36E77619R0074-001.docx

SUPPLEMENT B

Project SCOPE OF WORK:

Architect-Engineer(A/E) services are required for Pre-Design activities, preparation of Schematic Design, Design Development Documents, Construction Documents, Cost Estimates, and As-Built drawings for: Request for Proposal (RFP) for 100% For Construction Documents and Specifications for: 589-017, Construct Inpatient Medicine Bed Addition Design Timeframe:

A/E shall deliver final construction documents No Later Than (NLT) 10 months after the Award/Notice to Proceed Letter.

Construction Budget/Design Limitation:

$13,983,000 total USD. A/E shall also be required to incorporate bid items into the bid documents that shall allow for a 10% budget reduction.

General Statement:

This project shall construct a 6,500 square foot addition and renovate 10,850 sqft in building 1 on the 3rd floor to build an inpatient private bedroom acute medicine unit. 2 elevators shall also be built with this project from floors 1-8 for patient transport and sized for increasing sizes of patient beds. This unit shall replace an existing unit that has 24 semi-private beds with a new unit that has 20 patient private beds. The reduction in beds shall right size the number of medicine beds and provide patient privacy and proper isolation rooms for contact precaution patients.

Bed tower Addition Requirements and Design Intent Absolutes

· New sq. ft. – 6,500

· Renovation sq. ft. – 10,850

· 20 patient private beds

· 2 bariatric

· 2 isolation

· 16 standards

· All bedrooms must have a window, windows should be enlarged to provide unobstructed view

· 2 elevators that shall accommodate large patient beds

· Elevators would be for staff and patient transport, not visitors/vets for outpatient visits

· Elevators shall go from 1-8th floors

· Provides direct access to radiology, future 4th floor inpatient addition, 5th floor inpatient unit, and 8th floor inpatient unit (other floors obviously included but not as pertinent as those listed)

· A/E shall review if elevators can go to basement or not (food and nutrition).

· Connecting climate-controlled corridor from parking garage entrance/exit by Freedom tower entrance to the OEF/OIF addition with badge access doors into Freedom for staff

· Reduces foot traffic through silver clinic

· Consolidated/centralized nurse’s station

· Ancillary rooms should be centered around nurse’s station

· Med room

· Utility/storage room

· MUST meet eight (8) foot corridor egress without staff and equipment in the way

· Future expansion

· Building shall be capable of supporting additions to the 5th floor

· Connect to mechanical room in the basement

· A/E must provide detailed Furniture, Fixtures and Equipment (FF&E) in design on floor plans Energy Usage:

The A/E shall design using the VA Sustainable Design Guide and Energy Star targets to reduce projected energy costs by 30 percent from the minimum standard set by ASHRAE 90.1-2013. This standard provides minimum energy-efficient requirements for the design, construction, and a plan for operation and maintenance of; new buildings and their systems, new portions of buildings and their systems, new systems and equipment in existing buildings, and new equipment or building systems specifically identified in the standard that are part of industrial or manufacturing processes.

Water Usage:

The design shall contribute to the Decrease Water Usage goal of 2% annually using low volume urinals, reduced flow faucets, and low volume toilets.

Sustainable Design:

Follow VA Program Guide PG-18-15 Volume C, LEED-EB OR LEED-NC, commissioning, and other applicable guidelines to design the project to meet goals of patient safety, patient and staff comfort, workflow efficiency, and energy efficiency.

The design shall meet LEED Silver criteria; however, the project shall not be certified.

Accessible Design The design shall be designed to ensure access to the handicapped and disabled. All facilities which are open to the public, to limited segments of the public, visited by the public in the conduct of normal business, or those which hire or have the capacity to hire civilian personnel, shall be designed and constructed to be accessible to the handicapped. Design and construction must comply with Architectural Barriers Act Accessibility Standard (ABAAS) for Federal Facilities and PG-18-13 VA Barrier Free Design Standard, whichever is most stringent.

Infection Control The design shall clearly define and meet “Infection Control Barrier” criteria. The design shall be in accordance with the AIA Guidelines for Design and Construction of Hospital and Health Care Facilities and address; the impact of demolition, renovation including walls and ceiling, electrical, mechanical, equipment and equipment support installation, and new construction.

HIPAA

The design shall accommodate compliance with current HIPAA requirements.

Complete and Functional:

The design shall document a complete and functional project for the intended use. Provide any additional design criteria necessary for project development (supporting calculations, equipment guide list, Design and Construction Procedures, design manuals, signage design, etc.).

Integrated Project Team (IPT):

The A/E shall consult with the VA Integrated Project Team (IPT) in development of design and construction documents. The IPT and the A/E shall determine design choices based on incorporating commercial and/or VA standards into the design. The VA Memorandum of Agreement, the approved SEPS Program for Design program, and Statement of Work shall identify design parameters for preparing the documents.

Each project development phase deliverable meeting is an interactive process with the IPT and the A/E firm meeting formally and informally at the KC VAMC to discuss the project design and related issues.

The Architectural Engineering firm shall predicate each Design Phase (Pre-Design, Schematic Design, Design Development, and Construction Documents) on the final IPT approved documents of the preceding phase.

