36C77625Q0196.docx
DOCX document 17 KB Posted
- Solicitation number
- 36C77625Q0196
About this file
This document is a Sources Sought Notice for a mailroom equipment lease issued by the Department of Veterans Affairs Program Contracting Activity Central (PCAC). The solicitation (Number 36C77625Q0196) seeks to acquire a 12-month lease for an IM16 Letter Opener or equivalent equipment capable of processing up to 300 envelopes per minute, with specific dimensional requirements including a height range of 5.5" to 13" and width range of 3.5" to 10.2".
The procurement is classified under NAICS code 532420 (Office Machinery and Equipment Rental and Leasing), with a size standard of $40M, and is open to all socio-economic groups. Interested vendors must have an active Systems for Award Management (SAM) registration and be prepared to demonstrate compliance with equipment specifications. Responses are due by 05-07-2025 at 11 AM Eastern Time, and must be submitted via email to contract specialists Heather Allen and Alan Willingham, including the firm's UEID number and confirmation of ability to provide the specified equipment lease.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| MAILROOM EQUIPMENT LEASE CPAC REQUEST FOR INFORMATION |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 44131 |
| SOLICITATION NUMBER* |
| 36C77625Q0196 |
| RESPONSE DATE/TIME/ZONE |
| 05-07-2025 11AM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 99 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| R604 |
| NAICS CODE* |
| 532420 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Program Contracting Activity Central
6100 Oak Tree Blvd, Suite 490 Independence OH 44131
POINT OF CONTACT*
CONTRACT SPECIALIST
HEATHER ALLEN
HEATHER.ALLEN3@VA.GOV
AND
ALAN WILLINGHAM
ALAN.WILLINGHAM@VA.GOV
PLACE OF PERFORMANCE
ADDRESS
POSTAL CODE
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/ |
| URL DESCRIPTION |
| VA HOMEPAGE |
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
MAILROOM EQUIPMENT LEASE
THIS IS A SOURCES SOUGHT FOR MARKET RESEARCH PURPOSES ONLY
The Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) is in the process of planning a requirement in which a contractor will be required to provide the mailroom equipment listed below.
All socio-economic groups (small and large businesses) are encouraged to respond to this request. The North American Industry Classification System (NAICS) anticipated for this requirement is 532420 (Office Machinery and Equipment Rental and Leasing). The size standard for this NAICS code is $40M. Interested parties shall have a current Systems for Award Management (SAM) (www.sam.gov) active registration. The registration shall be kept active throughout the contract's life if issued. SAM registrations shall incorporate the representations and certifications of the company identifying the NAICS of 532420.
At this time, we only need to know if your firm can provide a lease for the items listed below, your UEID number, and if you need any points of clarification on the description of work.
All line items are Brand Name Or Equal. If you propose an OR Equal you must prove that your proposed solution meets all criteria in the item descriptions below.
Please send your responses to this RFI via email to Heather Allen at: heather.allen3@va.gov AND alan.willingham@va.gov End of Document
A.1 PRICE/COST SCHEDULE
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 12.00 |
| MO |
| $0.000000 |
| $0.00 |
12 month lease for IM16 Letter Opener or equal PRINCIPAL NAICS CODE: 532420 - Office Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: R604 - Support - Administrative: Mailing/Distribution Processing up to 300 envelopes per minute; height range: 5.5" to 13"; width range: 3.5" to 10.2"; Maximum Thickness: 4mm; Noise Level: <63 dBA; Catch tray holds up to 80 #10 envelopes; Digital piece counter; Weight 15 lbs or less
| 12.00 |
| MO |
| $0.000000 |
| $0.00 |
12 month lease for IX-9 Production Mail Machine or equal
Dynamic Scale, Touch PC Conveyor Stacker; up to 300 letters per minute; Envelope minimum 3.5" x 5"; Envelope Maximum 13" x 15"; Landscape or portrait orientation;
| 12.00 |
| MO |
| $0.000000 |
| $0.00 |
12 month lease for DS771Q Folder Inserter or equal
Two Sheet Feeders and One Maxifeeder for BREs; each capable of holding 325 sheets of paper and business reply envelopes training, meter rental, all USPS Postal Rate changes
| 12.00 |
| MO |
| $0.000000 |
| $0.00 |
Maintenance - 12 months
Maintenance for duration of lease - all parts and labor 4 hours service response time on average all billing sales and service questions or issues handled and resolved locally by Patton Ave office, office answers all calls personally.
| GRAND TOTAL |
| $0.00 |
End of Document
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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