36E77619R0004-003.docx

Attachment 2 – Performance Work Statement – Part B

POST TRANSACTION SUPPORT FOR VA ENHANCED-USE LEASE AGREEMENTS REPORTING

Performance Work Statement Task Order 10/12/2018

A. GENERAL INFORMATION

1. Title of Project: Post Transaction Support for VA Enhanced-Use Lease (EUL) Reporting

2. Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this Performance Work Statement (PWS). The contractor shall be responsible for the following: development of the annual EUL Consideration Report for Fiscal Year 2018 (per new legislation requirements); collection of Annual Oversight Compliance Certificates (AOCC) for FY2018 via the Enhanced Use Lease Information System (EULIS) SharePoint site; review of AOCCs and creation of Compliance Review sheets for each project for FY 2018; assist with the creation of Monitoring Input Spreadsheets and End of Construction Reports for all projects executed during FY 2019; post transaction specialized legal review; and support of the EULIS including new reporting features in SharePoint 2010 and preparing the site for FY 2018 AOCC submissions.

3. Background: The new Post Transaction handbook and directive has been published and the new oversight process for EULs is in place. FY 2018 compliance oversight is the sixth year the new process and requirements is being utilized. In addition, the EULIS tool is being used for the FY 2018 AOCC process and will be used in subsequent years to follow. With the new EUL authority, the consideration report is to be published annually with the budget (Feb.), to adhere to the new policies and methodologies.

4. Performance Period: The period of performance is for 365 calendar days from date of award. Work at the government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO).

5. Type of Contract: Firm-fixed Price

6. Place of Performance: The primary place of work shall be the contractor’s office.

7. IDIQ Number and Title: 36E77619R0004 titled: Post Transactional Support Agreement IDIQ

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this PWS until the CO has conducted a kick off meeting or has advised the contractor that a kick off meeting is waived.

C. GENERAL REQUIREMENTS

1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and together with associated sub-milestone dates. The contractor’s subtask structure shall be reflected in the proposal and detailed project management plan (PMP).

2. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

3. Where a written milestone deliverable is required in draft form, OAEM will complete their review of the draft deliverable within 10 calendar days from date of receipt. The contractor shall have 10 calendar days to deliver the final deliverable from date of receipt of the government’s comments.

4. Unless otherwise specified in an individual task order, the following schedule requirements apply: Where a written milestone deliverable is required in draft form, the VA will complete their review of the draft deliverable within 10 calendar days from date of receipt. The contractor shall have 10 calendar days to deliver the final deliverable from date of receipt of the Government’s comments.

5. The contractor shall provide, via email, minutes of all government-contractor meetings. The contractor shall provide these minutes within five calendar days after completion of the meeting.

6. Except for pricing information, the contractor shall not deliver to the OAEM any proprietary products or information of any type in completing the requirements of this task order. The contractor’s existing internal development tools (that is, those development tools not developed for the OAEM work and which will not be required by the OAEM to install, use, or revise the deliverables) are exempted from this requirement. If the contractor believes an exception to this requirement is necessary for effective or efficient execution of this task order, the contractor shall request a specific exception, in writing, to the CO, and shall not provide the proprietary tools or information until approval is received from the CO.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this PWS.

1. Task One: The contractor shall provide a PMP and briefing for the project team, which presents the contractor's plan for completing the task order. The contractor's plan shall be responsive to this PWS and describe, in further detail, the approach to be used for each aspect of the task order as defined in the technical proposal. The contractor shall keep the PMP up to date throughout the period of performance.

Deliverable One: A PMP and briefing

2. Task Two: The contractor shall submit a comprehensive Project Work Plan (PWP) that details the items to be reviewed and assessed and actions to be taken to provide administrative review, monitoring and Post Transaction support with (1) clearly described milestones, (2) deadlines, (3) development of procedures, and (4) other significant matters.

Deliverable Two: A comprehensive PWP

3. Task Three: The contractor shall be responsible for the development of the annual EUL Consideration Report for Fiscal Year 2018. The report shall contain project summaries, revenue, cost avoidance, cost savings, enhanced services, and VA expenses according to the revised consideration methodology.

Deliverable Three: FY 2018 Consideration Report with all supporting calculations and documents.

4. Task Four: The contractor shall be responsible for the collection of Annual Oversight Compliance Certificates (AOCC) for operational EULs for FY 2018 (using EULIS tool). At a minimum the completed certificates shall contain annual requirements for the term of the lease and in-kind consideration data.

Deliverable Four: Completed Certificates and Summary Report (~78projects)

5. Task Five: The contractor shall be responsible for the creation of Compliance Review checklists for each project operational in FY 2018. Each review shall note any deficiencies in the submitted AOCC documentation. EULIS issues logs should also be updated and maintained for any issues remaining outstanding from FY 2017 or new issues not resolved in FY 2018.

Deliverable Five: Completed Compliance Review Checklists, EULIS Issues Log updates, and Summary Report (~78 projects)

6. Task Six: The contractor shall assist in the creation of Monitoring Input Spreadsheets (MIS) and End of Construction Reports (ECR) for all projects executed after Sept. 30, 2011 that will become operational during calendar year 2018 (~10 projects). This includes updating templates, populating templates, working with PMs to review and validate requirements for the MIS, and training sessions for any new PMs that have not worked with MIS or ECR documents before.