The Contractor shall get approval from the Contracting Officer and the Contracting Officer Representative before any key personnel changes within the Contractor’s Team A/E Services Requested Surveying:

Services are required under VA Form 10-6298 Part II.

Geotechnical Testing and Reporting:

Services are required under VA Form 10-6298 Part II.

Civil Engineering Services are required under VA Form 10-6298 Part I and Part II.

Architect Surveying services are required under VA Form 10-6298 Part I and Part II.

Certified Industrial Hygienist Services are required under VA Form 10-6298 Part I and Part II.

Interior Design Services are required under VA Form 10-6298 Part I and Part II.

Mechanical Engineering Services are required under VA Form 10-6298 Part I and Part II.

Electrical Engineering Services are required under VA Form 10-6298 Part I and Part II.

Plumbing Engineering Services are required under VA Form 10-6298 Part I and Part II.

Fire Protection Engineering Services are required under VA Form 10-6298 Part I and Part II.

1. Physical Security specialist Services are required under VA Form 10-6298 Part I and Part II.

2. Life Safety Consultant Services are required under VA Form 10-6298 Part I and Part II.

DESIGN FUNDING LIMITATION

In accordance with 52.236-22, Design within Funding Limitation (APR 1984), the estimated construction contract price for this project is $13,983,000, including any contingency.

Project funding limitations are inclusive of all design service expenditures, surveys, testing, reports, construction and any modifications to design and construction contracts.

The A/E should consider the project location, complexity, anticipated pool of bidders, solicitation schedule, and other unique project requirements that affect the project budget when assembling Cost Estimates.

The A/E shall immediately notify the Contracting Officer, in writing, if established cost limitations appear to be inadequate to accomplish the project scope.

The A/E is liable for redesign and other damages to the government for failing to meet funding limitations.

The A/E shall use the categories, values, and costs contained in the contracted proposal for design to prepare a Schedule of Values for use in calculating progress and to value interim payments during the life of this task order amendment.

Architect-Engineer responsibilities A/E Authority:

The Government is the sole authority for interpretation of Construction Documents and Specifications and enforcement of the Construction Contract. The A/E may not make changes to the construction contract documents or direct the contractor to alter the work by meeting minutes, directive, request for information, shop drawing submittals, or other communication unless directed in writing by the Contracting Officer.

Completeness of Documents and Coordination of Disciplines:

Designs, drawings and specifications must accurately describe a complete stand-alone project that can be activated according to its intended function upon completion. The A/E shall be responsible for the professional quality, technical accuracy and coordination of the project design, including the project drawings and specifications, and other services furnished under the A/E contract. The documents must be technically accurate in every respect and fully coordinated and constructible among all A/E disciplines. Systems must be engineered as a whole and coordinated to perform optimally within the existing campus infrastructure. Documents must be adequately and correctly detailed for accurate bidding and construction. The A/E shall, without additional compensation, correct or revise errors or deficiencies in the project design, including the project drawings and specifications, and other services furnished under the A/E contract.

Design errors or omissions, which result in damages or extra cost to the Government, shall be evaluated for potential A/E financial liability. If the Government determines that the A/E is financially liable for a design deficiency, the A/E shall be so advised by official correspondence. The Department of Veterans Affairs actively pursues reimbursement of costs incurred by the Government as a result of the A/E’s errors and/or negligent performance. The preferred method of settlement of A/E financial liability is for the A/E to negotiate directly with the Contractor. Where the A/E cannot reach an agreement with the Construction Contractor or if the A/E declines to negotiate, The Department of Veterans Affairs shall arrange settlement directly with the Contractor and shall bill the A/E.

Deductive Alternates:

In accordance with VHA Handbook 1002.02 and “Updated Construction Guidance and Expectations” Memorandum dated September 12, 2016, the A/E shall identify and document a minimum of 10% deductive alternates. In no case shall the total construction cost estimate exceed the approved budget and the base cost shall be adjusted accordingly.

Each alternate must be designed as a complete stand-alone project and fully coordinate all building systems.

Documentation of alternates must be executed in such a way that subsequent alteration of “Solicitation for Construction Proposal Documents” in the creation of “For Construction Documents” does not alter the Construction Contract.

Architect-Engineer (A/E) Fee Limitations:

A/E fees shall be structured and in accordance with FAR 15.903(d)(1)(ii) and VAAR 836.606-73. Services requested and include in VA Form 10-6298 Part I shall not exceed fee limitations.

The A/E shall produce all documents, including drawings, specifications, calculations, and estimates in accordance with professional architectural/engineering practices, VA Design Criteria and this document and associated attachments. Documents submitted shall meet or exceed the requirements of this document.

Each architectural and engineering discipline shall have a copy of their respective VA design manual, National CAD Standard (NCS), VA Design Details, Design and Construction Procedures, and VHA National CAD Application Guide. The A/E is responsible for obtaining and distributing all material to consultants.

