36C78619R0064-001.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 of 36C78619R0064 X 07-01-2019 7749-000029

885-MM-FY19-003

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle

VA

22172 See Block 7.

Auvorie Benson This solicitation is notice that the National Cemetery Administration (NCA) will be soliciting offers for a Construction Multiple Award Task Order Contract (MATOC) Indefinite Delivery/Indefinite Quantity (IDIQ) contracts.

IDIQ contact holder awards will be awarded subject to the availability of funds.

This acquisition is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) If award cannot be made, the solicitation will be cancelled and the requirement resolicited.

Awards will be made to the lowest price technically acceptable Offeror(s) whose proposals are responsive and conforming to the RFP and are also determined to be most advantageous to the Government in terms of Technical, Past Performance, and Price in accordance with FAR Part 15, Lowest Price Technically Acceptable (LPTA) and Part 36.

The period of performance for the “Construction MATOC IDIQ Contract” is Five (5) years consisting of one (1) 12-month base year and four (4) twelve (12) month option years with FAR 52.217-8 Option to Extend Services.

The period of performance for the SEED PROJECT is noted in the Statement of Work (SOW). The period of performance for all future task orders will also be noted in the associated SOW.

The estimated maximum dollar value of this procurement collectively between all contract holders for the Midwest District, including the base performance period and all options, is $15,000,000.

These Multiple-Award Task Order Contracts (MATOCs) shall be used to order construction services for a broad range of renovation and construction projects for the National Cemetery Administration. Projects include, Maintenance Repairs (M&R), Non-recurring Maintenance (NRM) construction, and Mini-Minor construction projects ranging between $5,000.00 and not to exceed $500,000.00 per task order. See attached requirement documents for scope details.

Per VAAR 836.204, The construction magnitude for the SEED PROJECT is between $25,000 and $100,000.

A site visit is highly encuraged. See 52.236-27 for site visit information.

Questions shall be submitted to Auvorie.Benson@va.gov by 10:00am EST, two days after the site visit.

The Government reserves the right to issue additional solicitations and award construction contracts within the activities covered by this contract to construction Contractors other than those awarded a contract under this solicitation. This is not a solicitation for a requirements contract. The Government intends to award a minimum of three (3) but not more than five (5) indefinite-delivery, indefinite-quantity, (IDIQ) Task Order Contracts to qualified Contractors that present acceptable offers.

X X 52.211-10 for seed proj.

X See Section L 10:00 am EST 08-01-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C786 See Block 7.

http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900 Kellyann Bruno

Table of Contents

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

36C78619R0064 Section B

Page 1 of Page 1 of PRICE/COST SCHEDULE, National Cemetery Administration MATOC IDIQ

The price proposal that will be used for price evaluation for the IDIQ awards will be for the attached seed project for the NCA Midwest District. The expectation is the offeror will submit a proposal to include all items noted in Section M for the seed project. Of these items, offerors are to fill out Government provided templates that may be edited for each project like the Contractor Cost Estimate Worksheet, a detailed cost breakdown (See J-8_Contractor Cost Estimate Worksheet); a Material Submittal Log Form identifying all required material submittals for each project (See J-9_C19_Material Submittal Log Form); and a Work Schedule detailing major task events from start to finish (See J-10_C14_Work Schedule Template). Offeror should thoroughly review sections L and M for details.

See J-1 for requirement details

GRAND TOTAL ESTIMATED COST:

NOTE: An offer guarantee on the seed project must be provided with each offer. In addition, Performance and payment bonds will be required from the awardee that receives the task order for the seed project in accordance with FAR Part 28 and VAAR Subpart 828.1.

Requirements for other Task Order level bonds will be determined by the Government as each individual requirement is issued at the task order level.

Page 1 of

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SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

36C78619R0064 Section C

Page 1 of Page 1 of Department of Veterans Affairs National Cemetery Administration

Multiple Award Task Order Contract (MATOC) for General Construction Solicitation 36C78619R0064

June 14, 2019

STATEMENT OF OBJECTIVES (SOO)

SOO Format

1. Background

2. Objectives

3. Place of Performance

4. Period of Performance

5. Scope

6. Tasks & Bonding

7. Delivery

8. Government-Furnished Property (GFP)

9. Security Considerations

10. Travel

11. Special Material & Other Unique Requirements

12. Quality Control Requirement

13. Points of Contact

1. BACKGROUND:

National Cemetery Administration (NCA), Department of Veterans Affairs (VA) anticipates the need for minor construction services for construction, renovation, repairs, and commissioning of cemeteries, buildings, roadways, and infrastructure projects located throughout the United States and its territories.

