36E77619R0066-192.docx

618-17-116 Correct Mechanical Deficiencies – Minneapolis VAMC

618-17-116 Correct Mechanical Deficiencies – Minneapolis VAMC

Scope of Work for Design-Build Correct Mechanical Deficiencies for Minneapolis Minnesota Project Number 618-17-116

General: Contractor shall provide Design-Build services to Correct Mechanical Deficiencies (18) in Minneapolis, Minnesota.

PART I GENERAL

A. Specific Design Build Requirements:

The Design Build (DB) project 618-17-116, Correct Mechanical Deficiencies 18 (CMD 18) project, Design Build Requirements are described in sections A.1. through A.6. below. The design phase has been completed for all items in A.1., while the design phase for items in sections A.2. through A.6 requires varying amounts of design input to complete construction documents. Remaining design effort for sections A.2. through A.6 is described below.

1. Item A.1. items a. through n. are fully designed with Construction Document Drawings and Specifications attached to this submittal. No additional design required. Items 1.d., 1.e. and 1.f. are sole sourced with Trans Vac and Swiss Log respectively. CLIN 0001

a. Building 10 – Replace underground water main in the vicinity of Buildings 9/10/11.

b. Building 49 - Replace damaged portion of downstream of exhaust fan #2 and reinsulate.

c. Building 49 - Replace 15 roof-mounted exhaust fans. Remove 5 unused/abandoned fans and associated ductwork.

d. Building 49 - Overhaul chiller including rebuilding of vanes and replacing motor bearings.

e. Building 68 - Remove and replace existing rooftop air handling units (3). There are three units which are beyond their service life and currently require significant maintenance. The existing transition curb will be reused.

f. Building 70 - Upgrade existing TransVac Waste Handling System as noted on drawings, including new doors, fan, dry scrubber, floor coating in dumpster area, amongst other items. In addition, cleaning of the excessive buildup will be completed prior to component replacement.

g. Building 70 – Remove and replace (28) linen chute access doors.

h. Building 70 – Upgrade pneumatic tube delivery system as noted on drawings to include standalone ethernet system.

i. Building 70 – Ward 1D corridor and nursing stations will be provided with the correct sprinkler heads (existing sprinkler heads are concealed, and recessed type is required).

j. Building 70 - Revise Sprinkler Mains in 1Q for access to drain system. Relocate piping, valves, and controls.

k. Building 70 - There are (11) domestic water risers that extends from the basement through the fourth floor; HW, CK, HWR. New branch valves at each riser are required; quantity (~185) indicated in drawings.

l. Building 70 - Replace eighteen (18) outside air dampers located in mechanical rooms throughout the building. Exact dampers indicated on drawings.

m. Building 78 – Re-venting of existing boiler exhaust in parking garage to terminate away from sidewalk.

2. Item A.2. consists of providing 2 each ALMiG Lento, air cooled, oil free, VSD, 25 hp air compressors with integrated dryer. These air compressors serve the facility laboratory and are located in the basement of Building 70, Room BD-101. The air compressors are to be procured by the design-build contractor and installed by VA Pipe Shop staff. The commissioning and training of the equipment is provided by Applied Air. CLIN 0002

3. Item A.3. consists of replacing 2 each cooling tower condenser pump motors; 69-P2 and 69-P3, associate VFD’s and circuit breakers. There are currently 4 each cooling tower/chiller combinations located in Building 69 (Energy Center) providing chilled water to the Minneapolis VAMC campus. Of the 4 current condensate pump motors/VFD/Circuit Breakers, 1 is new, 1 is approximately 8 years old, and 2 are original to the facility (~35 years old). These 2 original motors, (Numbered 69-P2 and 69-P3) VFD’s, and circuit breakers are past their useful life and need to be replaced as they are high reliability equipment. The one new motor/VFD/Circuit breaker was replaced in 2019 as part a project replacing 3 of the 4 cooling towers and other ancillary equipment. Contained in the attached specifications is the submittal approved for the referenced motors, VFDs, and circuit breakers. Design requirements are minimal for section A.3. Required motors/VFD’s/Circuit breakers are replacement in kind. CLIN 0003

4. Item A.4. consists of the installation of 2 steam coils into AHU 27. The VA purchased these (2) steam coils and require only the installation. Contained in the attached specifications is the cut sheet for the steam coils. This is government provided, contractor installed. CLIN 0004

5. Item A.5. consists installing upgraded boiler controls on each of 4 boilers located in Building 69 (energy center) Minneapolis VAMC campus. A full submittal is contained in the attached specifications. The design portion of the boiler control upgrade is included in the attached submittal. Boiler control design engineers are utilized for specific equipment maximizing efficiency in the design phase of DB. CLIN 0005