The A/E shall coordinate all project activities through the Contracting Officer’s Representative (COR) and the Contracting Officer (CO). With mutual consent of the COR and the Contracting Officer, the A/E shall hold meetings at KC VAMC with the COR and the Integrated Project Team (IPT) to discuss the design and related issues and shall continue to continue to develop design and address needs and concerns via rough sketch studies, and other means of communication such as email and telephone, with the purpose of finalizing a specific design.

Meetings:

The project COR and/or CO shall conduct all meetings with the assistance of a designated lead member of the A/E team. The A/E should prepare a meeting agenda and submit it for review by the COR prior to the meeting. Upon approval of the agenda items, the A/E shall distribute the agenda or coordinate with the COR for distribution and electronic meeting scheduling. Meeting agenda must include:

· The project name and VA project number.

· The date and time of the meeting.

· The location of the meeting.

· Teleconference information for attendees that cannot be physically present. Teleconferencing may be setup through the A/E’s internal conferencing system or coordinated with the COR for use of the Government VANTS and/or Skype teleconferencing system. The A/E may not include cost of teleconferencing in their proposal for either Part I or Part II services.

· Previous meetings’ past action items, associated responsible party, date item was initiated, expected completion date and status/notes or date closed

The A/E is responsible for documenting meeting minutes and distributing meeting minutes for conferences, teleconferences, review sessions, progress meetings within three (3) days after the event. Meeting Minutes must document:

· The project name and VA project number.

· The date of the meeting.

· The date of issue for the Meeting Minutes.

· The list of attendees with names, represented organization and email.

· A distribution list including names, organization and email of recipients.

· Outstanding action items from previous meetings with associated responsible party, date item was initiated, expected completion date and status.

· New action items generated by the meet with associated responsible party, date item was initiated, expected completion date and status/notes.

Meetings for Schematic Design and Design Development with the Project Manager and IPT shall be presented in a forum allowing all members of the team can easily view the drawings, participate in discussion and unify the team’s comments into a single focus. The A/E shall coordinate with the COR for appropriate conference space at the KC VAMC. The A/E is to provide any needed audio-visual equipment needed for presentation. KC VAMC policies do not allow non-VA equipment such as laptops, tablet computers, USB drives, external hard drives or other devices that may present a security risk to Government systems.

A/E Coordination Meetings:

Conduct coordination meetings internal to the A/E team between all technical disciplines before submitting material for each milestone. Review and provide minutes of these internal meetings to the COR. Meeting minutes shall be distributed to the COR via email within three (3) business days.

Construction Proposal Evaluation:

During the Construction Proposal evaluation (both Cost Evaluation and Technical Evaluation), the A/E shall not serve on the KC VAMC Evaluation Board. However, at the direction of the Contracting Officer, the A/E shall provide information to the board for use in its evaluation process, assist in review of submissions for adherence to the Construction Documents to the extent determined on a project specific process, and prepare and issue amendments to potential offerors during the Bid process.

Electronic File Management:

The A/E shall maintain, manage and utilize a secure electronic file management system for archiving and transmitting project related documents, files, drawings and specification to the KC VAMC through award of construction contract. Provide access to the KC VAMC Contracting Officer and the COR or other KC VAMC representative as directed by the Contracting Officer. All interim work product, deliverables and shall remain active on the system for the duration of the A/E contract. The A/E’s system shall be reviewed by Office of Information and Technology (OIT) in accordance with VA Directive 6500 to evaluate and identify security risks prior to approval for use by KC VAMC. The A/E proposal should include a description of the proposed electronic file management system. Systems for A/E’s consideration may include:

· Submittal Exchange

· Newforma

· Primavera

· Procore

· MySmartPlans

· A/E Hosted FTP Site

The A/E is not responsible for hosting project related documents generated after award of the construction contract. The successful contractor shall assume responsibility of electronic file management during construction period services for electronic file hosting.

Miscellaneous:

The A/E shall investigate the impact of infection control and maintaining hospital mitigation of air quality requirements, vibration, and noise pollution.

Develop and submit a design that is clearly defined, meets the “Infection Control Barrier” criteria, and the overall solution for the primary areas of the construction project using marked-up plans. The design shall be in accordance with the AIA Guidelines for Design and Construction of Hospital and Health Care Facilities and address; the impact of demolition, renovation including walls and ceiling, electrical, mechanical, equipment and equipment support installation, and new construction.

The A/E shall design an energy/water efficient project that is life cycle cost effective for new and/or renovated space. The A/E shall be familiar with all Government energy policies and directives.

The A/E shall use and implement the Sustainable Design & Energy Reduction manual for each design. The A/E shall design to LEED Silver/Silver equivalency. The A/E shall optimize the energy performance by establishing a whole building performance target; designing to earn Energy Star targets and reducing the energy cost budget by 30 percent from ASHRAE, Standard 90.1-2013.

Promotion of Full and Open Competition:

A/E agrees to assure specifications are not restrictive. Specifications shall be performance based when possible. Kansas City VAMC Master Specs when available. VA Master Specs shall be used for all others.

If an occasion arises that use of a brand name is necessary, the A/E shall provide a justification including:

· Why that brand must be used or why a specification cannot be written (Proprietary design, etc.)