This multiple award task order contract (MATOC) will comprise of a pool of Contractors for construction, Maintenance and Repairs (M&R) “small projects”, Non-Recurring Maintenance (NRM) “medium size projects”, and Mini-Minor “large projects” programs for the Pacific District National Cemeteries.

2. OBJECTIVES:

The MATOC with indefinite delivery indefinite quantity (IDIQ) contracts will streamline the solicitation and award process at the task order level while maintaining competition for M&R, NRM, and Mini-Minor projects. Each contract holder will be required to submit a proposal for every task order requirement solicited among the contract holders against the IDIQ.

3. PLACE OF PERFORMANCE:

The work to be performed will take place at various National Cemeteries within the Pacific District. See the National Cemetery map attachment (J-5_MAP of National Cemeteries by District OCT 2018)

4. PERIOD OF PERFORMANCE:

Base Period: August 1, 2019 to July 31, 2020 Option Year 1: August 1, 2020 to July 31, 2021 Option Year 2: August 1, 2021 to July 31, 2022 Option Year 3: August 1, 2022 to July 31, 2023 Option Year 4: August 1, 2023 to July 31, 2024

5. SCOPE:

In accordance with the terms and conditions herein, the prime Contractor or his Sub-contractors shall perform the work of this contract for the National Cemetery Administration (NCA). It is the Contractor’s responsibility to provide all the labor, supervision, materials, tools, and equipment which are incidental to the completion of each task order requirement.

Tasks performed under this statement of objectives shall be completed in accordance with all OSHA regulations.

6. NAICS:

The following is not meant to be a complete list of the projects required under this IDIQ, but a list of the NAICS codes associated with the common types of task orders which may be included:

PRIMARY NAICS-236220- Commercial and Institutional Building Construction- $36.5M

POTENTIAL TASK ORDER NAICS

NAICS- DESCRIPTION- SIZE STANDARD

221310- Water Supply and Irrigation Systems- $27.5M 237130- Power and Communication Line and Related Structures Construction- $36.5M 237310- Highway, Street, and bridge Construction- $36.5M 237990- Other Heavy and Civil Engineering Construction- $36.5M 238110- Poured Concrete foundation and Structure Contractors- $15M 238120- Structural Steel and Precast Concrete Contractors- $15M 238140- Masonry Contractors- $15M 238160- Roofing Contractors- $15M 238190- Other Foundation, Structure, and Building Exterior Contractors- $15M 238210- Electrical, heating, and Other Wiring Installation Contractors- $15M 238220- Plumbing, Heating, and Air-Conditioning Contractors- $15M 238390- Other Building Finishing Contractors- $15M 238910- Site Preparation Contractors- $15M

7. DELIVERY:

To be determined on individual task orders.

Each awarded contract holder shall submit a proposal for evaluation at the task order level to maintain competition.

8. GOVERNMENT-FURNISHED PROPERTY, MATERIAL, EQUIPMENT, OR INFORMATION (GFP, GFM, GFE, OR GFI):

The Government will not supply any property, labor, material, tools, or equipment to complete these projects unless specifically identified in the task order statement of work.

9. SECURITY:

The information developed under this Statement of Objectives is the property of the U.S. Government and shall be kept in strict confidence. Proprietary or copyrighted material may not be included into the contract information unless otherwise approved in writing by the Contracting Officer.

10. TRAVEL:

Travel and lodging costs for the prime Contractor and all Sub-contractors shall be incorporated into Proposal costs submitted for each task order solicited against the IDIQ contract.

11. SPECIAL MATERIAL & OTHER UNIQUE REQUIREMENTS:

Due to the solemn nature of the NCA mission, Contractors will be required to coordinate with Cemetery Directors or designee daily to ensure that internments and other ceremonies are not disturbed.

12. QUALITY CONTROL REQUIREMENT:

The Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the Contractor shall develop quality control procedures addressing the critical areas identified in this statement of work. The Government will periodically evaluate the Contractor’s performance in accordance with the design and statement of work.

13. POINTS OF CONTACTS:

Contracting Officer: Kellyann Bruno

Administrative Contracting Officer Pacific District: Auvorie.Benson@va.gov

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 90 days after receipt of notice to proceed. The time stated for completion shall include final cleanup of the premises.

