36E77619Q0112-0001001.pdf

Questions/answers for VA solicitation number 36E77619Q0112

Group 1

1. Does Task 3: Final Review Report – encompass a FMR B-43 Vehicle Allocation Methodology

(VAM) study of the entire VA owned, donated, and commercially leased vehicle fleet to identify opportunities to eliminate unnecessary vehicles, right-size vehicles for their mission, and deploy alternatively fueled vehicles (AFVs) effectively?

NO you will not need to do the further analysis to eliminate, right size or deploy vehicles. This contract is to have a complete and accurate counting of all VA vehicles

2. Does the VA have current Estimates on how many Vehicles have Telematics? No, this contract will provide the VA with an accurate inventory of Telematics

a. Will VA provide Telematics data to contractor where available? The contractor will ask the local fleet person if this vehicle has telematics and if the answer is yes ask who is the provider

3. VA Information security requirements link does not work: “The contractor shall follow all applicable VA policies and procedures governing information security, found under www.va.gov/pubs/asp/edsdirec.asp especially those that pertain to certification accreditation.”

a. Can you provide more information on the following (the link does not work)? Section J – Security – of the solicitation has been updated. Please see updated Attachment 1 – Performance Work Statement R1

4. Task 2A Initial Report is based on the selection of one VISN and NCA:

a. Does VA make selection or is the contractor expected to suggest in our proposal?

The contractor can pick the VISN and its associated NCA facilities

5. PWS Task 1 requests a PMP with a detailed schedule and cost:

a. What is approximate number of Agency owned, donated and commercial lease vehicles located overseas in Hawaii, Puerto Rico and Philippines?

The locations were provided in the original documents, but there is no estimate of how many vehicles or what type are at what location. This is the purpose of this contract.

b. Is there a Pricing Schedule CLIN 0004 “Travel Not to Exceed” Price Amount for the Overseas locations subject to a VA approved Notice to Proceed +calendar days? All travel will be based on the federal travel regulations, and the NTE amount will cover the travel inside and outside continental US.

6. PWS Task 2 detailed inventory requests donor vehicle information:

a. Does the Government have a current list of donors available for review?

The purpose of this contract is to provide the VA with an accurate inventory of donated vehicles

7. PWS Task 2 detailed inventory request for alternative fueled vehicles:

http://www.va.gov/pubs/asp/edsdirec.asp

a. Does the Government have available a current list of VHA and NCA owned, donated and commercially leased alternative fueled vehicles?

The purpose of this contract is to provide the VA with an accurate inventory of alternative fueled vehicles

8. FMR B-43 Notice contains an appendix 2 with a list of recommended VAM vehicle user survey questions:

a. Is contractor expected to perform a VAM survey based on FMR B-43 as a deliverable?

NO you will not need to do the further survey of vehicle users. This contract is to have a complete and accurate counting of all VA vehicles

9. Schedule of Deliverables is based on a Notice to Proceed + calendar days for each Task:

a. Government will have 14 days from submission of deliverable to review.

b. Contractor will have 7 days to incorporate comments

c. Contractor will be notified if accepted 21 days after delivery of final document.

d. When does Government expect to award a contract? Anticipated 2019 date? Contract award is anticipated not later than 9/30/2019

e. When does Government expect to accept final document? Anticipated 2020 date?

Government expects to accept the final document when the contract is complete and acceptable. Expected term of the contract is 180 days after contract performance start/kick-off date.

10. Does the Government have available for review the most recent VAM study for entire VA fleet?

NO this contract is the beginning of a complete and accurate counting of all VA vehicles

Group 2

1. Is there a breakdown of approximate vehicles at each site or State?

NO This contract will provide VA with an accurate inventory of VA vehicles

2. Proof of insurance is being requested. What type of insurance is needed for this project?

Insurance per the registration requirement in the System for Award Management (SAM.gov) also referred to in FAR 28.306.

3. How will the contractor verify the vehicle is leased/owned/donated?

The contractor will need to ask the local fleet person when they inventory the vehicles

4. If the vehicle is donated, how will the contractor know who donated the vehicle?

The contractor will ask the local fleet person when conducting the inventory if they have the owner information.

5. How will the contractor know if telematics are installed?

The contractor will ask the local fleet person if this vehicle has telematics and if the answer is yes ask who is the provider.

6. Travel costs – Does the VA see any issue with using RV rentals? There is no issue with utilizing

RV Rentals, however, this cost would be included as part of the firm fixed price.

Group 3

1. Was this work previously performed by a contractor? If so, can you please disclose the company that previously performed these services? No, this is a new requirement and there is no incumbent. This contract is the beginning of a complete and accurate counting of all VA vehicles

2. Does VA require certain labor categories be used for the submittal of the proposal? No

3. Does the contractor need to propose travel pricing or is it expected that every proposal will have a “Not to Exceed” pricing of $306,000 for CLIN 0004? The contractor can utilize up to that amount. If they want to estimate a lower amount they can, but this will be a firm fixed price contract and no additional funds will be added for travel after award.

4. Will the contractor be provided with a VA Point of Contact or a Point of Contact List for each site prior to the vehicle inventory review? Yes – The current point of contact will be provided to the contractor

5. Will the contractor be responsible for scheduling each site with the VA Point of Contact at each site? Yes – The contractor will need to coordinate with each site current point of contact

6. Does each site have a VA representative that is responsible for locating and identifying each vehicle prior the site visit? Yes – The contractor will need to coordinate with each site current point of contact

7. Will all vehicles be located in close proximity to one another (e.g. in the same parking lot or area) on each site for the duration of the scheduled visit? Yes – The contractor will need to coordinate with each site current point of contact