· The criteria of alternate items must be met to be considered equal.

In the event it is necessary to pre-qualify major components, the A/E shall advise the Project Manager and the Contracting Officer of such, so that the necessary action can be taken to establish a Qualified Products List.

d. In addition to requirements of the special provisions, a certification shall be provided stating the solicitation is not restrictive; it has been written to provide full and open competition; and shall list at least three manufacturers who can supply major components or systems of the project.

QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

In an effort to reduce construction change orders due to design errors and omissions, the Office of Facilities Management has initiated a Quality Assurance/Quality Control program. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. Use of industry recognized systems for quality control such as RediCheck is encouraged. The requirements are as follows:

With the Fee Proposal:

The A/E shall provide an outline of the quality control program that shall be used during the design process, along with its associated fee.

Two (2) Weeks after the NTP (Contract Award):

The A/E shall submit a detailed QA/QC Plan, describing each step that shall be taken during the development of the various phases of design.

Qualified Reviewer:

Qualified persons other than those preparing the documents shall make reviews. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

With the 100% Submittal:

The A/E shall submit the completed QA/QC Plan, along with the electronic copies of all latest marked-up documents (drawings, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

At each review phase, the KC VAMC’s COR, technical reviewer, a value-engineering consultant, or a construction manager shall perform a value engineering review.

Architect-Engineer Work Results Refer to VA PG-18-15 Minimum Requirements for A/E Submissions for detailed submission requirements not specified or specifically excluded in this Supplement B.

Pre-Design:

Pre-Design is included in the A/E’s basic services under AE Fee Proposal Form 10-6298 Part II.

Geotechnical Site Investigation and Reports Site Survey Building Survey Staff Interviews Preliminary Program for Design Existing Conditions Documentation Schematic Design:

Schematic Design is included in the A/E’s basic services AE Fee Proposal Form 10-6298 Part II. Refer to VA PG-18-15 Minimum Requirements for A/E Submissions for detailed submission requirements not specified below.

The A/E shall prepare a manual of compiled Basis of Design product cut sheets for review. Organize the manual according to product MasterFormat 2004 (MF04) categories. Identify locations where products shall be used on relevant plans, elevations and/or sections.

The A/E shall prepare and present a minimum of three (3) schematic design options demonstrating distinct approaches meeting the projects objectives and functional programmatic requirements for review by the Integrated Project Team (IPT).

The A/E shall provide narrative descriptions of building structural, mechanical, electrical and plumbing systems describing the benefits and limitations of each system.

The A/E shall provide options for phasing work illustrated in the schematic design options. Phasing plans should include both the area of construction as well as adjacent areas affected by construction, changes to circulation, pedestrian access, traffic flow and infrastructure.

The A/E shall provide a detailed building program of building gross and net areas based on BOMA area measurement standards.

The A/E shall provide a preliminary life safety approach.

Design Development:

Design Development is included in the A/E’s basic services under AE Fee Proposal Form 08-6298 Part I. Refer to VA PG-18-15 Minimum Requirements for A/E Submissions for detailed submission requirements not specified below.

The A/E should meet with the Contracting Officer’s Representative Choose an item. for project progress reviews. Reviews shall be held at the KC VAMC.

Project Phasing and Construction Sequencing:

During the design development phase, the A/E shall work with the KC VAMC to develop and document proposed phasing and sequencing of the work. Planning should be comprehensive and include areas and impacts outside the immediate project boundaries. The A/E should investigate and plan for the impact of infection control and maintaining hospital mitigation of air quality requirements, vibration, and noise pollution and interim life safety.

Construction Documents:

Construction Documents are included in the A/E’s basic services under AE Fee Proposal Form 08-6298 Part I. Refer to VA PG-18-15 Minimum Requirements for A/E Submissions for detailed submission requirements not specified below.

The A/E should meet with the Contracting Officer’s Representative Choose an item. for project progress reviews. Reviews shall be held at the KC VAMC.

Drawings and specifications shall be titled “Construction Documents (95% Review – Not for Construction)” Solicitation for Construction Proposal Documents Solicitation for Construction Proposal Documents are included in the A/E’s basic services AE Fee Proposal Form 08-6298 Part I. Refer to VA PG-18-15 Minimum Requirements for A/E Submissions for detailed submission requirements not specified below.

Drawings:

Specifications:

Bidding and Negotiation:

Bidding and Negotiation activities are included in the A/E’s basic services AE Fee Proposal Form 08-6298 Part I.

For Construction Documents:

For Construction Documents are included in the A/E’s basic services AE Fee Proposal Form 08-6298 Part I.

Construction Period Services:

For Construction Period Services are included in the A/E’s basic services AE Fee Proposal Form 08-6298 Part II.

Submittal Review and Approval Request for Information Contract Modifications Punch List Project Closeout As-Built Drawings A/E firm shall provide a clause in the specifications indicating the method by which a contractor shall provide information to the A/E allowing the A/E to provide as-built drawings upon completion of construction. As-built drawings shall not only cover work involved in the construction but shall also cover existing adjacent areas as defined within the scope of the preliminary survey.