36C78619R0064 Section F (End of Clause)

SECTION G - CONTRACT ADMINISTRATION DATA

36C78619R0064 Section G

The “TBD” performance period will be specified in each task order. For the Seed Project, the Contractor must complete the entire work ready for use not later than 90 days after receipt of the notice to proceed.

CONTRACT ADMINISTRATION DATA

1. Contract Administration:

All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT:

Page 1 of Page 1 of Page 1 of Contracting Officer: Kellyann Bruno

Administrative Contracting Officer, Midwest District: Denise G. Russell Phone: 540-658-7234 Email: Auvorie.Benson@va.gov

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2. CONTRACTOR REMITTANCE ADDRESS:

All payments by the Government to the Contractor shall be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer.

3. INVOICES:

Invoices shall be submitted in arrears:

[X] [Monthly] Progress payments are authorized based on schedule of values at the task order level.

4. GOVERNMENT INVOICE ADDRESS:

All invoices from the contractor shall be sent electronically by following instruction as stated at website: http://www.fsc.va.gov/einvoice.asp See VAAR clause 852.232-72 Electronic Submission of Payment Requests (NOV 2012).

5. ACQUISITION:

Total (100%) Service Disabled Veteran Owned Small Business Set-Aside: This is a solicitation for construction services prepared in accordance with the format in FAR part 15 and 36. Multiple Award Task Order Contract (MATOC) Indefinite Delivery Indefinite Quantity (IDIQ) solicitation” for construction services for the Department of Veterans Affairs, National Cemetery Administration. As a result of this solicitation, the Government intends that a minimum of (3) indefinite-quantity, (IDIQ) Task Order Contracts will be awarded. Awards will be made to offerors whose proposals are responsive and conforming to the RFP and are also determined to be the lowest priced technically acceptable offers. The Government anticipates this solicitation will result in unpriced IDIQ contracts under which fixed-price Task Orders will be issued.

Historical Data Incumbent Contractor: None

6. TYPE OF CONTRACT:

This solicitation will result in award of multiple Indefinite Delivery/Indefinite Quantity Contracts.

7. CONTRACT AWARD:

The contract will become effective as soon as practical with no additional cost to the Government for any elapsed time from the original effective date. It is also, understood and agreed that the effective date of this contract will be contingent upon the availability of appropriated funds.

8. AUTHORITIES OF GOVERNMENT PERSONNEL:

Notwithstanding the Contractors responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Government will provide, at the time of contract award, a list of Government personnel authorized to act as the Contracting Officer's Representatives (COR). Only the Contracting Officer has the authority to make changes to the contract.

9. CONTRACTOR’S FOREMAN/SUPERVISOR:

Contractor must provide an English-speaking foreman /Supervisor at all times while performing the duties of the contract. This is to ensure proper communication between the Contractor and COR.

10. SITE VISITS:

Guided site visits will be offered for the seed project and for each task order as required.

11. PRE-CONSTRUCTION CONFERENCE:

Prior to commencement of work, Contractors shall attend a pre-construction conference to assure that all parties understand all contractual obligations and the role that each party serves.

12. FEDERAL HOLIDAYS:

Page 1 of Page 1 of January New Year’s Day, Martin Luther King’s Birthday February President’s Day May Memorial Day July Independence Day September Labor Day October Columbus Day November Veterans Day, Thanksgiving Day December Christmas Day Including any other day specifically declared by the President of the United States to be a national holiday.

13. LIMITATIONS ON SUBCONTRACTING – MONITORING AND COMPLIANCE:

This contract includes (VAAR) 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside. The Contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor’s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor’s offices where the contractor’s business records or other proprietary data are retained and to review such business records regarding the contractor’s compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining Access to Proprietary Information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirement.

14. RELEASE OF CLAIMS:

After completion of work and prior to final payment on each task order, the Contractor shall furnish the Contracting Officer with a release of claims against the United States in relation to that task order. The Release of Claims form provided by the CO shall be used for this purpose. The form provides for exception of specified claims from the operation of release.

15. NOTICE TO CONTRACTORS - CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM:

FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

All information provided should be reviewed for accuracy prior to submission.

