36F79720D0042-009.pdf

VHAPM Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

VHAPM Part 808.405-6 Limiting Sources Page 1 of 5 Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C260-20-AP-2811

(1) Contracting Activity: Department of Veterans Affairs, Regional Procurement Office West, Network Contracting Office 20 on behalf of Seattle VA Medical Center. 2237: 663-20-3-219- 0125.

(2) Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). Seattle VAMC has an urgent need for Philips Patient Monitors to support increased patient load as a result of the COVID 19 pandemic.

Order against: FSS Contract Number: 36F79720D0042

Name of Proposed Contractor: Philips North America, LLC

Street Address: 3000 Minuteman Rd MS 0077

City, State, Zip: Andover, MA 018010-1032

Phone: 425-247-5369

(3) Description of Supplies or Services:

The estimated value of the proposed action is $2,003,044.61

Bedside patient monitors are to be used in intensive care, acute care (e.g. telemetry), and other clinical areas where continuous patient vital sign monitoring is needed for the COVID patient surge. Central station monitors are used to capture data from multiple patients, send this data on to the Electronic Health Record (EHR), and alarm where appropriate.

This hardware, software and associated systems upgrades are in support of several physiologic monitoring features that are required or recommended for optimal patient care and record keeping in association with connecting these systems to the new Cerner EHR in the ICU, OR, and acute care areas of the VISN 20 hospitals. This project also includes replacing Philips physiologic monitoring systems that are at the end of their useful life. The following are a few examples of the features and functions that are required or recommended for optimal physiologic monitoring in a Cerner EHR connected environment that are included in this procurement:

VHAPM Part 808.405-6 Limiting Sources Page 2 of 5 Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020

a. Adding central stations (Surveillance and Overview) at all 3 wards for hospital pandemic readiness which provides improved clinical views of the patient condition from within-the-unit and virtually any connected or wireless capable location. Also provides improved alarm management to increase emphasis on actionable alarms and reduce alarm fatigue.

b. MX800 and MX550 portable/bedside monitors improving clinician workflow and patient care with improved bedside connectivity for HL-7 connections to non-Philips products (e.g. Anesthesia machines)

Nomen Cost

Central Station Items $421,754.00 Intellivue MX800 $498,321.00 Intellivue MX550 $225,123.00 Intellivue X3 $592,003.00 Intellivue Microstream Ext $159,348.61 System Configuration/Install/labor

$106,495.00

Total $2,003,044.61

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service:

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays: COVID 19 Response.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination: Due to the urgent nature of the request (COVID 19 Preparedness), the only company that can provide the hardware and software to upgrade all of the Philips monitoring systems, in the facility, is Philips Healthcare. No other company manufactures the hardware and develops the software for these systems. With the huge installed base of Philips monitoring systems in VISN20 only Philips can provide the critical equipment at VA Puget Sound in the timeline required without impact to clinical workflow. This procurement is required for operational readiness in preparation for

COVID-19.

The National Acquisition Center competed the overarching FSS contract, therefore competition and subsequent award presumes best value at a fair and reasonable cost. Additional discounts were requested, as per FAR 8.405-4, but none were provided. No shipping charges apply as this is FOB Destination. As a result, the Contracting Officer has determined that the anticipated cost will be fair and reasonable and represents the overall best value to the Government.

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(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted: There are SDVOSBs that could provide however, there is no waiver for the SBA Non-Manufacturer’s Rule (NMR). As such, the manufacturer Philip is the only source for these items.

(7) Any Other Facts Supporting the Justification: Due to the urgency of the requirement, preliminary HCA approval was obtained on April 10, 2020 and the order was completed on the same date.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: If the facility determines that a new system is required, then the market will be surveyed to determine if there are any other sources who could fulfill the requirement.

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Travis Spears Assistant Director, EMS Seattle VA Medical Center

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Robert Hamilton Contracting Officer Network Contracting Office 20 (NCO 20)

Robert W. Hamilton 902204

Digitally signed by Robert W.

Hamilton 902204 Date: 2020.04.16 14:24:16 -07'00'

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b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $700K):

I certify the justification meets requirements for other than full and open competition.

S. Dale Allen Director of Contracting Network Contracting Office 20 (NCO 20)

HIGHER LEVEL APPROVAL (Required for orders over $700,000):

c. VHA RPO HCA Review and Approval (over $700,000 to $68 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Curtis M. Jordon Executive Director, Regional Procurement Office West Head of Contracting Activity (HCA)

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d. Senior Procurement Executive Approval (over $68 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition.

Angela Billups, Ph.D. DATE Deputy Assistant Secretary Office of Acquisition and Logistics Senior Procurement Executive (SPE)