· Contractors and architect should use all needed drawing from the VA drawing files for design. Rather than continuing to add new drawings to our filing system however, the VA requires that new drawing be incorporated into this base set of drawings. The contractors and architects shall accomplish this by taking the base drawings (See the Engineering Department for a complete listing) and adding their changes to these drawings.

· If the drawings already exist on AutoCAD then the contractor/architect shall modify the base drawing and add their changes to the drawings such that only one drawing shall result. If the existing drawings DO NOT exist already on AutoCAD then the Contractor shall put their drawings on AutoCAD so as to match up with paper drawings.

· AutoCAD changes should place all different disciplines on the separate layer and be to same scale. Layers should match the existing layers on the particular AutoCAD drawing used. If there is no AutoCAD drawing, then layers should match those used on the drawings.

Commissioning Commissioning of design and construction of both new and renovated space is required. See VA commissioning manual on the TIL.

Additional Services:

If additional services are necessary by consultants, submit criteria for the work to be performed to the to PCAC Contracting Officer as soon as possible. Upon review and approval of the criteria, submit proposals and qualifications of at least three qualified firms being considered for the work in accordance with the contract procedures of the contract, together with a proposal from the recommended firm and a brief justification for its selection, for KC VAMC approval. A/E should submit survey information for the Schematic Review.

· Surveys

· Utility Location

· Soil Borings

· Asbestos Surveys

· Water Flow Testing

· Lead Surveys Special Instructions:

This project shall be coordinated with other ongoing/in-process projects and their security components in order to eliminate duplication of effort and provide an overall cohesive, efficient, comprehensive security program. Duplication of effort or project cross contamination of effort is not authorized.

This project shall not address structural issues such as building hardening, or progressive collapse. It shall primarily deal standoff distances, etc. and those issues outlined above.

CERTIFIED INDUSTRIAL HYGIENE SERVICES:

Certified Industrial Hygiene (C.I.H.) Tasks for the work scope described in Section 1 SCOPE OF WORK above for Asbestos, Lead and/or Mold Abatement are not included in this work order amendment.

Architect/Engineer: Determine if asbestos, lead paint and/or mold is present. If found, design a method for abating all asbestos, lead paint and/or mold within the construction limits of this project.

Determine locations of asbestos and/or lead presence and or contamination, working with the C.I.H. to uncover and assess all areas.

For mold, determine entry point of water infiltration and water and moisture damage.

For asbestos and/or lead materials present, determine the extent of abatement required within the construction limits of the project.

Review the C.I.H. report.

Produce a written report compiling all necessary information.

Demolition and Removal:

Remove only the part of the structure required to abate asbestos and/or lead presence and/or contamination, and area damaged by mold.

Remove all asbestos, lead paint and/or mold present within the construction limits of this project from, including but not exclusive to, the existing walls, above ceilings or in the floor coverings as needed before installing the new work specified for the project area of the building.

The VA shall provide a current Asbestos Survey containing, type, location, and condition of all known Asbestos Containing Material.

The A/E shall retain a qualified Industrial Hygienist to perform the following work:

Conduct a site visit and perform viable air sampling for asbestos, lead paint and/or mold spore concentrations. Collect samples throughout the existing area within the construction limits of this project under the direction of the Project Engineer. Trained personnel under the direction of a licensed Certified Industrial Hygienist and/or Board-Certified Microbial Consultant shall perform sampling activities.

Perform a limited assessment of the existing area within the construction limits of this project with the goal of identifying areas contaminated with asbestos and/or lead paint, and moisture sources and proliferation of mold growth. Trained personnel under the direction of a licensed Certified Industrial Hygienist and/or Board-Certified Microbial Consultant shall perform fieldwork.

Prepare a written report detailing sample locations, laboratory analysis and results, and professional recommendations.

All work shall comply with all applicable laws, regulations and procedures published or issued by federal, state, and local regulatory agencies for the abatement and control of hazardous materials.

Building Information Management (BIM) and 3D Modeling Requirements:

Building Information Management (BIM) and 3D modeling is required of all disciplines during all phases of design and production of construction drawings. The A/E shall identify all software, software versions, and file formats to be used in their proposal.

Kansas City VA Medical Center requires a BIM Management Plan (BMP) developed to provide a master information/data management plan and assignment of roles and responsibilities for model creation and data integration at project initiation. The BMP shall align the project acquisition strategy needs and requirements with the Program for Design (PFD), VA technical standards, team member skills, construction industry capability, and technology maturity. Through this process, the team members and VA project management shall jointly agree on how, when, why, to what level, and for which project outcomes BIM shall be used. http://www.cfm.va.gov/til/bim/BIMGuide/ .

Clash Avoidance It is the Design/Construction Team's responsibility to conduct and manage an adequate and thorough Clash Avoidance process so that all major interferences between building components shall have been detected and resolved before construction. It shall be the goal of the A/E Teams to reduce the number of changes during construction due to major building interferences to zero.

