, ensuring proper documentation and credit application across different types of governmental and authorized purchasing entities.
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Other files
| File | Type | Posted |
|---|---|---|
| 3520023155AppendixC.pdf | ||
| 3520023155HowToUse.pdf | ||
| 3520023155a.pdf | ||
| 3520023155AppendixD.pdf | ||
| 3520023155ContractorPage.pdf | ||
| 3520023155LotsItems.xlsx | XLSX spreadsheet | |
| 3520023155p.pdf | ||
| 3520023155ra.pdf |
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Text version
Instructions
INSTRUCTIONS:
The Authorized User Shall submit trade-in items along with the Trade-In Itemization form to the Contractor within 30 days of invoice. Contractor Must verify the accuracy of all information submitted by the Authorized User in the applicable Trade-in Itemization Form.
Once the Contractor has verified the Trade-in Itemization form, the Contractor will submit credit memos or checks referencing the Purchase Order (PO) for the new Product purchased as follows:
The following are the procedures the Contractor Must follow to credit trade-ins.
State Agencies: The Contractor will access the SFS and use the appropriate SFS codes to link the credit to the Purchase Order (PO) for the new Product purchased. Please refer to Sec. XII.9.D of the New York State Guide to Financial Operations (“GFO”): https://www.osc.state.ny.us/agencies/guide/MyWebHelp/#XII/9/D.htm%3FTocPath%3DXII.%20Expenditures%7C9.%20Post-Payment%20Activities%7C_____4
Non-State Authorized Users : The Contractor will transmit to the Authorized User a credit or check along with supporting information required by the Authorized User.
Group 35200 - Firearms, Ammunition, & Less-Lethal Products
Form
TRADE-IN ITEMIZATION FORM
| CONTRACTOR INFORMATION | AGENCY INFORMATION |
| Name: | Name: |
| Address: | Address: |
| Federal ID# | CONTACT PERSON: |
| NYS Vendor ID# | Name: |
| NYS Contract Number: | Phone: |
| Email: |
| TRADE-IN INFORMATION | ||
| Purchase Order No. of new Product purchased: | Date of Trade-in | |
| (Product sent to Contractor) | Description of Item (include # of magazines, if applicable) | Serial # |
| (Must be provided for Firearms) | Quantity | Unit Price for Trade-in Item |
Credit Total
&"Arial,Regular"&10GROUP 35200 - Firearms, Ammunition, & Less-Lethal Products &"Times New Roman,Regular"Page &P of &N
File details come from the government source that posted it. Updated .