If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

The following guidelines apply concerning your use of the past performance evaluation:

Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

16. SERVICE CONTRACT REPORTING:

IDIQ Contract holders shall report in accordance with FAR 4.17 and clause 52.204-15. Service Contractor Reporting in SAM is a requirement for all service and construction contracts above $500K specified in FAR 4.1703. Contractors are to comply with these reporting requirements and to review the reported information for reasonableness and consistency with available contract information. Please submit your annual report at www.sam.gov in November of each year.

*** (End of Administration Data) ***

Page 1 of

SECTION H - SPECIAL CONTRACT REQUIREMENTS

36C78619R0064 Section H

SECTION H-1 MATOC SPECIAL CONTRACT REQUIREMENTS (SCR)

SCR1. PURPOSE AND SCOPE:

1.1. The purpose of this Multiple-Award Task Order Contract (MATOC) is to provide construction services for a broad range of renovation and construction projects in support of the National Cemetery Administration. Orders will primarily include Construction, Repair and Maintenance projects that may or may not involve a variety of trades. Work performed under these contracts will include but are not limited to the following general project categories: Construction, repair and alteration of various facilities; interior and exterior renovations, heating and air-conditioning, HVAC controls, plumbing, fire suppression, interior and exterior electrical and lighting, fire and intrusion alarms, communications, limited utilities, site-work, landscaping, fencing, masonry, roofing, concrete, asphalt paving, painting, storm drainage, limited environmental remediation, concrete and asphalt paving demolition of facilities, construction of new facilities, and other related work.

1.2. As requirements develop, Requests for Quotations/Proposals (RFQ/RFP) for Task Orders will be issued on a competitive or sole source basis, at the Government's discretion in accordance with FAR 16.505- Ordering Exceptions(b)(2)(i)(C) & (D). Task Orders will vary in size from $5,000 to $500,000 and will be awarded and issued by the individual task orders awarded and administered by duly appointed federal contracting officers.

1.3 The Government reserves the right to solicit and award similar type of projects outside the MATOC.

SCR2. PERIOD OF SERVICE:

2.1 Basic and Option Periods:

2.1.1 Each contract will include a base period; not-to exceed (NTE) one year with four (4) one (1) year option periods (NTE one year each), for a total contract performance period NTE five years and six months with FAR 52.217-8 Option to Extend Construction services.

2.1.2 Maximum value of all projects awarded under the MATOCs will be limited to $15 million in Task Orders for the entire contract period, (base year plus all option years) collectively among contract holders within the District awarded. Only the Contracting Officer executing these contracts and the successor Contracting Officer has the authority to modify the terms and conditions of these contracts.

SCR3. TASK ORDER LIMITATIONS (Reference FAR 52.216-19):

3.1 Minimum Order. When the Government requires construction services covered by this contract in an amount less than $5,000.00 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those construction services under the contract.

3.2 Maximum Order. The maximum Task Order limitation is $500,000.00, excluding subsequent in-scope modifications. The Government may combine several projects, as indicated by separate Statements of Work and individual line items, in one Task Order, as required. The Contractor is not obligated to submit a proposal for:

(a) Any order for a single Task Order less than $5,000.00;

(b) Any order for a single Task Order in excess of the limit authorized $500,000.00;

(c) A series of orders from the same ordering office totaling more than $15 million.

3.3 The Government at its option may in a rare case include projects exceeding $500,000.00. However, Contractors will not be obligated to compete for such task orders under the general terms of the contract. However, if the contractor chooses to compete for a task order over $500,000 and is issued the task order, the Contractor shall be required to honor the task order unless that order is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to perform and the reasons therefore

3.4 This is not a requirements contract.

3.5 The minimum guaranteed task order amount for the entire contract period is $5,000.00 per IDIQ contract awarded. This amount will be considered paid upon notification of any award processed in the amount of $5,000.00 or more.

SCR4. ORDERING PROCEDURES FOR COMPETITIVE TASK ORDERS:

4.1 Requests for Quotation (RFQ)/ Proposals (RFP)

4.1.1 When the Government requires work under the MATOC, an RFQ or RFP will be issued, as appropriate, normally in the form of a letter “NOTICE OF PROPOSED PROJECT”. Projects will be of varying size and complexity. The request will include information such as a statement of work (SOW), specifications, drawings, attachments, information pertaining to a site visit and any other requirements for submission (e.g. proposal requirements, price schedule, etc)

4.1.2 Individual Task Orders will be awarded by warranted Contracting Officers.

4.1.3 Construction performance requirements, including wage determinations for the state and county, will be specified for each project in the Task Order Request for Proposal (RFP). The majority of all Task Orders shall be awarded based on competitive proposals requested in accordance with the Fair Opportunity Process Requirements in FAR 16.505(b). However competitive proposals may not be requested if an exception to the Fair Opportunity Process applies, (See FAR 16.505(b)(2).