Coordination software shall be used for assembling the various design models to electronically identify, collectively coordinate resolutions, and track and publish interference reports between all disciplines. The technical disciplines shall be responsible for updating their models to reflect the coordinated resolution.

The team shall review the model and Clash Reports in coordination meetings on a regular as-needed basis throughout the design phases until all spatial and system coordination issues have been resolved.

Clash Detection Reporting The A/E shall provide and review clash detection reports with the project COR.

Submittal Standards and Formats:

Reports and Drawings:

All necessary reports, specifications, and other documents shall be compatible with Microsoft Word (.doc,.docx .docm), Excel (.xlxs, .xlxm), PowerPoint (.ppt, pptx), and Project (.mpp) file formats. All drawings shall be delivered in DWG 2017 (AC 1027) file format in compliance with VA Standard and Details, (PG-18-4).

PDF Archive Files:

Submit all reports, drawings and specifications in PDF file format in addition to the native file formats used in the production of design documents. All PDF files and pages must be oriented to read normally when viewed by Adobe Acrobat or Acrobat Pro on screen. Submittals with rotated or upside-down page orientations shall be considered incomplete and rejected.

PDF drawing sets must be delivered both as a complete, combined, multi-page PDF files and as individual PDF sheets. The multi-page PDF set should be named according to the deliverable submission it represents. Individual PDF sheets should be named based on the sheet numbering system and the drawing title and follow naming guidelines in compliance with VA Standard Details and CAD Standards (PG-18-4).

Specifications shall be delivered as a single multi-page PDF with searchable text.

While combined, multi-page PDF files are preferred, some Government systems may restrict file size and it could be necessary to break large multi-page PDF files into chapters. The A/E shall coordinate with the project COR and/or CO to meet upload and file size limitations.

BIM Data:

Models and associated BIM data shall be delivered in native file format used in production by the A/E. Kansas City VA Medical Center’s current BIM platform is Autodesk Revit 2017.1. Other versions of Autodesk Revit should not be used without prior consent of the COR and/or the CO.

Deliverable Media:

One set each of DVD-ROM computer disks containing all documents & drawings shall be required with each incremental submission of Schematic and Design Documents. One set each of DVD-ROM computer disks containing all reports, specifications, design calculations, documents and drawings (DWG 2017, RVT 2017.1 and PDF file format versions) shall be required for the final submission of Construction Documents. All necessary reports, cost estimates and other documents shall be prepared in accordance with all applicable portions of the A/E Submission Instructions, Program Guide PG-18-15, Volume C.

Project DELIVERABLES:

Distribution of A/E Material to the KC VAMC. All drawings shall be based on government furnished drawings and all inaccuracies shall be corrected.

Pre-Design & Site Studies (10%) Geotechnical Report:

One (1) printed and bound full size copy.

Electronic file in native Microsoft Word and/or Excel formats.

Electronic multi-page PDF file with engineer of record seal and signature.

Site Survey:

One (1) printed and bound full size copy.

Electronic file in native DWG and RVT file format.

Electronic multi-page PDF file with engineer of record seal and signature.

Site Utility Location Plan:

One (1) printed and bound full size copy.

Electronic file(s) in native DWG and RVT file format.

Electronic multi-page PDF file.

Building Program for Design One (1) printed and bound full size copy.

Electronic file(s) in native DWG and RVT file format.

Electronic multi-page PDF file.

Schematic Design (35%) Construction Cost Estimate:

One (1) printed and bound full size copy.

Electronic file in native DWG and RVT file format.

Electronic multi-page PDF file.

Narratives, Analyses, Studies, Calculations, and Data:

One (1) printed and bound full size copy.

Electronic file in native DWG and RVT file format.

Electronic multi-page PDF file.

Drawings:

One (1) printed and bound full size copy.

Electronic file in native DWG and RVT file format.

Electronic multi-page PDF file Specifications:

List of VA Master and A/E Produced Specification Sections Basis of Design Product Cut Sheet Binder in multi-page PDF file format.

Design Development (50%) Construction Cost Estimate One (1) printed and bound full size copy.

Electronic file in native Microsoft Excel file format.

Electronic multi-page PDF file.

Narratives, Analyses, Studies, Calculations, and Data:

One (1) printed and bound full size copy.

Electronic file in native DWG and RVT file format.

Electronic multi-page PDF file Drawings One (1) printed and bound full size copy.

Electronic file in native DWG and RVT file format.

Electronic multi-page PDF file Specifications:

A/E produced project specific specifications.

Basis of Design Product Cut Sheet Binder in Design Development (75%) Construction Cost Estimate One (1) printed and bound full size copy.

Electronic file in native DWG and RVT file format.

Electronic multi-page PDF file Narratives, Analyses, Studies, Calculations, Data, and Drawings One (1) printed and bound full size copy.

Electronic file in native DWG and RVT file format.

Electronic multi-page PDF file Specifications:

Basis of Design Product Cut Sheet Binder Finish Board and Samples Deliver finish board and samples of materials used on both the interior and exterior of the project.

Construction Documents (95%) Construction documents and specifications shall be titled “Construction Documents (95% Review – Not for Construction)”.