Deliverable Six: Draft MIS and ECR documents for PM review, training documents, and incorporating review comments for each draft MIS Spreadsheet and ECR document.(~10)

7. Task Seven: The contractor shall be maintenance and monitoring of the EULIS site on a regular/recurring basis. The contractor will update exhibits/lists as needed to ensure requirements are kept up to date in simple, easily understandable formats. This includes preparing the system for the 2018 AOCC submission process. In addition, the current SharePoint site was recently upgraded (by VA) to SharePoint 2010. There are a number of configuration and setup items that need to be completed to make the site fully operational now that the migration has occurred and the contractor shall be responsible for planning, implementing, and testing the upgraded system to ensure all functionality remains intact. In addition, new reporting and configuration features are available in SharePoint 2010 and the contractor is responsible for implementing enhanced reporting in EULIS using those features.

Deliverable Seven: Updated lists and content for EULIS.

Deliverable Eight: Upgraded EULIS site with more enhanced reporting features.

8. Task Eight: The contractor shall have daily interaction with OAEM Staff regarding compliance oversight and the support of the Enhanced Use Lease Information System (EULIS) to ensure the content is kept up to date. The contractor shall also review the issues log and make any updates necessary on closed issues or bring new issues to the Oversight Manager’s attention. This includes ensuring all 2018 data is maintained and accessible in the system and addressing post transaction issues as they arise.

Deliverable Nine: On-going daily interaction and issues log management for EULIS.

E. SCHEDULE FOR DELIVERABLES

1. The contractor shall complete the Delivery Date column in Attachment A for each deliverable specified.

2. Unless otherwise specified, the number of draft copies and the number of final copies shall be the same.

3. If for any reason the scheduled time for a deliverable cannot be met, the contractor is required to explain why (include the original deliverable due date) in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and impact on the overall project. The CO will then review the facts and issue a response in accordance with applicable regulations.

F. CHANGES TO PERFORMANCE WORK STATEMENT

Any changes to this PWS must be authorized and approved by written correspondence only from the Contracting Office (CO). Costs incurred by the contractor through the actions of parties other than the CO must be borne by the contractor.

G. REPORTING REQUIREMENTS

1. The contractor shall provide the Contracting Officer’s Representative (COR) with an updated PWP on a monthly basis to support any invoicing.

2. The contractor shall hold bi-weekly status meeting or conference calls with COR.

H. TRAVEL AND PLACE OF PERFORMANCE

The work shall be performed at the contractor’s office space. As required by each task order, the contractor may be required to travel to Washington, D.C., or to other VA locations. Travel and per diem shall be reimbursed in accordance with VA/Federal Travel Regulations. Each contractor invoice must include copies of all receipts that support the travel costs claimed in the invoice. No General and Administrative (G&A) fees or costs, and no other fees or costs shall be added to travel expenses. Local travel within a 50-mile radius from the Contractor's facility is considered the cost of doing business and will not be reimbursed. This includes travel, subsistence, and associated labor charges for travel time. Local travel within a 50-mile radius from the Contractor's employees’ residence is considered the cost of doing business and will not be reimbursed. This includes travel, subsistence, and associated labor charges for travel time. Travel performed for personal convenience and daily travel to and from work at the contractor's facility will not be reimbursed. Travel, subsistence, and associated labor charges for travel time for travel beyond a 50-mile radius of the Contractor's facility are authorized on a case-by-case basis and must be pre-approved by the CO at least 30 calendar days in advance for the requested travel.

I. GOVERNMENT FURNISHED PROPERTY AND DATA

The Government will provide access to the final post transaction handbook and directive, EULIS (AOCC templates), EUL Consideration Report template and archived reports, and new consideration methodology document.

The Government will provide access to the VA Network (for properly cleared personnel) in order to support the EULIS system.

J. CONTRACTOR EXPERIENCE REQUIREMENTS – KEY PERSONNEL

Skilled and experienced professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this task order. These are defined as key personnel and are those persons whose resumes were submitted. The contractor agrees that the key personnel shall not be removed, diverted, or replaced from work without approval of the CO and COR.

Any personnel the contractor offers as substitutes shall have the ability and qualifications equal to or better than the key personnel being replaced. Requests to substitute personnel shall be approved by the COR and the CO. All requests for approval of substitutions in personnel shall be submitted to the COR and the CO within 30 calendar days prior to making any change in key personnel. The request shall be written and provide a detailed explanation of the circumstances necessitating the proposed substitution. The contractor shall submit a complete resume for the proposed substitute, any changes to the rate specified in the order (as applicable) and any other information requested by the CO needed to approve or disapprove the proposed substitution. The CO will evaluate such requests and promptly notify the contractor of approval or disapproval thereof in writing.

K. SECURITY

Information System Security

The contractor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The contractor’s firewall and web server shall meet or exceed the government minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA project manager and the VBA Headquarters Information Security Officer as soon as possible. The contractor shall follow all applicable VA policies and procedures governing information security, found under www.va.gov/pubs/asp/edsdirec.asp especially those that pertain to certification accreditation.

L. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

2. The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the CO for response.

3. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

Attachment A

Schedule of Deliverables

Deliverable No.

Item

Quantity

Delivery Date

One 10 calendar days after Award

Three

Dec 17, 2018 and Jan. 17, 2019

Jan. 31, 2019