4.1.4 Under the Fair Opportunity Process, the basis of award will be a conforming offer, using LPTA. In rare instances technical factors may be considered. The basis for award of each task order will be stated in the RFQ/RFP.

4.1.5 When necessary option line items will be included in the Task Order RFQ/RFP.

4.1.6 Response to “NOTICE OF PROPOSED PROJECT”

4.1.6.1 Upon receipt of the notification from the Contracting Officer, the MATOC Contractors should respond by attending the project on-site conference/ site visit. The project on-site conference/site visit will normally be scheduled within 10 days from issuance of the “NOTICE OF PROPOSED PROJECT” but is optional. The Government is required to offer a site visit for construction contracts. It gives the Contractor a look at the site for which work will be performed and to verify measurements and other project related estimates. Contractors are not required to attend, but if the Contractor decides not to attend the site visit, it shall not be an excuse for any under estimated quantities, measurements, or mistake in proposal costs.

4.1.6.2 Notification will normally be by email. MATOC Contractors shall keep an up-to-date email address on file with the Contracting Officer at all times. Backup addresses are encouraged. Upon notification the Contractor shall acknowledge receipt of the offering by return email. A Contracting Officer shall make only one attempt to email a proposal offering to a MATOC Contractor. No other means of notification will normally be used. The Government will not be responsible for lack of notification(s) for Contractors who fail to maintain current email addresses or acknowledge offerings.

4.1.6.3 MATOC Contract holders shall submit an offer on all projects offered that are estimated between $5,000 and $500,000.

4.1.6.4 In the event the Contractor fails to submit an offer on a request for proposal for a task order between $5,000 and $500,000, the Contracting Officer will issue a cure notice in the event the Contractor fails to correct this situation, the Government reserves the right to unilaterally terminate the MATOC contract without further obligation.

4.1.6.5 Contractor WILL NOT be reimbursed for proposal preparation, attendance during negotiations, site visits, walk-through or other pre-Task Order costs.

4.1.6.6 In the event that a Task Order is offered in excess of $500,000.00, the Government will follow the guidance outlined at FAR 16.505 (b) (1) (iii) with regards to Fair Opportunity to Compete for the Task Order.

SCR5. TASK ORDER COMPETITION:

5.1. Under this contract a wide variety of construction, repair and/or maintenance projects, determined by the contracting officer to be within the scope of this contract, shall be offered to MATOC Contract holders for the purpose of providing a technically sound quote/proposal at the lowest price (LPTA). Individual Task Order awards on those projects will be based on competitive quotes/proposals received exclusively from MATOC Contract holders in accordance with the Fair Opportunity Process described in FAR 16.505 (b). Under the Fair Opportunity Process the Government reserves the right to reject any and all offers. In addition, competitive proposals may not be requested if an exception to the fair Opportunity Process applies, (See FAR 16.505 (B)(2).

5.2 Timely performance by a MATOC Contract holders is very important. Failure to execute the work diligently, may result in an issuance of a contract deficiency report (CDR). CDRs are official records of the task order file and may have a negative effect on the Contractor’s past performance evaluation on future task orders.

SCR6. SITE VISITS:

6.1 For the purposes of the seed project, see site visit clause for details.

6.2 Offeror’s attendance at Task order site visits are considered vital to preparation of competitive and cost-effective offers, and to understanding the total results desired by the Government. As such, failure to attend walk-through may not be used as an excuse for omission or miscalculation in offers.

SCR7. TASK ORDER PROPOSAL CONTENTS:

7.1 The basis of award of each task order will be stated in the RFQ/RFP. Depending upon the requirements of each Task Order, the Contractor will typically provide a price proposal in response to an RFQ/RFP. Contractors shall respond within the number of calendar days stated in the RFQ/RFP by submitting a proposal to the Contracting Officer in accordance with requirements stated in the RFQ/RFP.

7.2 Proposal Pricing Schedules. The Government's payment for the items listed in the Pricing Schedules of individual Task Orders will constitute full compensation to the Contractor for-- (1) Furnishing all labor, materials, equipment, construction services, appliances, and supervision necessary, and (2) Performing all operations required to complete the work in conformity with the drawings and specifications. The Contractor shall include in the prices for the items listed in the Pricing Schedule all costs for work in the specifications, whether or not specifically listed in the Pricing Schedule. Bond costs are to be calculated into the overall price of the quote/ proposal.