Construction Cost Estimate:

Deliver one (1) printed and bound full size copy.

Deliver electronic file in native Microsoft Excel file format.

Deliver electronic multi-page PDF file.

Narratives, Analyses, Studies, Calculations, and Data:

Deliver one (1) printed and bound full size copy of each narrative, analyses, study, calculations, or data set.

Deliver electronic multi-page PDF file of each narrative, analyses, study, calculation, or data set.

Deliver on (1) printed and bound copy of structural calculations.

Deliver electronic multi-page PDF file of structural calculations.

Drawings:

Deliver two (2) full size printed copy of drawings for review.

Deliver two (2) half size printed copies of drawings for review.

Deliver electronic multi-page PDF file using the project name and submission as the file name. All pages should be oriented to read properly on the screen.

Deliver one electronic PDF file for each sheet of the Construction Document set. Name each file using both the sheet number and the drawing tile. All pages should be oriented to read properly on the screen.

Deliver electronic files in native DWG and RVT file format following PG-18-4 VA Standard Details and CAD Standards.

Specifications:

Deliver one (1) printed and bound copy of the Construction Document specifications for review.

Deliver electronic multi-page PDF with searchable text.

Finish Board and Samples Deliver finish board and samples of materials used on both the interior and exterior of the project. All materials should be clearly labeled with manufacture’s name, manufacture’s color and style identification names and or numbers, location of use within the project and associated specification section.

The A/E should photograph the sample board for their own records and provide photos in JPEG format to the KC VAMC. Original samples shall remain property of KC VAMC and shall not be returned and used for reference during construction.

Solicitation for Construction Proposal Documents (100%) Solicitation documents and specifications shall be titled “Solicitation For Construction Documents (100%)”.

Construction Cost Estimate:

Deliver one (1) printed and bound full size copy.

Deliver electronic file in native Microsoft Excel file format.

Deliver electronic multi-page PDF file.

Narratives, Analyses, Studies, Calculations, and Data:

Deliver one (1) printed and bound full size copy of each narrative, analyses, study, calculations, or data set. Each document should bear the seal and signature of the Registered A/E of Record.

Deliver electronic multi-page PDF file of each narrative, analyses, study, calculation, or data set.

Deliver on (1) printed and bound copy of structural calculations bearing the seal and signature of the Registered Engineer of Record.

Deliver electronic multi-page PDF file of structural calculations bearing a copy of the seal and signature of the Engineer of Record.

Drawings:

The title sheet of the project shall contain a signature block for the Integrated Project Team (IPT) signatures. The COR shall provide the A//E with a list of IPT members.

Deliver two (2) full size printed copy of drawings for review.

Deliver two (2) half size printed copies of drawings for review.

Deliver electronic multi-page PDF file using the project name and submission as the file name.

Deliver one electronic PDF file for each sheet of the Construction Document set. Name each file using both the sheet number and the drawing tile. All pages should be oriented to read properly on the screen.

Deliver electronic files in native DWG file format following PG-18-4 VA Standard Details and CAD Standards.

Specifications:

Deliver one (1) printed and bound copy of the Solicitation specifications solicitation and bidding. The specifications shall include a page inside the cover bearing the seal and signature of each A/E of record. The specifications shall also include pages inside the cover for signatures of the Integrated Project Team (IPT).

Deliver electronic multi-page PDF with searchable text. Due to Government system limitations on file size it may be also necessary to break the multi-page PDF into multiple sections for posting. Coordinate with the CO and COR for size limitations and requirements.

Submittal Register Deliver one (1) printed and bound copy of the project submittal register.

Deliver Microsoft Excel format submittal register.

Drawing List Deliver one (1) printed copy of the project drawing list.

Deliver Microsoft Excel format drawing list.

Bidding and Negotiation Request for Information (RFI) Responses The A/E shall maintain an RFI log during RFI log in format.

For Construction Documents (100%) The For Construction Documents are included in Basic Services. The For Construction Documents and specifications shall be titled “For Construction Documents (100%)”. The For Construction Documents must represent the final project scope as accepted and negotiated by the Government with the successful contractor. Accepted bid deductions shall be removed from the drawings and specifications.

Drawings:

Deliver two (2) full size printed copies of drawings.

Deliver two (2) half size printed copies of drawings.

Deliver electronic multi-page PDF file using the project name and submission as the file name.

Deliver one electronic PDF file for each sheet of the Construction Document set. Name each file using both the sheet number and the drawing tile. All pages should be oriented to read properly on the screen.

Deliver electronic files in native DWG and RVT file format following PG-18-4 VA Standard Details and CAD Standards.

Specifications:

Deliver one (1) printed and bound copy of the For Construction Specifications.

Deliver electronic multi-page PDF with searchable text.

As-Built Documents:

The For Construction Documents are included in Basic Services – Part II Drawings:

Deliver electronic multi-page PDF file using the project name and submission as the file name.

Deliver one electronic PDF file for each sheet of the Construction Document set. Name each file using both the sheet number and the drawing tile. All pages should be oriented to read properly on the screen.

