36C77624Q0266.docx

EMPLOYEE EDUCATION SYSTEM

PRODUCT DESCRIPTION

MEDIA COMPOSER UPGRADES

GENERAL INFORMATION

SET-ASIDE

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

POINT OF CONTACT*

Contract Specialist Heather Allen heather.allen3@va.gov 216-791-3800 x66124

PLACE OF PERFORMANCE

ADDRESS

St. Louis MO

ADDITIONAL INFORMATION

DESCRIPTION

MEDIA COMPOSER UPGRADES

THIS IS A SOURCES SOUGHT FOR MARKET RESEARCH PURPOSES ONLY

The Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) is in the process of planning a requirement in which a contractor will be required to provide HP Z8 G5 Workstations with upgrades noted below – to support Avid Technologies Software.

ILEAD intends to purchase and install four new HP Z8 G5 Workstations to replace four existing workstations. All Media Composer workstation hardware and software configurations must be the brand and model vetted and approved by Avid for use with the VA-owned Media Central system. The VA will transfer the Media Composer software licenses from the existing workstations to these new workstations.

All socio-economic groups (small and large businesses) are encouraged to respond to this request. The North American Industry Classification System (NAICS) anticipated for this requirement is 334111. The size standard for this NAICS code is 1,250 employees. Interested parties shall have a current Systems for Award Management (SAM) (www.sam.gov) active registration. The registration shall be kept active throughout the contract's life if issued. SAM registrations shall incorporate the representations and certifications of the company identifying the NAICS of 334111.

All responses must come with Letters Of Authorization (LOA) from all Original Equipment Manufacturers (OEM). This is to meet the requirements in 852.212-71 Gray Market and Counterfeit Items.

All line items are Brand Name Only. This means the vendors must propose the brand name exact match make and model for all items listed.

All manufacturers must prove that they are an authorized distributor, or authorized reseller for the following manufacturers:

· Hewlett Packard

· ATTO

· Black Magic If the vendor cannot provide the above, we have to assume the items are counterfeit.

Any vendors who do not provide OEM LOA will be determined non-responsive.

Please send your responses to this RFI via email to Heather Allen at: heather.allen3@va.gov

Please read the following VAAR clause regarding Gray Market Items 852.212-71 Gray Market and Counterfeit Items.

Gray Market and Counterfeit Items (FEB 2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of clause) Sources Sought Notice Sources Sought Notice See below DRAFT PD for details.

Sources Sought Notice

Product Description (PD)

1. Title of Project: MEDIA COMPOSER UPGRADES

2. Background: The VHA Institute of Learning, Education, and Development (ILEAD) Production and Delivery Division maintains an Avid Media Central non-linear video editing system located at the video facility in St. Louis, Missouri. The Avid Technologies system includes six Media Composer workstations, Production Management, Avid Media Asset Management, and Nexis shared storage.

ILEAD intends to purchase and install four new HP Z8 G5 Media Composer edit workstations to replace four existing workstations. All Media Composer workstation hardware and software configurations must be vetted and approved for use with the VA-owned Media Central system. Currently the only acceptable and supported workstation components are from Hewlett Packard (HP), ATTO, and Black Magic. The VA will transfer the Media Composer software licenses from the existing workstations to these new workstations.

3. Product Specifications and Deliverables:

Table 1, Mandatory Deliverable Table

4. General Information:

Delivery Date: Product shall be delivered within 180 days of contract award Place of Delivery and/or Installation:

Product shall be delivered to VA Medical Center at Jefferson Barracks, #1 Jefferson Barracks Drive, Building 56, St. Louis, MO 63125, Attn: Hugh Graham Contractor shall deliver and install during normal business hours from 8:00 A.M. to 4:30 P.M. local time, Monday through Friday, or as otherwise specified.

5. Observance of Government Holidays:

There are 10 Federal holidays set by law (USC Title 5 Section 6103). Under current definitions, four are set by date:

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six holidays are set by a day of the week and month:

6. Type of Contract:

The Government anticipates award of a Firm Fixed-Price contract.

7. Travel: None.

Contract Pre-Award Meeting:

The Contractor shall not commence delivery of any items or performance on the tasks in this PD until the CO has conducted a pre-award meeting or has advised the Contractor that the pre-award meeting has been waived.

8. Formal Acceptance or Rejection of Deliverables:

The Government will review each deliverable within five business days and provide comments. The Contractor shall have two business days to incorporate the Government’s comments and make appropriate revisions.

9. Changes to the PD:

Any changes to this PD shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a contract folder, along with all other products of the contract. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor.

10. Confidentiality and Non-Disclosure: It is agreed that:

The preliminary and final deliverables, as well as all associated working papers and other material deemed relevant by VA that have been generated by the Contractor for the delivery of the items / in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted upon request to the CO at the conclusion of the contract.

The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the Contractor. Any request for information relating to this contract presented to the Contractor shall be submitted to the CO for response.

Press releases, marketing material, or any other printed or electronic documentation related to this contract shall not be publicized without the written approval of the CO.

Non-Disclosure and Conflict of Interest: The Contractor and Contractor’s staff may have access to Government-sensitive information and shall be required to sign non-disclosure and conflict of interest statements.

11. Security Requirements: The Certification and Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required.

End of Document