6. Item A.6. consists of DB to replace AHU’s within the Laundry facility Building 70. The original design of this project was completed in 2015, however, construction was not completed due to a funding issue. Although a CD set of drawings and specifications are available, some maintenance has been completed since the completion of design as well as potentially outdated specifications. The project includes replacement of AHU-51, AHU-52, AHU-53, AHU-57 and other associate equipment. The original design does not include AHU-57, which is a make-up air unit for the commercial dryers. The full CD set is available; however, we consider this design package to be approximately at the 65% design phase. CLIN 0006

B. General Design Requirements for Items Requiring Design:

1. The Contractor shall completely survey all existing spaces affected by the renovation (A.2. through A.6.). Survey shall include architectural, electrical, mechanical, structural, and low voltage systems.

2. The Contractor shall meet with site staff to review details of all equipment and gather comments after each design submission (A.2. through A.6.). The Contractor shall include Facilities Engineering in all design meetings. The Contractor shall also plan for a kick-off meeting with Facilities Engineering to walk the site, pull as-built drawings, set design requirements, and understand fully the scope of the project requirements.

3. All equipment shall be removed and disposed of by the construction contractor. The VA will not retain any equipment and it shall not be “abandoned in place.”

4. Energy saving is a priority for the VA. The design should incorporate features to minimize energy use.

5. Environmental conditions shall be maintained to other spaces.

6. Phased construction is required. The phasing shall be clearly depicted in both the 01 0000 specification section and the drawing set SOW Appendix 1.

C. General Requirements:

1. The VA will provide for the use of Submittal Exchange during all phases of the DB project. The Design Build team is expected to submit all documentation using Submittal Exchange for the life of the project.

2. Accuracy of Planning Information: The DB shall conduct a thorough site visit to investigate all aspects of the project and information shown on Government – Provided As-Builts. This information is the best available, but the Government does not guarantee its accuracy or completeness. The AE’s investigation shall include validation of all field conditions. DB shall document as-built conditions. The DB's investigation shall include validation of all field conditions.

3. Discrepancies in Planning Information: The DB shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The DB shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the DB. The DB's failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at the DB’s risk and expense.

4. Change Orders: Any work that is not addressed by the contract and is considered a change order shall be immediately brought to the attention of the Contracting Officer. No “out-of-scope” or additional work shall be executed by the DB prior to negotiation and approval by the Contracting Officer.

5. Ownership of Drawings: All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be and remains the sole property of the Government and may be used on any other work without additional compensation to the DB. With respect thereto, the DB agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

6. The DB Contractor shall provide a Brand Name or Equal Products List to identify all items in the specifications designated as brand name specified or equal. The list shall identify each item with the specification section in which the salient characteristics of each item are defined.

7. The DB shall provide a list of all items specified for which no substitutions will be accepted. The list shall identify each item with the specification section in which the item is defined.

8. The DB team shall meet with site staff to review details of the drawings and to gather comments after each design submission (35%, 95%). The DB team shall include Facilities Engineering in all design meetings. The DB team shall also plan for a kick-off meeting with Facilities Engineering to walk the site, pull as-built drawings, more specifically set design requirements and understand the full scope of the project requirements.

9. Environmental conditions shall be maintained to other spaces.

10. Design documents shall clearly show all infection control requirements. The Contractor shall coordinate with the station multi-disciplinary committee and infection control prevention staff to develop and design the infection control risk assessment (ICRA).

11. AE Response times for Submittals and RFI’s shall be the following (calendar days):

a. Critical = 2 days

b. Urgent = 7 days

c. Normal = 14 days

d. Critical and urgent submittals shall be pre-identified on the submittal log. These should be minimized.

D. Construction Phasing and Utility Outages: Many components of the CMD 18 project are independent of others, and as such may be completed simultaneously. Three major material handling systems will be upgraded; Trash, Linen, and Pneumatic Tube Delivery systems. With the complexity of these systems, they will likely be fully decommissioned during upgrade construction. For these three systems, strict adherence to scheduling is essential. General phasing will be generally completed as follows:

1. At D+15, the ALMIG air compressors for the laboratory will be ordered. The VA Pipe Shop staff will install.

2. HVAC components shall be constructed/replace during shoulder seasons as scheduled with the COR.

3. All utility outages will be coordinated with the COR and appropriate shop supervisor.

a. Utility outages shall be scheduled to minimize the impact on the medical facility. These are typically after hours; 1800 to 0500 Monday through Friday as well as Saturdays and Sundays.

b. Outages shall be scheduled a minimum of 14 days prior to service interruption.

c. A master plan for water outages will be prepared approximately 30 days in advance of the replacement of branch valves. The potential exists that main riser valves may not adequately hold for main riser shutdowns. Alternate planning must be completed in the event main riser valves are not able to stop the water flow in their respective risers.

d. Electrical power outages shall be scheduled with electric shop staff to provide emergency power during outage.