Deliver electronic files in native DWG and RVT file format following PG-18-4 VA Standard Details and CAD Standards.

Specifications:

Deliver one (1) printed and bound copy of the For Construction Specifications.

Deliver electronic multi-page PDF with searchable text.

GOVERNMENT-FURNISHED DESIGN CRITERIA:

The A/E shall design to conform to the requirements of the following VA documents in preparing the design specified in this work order amendment. These documents can be found at the following website: http://www.cfm.va.gov/TIL/ .

Criteria for Design and Project Development (as applicable to project) Design and Construction Procedures, PG-18-3 Standard Details, PG-18-4pment Reference Manual, PG-18-6 Equipment Guide List, PG-7610.2 Master Construction Specifications, PG-18-1 VA Design Alerts VA Quality Alerts VA Drawing Title Box Layout Technical Summaries Steam Generation Systems Design Manual Miscellaneous projects, Handbook H-18-15 Volume C National Codes and Standards (NFPA, NEC, Natl. Plumbing Code, EPA, OSHA, etc.)

Uniform Accessibility Standards VA Barrier Free Design Guide Asbestos Abatement Design Manual Electrical Design Manual for Hospital Project Fire Protection Design Manual Estimating Manual Seismic Requirements Sustainable Design & Energy Reduction Manual Other design criteria may be required to meet specific requirements of the design work scope that are not listed above, or are not available on the VA Office of Facilities web site. Design to be in accordance with applicable federal, state, and local codes. The A/E is responsible for obtaining and complying with all such criteria.

Government-Furnished Existing Conditions Archive Drawings:

KC VAMC shall make available archive drawings and electronic as-built files for building(s) included within the limits of this project to assist the A/E in their field verification and survey work. Archive drawings and files are provided without warranty of accuracy and completeness. It is incumbent on the A/E to field verify all information and correct all discrepancies. Archive as-built drawings have been found not to show the actual location, quantity, etc., of all building features, and should only be used as a general guide.

The A/E should schedule time during the Pre-Design Phase to meet with the COR and KC VA Medical Center Engineering staff for review of available archive drawings, electronic files and reports associated with the limits of the project. The A/E may request scanned electronic copies of archive drawings and reports and DWG files of record set as-built files and for their use. Electronic files shall be delivered via DVD-ROM. Allow 14 days compilation of requested electronic files. Original documents may not be removed from KC VA archives.

Site Inspections:

KC VA Engineering personnel shall assist when site inspection procedures affect the functioning of any of the building utility systems. Utility systems are critical to KC VA Medical Center operations and if a shutdown is required, it must be done on an evening or weekend, and scheduled with KC VA Engineering in advance. Most shutdowns require four week notification to allow patient care to remain uninterrupted and plan for emergency contingencies.

DESIGN REVIEW AND COMPLETION SCHEDULE:

The A/E shall perform the work required by this contract within the limits of the following schedule. The A/E shall provide Professional Architects and Engineers as directed by the Contracting Officer who are familiar with the work to attend the Design Reviews on the following dates.

ALL DAYS ARE EXPRESSED IN CALENDAR DAYS.

· Deliver first draft Schematic Documents (SD 35%) to CO & PM 45 days after NTP.

· Review first draft Schematic Documents (SD 35%) material with the CO & PM 14 days after delivery of material.

· Deliver Design Documents (DD 75%) material to the CO & PM 45 days after review.

· Review Design Documents (DD 75%) material with the CO & PM 14 days after delivery of material.

· Deliver Construction Documents (CD 95%) material to the CO & PM 45 days after review.

· Review Construction Documents (CD 95%) material with the CO & PM 14 days after delivery of material.

· Deliver Construction Documents (CD100%) to CO & PM 21 days after review.

· Review Construction Documents (CD 100%) materials with the CO & PM 7 days after delivery of material.

· Deliver Solicitation for Construction Documents (CD final) materials to CO & PM 7 days after review.

· The total Design period of the task order is 212 calendar days exclusive of government-recognized holidays.Click here to enter text.

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The Contracting Officer may schedule an additional Design Review(s) as necessary when it is determined by the CO or COR that such review(s) is/are required for satisfactory completion of A/E contract requirements. The A/E shall be reimbursed for all additional review meetings in accordance with Clause SP 9, unless it is determined by the CO that such additional reviews were requested by the A/E or were required due to the A/E’s failure to meet contract requirements.

ATTENDANCE AT CONFERENCES:

Your attendance at conferences IS required with regard to this work order amendment.

STRUCTURAL ECONOMIC ANALYSIS:

A structural economic analysis IS required with regard to this work order amendment.

STRUCTURAL/SEISMIC ANALYSIS:

A structural/seismic analysis IS required with regard to this work order amendment.

The project must be designed to meet all current seismic codes.

CONSTRUCTION PERIOD SERVICES:

Construction period services as outlined in the original contract ARE required with regard to this work order amendment.

SITE VISITS:

Site visits as outlined in the original contract ARE required with regard to this work order amendment.

When required, the estimated number of site visits is fifteen (15).

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