7.3 The non-cost factors and price factors will vary depending on the unique requirements for each Task Order.

SCR8. TASK ORDER EVALUATION METHOD AND PROCEDURES:

A. BASIS FOR AWARD:

This procurement is being conducted as a competitive, negotiated request for proposals (RFP) that is to be awarded after a “Lowest Price Technically Acceptable” evaluation.

Once proposals are received, they will be evaluated for technical acceptance based on a series of “Go/No-Go” factors that will be given a pass/fail rating based on submitted deliverables. Awards will be made to the responsible offerors whose offers conform to the requirements of this RFP and provide the lowest priced technically acceptable offers.

B. EVALUATION PROCESS:

PLEASE NOTE THAT ANY ONE ‘FAIL’ OF ANY ONE OF THE EVALUATION ITEMS MAY RESULT IN REJECTION OF THE OFFER WITHOUT ANY FURTHER CONSIDERATION FOR AWARD, OR ANALYSIS/NEGOTIATION OF THE OFFERED PRICE. The Government intends to award without discussions. Even if the Government intends to award without discussions, they may be held if later determined necessary. If discussions are held, proposals can be revised, and failures corrected.

After the above steps have taken place, the lowest negotiated technically acceptable price will be selected for award and notice will be tendered to all members of the competitive range.

The following will be evaluated:

Technical Approach will be evaluated to determine the extent to which it demonstrates a clear understanding of all features involved in performance of the requirements identified in the SOW, specifications, and other related attachments. The offer should not simply restate the Government’s requirements, but it should describe, in detail, how the Offeror intends to meet the requirements.

Technical Factors:

May vary for each task order

C. EVALUATION STANDARDS:

Technical Qualifications:

Proposals will receive either an ACCEPTABLE or an UNACCEPTABLE rating for each of the rating factors.

Technical acceptable/unacceptable ratings

Acceptable

Offer clearly meets the minimum requirements of the solicitation.

Submit proposal in accordance with the Section L instructions and items noted in the checklist below:

Technical Evaluation Checklist (May Change for each task order)

Unacceptable

Offer does not clearly meet the minimum requirements of the solicitation.

Technical capability will be evaluated to determine the extent to which it demonstrates a clear understanding of all features involved in performance of the requirements identified in the SOW, Specifications, and Drawings. The offer should not simply restate the Government’s requirements, but it should describe, in detail, how the Offeror intends to meet the requirements.

Price:

· Price analysis will be conducted to determine a fair and reasonable price. The lowest priced technically acceptable offeror's price quotations will be evaluated. Price may be compared against the Independent Government Cost Estimate (IGCE) or against the average mean of the offers received to determine reasonableness.

· If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government-obtained information in accordance with FAR 15 to support the proposed price.

· Bond costs are to be calculated into the overall price of the quote/ proposal.

SCR9. TASK ORDER AWARD DECISION:

9.1 Whenever possible, award will be made without discussions.

9.2 If discussions are required, each MATOC Contract holders will be requested to provide a final proposal revision.

9.3 Task Order awards will be made based on the best value to the Government in accordance with the criteria described in the RFQ/RFP. When price is the only factor considered, award will be based on the lowest reasonable price received. Proposals unrealistically high or low in price, when compared to the Government estimate, and market conditions evidenced by other competitive proposals received, may be indicative of an inherent lack of understanding of the solicitation requirements and may result in proposal rejection without discussion.

9.4 The award will be a firm fixed-priced Task Order with a specific completion date or performance period. When Options are included in the Schedule, and the option(s) is/are not exercised at time of award, the Task Order will specify the number of days after notice to proceed for exercising the Options. Consideration in order completion will be made when specifying these days. Options when exercised shall not extend the original performance period of the Task Order.

SCR10. TASK ORDER ISSUANCE:

10.1 Task Orders will be issued on a SF 1442 or other VA Form 2138. Orders will be issued electronically by email. The appropriate issuing, administration, and payment offices will be cited on each Task Order.

10.2 Plans and Specifications. The Contractor will be provided an electronic copy of the Statement of Work (with pertinent supplemental specifications and construction drawings as applicable) upon issue of each Task Order.