E. Proposed Schedule Design (Calendar Days)

1. Notice to Proceed D=Day

2. Design initiated (A.2. through A.7.) – D+7

a. 35% Submission – D+35

b. 35% Review by VA Complete – D+49

c. 95% Submission – D+70

d. 95% Review by VA Complete – D+84

e. 100% Submission – D+98

f. 100% Review by VA Complete – D+112

g. Documents Complete (CD Issue) – D+119

F. Proposed Construction Schedule (Calendar Days)

1. Notice to Proceed D=Day

2. Order ALMIG Laboratory Air Compressors – D+15

3. Complete schedule of individual components - D+30 Due to the complex nature of the project, a construction schedule will be produced by the contractor and reviewed/approved by the COR. The DB contractor shall create schedule using data from section D.

Total Period of Performance – 365 calendar days

G. References: The DB shall incorporate, but not be limited to references for design, available at http://www.cfm.va.gov/til/spec.asp; or from the project engineer, as applicable:

1. Construction Criteria Base or Whole Building Design Guide.

2. Minneapolis VA Medical Center Design Standards

3. VA Design Guides/Design Manuals

4. VA Master Specifications

5. VHA National CAD Standards and Details

6. VA BIM Guide

7. International Building Codes, State and Federal Regulations, ASHRAE Standards

8. NFPA and Life Safety Code

H. Government Provided Materials:

1. The VAMC Project Manager shall provide the DB with all available as-built and utility locations. The DB shall visit the project site to field-verify the information shown on the as-builts. The VAMC does not guarantee the accuracy or completeness of the as-builts. The DB shall promptly report any discrepancies to the VAMC Project Manager for clarification.

2. The VAMC Project Manager will provide specification section 010000, General Conditions to the DB. The DB shall modify the specification section to meet project requirements.

3. Minneapolis VA Medical Center Design Standards

4. The Minneapolis VA BIM Standards – v1.0

I. Design Pricing: Include pricing for items including:

1. Drawing reproduction

2. Travel costs

3. As-Built documentation in REVIT

J. Design Deliverables:

1. Design Services- Provide all items for a complete set of construction documents.

a. Document existing mechanical and plumbing conditions for the construction

b. Design shall be completed using AutoDesk Revit 2019. See attached “Minneapolis VA BIM Management Plan Worksheet” and “Minneapolis VA Revit Model Standards V1” for additional requirements and information.

c. Produce all contract drawings; 35% review set, 95% review set, 100% review, and final construction documents. Digital drawings shall be provided in Revit 17 (.rvt) format and Adobe PDF.

d. The DB shall prepare an Excel format submittal log based on the Specifications and provide for review and comment at 95%.

e. Site visits, as necessary, during design phase to complete the design. In the cost proposal, describe the number of site visits that will be required for each discipline.

f. The DB shall arrange site visits with appropriate disciplines as they deem necessary to complete the design.

g. A/E shall use the existing VA facilities drawings and update the existing as-built drawings to reflect contract documents.

h. DB shall provide a Revit model documenting the as-built condition post-construction phase. The model will be prepared in AutoDesk Revit 2019 format. Provide digital and hardcopy drawings documenting the as-built condition.

K. Magnitude of Construction: $5,000,000 to $10,000,000

L. Qualifications of Designers: The design of architectural, structural, mechanical, or other engineering features of the work shall be accomplished by architects or engineers registered within the VISN 23 region (MN, ND, SD, IA, NE). The Construction Specifications and Drawings shall bear the seal and signature of the registered professional architect or engineer responsible for its design.

M. Attachments

1. Specification Section 01 00 00 General Requirements

2. Minneapolis VA Design Standards

N. Security Requirements: Security requirements include VA Directive 6500.6, appendix C, paragraphs 3.a, 6.a, 7.a, Appendix D. Appendix B, C, and D is included as Attachment 10 to the solicitation.

PART II - POST AWARD REQUIREMENTS

Construction Document Preparation

Construction Period Submittals

Project Close-Out: The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

Site Visits and Inspections: During the construction period the D-B A-E shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The D-B A-E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three work days following the site visit date.

---End--- Scope of Work (SOW) 1

FOR OFFICIAL USE ONLY